Board of Regents

Board of Regents Meeting
November 8-9, 2001
Fairbanks, Alaska

AGENDA REFERENCES

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

MEETING SCHEDULE

Times for board meetings are subject to modification within the November 8-9, 2001 timeframe.

Thursday, November 8, 2001:

1:30 p.m. - 5:00 p.m. - Planning and Development Committee will meet jointly with the UA Foundation Board of Trustees in the Regents' Conference Room. At the conclusion of the joint meeting, the committee will hold an Executive Session in the Sherman Carter Conference Room.

6:00 p.m. - 8:00 p.m. - Reception hosted by Mark and Patty Hamilton at the President's Residence for invited guests.

Friday, November 9, 2001

8:00 a.m. - Finance, Facilities, and Land Management Committee will meet in the Regents' Conference Room.

Human Resources Committee will meet in the Regents' Conference Room immediately following discussion of the FY03 Capital Budget Request.

Finance, Facilities, and Land Management Committee will resume its meeting in the Regents' Conference Room following the Human Resources Committee meeting.

2:00 p.m. - 5:00 p.m. - The Full Board will meet in the Regents' Conference Room. An Executive Session is planned for the latter part of the meeting and is anticipated to last one hour.

5:00 p.m. - Adjourn


Messages can be left at the Board of Regents' Office: phone 474-7908, FAX 474-6342. Messages should indicate that they are for participants in the Board of Regents' meeting.

 

AGENDAS

Agenda
Joint Meeting of the 
University of Alaska Foundation Board of Trustees and College of Fellows
and the 
University of Alaska Board of Regents Planning and Development Committee

November 8, 2001; 1:30 p.m. - 5:00 p.m.
Regents' Conference Room; Room 109 Butrovich Building
Fairbanks, Alaska

1. Call to Order - Meeting Co Chairs: President Grace Schaible, Chairman Brian Rogers

2. Adoption of Agenda

The following motion is recommended:

Motion

"The Board of Trustees of the University of Alaska Foundation and the Planning and Development Committee of the Board of Regents adopt the agenda for the Joint Meeting as presented. This motion is effective November 8, 2001."

3. Introductory Remarks, Background and Purpose of Meeting

Brian Rogers, chair of the Planning and Development Committee of the Board of Regents, and Grace Schaible, President of the Board of Trustees of the Foundation, will each offer an introduction of the meeting and outline its purpose.

4. Explanation and Review of Current Development Projects

The chancellors and members of their Development Office staffs will present a review of fundraising efforts and projects currently underway at their campuses.

5. Review of Jointly Managed Assets - The Consolidated Fund - Reference 1

Executive Director Scott Taylor, Foundation Treasurer Joe Beedle, and Investment Manager Tammi Weaver will present a report on the status of the Foundation's Assets and the Consolidated Fund including a description of the fund and its history as well as a review of the Investment Policy under which it is operated. Following the presentation of the Foundation's Financial Statements, Foundation President Grace Schaible will briefly reconvene the Board of Trustees and ask for consideration of the motion approving the Financial Statements as outlined in agenda item 6 and Attachments 2 and 3 of the Foundation's Annual Meeting Agenda.

The reference contains the Consolidated Fund Agreement, the Investment Policy for the Foundation and Consolidated Fund, and the Cooperative Agreement between the University and the Foundation regarding management of land gifts.

6. Review of Roles of University and Foundation in Development - Reference 2

Foundation Executive Director Scott Taylor will brief both boards on the current structure and roles previously approved by the Board of Trustees and Board of Regents for fundraising at the University and as codified in the reference. He will also present a report on the Development Project (also contained in the reference) approved by both bodies and funded by the Rasmuson Foundation, the University Foundation, and the University of Alaska. Following the presentation and discussion, the Board and Committee will be asked to act on one or the other of the following motions:

Motion #1:

"The University of Alaska Foundation Board of Trustees and the Planning and Development Committee of the Board of Regents of the University of Alaska reaffirm the Fundraising Roles and Structure as outlined in Reference 2. This motion is effective November 8, 2001."

Or

Motion #2:

"The University of Alaska Foundation Board of Trustees and the Planning and Development Committee of the Board of Regents of the University of Alaska amends the Fundraising Roles and Structure as outlined in Reference 2 as follows: . This motion is effective November 8, 2001."

7. Other Items of Interest to the Board and the Committee

8. Adjournment of Joint Meeting

9. Executive Session for Planning and Development Committee

The Planning and Development Committee will meet in the Sherman Carter Conference Room to conduct an executive session to discuss presidential compensation.

