Retention and Disposition Schedules

General Administrative

The purpose of University of Alaska General Administrative Records Retention and Disposition Schedule (GARRDS) is to list and describe common records series that many University agencies administer and to prescribe mandatory minimum retention periods for those records. These records include paper documents, email, compact discs, computer hard drives, floppy disks, microfiche, microfilm and all other recorded information regardless of medium or characteristics. This document is the first in a series of records retention and disposition schedules for the university. Members of the University of Alaska Records and Information Management office will work with individual offices to prepare office-specific schedules. Because records constitute a risk that must be managed properly to minimize the liability to the University, the University of Alaska Statewide Systems Office established a Records and Information Management Office within the Division of Finance and Administration to assist University agencies in the management of this risk.

Additional information about GARRDS are detailed in the following documents.

Information on General Administrative Records Retention and Disposition Schedule (PDF)

Supplement to General Administrative Records Retention and Disposition Schedule (PDF)

Records and Information Retention and Disposition Regulation (Webpage)

Retention and Disposition Schedule PDFs

(Updating Content)

Admissions and Financial Aid	Student Enrollment Services Records Retention and Disposition Schedule (PDF)
Cash Management	Cash Management Records Retention and Disposition Schedule (PDF)
College Savings Plan and Scholarship Program	College Savings Plan & Scholarship Program Retention and Disposition Schedule (PDF)
Extramural Funding/Research Administration	Extramural Funding/Research Administration Records Retention and Disposition Schedule (PDF)
Financial Aid	Financial Aid Retention and Disposition Schedule (PDF)
Finance and Accounting	Finance/Accounting Records Retention and Disposition Schedule (PDF)
Fund Accounting	Fund Accounting Records Retention and Disposition Schedule (PDF)
Interim HR documents schedule including timesheets, training records, and employment applications.	Interim Human Resources Records Retention and Disposition Schedule (PDF)
International Work Team Documents	International Work Team Retention and Disposition Schedule (PDF)
Registrar	Registrar Records Retention and Disposition Schedule (PDF)
Risk Services	Risk Services Retention and Disposition Schedule (PDF)
University of Alaska Classroom/Course	University of Alaska Classroom/Course Records Retention and Disposition Schedule (PDF)
Vice President of Finance and Administration/Chief Finance Officer	Chief Finance Officer Retention and Disposition Schedule
Title IX	Policy on Creation, Retention & Storage of Title IX Records (PDF)
Guidelines for Disposition of Records When a Campus, Department, or Unit is Decommissioned, Reorganized, or Terminated.	Guidelines for Disposition of Records When a Campus, Department, or Unit is Decommissioned, Reorganized, or Terminated (PDF)