November 19-20
Board of Regents Meeting»
November 19-20, 1998»
Campus Center Cafeteria
University of Alaska Anchorage Campus
Anchorage, Alaska
SPECIAL NOTE: »PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING »& THURSDAY LATE AFTERNOON RATHER THAN FRIDAY MORNING!!! » Testimony will be heard from approximately 8:00 a.m. - 10:00 a.m. and again from 5:00 p.m. to 6:00 p.m. »Sign-up sheets will be available starting at 7:30 a.m.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.
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MEETING SCHEDULE AND AGENDASFull agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.
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MEETING SCHEDULEThursday, November 19, 1998
8:00 a.m. - 10:00 a.m.»
Full Board will meet in the South Wing, Campus Center Cafeteria to hear Public Testimony.
10:00 a.m. - 12:00 noon»
Human Resources Committee will meet in the South Wing, Campus Center Cafeteria.
10:00 a.m. - 12:00 noon»
Finance, Facilities and Land Management Committee will meet in the Lyla Richards Conference
Room, Campus Center
12:00 noon - 5:00 p.m.»
Committee of the Whole will meet in the South Wing, Campus Center Cafeteria.
5:00 p.m. - 6:00 p.m.»
The Full Board will hear additional Public Testimony.
6:30 p.m. - 8:30 p.m.»
A dinner honoring Regents Gagnon, Henri, Kelly and Williams will be held at the Discovery
Ballroom, Hotel Captain Cook, for invited guests.
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Friday, November 20, 1998
7:00 a.m. - 8:00 a.m.»
Audit Committee will meet in the Lyla Richards Conference Room, Campus Center.
8:00 a.m. - 12:00 noon»
Academic and Student Affairs Committee will meet in the South Wing, Campus Center
Cafeteria.
12:00 noon - 5:00 p.m.»
Full Board will meet in the South Wing, Campus Center Cafeteria.»
An Executive Session is scheduled as the last item of business and is expected to
last two hours.
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Messages can be left at the UAA Campus Center: (907) 786-1204 or fax (907) 786-6161. Messages should indicate that they are for participants in the Board of Regents' meeting.
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AGENDAS
*Times for board meetings are subject to reordering and other modifications within the November 19-20, 1998 timeframe.
»
Agenda»
Board of Regents»
Academic and Student Affairs Committee»
Friday, November 20, 1998; *8:00 p.m. - 12:00 noon
South Wing, Campus Center Cafeteria
University of Alaska Anchorage
Anchorage, Alaska
Committee Members:»
Sharon D. Gagnon, Chair»
Chancy Croft»
Michael P. Kelly»
Annette M. Nelson-Wright»
Joe J. Thomas»
Michael J. Burns, President
»
I. »»Call to Order
II. »»Adoption of Agenda
MOTION"The Academic and Student Affairs Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Consent Agenda
A. Approval of Revisions to and Renumbering of Regents' Policy 09.09 - Recreational and Competitive AthleticsB. Approval of Regents' Policy 09.03 - Student Dispute Resolution
C. Approval of Delay in Implementation of Regents' Policy 09.02 - Student Rights and Responsibilities and of Deletion of Regents' Policy 09.96.01 - Student Behavioral Standards
IV. Ongoing Business
A. Annual Report on the Assessment of Educational EffectivenessB. Report on the Activities of the Professional Education Coordinating Committee (PECC)
C. Report on the Rural Educators Partnership Program (REPP)
V. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective November 20, 1998."
III. »»Consent Agenda
A. »»Approval of Revisions to and Renumbering of Regents' Policy 09.09 - Recreational and Competitive Athletics»(Reference 1)Draft Policy 09.09 - Recreational and Competitive Athletics (currently numbered 09.99) received a first reading by the Academic and Student Affairs Committee in April 1998. The committee asked that the policy state that support of athletics program expenses by local private sources will (rather than "may") be encouraged, and that the meaning of "common opponent philosophy" be made more apparent. A draft with these statements was reviewed by governance groups. This draft has been formally returned to the drafting team by the Student Coalition but not the Faculty Alliance, since not all its constituent groups had completed their reviews. However, the completed reviews contained no recommendations for further revisions. The proposed Policy 09.09 is presented in Reference 1a; the revisions made relative to current Regents' Policy 09.99 are presented in 1b.
Coalition of Student Leaders representatives Annette Nelson-Wright and Josh Hunter and Faculty Alliance chair Lauren Bruce will convey the concerns of the Coalition and Faculty Alliance regarding this policy during this discussion.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve Regents' Policy 09.09 - Recreational and Competitive Athletics, as presented in Reference 1. This motion is effective November 20, 1998."
B. »»Approval of Regents' Policy 09.03 - Student Dispute Resolution»(Reference 2)
The draft policy on student dispute resolution received three readings and revisions by the Academic and Student Affairs Committee in the spring 1997 before being forwarded in August to governance groups. Dissatisfied with the process for grade appeals, in spring 1998 the Faculty Alliance proposed a process based upon the AAUP statement of principles regarding review of grades (Reference 2a). The proposed policy (Reference 2b) reflects the AAUP principles.
The AAUP principles hold that faculty, with primary responsibility for the curriculum, also have responsibility for the assignment of grades and review of grade appeals. Any resulting change in a grade should be by faculty authorization, not that of an administrative officer, as had been proposed in the original drafts. Accordingly, the following statement has been added in section 09.03.02.B.2: "Only the course instructor or a review body composed of faculty may authorize a change in the assignment of a final grade." If this proposal is approved, the accompanying regulation would provide a process such as recommended in the AAUP statement.
While the Faculty Alliance approved the policy as proposed in October 1998, the Coalition of Student Leaders recommended that at least one student hold a position on the committee (Reference 2c). The proposed wording for the policy does not preclude student participation in the review procedures. However, it is recommended that any student member of a grade review committee not participate in decisions regarding the appeal, since students do not have any responsibility or authority for assignment of grades. Nevertheless, students do have a justifiable concern in the fairness of the review, which their presence during the review might ensure and validate.
The other major areas of student dispute resolution, employment decisions or actions and university judicial decisions or disciplinary sanction, have been addressed in the policies and regulations approved for student employment and student rights and responsibilities. In order to allow for development of regulation and MAU rules and procedures regarding academic disputes, this policy is recommended to become effective at the start of the Fall 1999 semester, by which time the changes in procedure can be reflected in revised catalogs and student handbooks.
Coalition of Student Leaders representatives Annette Nelson-Wright and Josh Hunter and Faculty Alliance chair Lauren Bruce will convey the concerns of the Coalition and Faculty Alliance regarding this policy during this discussion.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve Regents' Policy 09.03 - Student Dispute Resolution as presented in Reference 2, to become effective at the start of the Fall 1999 semester. This motion is effective November 20, 1998."