MOTION

"The Planning and Development Committee of the Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters that would affect the reputation or character of a person or persons including:
--Personnel Matters
The session will include members of the Board of Regents and President Hamilton and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ A.S.T. This motion is effective November 8, 2001."

(To be announced at conclusion of executive session)

The Planning and Development Committee of the Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents and President Hamilton, and lasted approximately ______ hour(s).

10. Adjournment of Planning and Development Committee

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Friday, November 9, 2001; *8:00 a.m. - 2:00 p.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska FairbanksCampus
Fairbanks, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mark Begich
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of FY2003 Capital Budget Request

B. Approval of FY2003 Operating Budget Request

C. Approval of Natural Resources Budget

IV. New Business
A. Ratification of Schematic Design for University of Alaska Southeast - Juneau Campus, Egan Classroom Wing Addition - Phase 2
V. Ongoing Issues
A. UAF Facilities Master Plan Introduction

B. Update on Tanana Valley Campus Facilities Master Plan and Information on Old Courthouse in Fairbanks

C. Update Regarding Proposed Federal Facility at UAF

VI. Future Agenda Items

VII. Adjourn

This motion is effective November 9, 2001."


III.  Full Board Consent Agenda

A. Approval of FY2003 Capital Budget Request - Reference 3

President Hamilton, Vice President Beedle, and Director Pitney will present the proposed FY03 capital budget request.

In addition to the Proposed FY03 Capital Budget Request, Reference 3 contains the FY03 Capital Request Guidelines approved in March and the FY03 MAU Capital Request Listing and Preliminary Rankings reviewed with board members in September. The Proposed FY03 Capital Budget Request includes all project requests that fit within the Board of Regents' approved guidelines plus, based on feedback from the September review meetings, three projects are being added that were originally ranked below the approved request limits (SFOS Facility (Lena Point), PWSCC Building Acquisition, and Classroom Addition and Land Acquisition - Kachemak Bay).

The Proposed FY03 Capital Budget Request Summary is shown with two sets of priority listings. Priority Listing "A" is the administration's recommended priority for all requests. Priority Listing "B" provides the administration's recommended priority within each individual category The recommended priority rankings are based on the Business Council and Statewide Executive Preliminary Rankings using board approved criteria and input from the September meetings.

The Proposed FY03 Capital Budget Request is presented in categories, which are aligned with UA's operating budget request goals, namely:

1. Maintaining a Solid Foundation
2. Attracting and Retaining Alaska Students
3. Meeting Alaska's Employment Needs
4. Preparing for Alaska's Economic Success

These presentation categories better communicate UA's underlying goal of supporting economic development and diversification in Alaska. However, they are different from the four capital request categories below that were established with objective criteria for prioritizing similar projects by need and impact, namely:

1. Highest Priority Renewal and Replacement, Deferred Maintenance, Code Compliance, and ADA
2. Renewal and Replacement of Essential Instructional and Telecommunications Equipment
3. New Construction and Major Renovation
4. Capital Planning & Other Capital Requests

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the FY2003 capital budget request in accordance with the plan as presented. This motion is effective November 9, 2001."

 

The Finance, Facilities, and Land Management Committee will recess after this item; the committee will continue at the conclusion of the Human Resources Committee meeting.

 

B. Approval of FY2003 Operating Budget Request - Reference 4

President Hamilton, Vice President Beedle, and Director Pitney will present the proposed FY03 operating budget request.

At the Anchorage, Juneau, and Fairbanks draft FY03 budget request review meetings, the administration presented a preliminary draft of the FY03 operating budget request. In the presentation of the draft, areas that required additional refinement were noted to include programmatic changes, additions to non-general fund receipt authority, and inclusion of workforce development requests. The refinements noted are incorporated in the proposed University of Alaska FY03 operating budget request.

The theme for the FY03 budget request is "Preparing Alaska for Success." The University of Alaska, supporting Alaska's economic development and diversification, is requesting a general fund increment of $18.5 million to prepare Alaska for success. This request builds on the state's FY00-01 commitment to putting UA on track and its FY02 investment in higher education as the primary catalyst for fostering Alaska's future economic development and diversification. The principles underlying UA's budget requests have been and continue to be meeting state needs and being fully accountable for the state's investment.

