Office of Strategy, Planning, and Budget

Academic Affairs and Research (AAR)/University Relations (UR) Transformation Decisions

Decision

Done

No

Change

30

Days

60

Days

90

Days

RACI Individual(s) 
(Responsible, Accountable, Consulted, Informed)

Status

Maintain leadership of educational policy issues at SW. Note: Refers to K-12 leadership.    X       R: n/a
A: n/a
C: n/a
I: n/a

No Change

 
Transition K-12 Outreach to the universities; streamline where appropriate. Note: Transfer of K-12 programs.  X         R: n/a
A: n/a
C: n/a
I: n/a
 

Complete

Move workforce development programs to the universities; Statewide can assist with incubation of new programs. Note: Only program is MAPTS.        X   R: AVP Workforce Programs
A: VPAAR
C: Chancellors
I: Provosts  
 

Complete

Maintain system-level workforce development relationships at SW to ensure alignment with Shaping Alaska’s Future. Clarify, remit and assess proper placement of function. Charter will be developed.        X   R: AVP Workforce Programs
A: VPAAR
C: CTC Deans
I: Provosts
 

Draft charter submitted for consideration.

Maintain leadership role for system-level industry-related policy decisions at SW.    X       R: n/a
A: n/a
C: n/a
I: n/a
 

Ongoing with regularly scheduled meetings.

Change focus of Student and Enrollment Services to align with essential roles of SW and consider changing the name to Student and Enrollment Strategy (SES). AVP will chair Student and Enrollment Council with clear Charter and ensure campuses are implementing effective student recruitment and retention strategies aligned with campus mission.        X   R: AVP Student and Enrollment Strategy (SES)
A: VPAAR
C: VC Student Affairs
I: Provosts 
SSC Draft Charter out for review by SSC membership.
Student-related services, campaigns and communications will be conducted at the universities. SW will ensure that campuses have recruitment plans and that those plans are being worked and are effective and aligned with their respective missions.      X     A: VPAAR
C: VC Student Affairs
I: Provosts 

The campuses are now responsible for such efforts. SES continues to support through the development and implementation of system-wide policies. We provide some funding for STAY ON TRACK promotional giveaways - i.e. - t-shirts, orientation laundry bags and Governor Cup giveaway items.

 
Utilize newly-named SES to facilitate system-level student scholarship, and tuition policy development.      X     R: AVP SES
A: VPAAR
C: VC Student Affairs
I: Provosts

SES and UA Foundation have met twice to discuss how unused foundation scholarships can be leveraged. Discussions are on going. Tuition rate development is component of the financial framework presented to the BOR.

 
Alaska Scholars outreach and external relationships will remain in Finance, but include Alaska Scholars program director on SES Council to strengthen integration and coordination.        X   R: AVP SES
A: VPAAR
C: VC Student Affairs
I: Provosts

DONE. UA Scholars integrated with the SSC monthly audios. Director has been involved in on-going discussions regarding enrollment. UA Scholars convening a meeting in January to consider a 3-5 year outlook on enrollment and what role UA Scholars will have.

 
Family Educational Rights and Privacy Act (FERPA) policy development should be held at SW and be housed in AAR/SES. FERPA compliance should be managed at the universities.  X         R: AVP SES
A: VPAAR
C: VC Student Affairs
I: Provosts 
 

Complete

Maintain system governance as it is currently structured and located    X       R: n/a
A: n/a
C: n/a
I: n/a

Complete

 
SW CITO will be accountable for leadership of enterprise systems. Standards, policies, priorities, and enhancements will be at SW in consultation with campus IT leaders and functional area leads (e.g., HR, Finance, Student, etc.). IT Council will have clear Charter, roles and responsibilities. Access policies will be set at SW but access decisions made at campus level.          X R: n/a
A: CITO
C: n/a
I: n/a 
 

SES participated in the Ellucian led IT Governance workshop. SES  will continue to participate in the shaping of the various level teams called for within IT Governance.

