Voice
HOLIDAY PHOTO BOOTH: Come have your picture taken, either in costume or for an updated profile, between 11:30 and 1:30 Friday Oct. 30 in the foyer of Butrovich 109.

Announcements October 2015

  • Butrovich – Active Shooter Exercise - Planned for Dec. 8
  • Butrovich Emergency Action Plan Training
  • College Savings Plan earns gold rating
  • 2016 Edith R. Bullock Prize for Excellence Call for Nominations
  • Announcing the Availability of the Harold T. Caven Professorship
  • Angus Gavin Migratory Bird Research Grant 
  • The Stress/Weight Connection
  • Connecting to the printer pool from a mac is easier with Casper Mac
  • Butrovich holiday photo booth
  • Statewide Winter Holiday Break and Closure 2015
  • Walk Alaska Challenge Underway
  • UA encourages high school seniors to apply early
  • Keep current on UA Foundation news

Butrovich – Active Shooter Exercise - Planned for Dec. 8

The offices of Statewide Emergency Management, Project Management and Public Affairs, in coordination with UAF Police Department and University Relations, will be conducting an active shooter exercise in the Butrovich building on December 8. This is designed to be a short, semi-realistic, small-scale exercise that will be reproducible in buildings across the UA system. A similar event will be scheduled for the Bragraw building during the spring semester.

In November Butrovich building occupants will begin to see updated safety signage, regular safety minutes and invitations to participate in safety trainings. These communications will be building blocks leading up to the active shooter exercise. Please pay attention and get involved when possible.  MORE....

View "Shots Fired" Video in Preparation for Training Exercise

The University of Alaska has purchased a license agreement that allows students, faculty and staff to view an online training video about surviving an active shooter situation. The video is designed to empower students, faculty and staff with knowledge and strategies for preventing and surviving these types of situations. 

The University of Alaska takes the safety and security of all UA faculty, staff and students across the state very seriously. That's why we're asking you to take just 20 minutes out of your day, today, to watch the "Shots Fired" video:

 https://docs.google.com/a/alaska.edu/file/d/0B7o5QCJQDN0MLWdPTUNiUnhkbFE/edit

Connecting to the printer pool from a mac is easier with Casper Mac

Do you print from a Mac? Are you ready to print from a Mac to one of the five Konica Minolta Copy Pool printers in Butrovich?

Now you can use Casper Mac management to simplify the process of adding printers for your Mac.

This process is available on any Mac running OS X 10.9 (Mavericks) or 10.10 (Yosemite) that is enrolled in Casper.  

​(Learn more about Casper, including how to enroll, here: http://www.alaska.edu/oit/services/software-downloads/licensed-software/casper/)​

To add printers:

  • Open the OIT Self Service app and sign in - the easiest way is often to use the spotlight search.  If you don't have the app you aren't enrolled in Casper.
  • Click the "Printers" category from the list on the right hand side
  • Click "Install" on the printer you wish to install and then click "install" again to kick off the process
  • If you run into any problems or need to enter an account track code visit the following page for further instructions:  http://www.alaska.edu/oit/services/windows-print-services/account-track/

The process works seamlessly on domain joined Mac's using UA username and password for authentication.  If you aren't on the domain you will be prompted for username and password before printing. 
If you have any questions or run into any problems please contact OIT Service Desk (http://www.alaska.edu/oit/get-help/) at x8300.

Walk Alaska Challenge Underway

The Challenge STARTED Oct. 25, but enrollment is still available up until Dec. 31. Once the Challenge starts you will be able to view your progress to the goal. If you currently have a fitness device or app connected to your Healthyroads account, that activity data will automatically pull-over and be applied towards the Challenge. You must be enrolled in either the ‘device/duration’ or ‘device/steps’ for this to occur.

If you have entered the ‘manual/step’ Challenge, starting Oct. 25 you will be able to manually enter your progress and also see your progress to the goal. Also, if you are enrolled in multiple ‘Walk Alaska’ Challenges, starting Sunday you will see a ‘withdraw’ option that will enable you to drop enrollment so that you are only enrolled in one of the options.

For questions please contact UAs Healthyroads program manager: Sara Rodewald at sararo@ashn.com or (907)450-8203.

UA encourages high school seniors to apply early

The University of Alaska is celebrating UA College Application Week Nov. 16-20, 2015 and is encouraging high school seniors to apply to college early. College Application Week is a national effort and, in Alaska, contributes to increased applications to UA. In fact, applications to UA are up 4 percent over last year.

“College is a game changer, leading to better careers and higher paying jobs. Alaska data shows that 63 percent of Alaska jobs will require a postsecondary education by 2018,” said Saichi Oba, associate vice president for student and enrollment services. “Applying early is not only a good first step, but it actually increases a student’s chance of success in college. Students that apply early have more time to apply for financial aid, make important decisions regarding classes and majors, and learn about campus life.”

High school seniors are encouraged to apply to the University of Alaska through http://uaonline.alaska.edu.

Oba said the Alaska Performance Scholarship and UA Scholars awards also are important for student success - both can help a lot to pay costs of college, paving the way to college degrees. Another step is to file the Free Application for Federal Student Aid (FAFSA), which can unlock money to pay college costs. FAFSA funds often are grant-based and that means they do not have to be repaid.
 

