Summary and Scope


These regulations apply to all travelers including university employees when traveling on university business, non-employees, regents, students, advisory council members, volunteers, employee recruits, and affiliates who have proper authorization to travel at the university’s expense.

These regulations apply to travel outside the work station, as well as travel that occurs within the same locale as the work station, residence, or school.

Departments, units, or colleges may have more restrictions than are required by these regulations.

All expenses should be necessary, prudent, and as economical as possible. Economical means the lowest-price fare/cost within the bounds of the most efficient mode. An efficient mode is normally the most direct route that takes into consideration the business need, the traveler’s time away from his/her work station, and safety. Throughout these regulations, this is referred to as the lowest logical cost.

If these regulations conflict with an applicable collective bargaining agreement, the provisions of the bargaining unit agreement shall take precedence over this regulation.

Procedures identified in this regulation may be modified to conform to conditions and stipulations in specific grants, contracts, and agreements negotiated with other entities as long as the university’s liability and insurance are not impacted by those changes. A copy of the document or relevant sections of the document, which authorize such modifications, must be attached to the affected expense reports.