C. »»Approval of Delay in Implementation of Regents' Policy 09.02 - Student Rights and Responsibilities and of Deletion of Regents' Policy 09.96.01 - Student Behavioral Standards»(Reference 3)
At the October 1998 meeting of the Board of Regents the policy regarding student rights and responsibilities was approved, effective immediately. This policy and the accompanying regulation, however, provide for processes of judicial review somewhat different from those currently followed. In order to avoid the potential for confusion before the new procedures can be published in student hand books and catalogs, a delay in the effective date of the policy until the start of the fall semester is requested.
Approval of the deletion of Regents' Policy 09.96.01 - Student Behavioral Standards is also requested. The substance of this policy is addressed by the new policy on student rights and responsibilities.
The President recommends that:
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the deletion of Regents' Policy 09.96.01 - Student Behavioral Standards and set the effective date of this deletion and of the implementation of Regents' Policy 09.02 - Student Rights and Responsibilities at the start of the Fall 1999 semester. This motion is effective November 20, 1998."
IV. »»Ongoing Business
A. »»Annual Report on the Assessment of Educational Effectiveness»»(Reference 4)Regents' Policy 10.06.01 requires each MAU to "regularly undertake studies of the impact of its academic programs on its students and graduates . . . to improve the effectiveness of its educational programs." These reports, previously given in April, have been moved to the fall semester to allow time for the results of the studies undertaken in the previous academic year to be analyzed and consequent courses of action decided upon. Summaries of the current status of the development of the assessment programs and their outcomes are provided in Reference 4.
B. »»Report on the Activities of the Professional Education Coordinating Committee (PECC)
In February 1998 the Board of Regents endorsed the report and recommendations of the Professional Education Coordinating Committee (PECC), which had been presented to the Academic and Student Affairs Committee. Since that time the PECC has met several times to effect implementation of these recommendations. The Systemwide Academic Council will report on a meeting it held with the PECC on November 18, 1998 to review projects undertaken and future directions.
C. »»Report on the Rural Educators Partnership Program (REPP)»(Reference 5)
Chancellor Joan Wadlow and Yupiit School District Superintendent John Weise, who also serves as the interim Rural Educators Partnership Program director, will report on the implementation of the Rural Educators Partnership Program and its current activities.
V. » »New Business
VI. »»Future Agenda Items
VII. »»Adjourn
»
Agenda»
Board of Regents»
Finance, Facilities and Land Management Committee»
Thursday, November 19, 1998; *10:00 a.m. - 12:00 noon
Lyla Richards Conference Room, Campus Center
University of Alaska Anchorage Campus
Anchorage, Alaska
Committee Members:»
Joseph R. Henri, Chair»
Elsa Froehlich Demeksa
Mary Jane Fate»
R. Danforth Ogg»
Lew M. Williams, Jr.»
Michael J. Burns, President
»
I. »»Call to Order
II. »»Adoption of Agenda
MOTION:"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Consent Agenda
A. Approval of Schematic Design for University of Alaska Fairbanks Original Duckering Deferred Maintenance and Code Correction ProjectB. Approval of University of Alaska Fairbanks Food Service Enhancement Project
IV. Ongoing Issues
A. Presentation of the FY98 Financial StatementsB. Status Report on Construction in Progress
V. New Business
VI. Future Agenda Items
VII. Adjourn
This motion is effective November 19, 1998."
III. »»Consent Agenda
A. »»Approval of Schematic Design for University of Alaska Fairbanks Original Duckering Deferred Maintenance and Code Correction Project»(Reference 6)PROJECT DESCRIPTION
The original Duckering Building was built in 1961, expanded in 1964, 1967, and most recently in 1984 (known as New Duckering). The original Duckering Building consists of 105,000 square feet of laboratory, classroom, research, and office space. The space is largely assigned to the Civil and Environmental Engineering Department, the Electrical Engineering Department, the Geography Department, the Mechanical Engineering Department, the Petroleum Engineering Department and Laboratory, and the Institute of Northern Engineering. The Duckering Building is located in the core area of the UAF lower campus.
The Original Duckering Deferred Maintenance and Code Correction project will include the rehabilitation of the heating, ventilation, and cooling systems. This work will take place on all four floors of the building. A new fan room will be constructed on the roof of the courtyard and will contain two air-handling units, all with a capacity of approximately 88,000-cfm. These units will replace the 12 fans that are scattered throughout the building. Approximately 20,000 square feet of corridor ceiling tile will be removed and replaced. Approximately 200 existing corridor doors and hardware will be replaced with fire rated assemblies. The code requires an area separation within the building. A two-hour fire rated wall will be constructed from the first floor to the fourth floor to comply with this code requirement. The existing exterior envelope (curtain wall) will be refurbished by installing approximately 19,000 square feet of new wall construction. The electrical system will be upgraded, worn carpet and floor tile will be replaced, and some lighting systems will be renovated. Upgrading the fire alarm and sprinkler systems will bring the facility into compliance with current codes. Minor ADA modifications to lavatory facilities to accommodate the disabled will also be made to the facility.
Renewal items the campus will endeavor to accomplish as part of this project will be funded from maintenance funding and include replacement of additional lighting, elevator repairs, darkroom system upgrades and installation of a premise cabling system. Items not included in this project include laboratory renewal, new furnishings, interior painting of office walls and corridors, new plumbing fixtures and ADA modifications to classrooms and laboratories to accommodate the disabled. Renovation of the entire perimeter baseboard heating system will not be included nor will there be modifications to the ventilation and lighting in the new section of the Duckering Building.
Project approval was granted by the Board of Regents at the June 18, 1998 meeting.
CONSULTANT
Bezek Durst Seiser, Inc. of Anchorage, Alaska is the design consultant for this project.
FUNDING
The Original Duckering Deferred Maintenance project was funded from the FY99 Capital Appropriation for deferred maintenance and code corrections in the amount of $3,737,800 with supplemental funding in the amount of $4,500,000 from prior year funding. The campus will endeavor to accomplish the maximum amount of work that funding will allow. The total project cost is $9,860,000. Total identified funding falls short of this amount by $1,622,200.
SCHEDULE
Project approval: »» June 18, 1998
Bid: » May 15, 1999
Construction complete: » August 15, 2000
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Original Duckering Deferred Maintenance Project as presented and authorize the university administration to bid and award contracts not to exceed a total project cost of $9,860,000, subject to identification of funding sources to be approved by President Hamilton. This motion is effective November 19, 1998."
