Office of Strategy, Planning, and Budget

Information Technology Transformation Decisions

Decision

Done

No

Change

30

Days

60

Days

90

Days

RACI Individual(s) 
(Responsible, Accountable, Consulted, Informed)

Status

IT Governance Review and Development plan by Ellucian with Charter and clear roles and responsibilities.      X         R:Ellucian and IT Gov Steering Committee
A: CITO
C: Campus Leadership
I: University Community
Workshop completed June 29-30, Thirty participants from across UA
system. Designed model and structure for IT Governance. Charter
drafted, reviewed by Summit Team and approved by President 12/15
Strategic Pathways program review of IT, external consultant experienced in IT and process improvement.     X         R: CITO, CIOs, Consultant
A: CITO
C: Summit Team, Governance Groups
I: University Community 
Pathways review conducted June 21, July 26, currently implementing recommendations
Move Banner access approvals to campuses while we implement an automated way to assign these by job role.      X     R: Security, IAM
A:CITO
C: Banner User Groups
I: Banner Users, HR, Onboarders 
OIT security transitioned the vast majority of Banner access privileges from type 2 to type 1. Type 1 privileges are provisioned automatically after a campus security coordinator grants them at the request of a campus functional area leader without the need for SW oversight. Larger project to assign access based on Job Role
Transition OnBase systems administrator and PCI compliance to OIT Security Oversight.  X         R: VPFA
A: CITO
C: PCI Committee
I: University Community
Positions and functions moved now. Financial and PCN Transition took place July1, 2016 COMPLETE
 Move OnBase systems administration and maintenance to OIT.  X         R: VPFA
A: CITO
C: OGIT
I: OnBase User Community
Positions and functions moved now. Financial and PCN Transition took place July1, 2016 COMPLETE
Transition basic operational support staff to local UAF campus. This will include helpdesk, desktop support and training staff.  X         R: CITO
A: CITO
C: UAF Campus Leadership
I: Staff

Financial and PCN Transition took place July1

SIX (6) PERSONNEL TRANSFERRED TO UAF COMPLETE

Centralize maintenance and upgrade functions for Banner under OIT.  X         R: CITO
A: CITO
C: Banner Functional Teams
I: Banner User Community
Currently focused on catching up with Ellucian product development and release of Banner 9 modules for all functional areas 
Leverage OIT Business office within SW to serve other SW offices.  X         R: CITO
A: CITO
C: SW Unit leadership
I: SW employees 
ITBO performing additional travel, PPA, and procurement support to other SW units. Assisting in University House support and President’s Office
Put in place single learning management system (Blackboard) so that students have one go-to place to access their courses and have that in place by Fall 2016.           X R: CIOs
A: CITO
C: SAC/ Faculty/ Student/Governance
I: Students & Faculty 
Nearing completion, went into production Nov 2, live classes January 2017. Working with Project Mgt and Blackboard on consolidation. Course development for Spring 2017 currently under way in the new UA Blackboard available at classes.alaska.edu
Establish Single email and calendar solution through Google Apps to
streamline communications and calendaring.
          X R: CIOs
A: CITO
C: Summit Team/ SAC/Pres Cab
I: University Community
UAS moved to @alaska.edu UAA ~: 90% migrated, Continue to work with UA email groups on migrating local customizations and workflows to new tool.
Unify IT helpdesks across the system into a single system to streamline student, staff and faculty support.            X R: Campus CIOs
A: CITO
C: IT staff across system
I: User community
Project planning underway-focus on single tracking tool, live transfers, cross-coverage and cross-training. This project on hold until completion of single Blackboard project
Continue to examine outsourcing options.           X R: CITO
A: CITO
C: Summit Team/Prez Cab
I: University Community
 Ongoing, currently examining Banner

 

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