Holidays & Leave

FML Process Guide

 

Who completes what tasks?
FML Process Employee HR Coordinator Supervisors
Initiating a request
  • HR Coordinators can reach out to ua-hr-leaves@alaska.edu or (907) 450-8242 to assist the employee in submitting a leave request. 
  • HRCs cannot start a leave request in AbsenceSoft for an employee.
  • Supervisors can submit requests for their direct reports via the AbsenceSoft portal.
Submitting medical certification
  • HR Coordinators should not have access to a certification.
  • If an HRC gets access to a certification, do NOT share it with the supervisor. Provide it immediately to ua-hr-leaves@alaska.edu.
  • Supervisors should never see a medical certification under any circumstances.
Recording time sheet

Each pay period, the employee should record their time in two locations:

  1.  UAOnline (sick leave)
  2. AbsenceSoft (for job protection under family and medical leave)

Employees on approved family and medical leave must report their protected hours to AbsenceSoft to be approved for job-protected leave.
  • HRCs must direct employees to AbsenceSoft to report their time. They cannot record on behalf of the employee.
  • HRCs can provide assistance with how to complete time sheets on UAOnline.
  • Supervisors must direct employees to AbsenceSoft to report their time. They cannot record on behalf of the employee.
  • Supervisors can provide assistance on how to complete time sheets on UAOnline.
Return to work information
  • Employee confirms with UA HR.
  • HRCs can let ua-hr-leaves@alaska.edu know about return to work plans and UA HR will then work with the employee. 
  • Supervisors can let ua-hr-leaves@alaska.edu know about return to work plans and UA HR will then work with the employee.