B. »»Approval of University of Alaska Fairbanks Food Service Enhancement Project
BACKGROUND
The University of Alaska Fairbanks has recently experienced a decline in the occupancy rates of its housing units. In exit interviews, students identify low satisfaction levels for food service as the single most frequent reason for leaving university housing. Recent testimony before the Finance, Facilities, and Land Management Committee indicates that the recently completed a $750,000 facelift to the dining hall has had little impact. It also appears that UAA has been very successful with its new housing and food service concepts.
UAF feels that it is well on its way to recovery in its housing quality but is unable to provide the modern food service alternatives throughout campus without a significant capital expenditure. Given recent enrollment and occupancy declines, the administration believes that critical steps must be taken quickly so that students, and prospective students, understand what progress will be made and when. It is critical that the students have a clear understanding that these issues are being addressed prior to the holiday season so that families can discuss future educational goals with this information in mind.
APPROACH
The enhancement of UAF Food Service will be developed in conjunction with professional architects and engineers, one or more food service advisors to UAF, UAF's food service contractor (to be identified during the early planning stages), UAF staff, consultation with Statewide staff and UAA staff that have had recent experience in this area, and students participating in surveys conducted by one or more of the above.
PROJECT SCOPE
The project will include an evaluation of the reasons for the decline in the housing system occupancy, alternatives for the delivery of food, catering and related services on the entire Fairbanks campus, and renovations necessary to most effectively and economically accommodate student needs for quality food service. Total project costs including planning and design are expected to be approximately $7 million.
FUNDING
As of this writing, the UAF administration is attempting to identify funding sources for the evaluation, planning, and design costs of this project estimated at $750,000. The administration is committed to a rigorous review of resources and expenditures associated with housing and food service in light of recent developments, and will update its strategic plan for the housing and food services system, including marketing, operating, capital improvement, and financing plans.
SCHEDULE
BOR approval of project: »»November 1998
Design complete: »» May 1999
The President recommends that:
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Food Service Enhancement Project as presented and authorize expenditures not to exceed $750,000 for the evaluation, planning, and design of food service enhancements and related capital improvements.
This authorization is subject to President Hamilton's approval of: (1) an expenditure plan for the evaluation, planning and design; (2) funding sources and availability of funds for the work; (3) and review of UAF's strategic plan for the housing and food service system.
This motion is effective November 19, 1998."
IV. »»Ongoing Issues
A. »»Presentation of the FY98 Financial StatementsJim Lynch, interim vice president for finance, will present an overview of the University of Alaska annual financial statements for the year ended June 30, 1998. The presentation will include a report on the separate financial statements and performance of the Consolidated Fund for the year then ended. This is an information item; no action is required.
B. »»Status Report on Construction in Progress»»(Reference 7)
A status report for all construction in progress approved by the Board of Regents is included in Reference 7.
V. » »New Business
VI. »»Future Agenda Items
VII. »Adjourn
»
Agenda»
Board of Regents»
Human Resources Committee»
Thursday, November 19, 1998; *10:00 a.m. - 12:00 noon»
South Wing, Campus Center Cafeteria»
University of Alaska Anchorage»
Anchorage, Alaska
»
Committee Members:»
Joe J. Thomas, Chair»
Chancy Croft»
Sharon D. Gagnon»
Michael P. Kelly»
Annette M. Nelson-Wright»
Michael J. Burns, President
»
I. »»»Call to Order
II. »»Adoption of Agenda
MOTION"The Human Resources Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Business
A. Labor Relations ReportB. Annual Grievance Report
C. Initial Draft of Grievance Policy
D. Employee Survey Report
IV. New Business
V. Future Agenda Items
VI. Adjourn
This motion is effective November 19, 1998."
III. »»Ongoing Business
A. »»Labor Relations Report»» (Reference 8)Patty Kastelic, Executive Director of Human Resources, will provide information on labor relations activities relating to the UACEA, ACCFT, United Academics, and United Academic-Adjuncts and other labor relations issues.
B. »»Annual Grievance Report
Regents' Policy 04.08.08 requires that an annual report on grievance activity be provided to the Board. There were no grievances filed at UAS or Statewide during the 1997-98 academic year.
At UAF the council considered four grievances. One grievance was a remand from the Superior Court, the hearing panel's recommendation in favor of the grievant was accepted in part by the Chancellor. A grievance on termination of an at-will employee was dismissed and a grievance relating to order of layoff was resolved before the scheduled hearing.
At UAA, a grievance alleging violation of hiring practices and nepotism was dismissed without a hearing. Another grievance alleging numerous violations has been scheduled for hearing by a system-wide panel after the UAA council found no likelihood of violation and declined to schedule a hearing. The UAA grievance council is currently in the process of hearing a grievance originally filed in 1997 that was remanded from the Superior Court for hearing.
University Associate General Counsel Sagan and Executive Director Kastelic conducted grievance process training at UAA and UAF during the 1997-98 academic year.
C. »»Initial Draft of Grievance Policy»(Reference 9)
The university was in the process of reviewing and amending its policies relating to dispute resolution (04.08.08) during the 1996-97 academic year. This policy reconsideration was suspended during the representation election periods for the United Academics and the UACEA classified unit. United Academics represented faculty and UACEA represented staff are now covered by the grievance processes in their collective bargaining agreements.
During this interim period, the grievances that have been filed, while not numerous, have been extremely complicated and have in most instances involved legal representation for both grievants and respondents. Several cases have been remanded back to the University by the courts for hearing after the grievance council originally declined to hold a hearing or for other procedural fault. The recent employee attitude survey asked employees how effectively they believed the university grievance policy addresses their concerns. Only 16 percent think the policy is effective.
During the preparation of this initial draft, Executive Director Kastelic interviewed many UA employees who have knowledge and experience with this process including the current grievance council chairs from the three MAUs. While their recommended solutions may differ, all agree that recent grievances have had legal and procedural complexity that make the procedure's objective of "prompt, fair and equitable resolution…at the earliest possible time" extremely difficult to meet.
This initial draft proposes continuing emphasis and strengthening of informal resolution and mediation processes while recommending the appointment of professional hearing officers to conduct the evidentiary hearing and to make recommendation to the chancellor or president as appropriate when formal hearings are required. Grievants who are not satisfied with the decision of the chancellor may seek a discretionary review by the president as the university's final decision. University employees represented by bargaining agents are subject to the grievance processes in their collective bargaining agreement.
After board review and comment at this meeting, the revised draft will be transmitted to staff governance organizations for review and comment.
Staff Alliance chair Marie Scholle will convey the comments and concerns of the Staff Alliance regarding this policy during this discussion.
