Non-Reimbursable Travel Expenses
R05.02.060(7)
- Non‐reimbursable travel is defined as personal, unallowable, or other expenses not subject to
reimbursement such as those described below:
- Travel accident insurance coverage for UA employees or UA Regents;
- Vehicle repairs, towing services, lubrication, tire replacement, etc. for privately‐owned vehicles;
- Child care or baby‐sitting fees;
- Expenses for pets;
- Fines or penalties for parking or other violations, whether in a personal vehicle or in a rented vehicle;
- Laundry and dry cleaning, except when travel is in excess of four days;
- Lodging and meal expenses (including the incremental cost of additional lodging or room charges) for family members, travel companions and others not on authorized university business;
- Frequent flyer mileage charges associated with rental car or hotel participation;
- Valet parking, unless this is the only viable parking option;
- Alcohol, unless part of a representational entertainment expense reimbursed with a non‐public funding source (such as UA Foundation funds);
- Membership fees for airline board rooms, lounges, clubs, and similar arrangements.