Family Medical Leave (FML)

All employees are eligible to request Family Medical Leave (FML) provided they meet the below employment requirements:

  • 1,250 hours worked in the immediate 12 months prior to the FML request (excluding all holidays and time off), AND
  • have worked for a total of 12 months for the University
  • scheduled to work full time for six months prior to the FML request (including all holidays and time off), OR
  • scheduled to work part time for 12 months prior to the FML request (including all holidays and part time)
For questions on your eligibility, please contact
  • Up to 12 weeks in 12 months for all conditions
  • Up to 18 weeks in 24 months for a serious health condition

  • Up to 18 weeks in 12 months for pregnancy, childbirth, and adoption

Please note: You may be eligible for either federal or state entitlements, both entitlements, or neither. If eligible for both entitlements, they will run concurrently. 

Part time employees are eligible based on their prorated proportion of full time.

Serious health conditions:

  • The employee is unable to work because of a serious health condition

  • To care for a spouse or an immediate family member with a serious health condition

  • FML-eligible absences covered by worker’s compensation

  • The employee’s or spouse’s health is affected by pregnancy or childbirth

Pregnancy, childbirth, and adoption:

  • To care for a newborn child (within the first 12 months following birth)

  • For the placement of a child through adoption or foster care (within the first 12 months following placement)

To request FML, complete the Family Medical Leave Request Form and submit the completed form to

Please provide at least 30-days notice for your FML event, if possible. 

Complete the Family Medical Leave Request Form.

Physician's certifications are not required for the birth of an employee's child unless there is a serious health condition in addition to the pregnancy, childbirth, or adoption (i.e. cesarean section).  

Once you are approved for FML, you will use the following earnings codes on your time sheet:

  • 601 for a serious health condition for yourself or a member of your family, or

  • 602 for pregnancy, childbirth, and adoption.

 These earnings codes will automatically pull from your sick leave, then cascade to annual leave, followed by leave without pay. If eligible, you may apply for the leave share program.

It's important to note that FML is not paid leave. Employees maintain a paycheck by using their sick leave and/or annual leave. If an employee does not have enough leave to cover their time on FML, they will be placed in a Leave Without Pay status. 

The leave share program allows for employees to donate their sick leave to an employee on approved FML.​ Both donor and recipient of sick leave remain anonymous. 

For more information, please visit the Leave Share page. 

1. Reach out to your supervisor, HR Coordinator, and regarding your return to work schedule.

2. Complete a fit for duty if the leave was for your own serious health condition. 

Please reach out to for next steps. You may be eligible for:

1. Long term disability
2. An ADA accommodation
3. Leave of absence without pay (this requires official approval from campus leadership)

This leave is no longer available after September 30, 2021.