D. »»Results of Employee Attitude Survey
The results of the employee attitude survey and a cover letter from President Hamilton were mailed to all staff on September 17, 1998. The areas of greatest concern to staff communication, including confidence in the direction of the university and demonstration of employee importance, salary, and dispute resolution. Executive Director Kastelic and Chief of Staff Johnsen will provide an overview of planned activities that respond to these identified critical issues.
Staff Alliance chair Marie Scholle will convey the comments and concerns of the Staff Alliance regarding the survey during this discussion.
IV. »»New Business
V. »»Future Agenda Items
VI. »»Adjourn
»
Agenda»
Board of Regents»
Committee of the Whole»
Thursday, November 19, 1998; *12:00 noon - 5:00 p.m.
South Wing, Campus Center Cafeteria»
University of Alaska Anchorage Campus
Anchorage, Alaska
I. » »Call to Order
II. »Adoption of Agenda
MOTION"The Committee of the Whole adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Presentations:
A. Western Interstate Commission on Higher EducationB. UAF School of Mineral Engineering
IV. Consent Agenda
A. Approval of University of Alaska Scholars ProgramB. Approval of FY00 Operating and Capital Budget Requests
V. Ongoing Issues
A. Report on Legislative Issues and Public Information CampaignVI. New Business
A. First Reading of Policy 02.05 - Crisis Planning and ResponseVII. Future Agenda Items
VIII. Adjourn
This motion is effective November 19, 1998."
III. »»Presentations
A. »»Western Interstate Commission on Higher EducationRichard Jonsen, executive director of the Western Interstate Commission on Higher Education (WICHE), will meet with the Board of Regents to discuss issues of common concern.
B. »»UAF School of Mineral Engineering»»(Reference 10)
In June 1995, Board President Sharon Gagnon appointed an ad hoc committee comprised of Regents Joseph Henri, Michael Kelly and Joe Thomas to review the UAF School of Mineral Engineering. The report of the ad hoc committee was presented to the Board of Regents at its December 1995 meeting and is included as Reference 10. At that time, the board passed the following motion:
"The Board of Regents accepts the report from the Ad Hoc Committee on the UAF School of Mineral Engineering and directs the university administration to report at a future Board of Regents' meeting on how the report recommendations might be implemented. This motion is effective December 8, 1995."
Robert Trent, director of the School of Mineral Engineering at the University of Alaska Fairbanks, has requested the opportunity to respond to the ad hoc committee recommendations and will address the Committee of the Whole at this meeting.
IV. »»Consent Agenda
A. »»Approval of University of Alaska Scholars Program»»(Reference 11)The purpose of the University of Alaska Scholars Program is to provide incentives for Alaska's middle and high school students to achieve excellence, to nourish efforts of school districts to provide high quality education, and for the top high school graduates in Alaska to attend and remain in academic good standing at the University of Alaska.
Each high school in Alaska will establish eligibility requirements and determine which students are academically ranked in the top 10 percent of their class, based on a formula calculated by school size.
The scholarship award of $10,800 may be redeemed for educational expenses at any of the University of Alaska campuses. The award is redeemable in the amount of $1,350 per semester for a total of eight semesters.
President Mark Hamilton will review the work in progress to institute the University of Alaska Scholars Program. Reference 11 includes a draft program description and question/answer sheet.
The President recommends that:
MOTION
"The Committee of the Whole recommends that the Board of Regents approve the creation of the University of Alaska Scholars Program and direct President Hamilton to implement the program beginning Fall Semester 1999. This motion is effective November 19, 1998."
B. »»Approval of FY00 Operating and Capital Budget Requests»»(Reference 12)
At the October 2, 1998 Board of Regents' meeting, the administration presented an overview of the operating and capital budget requests. The themes for the FY00 budget requests will be a continuation of the capital program initiated by the state in FY99 and implementing a multi-year operating plan for "Putting UA on Track." The capital improvement program focuses on (1) investing in high tech equipment, (2) renewal and replacement funding to minimize the deferred maintenance backlog, and (3) facilities infrastructure improvements.
No changes have been made to the operating budget proposal. President Hamilton and Interim Vice President Lynch will discuss with the board the merits of and options for prioritizing the capital request and/or distributing the request to FY00 and other years. The operating and capital budget proposals included in Reference 12 will become the basis for preparation of the formal FY00 budget submission to the Governor and the core around which the summary budget request (Red Book) will be prepared.
The President recommends that:
MOTION #1 - Operating Budget Request
"The Committee of the Whole recommends that the Board of Regents approve the operating budget proposal as presented in Reference 12 and authorize the university president to complete a formal operating budget submission based on the proposal. This motion is effective November 19, 1998."
MOTION #2 - Capital Budget Request
"The Committee of the Whole recommends that the Board of Regents approve the capital budget proposal as presented in Reference 12 and authorize the university president to complete a formal operating budget submission based on the proposal. This motion is effective November 19, 1998."
V. »»Ongoing Issues
A. »»Report on Legislative Issues and Public Information CampaignWendy Redman, vice president for University Relations, will brief the committee on legislative issues and provide a status report regarding the public information campaign.
VI. »»New Business
A. »»First Reading of Policy 02.05 - Crisis Planning and Response»»(Reference 13)At the direction of President Hamilton, university administration has drafted a new policy entitled "Crisis Planning and Response" and suggests it be placed in Part II - Administration in the policy manual.
President Hamilton will discuss the draft and ask for comments from the board. Chancellor Wadlow will provide a brief report on a recent crisis response at the University of Alaska Fairbanks.
VII. »»Future Agenda Items
VIII. »»Adjourn
»
Agenda»
Board of Regents»
Audit Committee»
Friday, November 20, 1998; *7:00 a.m. - 8:00 a.m.»
Lyla Richards Conference Room, Campus Center»
University of Alaska Anchorage»
Anchorage, Alaska
»
Committee Members:»
Chancy Croft, Chair»
Mary Jane Fate»
Joseph R. Henri»
Lew M. Williams, Jr.»
Michael J. Burns, President
»
I. » »Call to Order
II. »»Adoption of Agenda
MOTION"The Audit Committee adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Ongoing Issues
A. Status Report on the FY98 External Financial AuditB. Review of Recently Completed Audits
C. Status Report on the FY99 Annual Audit Plan
IV. New Business
V. Future Agenda Items
VI. Adjourn
This motion is effective November 20, 1998."
III. »»Ongoing Issues
A. »»Status Report on the FY98 External Financial AuditDave McCambridge, KPMG Peat Marwick partner, will review with the Audit Committee the status of the FY98 annual external audit and any potential management letter comments arising from the audit.
This is an information item; no action is necessary.