There are five request components within UA's FY03 operating budget request:

1. Maintaining a Solid Foundation
2. Keeping Pace with Technology
3. Attracting and Retaining Alaska Students
4. Meeting Alaska's Employment Needs
5. Preparing for Alaska's Economic Success

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the FY2003 operating budget request in accordance with the plan as presented. This motion is effective November 9, 2001."

C. Approval of Natural Resources Budget - References 5A-D

The Natural Resources Fund (NRF) was established to facilitate the distribution of the annual spending allowance from the university's Land-Grant Endowment Trust Funds. Regents' Policy provides that distributions are intended to:

" . . . provide a margin of support over and above what otherwise would be possible through traditional state, federal, and private sources . . . At least 40 percent of the undesignated funds ... will be used for purposes related to fisheries, agriculture, forestry, mineral development, and education in areas related to natural resources" (resources-type activities). . . As part of the annual setting of budget priorities, the Board of Regents may designate a percentage greater than 40 percent to be used for purposes related to natural resources."

Regents' Policy also provides that the university president will present an annual budget to the board for approval.

Reference 5A contains a proposed budget for the land-grant endowment spending allowance distribution for FY02. Similar to prior years, the budget includes a provision or designation of $412,400 to fund land management operating costs and $150,000 for the SFOS/NOAA facility before the allocation of support for resources-type and other programs. This year the administration is proposing the designation of $2,000,000 for the UA Scholars Program prior to making an allocation to resources-type and other programs. This is necessary to meet our commitments for the UA Scholars Program.

As predicted by President Hamilton three years ago, the success of the UA Scholars Program is outpacing the ability of our land-grant endowment earnings to cover the cost of the program. The University of Alaska is now attracting almost 50 percent of Alaska's top graduates. An increment for $800,000 is included in the university's FY03 operating budget request, but substantially more is needed to fund this critical program. Reference 5B and 5C are current activity forecasts for the NRF and the UA Scholars Program through FY2003 which reflect our commitments and proposed funding.

The proposed budget will allow the university to minimally maintain ongoing commitments to students, faculty, and others for scholarships, the UA Press, and the NRF and other grant programs. Clearly, this does not provide the generous support provided to the resources-type programs last year, but there are outstanding commitments to UA Scholars that must be covered until funding is secured from the legislature. Reference 5D is a financial report on the Land-Grant Endowment Funds, including the NRF, for FY2001.

President Hamilton, Vice President Beedle, and Chief of Staff Johnsen, will be available to answer questions regarding the Land-Grant Trust Funds and/or spending plan. The committee will be asked to recommend approval of the budget as presented in Reference 5A.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the Natural Resources Fund budget as presented in Reference 5A. This motion is effective November 9, 2001."

IV. New Business
A. Ratification of Schematic Design for University of Alaska Southeast - Juneau Campus, Egan Classroom Wing Addition - Phase 2 - Reference 6

INTRODUCTION / BACKGROUND
The Board of Regents approved the schematic design for this project on April 21, 1992 but the first phase of construction funding was not received until eight years later as a $5.5 million FY01 appropriation. On September 14, 2000, the Board of Regents approved the project for a second time with an $8,000,000 total project budget and authorized construction of the first phase not to exceed $3.8 million. The balance of the $5.5 million was directed to be used for design-related costs for both phases. The FY02 capital budget provided the additional $2.5 million to complete the original scope of the project and this request is for approval to proceed with the final phase of that construction. Total project cost remains at $8.0 million.

Due to the cancellation of the September board meeting and the inability to reschedule that meeting for a time that would have allowed for the bidding of this project to proceed on its optimal schedule, Vice President Beedle, in consultation with the committee chair, approved the schematic design and authorized the campus to proceed with the bidding process, it being understood that the Finance, Facilities, and Land Management Committee would ratify this action at its earliest opportunity.

PROJECT DESCRIPTION
The original design for the Egan Library anticipated the future addition of two wings. These two wings were intended to accommodate a number of activities including general-purpose classrooms, faculty offices, visual arts, performing arts, and music programs. The facilities were anticipated to be added in phases and would eventually form a single complex. This project completes the first of those two wings to be added.

This project will construct a 2-story classroom wing. The wing addition will be on two levels corresponding to the main and lower levels of the library. A mechanical penthouse will be constructed on the roof of the wing. On the lower level are five classrooms, a seminar room, and a 154-seat lecture hall with fixed seating on risers and special capabilities for audio-visual presentations and distance delivery of courses. At the upper level are eight classrooms and a seminar room. Two of the classrooms can be expanded into a single larger space by means of a movable partition. All classrooms will accommodate receipt of video course offerings. There are no faculty offices. The lower level encloses 9,950 gross square feet, the upper level encloses 11,140 square feet, and the mechanical room on the roof is 1,500 square feet. The total floor area of the addition is 22,590 feet.

