UA System Governance
The board intends that faculty, staff and student participation in university governance be an integral part of the university community's culture.
–Board of Regent Policy
Proposed UA Governance Support Staff Functions and Roles
Governance Support Structure:
- UA Human Resources
- Staff Alliance (SA)
- System Office Staff Council (SOSC)
- Academics, Students & Research (ASR)
- Faculty Alliance (FA)
- Coalition of Student Leaders (CSL)
- System Governance Council (SGC)
Expectations and Boundaries
- Support office staff are:
- Non-members of the governance groups
- Remain objective, impartial and neutral
- Must remove oneself from possible perception of bias or influence
General Support
- Website maintenance and support
- Post agendas for upcoming meetings
- Post meeting minutes and recordings
- Post current members list
- Events and announcements
- Post resolutions, motions, recommendations and amendments in accordance with Policy and Regulation
- Manage and maintain email accounts
- Mass communications to and from the governance groups
- Route resolutions and motions through the proper channels
- Route recommendations and amendments to the President for review and consideration in accordance with Policy
Meetings
- Assist in scheduling meetings
- Monthly meetings of groups, to include Zoom and technical support
- Coordinate monthly meetings with the FA, SGC and SA chairs members to meet with the President, and FA, SOSC, and CSL to meet with the ASR Vice President
- Act as a resource during meetings - not a participant or presenter
- Per bylaws (SA) - Alliance to provide meeting minutes and recordings
- Per bylaws (SOSC) - Council Secretary to provide meeting minutes
- Per bylaws (FA) - Alliance and its committees and task forces shall provide written meeting minutes
- Per Charter (CSL) - Does not address meeting minutes - to be consistent with other groups, Coalition to provide meeting minutes
Events
- Procurement of items for events/activities
- Travel arrangements
- Reservations of event venue - not to include decision of where to hold the event
- Catering arrangements - not to include decision of company used or menu
- Route documents/information/awardee names to HR, the president, and General Counsel for vetting and approval
- Coordination of stakeholder meetings
Budget & Financial Management
- Financial documentation is the responsibility of the ASR office
- Governance budget and financial management is the responsibility of the ASR office
- Procurement will be processed through governance support staff
- It is the responsibility of the ASR office to appropriately route funding requests for approvals as appropriate