Family Medical Leave (FML)

This page is currently under construction and content will be fully updated by 7/1/2022. If you have questions, please reach out to the benefits team at ua-benefits@alaska.edu

Family Medical Leave (FML) is provided to all UA employees who meet the eligibility requirements. All FML services are handled by Unum as of July 1, 2022. Unum provides a dedicated team of highly trained specialists who are experts in FML and state leave laws. This allows the University of Alaska to ensure excellent customer service, quick response times, transparency throughout the FML process, and compliance with all state and federal leave laws.

The University of Alaska has partnered with Unum to provide all FML services for University employees. Unum has a dedicated team of specialists who are able to provide expert attention and compliance for our employees.

  • When you are unable to work due to illness, injury or pregnancy.

  • When you need to be absent from work to care for a family member who has a serious health condition.

  • When you need to care for a child due to birth, adoption or foster care placement.

  • When you need to be absent from work for a qualifying exigency leave because your spouse, son, daughter or parent is on covered active duty (or has been notified of an impending call or order to covered active duty) in the Armed Forces.

  • When you need to care for your spouse, child, parent or next of kin undergoing medical treatment, recuperation, or therapy, is in outpatient status, or is on the temporary disability retired list for a serious illness or injury incurred or aggravated in the line of duty on active duty in the Armed Forces (includes the National Guard or Reserves). This includes a veteran who was discharged from the Armed Forces for reasons other than dishonorable within the 5 year period before the employee’s first day of leave.

  • When you need any other type of leave that may be covered by applicable state leave laws.

  • Thirty days before a planned leave based on prescheduled medical treatment related to a serious health condition for you or your family member, or the expected birth, adoption or foster care placement of a child.

All employees are eligible to request Family Medical Leave (FML) provided they meet the below employment requirements.

  • 1,250 hours worked in the immediate 12 months prior to the FML request (excluding all holidays and time off), AND
  • have worked for a total of 12 months for the University
  • scheduled to work full time for six months prior to the FML request (including all holidays and time off), OR
  • scheduled to work part time for 12 months prior to the FML request (including all holidays and part time)
Federal: 
  • Up to 12 weeks in 12 months for all conditions
State: 
  • Up to 18 weeks in 24 months for a serious health condition

  • Up to 18 weeks in 12 months for pregnancy, childbirth, and adoption

You may be eligible for either federal or state entitlements, both entitlements, or neither. If eligible for both entitlements, they will run concurrently.

Other state leave laws may apply. Please contact Unum for questions on what entitlements you are eligible for at 866-779-1054. 

Part time employees are eligible based on their prorated proportion of full time.

Other state leaves may apply depending on your work location. For questions on your eligibility, please contact Unum at 866-779-1054.

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Once you are approved for FML, you will use the following earnings codes on your time sheet:

  • 601 for a serious health condition for yourself or a member of your family, or

  • 602 for pregnancy, childbirth, and adoption.

 These earnings codes will automatically pull from your sick leave, then cascade to annual leave, followed by leave without pay. If eligible, you may apply for the leave share program.

It's important to note that FML is not paid leave. Employees maintain a paycheck by using their sick leave and/or annual leave. If an employee does not have enough leave to cover their time on FML, they will be placed in a Leave Without Pay status. 

The leave share program allows for employees to donate their sick leave to an employee on approved FML.​ Both donor and recipient of sick leave remain anonymous. 

For more information, please visit the Leave Share page. 

1. Reach out to your supervisor, HR Coordinator, and ua-benefits@alaska.edu regarding your return to work schedule.

2. Complete a fit for duty if the leave was for your own serious health condition. 

Please reach out to ua-benefits@alaska.edu for next steps. You may be eligible for:

1. Long term disability
2. An ADA accommodation
3. Leave of absence without pay (this requires official approval from campus leadership)