Leave Share Program
The Leave Share Program has been established to allow employees to voluntarily transfer hours from their unused sick leave balance to the sick leave balance of an employee with a qualifying medical condition.
To be eligible for the leave share program, an employee must:
- Be on approved Family Medical Leave
- Have exhausted all their paid leave (including sick leave, annual leave, and FTO)
- Have experienced 80 hours of leave without pay in 28-days due to the FML event (part time employees are eligible based on their prorated proportion of full time)
Please note: The leave share program is not available to employees on FML for pregnancy, childbirth, or adoption or extended temporary employees.
When an employee has been approved for Leave Share, 40 hours of donated leave will be credited to the recipient once the donated hours are available.
The Leave Share Program is limited to a maximum of 520 hours in a 12-month period, and is prorated for part-time employees.
Extended temporary employees are not eligible for leave share.
Unless a recipient is specified on the Leave Share Donation form, the donor and recipient information is kept confidential. At no point can UA HR disclose details about donated leave, as this would be a HIPAA violation.
Once your request has been approved, you will continue to code FML earnings code on your timesheet. UA Payroll will apply any donated sick leave to your paycheck.
Please note: Requesting donated leave is the responsibility of the employee who is on approved leave share.
If you are interested in donating sick leave hours, please read the following:
You do not need to donate your sick leave to a specific person, the form can be processed to donate to anyone on approved Leave Share
You need to be an active employee in order for the donation to be received. Donations will not be received if your employment status is inactive.
Your donation will not be removed from your sick leave bank until the hours are applied to the recipient's time sheet.
There is no limit of the hours that can be donated, as long as there are at least 80 hours remaining in the donor's sick leave balance.
- Donations are received and processed confidentially. If a recipient is not designated on the donation form, leave will be granted to an employee in need. This donation will remain confidential to both donor and recipient.
To donate sick leave hours please complete the Leave Share Donation Form.