B. »»Review of Recently Completed Audits
Ben Shilling, director of Internal Audit, will review with the Audit Committee recently completed audits.
This is an information item; no action is necessary.
C. »»Status Report on the FY99 Annual Audit Plan
Ben Shilling, director of Internal Audit, will provide a status report on the FY99 annual internal audit plan.
KPMG Peat Marwick audit support:»
Year-end cutoff»
Inventory observation»
Cash disbursements & bank transfers»
Cash depositories»
Auxiliary fund analysis»
Unexpended plant fund additionsInternal Audit reviews:
University of Alaska Fairbanks:»
* Departmental Audits - 3»
* Recharge Center Audit»
Geophysical Institute Business Office Review»
Northwest Campus Business Office ReviewUniversity of Alaska Anchorage:»
Financial Aid»
* Departmental Audits - 2»
* Recharge Center Audit»
Kodiak Campus Business Office ReviewUniversity of Alaska Southeast:»
* Departmental Audits - 2EDP Reviews:»
Program Change ControlFunction and System Reviews:»
Banking Activities»
TravelSpecial Reviews:»
Ptarmigan Peak Accident»
* - Specific departments to be determined later.Italicized items - have been completed or are in progress.
This is an information item; no action is necessary.
IV. »»New Business
V. » »Future Agenda Items
VI. »»Adjourn
»
»
Agenda»
Board of Regents»
Meeting of the Full Board»
Thursday, November 19, 1998; *8:00 a.m. - 10:00 a.m.; 5:00 p.m. - 6:00 p.m.
Friday, November 20, 1998; *12:00 noon - 5:00 p.m.»
South Wing, Campus Center Cafeteria
University of Alaska Anchorage Campus
Anchorage, Alaska
»
Thursday, November 19, 1998
I. » Call to Order
II. » Adoption of Agenda
MOTION"The Board of Regents adopts the agenda as presented.
I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. Approval of Resolutions of Appreciation
A. Sharon D. GagnonB. Joseph R. Henri
C. Michael P. Kelly
D. Lew M. Williams, Jr.
V. Public Testimony
VI. University President's Report
VII. Consent Agenda
A. Academic and Student Affairs Committee1. Approval of Revisions to and Renumbering of Regents' Policy 09.09 --Recreational and Competitive Athletics2. Approval of Regents' Policy 09.03 - Student Dispute Resolution
3. Approval of Delay in Implementation of Regents' Policy 09.02 - Student Rights and Responsibilities and of Deletion of Regents' Policy 09.96.01 - Student Behavioral Standards
B. Finance, Facilities and Land Management Committee
1. Approval of Schematic Design for University of Alaska Fairbanks Original Duckering Deferred Maintenance and Code Correction Project2. Approval of University of Alaska Fairbanks Food Service Enhancement Project
C. Committee of the Whole
1. Approval of University of Alaska Scholars Program2. Approval of FY00 Operating and Capital Budget Requests
VIII. New Business and Committee Reports
A. Academic and Student Affairs CommitteeB. Audit Committee
C. Committee of the Whole
D. Finance, Facilities and Land Management Committee
E. Human Resources Committee
F. Labor Relations Committee
G. Planning and Development Committee
IX. Future Agenda Items
X. Alaska Commission on Postsecondary Education Report
XI. Board of Regents' Comments
XII. Executive Session
XIII. Acceptance of Bargaining Unit Contract between the University of Alaska and United Academic-Adjuncts
XIV. Approval of Revision to Policy 05.08.02 - Records Management and Adoption of Regulation 05.08.02
XV. Adjourn
This motion is effective October 1, 1998."
III. »»Approval of Minutes
MOTION #1 - October 1-2, 1998"The Board of Regents approves the minutes of its meeting of October 1-2, 1998 as presented. This motion is effective November 19, 1998."
MOTION #2 - October 22, 1998
"The Board of Regents approves the minutes of its Presidents Seminar of October 22, 1998 as presented. This motion is effective November 19, 1998."
MOTION #3 - November 4, 1998
"The Board of Regents approves the minutes of its emergency meeting of November 4, 1998 as presented. This motion is effective November 19, 1998."
MOTION #4 - November 5, 1998
"The Board of Regents approves the minutes of its emergency meeting of November 5, 1998 as presented. This motion is effective November 19, 1998."
The minutes for the November 13, 1998 retreat were not complete at the time of printing and will be hand-carried to the meeting.
MOTION #5 - November 13, 1998
"The Board of Regents approves the minutes of its retreat of November 13, 1998 as presented. This motion is effective November 19, 1998."
IV. »»Approval of Resolutions of Appreciation
A. »»Sharon D. GagnonWHEREAS, Sharon D. Gagnon served with distinction as a member of the Board of Regents of the University of Alaska from February 1991 through January 1999, appointed by Governor Walter J. Hickel; and
WHEREAS, Sharon D. Gagnon provided outstanding leadership on the Board of Regents, serving as its president from 1993 until 1996; as chair of the Planning and Development Committee, and chair of the Academic and Student Affairs Committee; and
WHEREAS, Sharon D. Gagnon, a native of Evansville, Indiana, earned her undergraduate degree in 1962 from Indiana University, where she was elected to Phi Beta Kappa, and from 1962 to 1964 studied in France on a Fulbright Scholarship; she went on to receive her master's and Ph.D. in French Literature at Harvard University; and
WHEREAS, Sharon D. Gagnon was an adjunct faculty member at the University of Alaska Anchorage from 1988 to 1990 teaching French, and also taught at the old Anchorage Community College, Alaska Methodist University, and before coming to Alaska in 1970, taught at Vanderbilt University and earlier was a teaching fellow at Harvard University and at the Universit» de Poitiers, France; and
WHEREAS, Sharon D. Gagnon has served the citizens of this state in many capacities including service on the board of trustees of the University of Alaska Foundation, Alaska Commission on Postsecondary Education, Northern Pedagogical University, Magadan; Alaska Aerospace Development Corporation, Rasmuson Foundation, The CIRI Foundation, Providence Hospital Community Advisory Board, Mapco Alaska Community Advisory Board, Alaska Airlines Community Advisory Board, Anchorage Chamber of Commerce, Anchorage Organizing Committee for the Winter Olympics, Alaska Repertory Theater and Alaska Children's Services; and
WHEREAS, Sharon D. Gagnon demonstrates her deep commitment to higher education, not only with the University of Alaska, but with her service to Harvard University where she served as president of the Harvard Alumni Association from 1993 to 1994, and was elected to membership on the Harvard Board of Overseers in 1995 where she serves as chair of the Steering Committee on Humanities and Arts; and
WHEREAS, Sharon D. Gagnon served on the University of Alaska Anchorage Citizens Advisory Committee from 1976 to 1986 and was chair of the committee for three terms during a time when UAA was developing fully into a 4-year institution; and
WHEREAS, Sharon D. Gagnon was honored in 1985 for her numerous contributions to the growth and development of the university system by having a street, Sharon D. Gagnon Lane, named for her on the UAA campus in Anchorage; and
WHEREAS, Sharon D. Gagnon, during her exemplary service as a member of the Board of Regents, helped guide the University of Alaska through an exhaustive program review process that resulted in reduced administrative costs, saved millions of dollars throughout the system, and reallocated several million more to protect the university's academic programs; and
WHEREAS, Sharon D. Gagnon, in the last two years as chair of the board's Planning and Development Committee, has guided the university's strategic planning process, building on the work done during program assessment, emphasizing always the university's need to "develop not only students' knowledge, but also their clarity of thought, their ability to analyze and their humanity"; and
WHEREAS, Sharon D. Gagnon as chair of the Academic and Student Affairs Committee, was almost single-handedly responsible for the extensive writing and rewriting of Board of Regents' policies regarding academic and student matters to assure the effectiveness, relevance and fairness of such policies as they are applied to situations throughout the system; and
WHEREAS, Sharon D. Gagnon at all times provided leadership with grace, good humor and equanimity which served to ease the board's passage through many troublesome and divisive issues; and
WHEREAS, Sharon D. Gagnon has demonstrated her personal commitment to quality higher education and shown a dedication, sense of purpose, dignity and energy befitting the highest standards of public service;
NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Sharon D. Gagnon's outstanding service and extends to her this statement of appreciation for her contributions to the advancement of higher education in the state of Alaska; and
BE IT FURTHER RESOLVED, that this resolution be appropriately engrossed and conveyed to Sharon D. Gagnon with a copy incorporated in the official minutes of the November 19-20, 1998, meeting of the Board of Regents.
