How to start and schedule a meeting in Zoom

How to start  a meeting 

The Gmail add-on allows you to start an instant meeting or schedule a meeting with your email participants in Gmail. The add-on will automatically send an email invitation to everyone on the email thread and can also send a meeting summary after the meeting is completed. Once the add-on is enabled for your account, it will appear on your desktop browser.

You can start an instant meeting with everyone on your email thread. They will receive an automatic email with the meeting join link.

Step 1: When you are viewing an email thread, click the Zoom icon on the right side of the page.
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Step 2: Click Start a Meeting
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An instant meeting will be created and the meeting details will be sent out on the email thread.

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Step 3: When you are ready to start the meeting from your computer, click Start Meeting.
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Scheduling a Meeting

Step 1: When you are viewing an email thread, click the Zoom icon on the right side of the page.
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Step 2: Click Schedule a meeting.
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Step 3: Select the meeting settings.
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Settings include:

  • Topic: This will automatically populate with the subject line of the email.

  • Timezone: This will default to the timezone that you have set in Zoom. Select a different timezone if needed.

  • When: Select the date and time of the meeting.

  • Duration: Select an approximate duration of the meeting.

  • Enable meeting summary: Toggle this setting on to send out a meeting summary with the topic, meeting ID, date, and names of attendees after the meeting has concluded.

  • Invite participants via email: Toggle this on to send an email to your meeting participants after you have created the meeting.

  • Add mail participants in meeting: Click the arrow to view who will be invited to this meeting and add additional participants if needed.

Step 4: Click Create a Meeting
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Step 5: A meeting will be scheduled and an email with the meeting details will be sent to all designed participants if selected.