The new wing joins the Egan Library at the existing entrance stair and will be similar in appearance to the existing building. Exposed concrete columns, timber framed windows, and wood siding will reflect the original design. Natural wood and natural light via sky lighting will provide interest to otherwise simple interior finishes in classrooms and corridors. An elevator is provided which will resolve access problems to the Egan Library that currently confront disabled individuals. Other ancillary spaces such as toilets and storage space are also included in the building.

This addition is consistent with the master plan concept for the complex. Additional parking is required to be developed to conform to local zoning regulations. Environmental issues associated with the project will focus on control of construction phase storm water runoff from the parking lot excavation and the building excavation. Auke Lake is in the downstream watershed and environmental regulatory agencies will impose requirements including settling ponds and piping construction phase runoff into Auke Lake.

The area in front of the addition is being reconstructed as a courtyard to facilitate movement between the classroom addition, the Egan Library, and the Mourant Building. This courtyard will be a particularly active pedestrian area within the Auke Lake campus, as all UAS students will use these three facilities.

The project will increase the campus gross floor area by 7.9 percent and will have a commensurate impact on utility costs. Additional maintenance staff will not be required to operate the building, but one additional custodian will be needed. The impact on the operating budget will be approximately $200,000 annually.

PROJECT BUDGET
The project cost estimate for the entire facility is $8,000,000 of which $6,532,000 is estimated for construction. The funding comes from two appropriations, one in FY01 for $5.5 million and the other in FY02 for $2.5 million.

PROJECT SCHEDULE
The first phase of construction is underway and scheduled for completion in December 2001. This first phase includes all foundations, structural, exterior closure, roofing and mechanical, and electrical rough-in. The second phase of construction will begin in January 2002 and be completed by September 2002. This second phase will include all interior walls and finishes, completion of mechanical and electrical systems, construction of the parking lot and courtyard, and all furniture and equipment.

Regents' Policy allows the Finance, Facilities, and Land Management Committee to approve schematic designs for all projects with a total project cost of $2.5 million or more, provided that the estimated total project cost does not exceed the previously approved project budget by more that 20 percent. There has been no change in total project cost.

The President recommends that:

MOTION

"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee approves the schematic design for the UAS Egan Classroom Wing Addition - Phase 2 as presented, and authorizes the university administration to bid and award contracts not to exceed a combined total project cost of $8,000,000 for this Phase 2 and the original Phase 1, and ratifies all actions taken by the administration to date. This motion is effective November 9, 2001."

V. Ongoing Issues
A. UAF Facilities Master Plan Introduction

The master plan process began in the fall of 2000 with the selection of a consultant to prepare a new campus master plan for UAF. The contract was negotiated and an initial site visit occurred on the last three days of January 2001. The selected firm is Wallace Roberts & Todd, Inc. (WRT) from San Francisco, California. Richard Macias is the project manager for WRT and has been involved in more than 60 master plans for universities around the nation and the world.

Through a series of visits in the spring, Mr. Macias interviewed many deans, directors, and administration on the campus and met with the Master Planning Committee to establish the goals for the master plan and to gain input into the needs for the UAF campus. An early draft was prepared in May 2001. It was presented to the Fairbanks Chamber of Commerce and a meeting of local community planners in early June to seek community input. The draft was revised throughout the summer and placed on the University of Alaska Fairbanks web site in mid September. Public open houses were held at the Noel Wien Library and at Hess Commons on campus to present the goals to the community and get input and reactions to the steps to be taken. These community sessions were helpful in hearing the comments and concerns from the general community as well as the campus community.

Comments from the September meetings are being incorporated into a final draft that will be posted on the web site by November 9, 2001. There will be a presentation/open house on campus during the first week in December to solicit final comments on the master plan. All master plan comments will be submitted to WRT by December 14, 2001. WRT will present the final copy of the master plan to UAF for approval by the Chancellor's Cabinet in January 2002 and final approval will then be solicited from the Board of Regents at its March 2002 meeting.

Provost Reichardt will brief the committee on how UAF's strategic and academic plans drive the outcomes of the UAF Master Plan, and Associate Vice Chancellor for Facilities Kathleen Schedler will brief the committee on the guiding principals of the UAF Master Plan.

