Board of Regents

12-16-97minutes

Board of Regents

OFFICAL MINUTES

Special Meeting of the

University of Alaska Board of Regents

December 16, 1997

Anchorage, Alaska

OFFICIAL MINUTES

Regents Present:
Michael P. Kelly, President
R. Danforth Ogg, Vice President
Mary Jane Fate, Secretary
Chancy Croft, Treasurer
Elsa Froehlich Demeksa
Sharon D. Gagnon
Joseph R. Henri
Annette M. Nelson-Wright
Lew M. Williams, Jr.

Jerome B. Komisar, Executive Officer and President of the University of Alaska

Regents Absent:
Michael J. Burns
Joe J. Thomas

In Attendance:
James A. Parrish, General Counsel

I. Call to Order

The meeting was called to order by President Kelly at 5:00 p.m.

II. Adoption of Agenda

Regent Gagnon moved, seconded by Regent Ogg, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents adopts the agenda as amended:

I. Call to Order
II. Adoption of Agenda
III. Executive Session Regarding Personnel Issues
IV. Amendment of the FY99-FY94 Capital Budget Request
V. Regents' Comments
VI. Adjourn

This motion is effective December 16, 1997."

III. Executive Session Regarding Personnel Issues

The following motion was passed with no objections:

PASSED:

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to personnel issues, this topic being a subject the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, President Komisar, and General Counsel Parrish, and will last approximately two hours. Thus, the open session of the Board will resume in this room at approximately 7:00 p.m. A.S.T. This motion is effective December 16, 1997."

The Board of Regents concluded an executive session at 7:47 p.m. in accordance with AS 44.62.310 discussing matters relating to personnel issues, this topic being a subject the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Komisar, and General Counsel Parrish and lasted approximately 2 hours and 45 minutes.

IV. Amendment of the FY99-FY04 Capital Budget Request

At the December 10, 1997 special meeting of the Finance, Facilities and Land Management Committee, the Committee recommended that the FY99-FY04 capital budget request be amended as follows:

1. Addition of $6,120,000 general funds to the FY99 capital request for renovations to the Tanana Valley College Hutchison Career Center.

2. Increase the request for the Ketchikan Campus Remodel/Renovation from $400,000 general funds to $900,000 general funds.

3. Addition of $900,000 non-general fund authority to the six-year request for construction of Ketchikan Campus Student Housing (both this and the Anchorage Campus housing project shown below are to be funded from low-interest loans through the Alaska Housing Finance Corporation (AHFC).

4. Addition of $20,000,000 non-general fund authority to the FY99 capital request for Phase II of the Anchorage Student Housing facility (to be funded through AHFC).

5. If not already included in the six-year request, addition of the top capital priority at each extended campus, including the Homer Campus.

The administration, in consultation with the MAUs, prepared a revised FY99-FY04 capital budget request that incorporates the items listed above. Items already included in systemwide requests were noted as appropriate. Both the previously approved and proposed revised FY99-FY04 capital budget requests were presented for reference.

The Finance, Facilities and Land Management Committee recommends that:

MOTION

"The Board of Regents amend its FY99-FY04 six year capital plan as presented, and further that the Red Book be revised accordingly to reflect these changes. This motion is effective December 16, 1997."

Regent Henri moved to approve the main motion, seconded by Regent Williams.

Regent Ogg moved to amend the main motion, seconded by Regent Williams, to add $1 million in general funds to the six-year request for construction of a new library facility at the Kodiak Campus. The amendment passed with no objections.

Regent Demeksa moved to further amend the main motion, seconded by Regent Henri, to add $21 million in general funds to the six-year request for construction of the university’s portion of a fisheries facility in Juneau. The amendment was approved on a vote of 8 to 1 with Regents Croft, Demeksa, Fate, Gagnon, Henri, Kelly, Ogg and Williams voting in favor and Regent Nelson-Wright voting in opposition.

Regent Croft moved to table the motion to a time certain by January 20, 1998. The motion to table was seconded by Regent Gagnon and failed on a vote of 2 to 7 with Regents Croft and Gagnon voting in favor and Regents Demeksa, Fate, Henri, Kelly, Nelson-Wright, Ogg and Williams voting in opposition.

The main motion, as amended, was then passed on a vote of 8 to 1 with Regents Croft, Demeksa, Fate, Henri, Kelly, Nelson-Wright, Ogg and Williams voting in favor and Regent Gagnon voting in opposition. The following summaries the amendments as approved:

1. Addition of $21,000,000 general funds to the six-year request for construction of the university’s portion of a fisheries facility in Juneau.

2. Addition of $6,120,000 general funds to the FY99 capital request for renovations to the Tanana Valley College Hutchison Career Center.

3. Addition of $6,150,000 general funds to the six-year request for construction of a new classroom facility at the Homer Campus.

4. Addition of $1,000,000 general funds to the six-year request for construction of a new library facility at the Kodiak Campus.

5. Addition of $20,000,000 non-general fund authority to the FY99 capital request for construction of Phase II of Anchorage Campus student housing (this and other housing projects shown below are proposed to be funded from low-interest loans through the Alaska Housing Finance Corporation (AHFC)).

6. Addition of $900,000 non-general fund authority to the FY99 capital request for construction of Ketchikan Campus student housing (to be funded through AHFC).

7. Addition of $10,000,000 non-general fund authority to the FY99 capital request for construction of student apartment housing at the Fairbanks Campus (to be funded through AHFC).

8. Addition of $6,000,000 non-general fund authority to the FY99 capital request for remodel/renovation of the Lola Tilly Commons at the Fairbanks Campus (to be funded through AHFC).

9. Addition of $3,600,000 non-general fund authority to the FY99 capital request for construction of Phase II of Juneau Campus student housing (to be funded through AHFC).

10. In addition, the Board identified the top capital priority at each extended campus which were already included in systemwide requests. These include:

a. Chukchi Campus Deferred Maintenance - $70,000
b. Kenai Peninsula College Deferred Maintenance - $195,000
c. Kodiak College Deferred Maintenance - $85,000
d. Matanuska-Susitna College Deferred Maintenance - $65,000
e. Prince William Sound Community College Deferred Maintenance - $45,000
f. Northwest Campus Smart Classroom Facility - $180,000
g. Bristol Bay Classroom Addition/Renovation - $900,000
h. Ketchikan Campus Remodel/Renovation - $900,000
i. Kuskokwim Campus Food Storage Facility - $200,000
j. Interior-Aleutians Campus Yukon Flats Center Renovation - $160,000
k. Sitka Classroom Renovation Completion - $900,000

PASSED:

"The Board of Regents amends its FY99-FY04 six year capital plan as amended, and directs that the Red Book be revised accordingly to reflect these changes. This motion is effective December 16, 1997."

V. Regents' Comments

Board members discussed ways to facilitate communication to the public regarding the importance of the University of Alaska to the state of Alaska.

VI. Adjourn

President Kelly adjourned the meeting at 9:35 p.m.

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