When moving Banner/other student system security and access management to the universities and OIT, SW CITO is accountable for enterprise management in consultation with cross-functional team coordinated by UA System and campus administration.      X     R: n/a
A: CITO
C: n/a
I: n/a
 

Banner Student security is at the campus level.

Move AVP State Relations under the Office of Strategy, Planning and Budget (SPB). (Now University Relations)  X         R: n/a
A: n/a
C: n/a
I: n/a 
 Complete
Eliminate the Squire Patton Boggs Federal relations contract.  X         R: n/a
A: n/a
C: n/a
I: n/a
 Complete
AVP Public Affairs will report to VP, UR, as will AVP, Development, and AVP State Relations.   X          R: n/a
A: n/a
C: n/a
I: n/a
 Complete
Consider options for state relations and federal relations.          X  R: VPUR
A: VPUR
C: Summit Team, Research
I: University community
 

Complete. Changes included in updated position description.

Eliminate UR administrative support position   X          R: n/a
A: n/a
C: n/a
I: n/a 
 Complete
Align efforts and explore ways to work together with University Relations and AAR in supporting State and Federal relations efforts  X          R: n/a
A: n/a
C: n/a
I: n/a
 Complete
Reassign Shaping Alaska's Future Office work to Public Affairs/University Relations  X          R: n/a
A: n/a
C: n/a
I: n/a
 Complete
Develop a strategic enrollment strategy and plan that includes recruitment, retention, and completion that can be used to inform roles and responsibilities of UA System and Universities while recognizing importance of ensuring campus plans are aligned with mission and are effective.         X R: AVP SES
A: VPAAR
C: VC Student Affairs
I: Provosts
 

Enrollment Planning document delivered to the President on Oct 1, 2016. Shared more widely on Nov. 17, 2016. Feedback was received from several constituents. That feedback was incorporated into a Summit Team discussion on Dec. 9, 2016. Follow-up to include what initiatives the universities support; where could possible rapid-prototyping of some initiatives occur (versus a system-wide implementation)?

VP AAR will prepare, with assistance of SAC, a white paper on accreditation and present it to President’s Cabinet as soon as practicable.       X   R: VPAAR
A: VPAAR
C: SAC
I: Chancellors
 

Complete

Clearly define the role of research and define key strategies and goals.         X R: n/a
A: n/a
C: n/a
I: n/a
 

​A research administration review was ​completed during phase one of Strategic Pathways.

Establish an e-Learning vision and strategy in concurrence with Strategic Pathways.         X R: Provosts
A: VPAAR
C: SAC
I: Chancellors
E-Learning is currently going through the Strategic Pathways review process. Options from the review team will be available in late January 2017. UA President Johnsen will make recommendations to the Board of Regents at the March 2-3, 2017 meeting.
The AVP Development/President of the UA Foundation will chair the UA Executive Development Council to align University accountabilities and results (particularly with regard to Prospect Management). Examine structure and accountabilities to leverage the full potential of major gift fundraising.       X   R: Foundation President
A: VPUR
C: Executive Development Council
I: Chancellors
The Executive Director of the UA Foundation/AVP Development/Interim President of the UA Foundation is currently chairing the Executive Development Council and has been doing so on a monthly basis since August 2012. Prospect management has been a focus, however, the current organizational structure has limited the accountability to follow the Foundation’s Prospect Management and Tracking System. A thorough examination of the structure and accountabilities was completed in early June 2016, which, if recommendations are implemented, will help UA to leverage the full potential of major gift fundraising. Some recommendations are being implemented in FY 17, and additional changes will be made as resources allow.  
Clarify the overarching mission and vision of the University Relations function, as well as the role of University Relations with respect to the Federal Government.       X   R: VPUR
A: VPUR
C: Campus Advancement Staff, PR council, VPAAR
I: Chancellors

Assigned to Strategic Pathways Phase II Review.

 
Ensure easy and efficient access for data to better develop and implement strategic priorities.       X   R: AVP IRP
A: VPUR
C: IR Council
I: Summit Team
 

Anticipated draft available for review on 9/1/16.

 

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