This is an information item only; no action is required

B. Update on Tanana Valley Campus Facilities Master Plan and Information on Old Courthouse in Fairbanks

In June 2001, the community and the regents raised questions regarding options for providing suitable space for Tanana Valley Campus (TVC). In response, UAF continued its analysis of the courthouse facility that was vacated in August and initiated a master planning process for TVC.

Associate Vice Chancellor for Facilities Kathleen Schedler will brief the committee on the strategy for the Master Plan for TVC, which will address both academic programs and facility needs.

This is an information item only; no action is required.

C. Update Regarding Proposed Federal Facility at UAF

BACKGROUND
The USDA Agricultural Research Service (ARS) has most recently worked with the University of Alaska Fairbanks for three years. Prior to this most recent association, the ARS had a continuous presence in Alaska, associated with the Agricultural Experiment Station, since the mid 1950s. All ARS personnel were relocated to Fairbanks in the mid 1980s where they remained until the Alaska site was closed in the mid 1990s. Their programs have evolved and they plan to post three federal scientists in Fairbanks co-located with the School of Agriculture and Land Resources Management (SALRM) and the Agricultural and Forestry Experiment Station, in addition to two scientists and one technician already co-located in Fairbanks with the school and experiment station as a part of the ARS integrated pest management program. Each of the three new senior scientists has/will have a technical assistant associated with them and may also bring graduate students. Additionally, there will be one new ARS administrative assistant position. For effective work, laboratories are essential and none are available on the UAF campus.

SALRM is interested in the specialized skills that the ARS employees will bring to the research and teaching activities of UAF. The three scientists will be trained in the fields of plant pathology, agronomy/weed science, and entomology. All will have laboratory capabilities at the microbiological level. The microbiological capabilities will allow the school and experiment station to enter the cutting edge of agricultural, forestry, and natural resource management research. Clientele groups including not only those involved in traditional agriculture, but also the managers of public lands and the public forests where invasive plant species and insect pests are increasingly becoming a problem. These positions will also expand the potential for the school and experiment station to work closely with other units within the UA system. Excellent examples are the Institute of Arctic Biology with its emphasis on wildlife management as it impacts range and forests, and the UA Museum with its interest in genomics as related to entomology.

CURRENT STATUS
ARS needs close proximity to UAF teaching and research faculty for collaboration. ARS is funding $900,000 for UAF to evaluate alternative solutions, and as appropriate build/buy a temporary federal facility (e.g., modular units), to house these federal employees by fall 2002. ARS commits to fund UAF's total project costs associated with the project and all ongoing maintenance and operating costs.

Based upon the programmatic benefits, the university executed a 10-year no cost land lease, contingent upon ARS's full funding for planning, design, construction, maintenance, and operations costs of their facility. The lease will automatically expire if a facility is not constructed within two years. At the end of the 10-year lease term, ARS agrees that they must remove the facility and restore the site at the university's discretion, or offer the university first option to acquire the facility for fair market value less credits for the value of the university land that has been leased to ARS at no cost.

To date, no money has been spent on this project. ARS will be responsible for covering all costs associated with its planning, development, construction, and operations. The university and ARS have also executed a Design and Construction Agreement. This agreement includes provisions to evaluate possible locations for this facility to meet the campus master plan, along with investigating available utilities, and providing detailed cost estimates prior to design or construction.

FUTURE PLANS
Once the project location and scope have been established, UAF will seek approval of the project and schematic design per the required Board of Regents' project approval process.

This is an information item only; no action is required.

VI.  Future Agenda Items

VII.  Adjourn

Agenda 
Board of Regents 
Human Resources Committee 
Friday, November 9, 2001
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska

Committee Members: 
Frances H. Rose, Chair 
Chancy Croft
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers 
Michael J. Burns, Board Chair

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

B. Approval of Temporary Re-employment for Retirement Incentive Program Participants

IV. New Business
A. Update on Health Care Plan Costs
V. Future Agenda Items

VI. Adjourn

This motion is effective November 9, 2001."

III.   Full Board Consent Agenda

A. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

The university applied a salary grid adjustment of 1.5 percent in FY02 following six years with a static grid. Regent's Policy 04.05.040 gives the Board of Regents the authority to approve salary schedules and the option to apply a cost of living or other adjustment to the schedule. To protect the university's ability to recruit and retain high quality staff, university administration recommends a 1.5 percent grid adjustment for inclusion in the FY03 budget request predicated on a July 1, 2002 effective date.

