An Acting Appointment occurs when a qualified employee is temporarily appointed to a higher level position for more than a 30-day period and for a predetermined period of time. 

1. Acting (Interim) Appointment Guidance & Process

2. Acting (Interim) Appointment Memo Template

An Exceptional Placement occurs when a newly hired staff member is hired into their position above step one (1) in their grade. 

1. Exceptional Placement Instructions and Guidance

2. Direct Appointment Memo Template

3. EX Hires & EX Direct Appointments Memo Template

All information on Direct Appointments can be found on Talent Acquisition's website.

Out-of-Class pay is appropriate when an employee is officially assigned additional non-academic duties on a temporary basis for at least 30 calendar days.

1. Out-of-Class Pay Guidance

2. Out-of-Class Memo Template

A Retention Offer may be an appropriate change in compensation when an employee has received a known offer of employment from a competitor.

Non-Represented Employees

• Retention offers for non-represented employees that are not addressed in Regents' Policy & University Regulation (04.05 - Salary Administration) require approval from UA Compensation and are subject to any other approvals as per local campus procedures.  

Represented Employees

• Retention offers for represented employees that are not addressed in the current Collective Bargaining Agreement (CBA) require approval from Labor and Employee Relations in conjunction with UA Compensation and are subject to any other approvals as per local campus procedures. 

Executive Employees

• For executive employees, salary increases and bonuses can be used for promotion, equity, market adjustments, extraordinary performance, or retention offers.
• All salary increases and bonuses require the approval of the President.

Requesting a Retention Offer

• To request a retention offer, submit a supporting memo and the documented employment offer to ua-compensation@alaska.edu.

Supplemental Pay is considered non-permanent compensation actions provided to an employee for a variety of situations.

Supplemental Pay Options

An In-Grade Salary Adjustment allows supervisors to request a step increase within a grade for a student employee.

Eligibility

Students may be eligible for an in-grade increase when they:

• Have completed two (2) consecutive semesters in the same position with satisfactory performance.
• Have not received an in-grade increase within the previous 12 months.
• Meet the requirements outlined in University Regulation R09.05.026.B.

Note: Non-represented Temporary Employees are not eligible for in-grade salary adjustments. Refer to University Regulation R04.05.044.B.

In-Grade Criteria to Consider

Factors that may support an in-grade request include:

• Recognition of sustained outstanding performance.
• Support for the student's professional growth and development.

Process & Requirements:

• All student in-grade requests must be submitted through a job form. 
• Requests exceeding the highest step on the Student Salary Schedule (Step 29), must be routed to Compensation for review and approval. Include justification in the NOTES section of the job form. A separate justification memo or email to Compensation is no longer required.

Note: Compensation does not approve retroactive in-grade salary adjustments. When appropriate, a bonus payment may be considered as an alternative form of compensation.   

*Please review the New In-Grade Form Announcement *

An In-Grade Salary Adjustment allows supervisors to request up to 5% (5-step) increase for a non-represented employee. 

Exceptional requests of more than 5% must be approved by campus leadership.

Equity adjustments are a different process, please reach out to UA Compensation if you have questions. 

In-Grade Criteria to Consider

• Compensate an employee for sustained outstanding performance.
• Supporting an employee through professional career growth.

Requesting an In-Grade

• Complete and submit the Non-Represented Staff: In-Grade Salary Adjustment Request Form.
• Review the form guidance document for information related to the process, how to  complete the form, and FAQs.

Step Zero Increase Process

• Applies to employees at the final step in their grade.
• In-grades will be paid out in a lump sum.

Officers and Senior Administrators

• Increase or bonus can be used for promotion, retention, equity, and market adjustments.
• Must be approved by the president.

Salary Adjustments for Officers & Senior Administrators (EX)

 Memo Template- Salary Adjustments for Officers & Senior Administrators (EX)

Salary adjustments for faculty are outlined in Article 15 of the Collective Bargaining Agreement (CBA).

Exempt and non-exempt staff may request a voluntary reduction to their job assignment during the current fiscal year.

FY26 Voluntary Assignment Reduction Form - Exempt

FY26 Voluntary Assignment Reduction Form - Non-exempt

FY27 Voluntary Assignment Reduction Form - Non-Represented Exempt

FY27 Voluntary Assignment Reduction Form - Non-Represented Non- Exempt

Review the FLSA training and the UA FLSA webpage for more information.