Ethics Act Compliance & Annual Disclosure of Employment or Services Outside of University of Alaska

All University employees, including regular, term, temporary, student and full and part-time faculty and staff are responsible for complying with the Alaska Executive Branch Ethics Act (Alaska Statute 39.52).  The Act governs how you do your University job, and to some extent, limits what you can do in your personal life.  For example, the Act regulates: Official Action that affects your personal or financial interests; Misuse of Official Position; Abuse of Subordinates; Misuse of Resources; Partisan politics; Use of information; Gifts; Participation in Grants, Contracts, Leases & Loans; Representation of 3rd Parties; and Post-Employment Actions.  See the “Ethics Act Quick Reference” or visit the web sites listed below for more information.

Employees also must disclose any work they perform outside of their University employment. Examples of outside activities that must be disclosed are: self-employment, independent contracting, or consulting.  In addition, any volunteer or uncompensated work performed outside of the University must be disclosed if there is any possibility that the work might involve the same issues or people as your University duties. If you have no outside activities, you are not required to submit a form.  All employee and employee family member interests in contracts with the University must be disclosed and pre-approved using the Interest in Contracts form, not the Outside Employment form. Note that employment of your “Immediate Family Members” by the University is an interest in a contract with the University. It must be disclosed using the Nepotism or Interest in Contracts forms.  In case of doubt, be on the safe side and disclose.

Outside employment must be disclosed prior to beginning the employment, when changes occur, and every July 1, even if a forThe "Disclosure of Employment or Services Outside of the University of Alaska" forms can be filled out online at http://www.alaska.edu/hr/forms/hr_ethicsforms/. The Staff version is at http://www.alaska.edu/files/hr/EthicsDisclosureForm_staff_student_ent.pdf  The form must be completed in full, signed by you and reviewed by your supervisor. The supervisor makes an initial determination about possible adverse affect on employment, and forwards the form to the designated SW ethics representative (c/o General Counsel) for review.

Other ethics disclosure forms (Interest In Grants/Contracts/Leases/Loans, Notification Of Receipt Of Gift In Excess of $150, Notification Of Receipt Of Gift From Another Government, Notification Of Potential Violation, Disclosure Of Employment Of Immediate Family Members/Nepotism) may be obtained online at http://www.alaska.edu/hr/forms/hr_ethicsforms/ or from the Office of the General Counsel.

Additional information regarding the Ethics Act is also available at http://www.law.state.ak.us/doclibrary/ethics.html.

Please note that the disclosure form attached to this email was revised June 2011; any blank forms with an earlier date should be destroyed. Updated PDF enterable forms will be available on the SW HR website by Friday, June 24.

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