MOTION
"The Board of Regents approves the Resolution of Appreciation for Sharon D. Gagnon. This motion is effective November 19, 1998."
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B. »»Joseph R. Henri
WHEREAS, Joseph R. Henri served with distinction as a member of the Board of Regents of the University of Alaska from February 1991 through January 1999, appointed by Governor Walter J. Hickel; and
WHEREAS, Joseph R. Henri provided outstanding leadership for eight years on the Board of Regents, serving for all but two regular meetings as chair of the Finance, Facilities and Land Management Committee, fostering the formation of a Board of Regents' Audit Committee, having served as its first chair and as a continuous member; and representing the Board of Regents on the University of Alaska Foundation Board of Trustees; and
WHEREAS, Joseph R. Henri's contributions to the university are grounded in nearly four decades of experience as a practicing lawyer and public official, serving under U. S. Senator Ernest Gruening, as Governor William A. Egan's Alaska Commissioner of Administration, as a State District Judge in Fairbanks, and as City Attorney and City Manager in Juneau; and
WHEREAS, Joseph R. Henri, in his capacity as a member of the Board of Regents, continued his long-term commitment to the development of Alaska's natural resources, utilizing his experience and insights as owner of South Central Timber Development, Inc., former president of the Resource Development Council and of the Council's Education Foundation, member of the State of Alaska Board of Forestry, and director of the Alaska Miners Association, chairing its Federal Oversight Committee; and
WHEREAS, Joseph R. Henri has been steadfast in his belief that the State of Alaska has the resources it needs to develop and strengthen the University of Alaska, his eloquent, but sometimes lonely, voice calling upon the university to be accountable and to enhance its own revenue sources, always pointing out that such strategies can only supplement increased state appropriations; and
WHEREAS, Joseph R. Henri, consistently spread the message that to increase state revenues, the people need to reinstate a state income tax, and/or cap the Permanent Fund Dividend checks to enable the State of Alaska to fund the university at the appropriate capital and operating levels; and authored a resolution approved by the board in February 1998 which urged the Legislature to "reallocate enough surplus earnings of the Permanent Fund to fully fund the budget request of the Board of Regents and the deferred maintenance accounts of the University of Alaska and other state agencies" resulting in the Legislature reallocating those funds for the first time in the state's history; and
WHEREAS, Joseph R. Henri has earned the respect of his colleagues for his dogged determination to avoid using such terms as "downsizing" and "rightsizing" in favor of pressing the university to do what is right by embracing new disciplines like architecture, or expanding existing but narrowly focused endeavors such as health care, mineral engineering and forestry, to being outstanding in all that it does, and in pressing state decision-makers to fund the university adequately; and
WHEREAS, Joseph R. Henri during his exemplary service as chair of the Finance, Facilities and Land Management Committee, teamed with other regents to obtain capital funding necessary to address the university's deferred maintenance problems, and to seek passage of legislation in the Alaska Legislature and in Congress to increase the university's land grant; and
WHEREAS, Joseph R. Henri because of his personal commitment to provide quality postsecondary education for all Alaskans, will be remembered for his dedication, his sense of purpose, his deep love of Alaska and the University of Alaska, his sense of humor and irony, the energy which he brought to the role of regent, and, alas, his often expressed exasperation with what he considered the occasional backward step and with the slow pace of beneficial change; and
WHEREAS, Joseph R. Henri savored a memorable breakthrough in new ventures when he addressed a meeting of Alaska architects about his concerns for architecture, municipal layout and northern living, and they responded by establishing at UAA a 3-credit graduate course called northern Design which is now accepted by the Alaska Board of Architects, Engineers and Land Surveyors as fulfilling the Alaska-specific requirement for licensure;
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska officially recognizes Joseph R. Henri's outstanding service and dedication and presents this statement of appreciation for his contributions to the development and preservation of higher education in the state of Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Joseph R. Henri, with a copy to be incorporated in the official minutes of the November 19-20, 1998, meeting of the Board of Regents.
MOTION
"The Board of Regents approves the Resolution of Appreciation for Joseph R. Henri. This motion is effective November 19, 1998."
