Statewide Office of Human Resources

Payroll Forms


Alaska 529 Payroll Deduction Request Form

For employees to start, change, add, or discontinue a deduction from their university pay for Alaska 529 account(s).

PDF

Annual Leave Cash-In Request for Non-Union Employees

For eligible, non-union employees to request a cash-in of their annual leave hours. Refer to the guidelines for more information.

Electronic Form

Campus Card Deduction Form

To request a payroll deduction to credit a campus card (UAA Wolfcard and UAS Whale Card).

PDF

 
(Payroll) Direct Deposit Request Form

To start, change, or stop the deposit of your biweekly pay. For instructions, refer to Direct Deposit of Your Pay.

Electronic Form

***For non-payroll setup (travel reimbursements, financial aid, student refunds, etc.), login to uaonline.alaska.edu and select Finance/Direct Deposit Services.

(Payroll) Direct Deposit Request Form for New Hires:

New hire employees that would like to set up direct deposit, but do not have a single sign on account, please use this link. You will need to create an account. Once your account is created you will be able to login and complete the direct deposit form.

 
Employee Work Activity Outside of Alaska Form

For the department to initiate the approval process for a University employee who is working or will be working outside the state of Alaska for either a) 30 consecutive days, OR
b) any length of time, and is a legal resident of a state or country outside of the state of Alaska.

Before completing the online form, review the "Work Activity Outside of Alaska" procedures linked below.

Procedures (review before completing online form)
Online Form (UA login required)

 
Employee Cancellation of Work Activity Outside of Alaska Form

For the employee and department to report the cancellation of an employee's work activity outside of Alaska.

Before completing the form, refer to the cancellation section of the "Work Activity Outside of Alaska" procedures linked below.

Procedures (review before completing cancellation form)
Enterable PDF

 
(Statement Concerning Your) Employment in a Job Not Covered by Social Security (Form SSA-1945)

Form SSA-1945 to be provided to / completed by employees hired January 1, 2005, or later, in a job that is not covered by Social Security. The statement covers the potential effect of two provisions on Social Security benefits.

.Enterable PDF (SSA Site)

 
(Disclosure of) Employment of Immediate Family Member Form

For UA employees to disclose the employment of immediate family members.

PDF

 

Employment or Service Outside UA - Memo

Memo regarding ethics disclosure guidelines for UA faculty, staff, and student employees.

PDF

 

Employment or Service Outside UA Disclosure Form - Faculty, Staff, & Student Employees

Used by faculty, staff, and student employees to disclose other employment,service, or activities outside of the University of Alaska.

Enterable PDF (print & complete or enter online & print)

 
Estate Form - Affidavit for Collection of Personal Property of Decedent

For a successor to claim/collect property from a decedent's estate in the event that no will is present (State of Alaska Court System Form P-110).

Enterable PDF (External Site)

 

 
Salary Advance Request Form

To request a salary advance for extreme family emergencies.

PDF

 
Social Security Exemption Letter & Form for Temporary Employees / Rehired Retirees

Letter and form for rehired retirees in a temporary staff or adjunct faculty position to designate their eligibility for retirement benefits and exemption from Social Security withholding.**

Enterable PDF

**Employees who are exempt from withholding must also complete Form SSA-1945: "Statement Concerning Your Employment in a Job Not Covered by Social Security" Enterable PDF (SSA Site)

 
State Tax Withholding Certificate List

List of links to each state's tax withholding certificate form for employees working outside the state of Alaska. For detailed instructions, refer to the Work Activity Outside of Alaska procedures.

PDF

 
Tax Forms

Tax form and contact information for employees.

 
Time Sheet - Exempt

For exempt (salaried) employees to report leave hours and percent of labor distribution.

PDF Enterable PDF

 
Time Sheet Non-Exempt

For non-exempt (hourly) employees to report daily hours worked and leave hours taken.

PDF Enterable PDF

 UA Foundation Staff Contribution 
 
For contributions to UA programs and departments (including KUAC) through the UA Foundation.
 
 
Voluntary Reduction Request Form - Exempt Employees

For exempt staff to request a voluntary reduction to their job assignment during the current fiscal year.

Contact your regional campus Human Resources office for additional details and assistance.

PDF

 
Voluntary Reduction Request Form - Non-Exempt Employees

For non-exempt staff to request a voluntary reduction to their job assignment during the current fiscal year.

Contact your regional campus Human Resources office for additional details and assistance.

PDF

 
W-4 Form

To declare your federal income tax withholding status for the calendar year. Additional resources for UA employees are available on the W-4 Information page.

Online W-4

 
W-9 Form

To request a Taxpayer Identification Number

Enterable PDF (IRS site)

 

For help with job, benefits, and pay-related questions, please contact your campus Human Resources office.

To report any issues with this web page, contact ua-syhr@alaska.edu.

 
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