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve, contingent upon legislative funding, a 1.5 percent increase to the salary grid for nonexempt and exempt employees effective July 1, 2002. This motion is effective November 9, 2001."

B. Approval of Temporary Re-employment for Retirement Incentive Program Participants

Alaska Statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska…determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that related to a particular program or project of the …university."

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Dr. Roberta Morgan and Dr. David Hoffman to temporary positions or project contracts, not to exceed 49 percent of previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective November 9, 2001."

IV. New Business
A. Update on Health Care Plan Costs

Executive Director Janet Jacobs will provide a briefing to the Human Resources Committee on health care plan costs.

V.  Future Agenda Items

VI.   Adjourn

Agenda 
Board of Regents 
Meeting of the Full Board 
Friday, November 9, 2001; 2:00 p.m. - 5:00 p.m.
Regents' Conference Room 109, Butrovich Building
University of Alaska Fairbanks Campus
Fairbanks, Alaska

I.    Call to Order  

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. President's Report

V. Consent Agenda

A. Planning and Development Committee
1. Approval of Fund-Raising Roles and Structures
B. Finance, Facilities, and Land Management Committee
1. Approval of FY2003 Capital Budget Request

2. Approval of FY2003 Operating Budget Request

3. Approval of Natural Resources Fund Budget

C. Human Resources Committee
1. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

2. Approval of Temporary Re-employment for Retirement Incentive Program Participants

VI. New Business and Committee Reports

VII. Future Agenda Items

VIII. Board of Regents' Comments

IX. Executive Session

X. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002

XI. Adjourn

This motion is effective November 9, 2001."

III.   Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its regular meeting of June 7-8, 2001 as presented. This motion is effective November 9, 2001."

IV. President's Report

V. Consent Agenda

MOTION

"The Board of Regents approves the recommendations as stated below. This motion is effective November 9, 2001."

A. Planning and Development Committee
1. Approval of Fund-Raising Roles and Structures

MOTION #1

"The University of Alaska Foundation Board of Trustees and the Planning and Development Committee of the Board of Regents of the University of Alaska reaffirm the Fundraising Roles and Structure as outlined in Reference 2. This motion is effective November 9, 2001."

OR

MOTION #2

"The University of Alaska Foundation Board of Trustees and the Planning and Development Committee of the Board of Regents of the University of Alaska amends the Fundraising Roles and Structure as outlined in Reference 2 as follows: . This motion is effective November 9, 2001."

B. Finance, Facilities, and Land Management Committee
1. Approval of FY2003 Capital Budget Request - Reference 3

MOTION

"The Board of Regents approves the FY2003 capital budget request in accordance with the plan as presented. This motion is effective November 9, 2001."

2. Approval of FY2003 Operating Budget Request - Reference 4

MOTION

"The Board of Regents approves the FY2003 operating budget request in accordance with the plan as presented. This motion is effective November 9, 2001."

3. Approval of Natural Resources Fund Budget - Reference 5

MOTION

"The Board of Regents approves the Natural Resources Fund budget as presented in Reference 5A. This motion is effective November 9, 2001."

C. Human Resources Committee
1. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

MOTION

"The Board of Regents approves, contingent upon legislative funding, a 1.5 percent increase to the salary grid for nonexempt and exempt employees effective July 1, 2002. This motion is effective November 9, 2001."

2. Approval of Temporary Re-employment for Retirement Incentive Program Participants

MOTION

"The Board of Regents approves the appointment of Dr. Roberta Morgan and Dr. David Hoffman to temporary positions or project contracts, not to exceed 49 percent of previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective November 9, 2001."

VI. New Business and Committee Reports
A. Planning and Development Committee

B. Finance, Facilities, and Land Management Committee

C. Human Resources Committee

VII.   Future Agenda Topics

VIII.  Board of Regents' Comments

IX.  Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
· Litigation
· Labor
· Land
· Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
· Personnel Matters
· Naming of a Facility
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ A.S.T. This motion is effective November 9, 2001."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

X. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002

A recommendation submitted by the University of Alaska Fairbanks for recipients of honorary degrees and meritorious service awards was sent under separate cover for Board of Regents' review prior to the November 9, 2001 board meeting. Recommendations from the University of Alaska Anchorage will be presented at the December 6-7, 2001 meeting of the Board of Regents.

The President recommends that:

MOTION

"The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards, as proposed, for commencement exercises in the spring of 2002 and beyond, and authorizes Chancellor Lind to invite the approved nominees and announce their acceptance. This motion is effective November 9, 2001."

XI.  Adjourn

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