C. »»Michael P. Kelly
WHEREAS, Michael P. Kelly, a resident of the Fairbanks community for more than 40 years, served with distinction as a member of the Board of Regents of the University of Alaska from February 1991 through January 1998, appointed by Governor Walter J. Hickel; and
WHEREAS, Michael P. Kelly provided outstanding leadership on the Board of Regents, serving as its president from 1996 until 1998, as its vice president from 1995 until 1996, as chair of the Human Resources Committee, and as a member of the Finance, Facilities and Land Management Committee; and
WHEREAS, Michael P. Kelly graduated from Monroe High School in Fairbanks, attended Seattle University, and graduated from the University of Alaska Fairbanks with a bachelor's degree in business management; and
WHEREAS, Michael P. Kelly is now President and Chief Executive Officer of the Golden Valley Electric Association, his 16th year at the helm of the electric utility; and
WHEREAS, Michael P. Kelly has also served as chair of the Alaska Utility Systems Coordinating Council; chair of the Statewide Utility Managers Association; chair of the Bradley Lake Hydroelectric Project Management Committee; and as a member of the National Power and Generation Committee; and
WHEREAS, Michael P. Kelly's example of professional and civic leadership has established him not only as a successful businessman, but also as a role model for future generations of Alaska business leaders, and in 1987 he was named Business Leader of the Year by the Associated Students of Business at the University of Alaska Fairbanks; and
WHEREAS, Michael P. Kelly's commitment to the Fairbanks community and the state of Alaska, is demonstrated by his service on the board of directors for the Alaska State Chamber of Commerce, the Fairbanks Community Hospital Foundation, and as a former chair of the Fairbanks Chamber of Commerce, the Monroe/ICS School Board, and the United Way; and
WHEREAS, Michael P. Kelly's promotion of business growth and development is further evidenced by the fact that he has served on the Board of Directors for the Fairbanks Rotary, the Fairbanks Industrial Development Corporation, and Denali State Bank; and
WHEREAS, Michael P. Kelly played a crucial role as a member of the Board of Regents in protecting and promoting the University of Alaska during state budget cuts that required years of university budget reductions and reallocations to provide for the needs of academic programs; and
WHEREAS, Michael P. Kelly's leadership initiatives after he became president of the board resulted in regular communications with the Office of the Governor, the Alaska Legislature, and the Alaska public regarding the capital and operating needs of Alaska's only institution of public higher education, the University of Alaska; and
WHEREAS, Michael P. Kelly's no-nonsense style, and his determination to increase state funding while responding to legislative and public concerns about the university's administrative costs, helped guide the university through the budgetary downsizing, and kept the board focused on efforts to have the university "do more with less"; and
WHEREAS, Michael P. Kelly's firm belief that excellent people produce excellent results, chaired the search committee culminating in the hiring of the University's General Counsel; and led the Board of Regents through the single most important decision the board can make, the selection of a president to lead the system, ensuring that the opinions of the University faculty, staff, students, alumni and Alaska citizens were solicited, considered and incorporated into the search process; and
WHEREAS, Michael P. Kelly provided leadership with compassion for others and with a sense of good humor which eased the way through many a troublesome issue; and
WHEREAS, Michael P. Kelly demonstrates his personal commitment to the University of Alaska and to quality postsecondary education through his dedication, sense of purpose and energy befitting the highest standards of public service;
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Michael P. Kelly's outstanding service and extends to him this statement of appreciation for his contribution to the advancement of higher education in Alaska; and
BE IT FURTHER RESOLVED, that this resolution be appropriately engrossed and conveyed to Michael P. Kelly with a copy incorporated in the official minutes of the November 19-20, 1998, meeting of the Board of Regents.
MOTION
"The Board of Regents approves the Resolution of Appreciation for Michael P. Kelly. This motion is effective November 19, 1998."
D. »»Lew M. Williams, Jr.
WHEREAS, Lew M. Williams, Jr., served with distinction as a member of the Board of Regents of the University of Alaska from February 1991 through January 1999, appointed by Governor Walter J. Hickel; and
WHEREAS, Lew M. Williams, Jr., began running Alaska newspapers in 1946, upon his return from service as a paratrooper during World War II; and
WHEREAS, Lew M. Williams, Jr., in addition to the Ketchikan Daily News, has published the Wrangell Sentinel, the Sitka Sentinel, and the Petersburg Press, and even though he retired in 1990 he remains active, writing a weekly column and serving as a resource person for the newspaper's editorial staff; and
WHEREAS, Lew M. Williams, Jr., served the Board of Regents as chair of the Nominating Committee, and as a member of the Finance, Facilities and Land Management Committee; and
WHEREAS, Lew M. Williams, Jr., provided a sense of pragmatism and historical perspective during countless hours of committee and board deliberations; and
WHEREAS, Lew M. Williams, Jr., was instrumental in guiding the board to establish as its number one priority the resolution of the university's deferred maintenance problems, which was vital to the process that has resulted in significant resources being directed at deferred maintenance projects throughout the system; and
WHEREAS, Lew M. Williams, Jr., emphasized the importance of having University of Alaska campuses in urban and rural settings, and reminded those citizens that were privileged to have a campus in their communities that it is an enterprise that should be supported not only by state general funds but by the communities themselves; and
WHEREAS, Lew M. Williams, Jr., is committed to the idea that the University of Alaska as a land grant institution should have a larger land grant from which to develop a financial base to help pay for the educational programs and services it provides, and his efforts have been instrumental in obtaining legislative, if not executive branch, approval of legislation awarding the university land; and
WHEREAS, Lew M. Williams, Jr., has worked on state boards and commissions under every governor since statehood, including terms on the Alaska Judicial Council and the Board of Governors of the Alaska Bar Association, serving on the Alaska Blue Ribbon Task Force to establish the state's position on the Alaska National Interest Lands Conservation Act of 1980, and as chair of the Citizen's Advisory Commission on Federal Areas; and
WHEREAS, Lew M. Williams, Jr., has demonstrated his commitment to civic service, serving a term on the Wrangell School Board, five years as mayor of Petersburg; on chambers of commerce in Wrangell, Petersburg and Ketchikan; and on numerous local committees; and
WHEREAS, Lew M. Williams, Jr., was co-founder of an association of municipal governments and chambers of commerce in Southeastern Alaska, and founder and multi-term president of the Alaska Newspaper Association, as well as director of Allied Daily Newspapers, which is now the Pacific Northwest Newspaper Association; and
WHEREAS, Lew M. Williams, Jr., has been deservedly honored for his selfless years of service, as evidenced by the conferral of an honorary Doctor of Humanities degree by the University of Alaska in 1981, his selection by the Alaska State Chamber of Commerce as Outstanding Alaskan, and by the City of Ketchikan as Citizen of the Year; and
WHEREAS, Lew M. Williams, Jr., will be remembered for his commitment to quality public higher education for all Alaskans, and for his dedication and thoughtful attention to the concerns of the University of Alaska system and its students;
NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska officially recognizes Lew M. Williams, Jr.'s invaluable service and dedication and presents this statement of appreciation for his contributions to the development and preservation of higher education in the state of Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Lew M. Williams, Jr., with a copy incorporated in the official minutes of the November 19-20, 1998, meeting of the Board of Regents.
