For HR Coordinators

Electronic Personnel Action Forms (EPAF)

Electronic Personnel Action Forms (EPAFs) allow departments to set up certain changes to employees’ jobs electronically. Those changes are routed, approved, and applied to the system with very little manual intervention. 

Getting Started

Before you can submit any EPAFs, you’ll start in Banner and set up your routing queue. This is done on NTRROUT.

NTRROUT Setup Guide 
NTRROUT Reference Guide

Types of EPAFs

Adjunct EPAFs (ADJFTS)
Contract Extensions (CONX)
  • The CONX EPAF allows HRCs to submit a contract extension for a non-faculty position through an EPAF. The employee must already be active in Banner to use the EPAF, and they must be in an eligible Eclass as listed in the guidelines.
  • Employee Contract Extension (CONX) EPAF Guidelines
Labor Distribution Changes
  • The Labor Distribution EPAF allows departments to update the default funding for an employee’s position. One-off or late funding changes can be made by updating the funding directly on the timesheet.
  • Changes can only be made for upcoming payroll runs. If you need to change the labor distribution prior to the Last Paid Date in Banner, please use the current timesheet or submit a Labor Redistribution Form for retroactive changes. 
  • How to Set up Changes
Terminations
  • The Termination Workflow stops the employee's job, ends their employment, and sends clearance notifications to departments across the University. 
  • There are three steps in the Termination Workflow:
    • Termination information is entered in Banner by the HR Coordinator
    • HR Job Termination (HRJT) removes future job changes and stops the job
    • HR System Termination (HRST) completes a full system termination and sends out email notifications
  • Entering Terminations
  • Termination Codes
  • Stopping a Termination: Contact UA Personnel for assistance.