MOTION
"The Board of Regents approves the Resolution of Appreciation for Lew M. Williams, Jr. This motion is effective November 19, 1998."
V. »»Public Testimony
Public testimony will be heard from 8:00 a.m. to 10:00 a.m. and 5:00 p.m. to 6:00 p.m. on Thursday, November 19, 1998.
Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.
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Friday, November 20, 1998
VI. »»University President's Report
VII. »»Consent Agenda
A. »»Academic and Student Affairs Committee1. »»Approval of Revisions to and Renumbering of Regents' Policy 09.09 - Recreational and Competitive Athletics(Reference 1)MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve Regents' Policy 09.09 - Recreational and Competitive Athletics, as presented in Reference 1. This motion is effective November 20, 1998."
2. »»Approval of Regents' Policy 09.03 - Student Dispute Resolution»»(Reference 2)
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve Regents' Policy 09.03 - Student Dispute Resolution as presented in Reference 2, to become effective at the start of the Fall 1999 semester. This motion is effective November 20, 1998."
3. »»Approval of Delay in Implementation of Regents' Policy 09.02 - Student Rights and Responsibilities and of Deletion of Regents' Policy 09.96.01 - Student Behavioral Standards»(Reference 3)
MOTION
"The Academic and Student Affairs Committee recommends that the Board of Regents approve the deletion of Regents' Policy 09.96.01 - Student Behavioral Standards and set the effective date of this deletion and of the implementation of Regents' Policy 09.02 - Student Rights and Responsibilities at the start of the Fall 1999 semester. This motion is effective November 20, 1998."
MOTION
"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective November 20, 1998."
B. »»Finance, Facilities and Land Management Committee
1. »»Approval of Schematic Design for University of Alaska Fairbanks Original Duckering Deferred Maintenance and Code Correction Project»(Reference 6)MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Fairbanks Original Duckering Deferred Maintenance Project as presented and authorize the university administration to bid and award contracts not to exceed a total project cost of $9,860,000, subject to identification of funding sources to be approved by President Hamilton. This motion is effective November 19, 1998."
2. »»Approval of University of Alaska Fairbanks Food Service Enhancement Project
MOTION
"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Food Service Enhancement Project as presented and authorize expenditures not to exceed $750,000 for the evaluation, planning, and design of food service enhancements and related capital improvements.
This authorization is subject to President Hamilton's approval of: (1) an expenditure plan for the evaluation, planning and design; (2) funding sources and availability of funds for the work; (3) and review of UAF's strategic plan for the housing and food service system.
This motion is effective November 19, 1998."
MOTION
"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective November 20, 1998."
C. »»Committee of the Whole
1. »»Approval of University of Alaska Scholars Program»»(Reference 11)"The Committee of the Whole recommends that the Board of Regents approve the creation of the University of Alaska Scholars Program and direct President Hamilton to implement the program beginning Fall Semester 1999. This motion is effective November 19, 1998."
2. »»Approval of FY00 Operating and Capital Budget Requests»»(Reference 12)
MOTION #1 - Operating Budget Request
"The Committee of the Whole recommends that the Board of Regents approve the operating budget proposal as presented in Reference 12 and authorize the university president to complete a formal operating budget submission based on the proposal. This motion is effective November 19, 1998."
MOTION #2 - Capital Budget Request
"The Committee of the Whole recommends that the Board of Regents approve the capital budget proposal as presented in Reference 12 and authorize the university president to complete a formal operating budget submission based on the proposal. This motion is effective November 19, 1998."
MOTION
"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective November 20, 1998."
VIII. »»New Business and Committee Reports
A. »Academic and Student Affairs CommitteeB. Audit Committee
C. Committee of the Whole
D. Finance, Facilities and Land Management Committee
E. Human Resources Committee
F. Labor Relations Committee
G. Planning and Development Committee
IX. »»Future Agenda Items
X. »»Alaska Commission on Postsecondary Education Report
XI. »»Board of Regents' Comments
XII. »Executive Session
MOTION
"The Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to land, litigation and labor, including:
» Tentative collective bargaining agreement with United Academic-Adjuncts
» Update on current University of Alaska litigation issues
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.S.T. This motion is effective November 20, 1998."
(To be announced at conclusion of executive session)
The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish and other university staff members designated by the president and lasted approximately ___ hour(s).
XIII. »»Acceptance of Bargaining Unit Contract between the University of Alaska and United Academic-Adjuncts
Board of Regents' Policy 08.10.02 - Agreements with Collective Bargaining Agents, states:
No collective bargaining agreement shall be binding upon the Board of Regents without prior approval of the entire agreement by the Board of Regents.
Alaska Statute 14.40.170(a)(2) provides:
The Board of Regents shall . . . fix the compensation of the president of the university, all heads of departments, professors, teachers, instructors, and other officers; . . .
Alaska Statute 14.40.170(b)(1) provides:
The Board of Regents may . . . adopt reasonable rules, orders, and plans with reasonable penalties for the good government of the university and for the regulation of the Board of Regents.
The Alaska Supreme Court has stated:
Through legislative enactments, the University enjoys a considerable degree of statutory independence. Not only does the board of regents have the constitutional authority to appoint the president of the University, formulate policy and act as the governing body of the institution, but the legislature has specifically empowered it to fix the president's compensation and the compensation of all teachers, professors, instructors and other officers . . .
Pursuant to this policy and legal authority, the university administration has submitted a tentatively agreed-upon contract with the United Academic-Adjuncts union to the Board of Regents for its approval.
The President recommends that:
MOTION
"The Board of Regents accepts the bargaining unit contract between the University of Alaska and United Academic-Adjuncts as presented. This motion is effective November 20, 1998."
XIV. »»Approval of Revision to Regents' Policy 05.08.02 - Records Management and Adoption of University Regulation 05.08.02»» (Reference 14)
The Public Records Act requires the Board of Regents to supervise and adopt procedures for the operation and implementation of the act. Regulation currently governs some aspects of record management and production.
The public records act separately requires that:
"The regulations and procedures adopted under this section must include the establishment of procedures for making an administrative appeal of public agency action that is taken under A.S. 09.25.110 -- A.S. 09.25.140."
The university has been looking for guidance to some regulations that were proposed a number of years ago. This does not, however, satisfy the statutory requirement.
The proposed provisions of policy and regulation in Reference 14 need to be adopted by the Board of Regents to satisfy the statutory requirements for an appeal procedure.
The President recommends that:
MOTION
"The Board of Regents approves the revisions to Regents' Policy 05.08.02 - Records Management and adopts corresponding University Regulation 05.08.02. This motion is effective November 20, 1998."
XV. »»Adjourn
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