SAA 2015 Holiday Events

Thanksgiving potluck
The Butrovich Thanksgiving potluck is scheduled for Friday, Nov. 20 from 12 – 2 p.m. in Butrovich 109. Please join President Johnsen, SAA and your fellow staff as we celebrate the holiday with good food and great company. President Johnsen will be providing turkey and ham.

If you would like to contribute to the potluck, please sign-up using this link:  https://sites.google.com/a/alaska.edu/2015-thanksgiving-potluck/?pli=1

Holiday Potluck
A family holiday get together will be held in December (date to be determined) from 4-6pm at the University House on Gold Dust road. Shuttle buses will run to and from the Butrovich building as parking is limited. More information to follow at a later date.

Food Drive
We'd also like to remind everyone that the annual food drive will begin November 20 and run until the December potluck. Please bring in unopened, non-perishable food items and place them in the wrapped boxes located by Erector Bear and the Arctic Floats on the east and west ends of the Butrovich Building's first floor. As you check your pantry and cabinets for good food donations keep an eye open for any spare mugs for the mug drive, too. Bring them to Lisa Sporeleder's cubicle in Suite 102, by the windows, behind the purple vine. Lisa and her elves will stuff the mugs with a packet of gourmet cocoa and a candy cane, fill them with wrapped chocolates, and then give them a festive wrapping and a bow. The mugs go to the Food Bank along with the rest of the food we collect.

Adopt a Family
SAA has requested to adopt a family and a group home this year. If we all pull together we can help these families have a wonderful Christmas. Once we receive our families wish lists, gift ornaments with the individual family member’s needs will be hang on the Christmas tree on the 1st floor of Butrovich. Please stop by and pick a gift ornament you would like to provide. Gifts and/or gift cards may be bought to Alesia or Buffy in suit 206. If you have any questions, please contact Alesia (x8426) amkruckenberg@alaska.edu or Buffy (x8117) blkuiper@alaska.edu.

Keep Current on UA Foundation and Development News

The Bugle, a bi-weekly online publication of the University of Alaska Foundation, features donor recognition, announcements, training opportunities and staff news from development offices across the system. Keep up-to-date on our UA Foundation partners HERE.

College Savings Plan earns gold rating

The T. Rowe Price College Savings Plan received the Morningstar Gold Rating again this year. Each year, Morningstar evaluates and rates college-savings plans based on five key pillars– Process, People, Parent, Price and Performance. In their release Morningstar notes, "The four Gold-rated plans represent some of the best options available to college savers. Investors who favor active management will find much to like with the Maryland College Investment Plan and Alaska’s T. Rowe Price College Savings Plan. Both enlist T. Rowe Price as the program manager and use highly regarded strategies from the firm."

Read more HERE.

Butrovich Emergency Action Plan Training

All employees that work in the Butrovich building must take the Butrovich Emergency Action Plan training. The plan has been updated during the latest review cycle. OSHA requires all employees to be trained/re-trained on their Emergency Action Plan when the plan is developed, upon the employee's initial assignment to the job, when the employee's responsibilities under the plan change, or when there are changes to the plan. It is the law.

This training is scheduled to be provided in person 2-3 p.m. on Friday, Oct.30, in the Board of Regent's Room 109 A/B.

The first 25 registrants using this link (https://attendee.gototraining.com/r/4507803430407392769) will be able to attend online. All others must attend in person.

Butrovich Emergency Action Plan (EAP):
· Your 3 Emergency Actions
· Emergency Assembly Area
· Health Safety & Environmental Contacts
· Accountability Procedures
· Audible & Visual Alarm(s)
· Critical Operations & Procedures
· Medical & Rescue Duties of Employees
· Potential Building Fire Hazards
· Any Plan Changes or Updates

After registering you will receive a confirmation email containing information about joining the training.

UA Foundation Announces Several Funding Opportunities

2016 Edith R. Bullock Prize for Excellence Call for Nominations
Nominations are now open for the Edith R. Bullock Prize for Excellence. The prize, which was established in 1989 with funds provided by Mrs. Bullock, is the University of Alaska Foundation’s most prestigious award. The honor, along with the $15,000 that goes directly to each year’s recipient, provides meaningful acknowledgement to its recipient and inspiration to others. The deadline for receipt of complete nomination packets, including application, resume or CV, and letters of reference, is Dec. 1, 2015.  MORE...

Announcing the Availability of the Harold T. Caven Professorship
The University of Alaska Foundation is pleased to announce the availability of the Harold T. Caven Professorship. The professorship, which carries an award of $20,000, was established in 1974 with a generous gift from Mrs. Loretta Caven, widow of Harold T. Caven. Awards are intended to allow the recipient to carry out activities and projects designed to enhance the field of business and finance at the University of Alaska, beyond those associated with the recipient’s normal faculty assignments. The deadline for receipt of complete proposals, including application, C.V. and letters of reference is November 20, 2015 for the two-year appointment.  MORE...

Angus Gavin Migratory Bird Research Grant 
The University of Alaska Foundation is pleased to announce the availability of the 2016 Angus Gavin Memorial Bird Research Grant. Proposals for the grant will be accepted from scientists within the University system, which includes graduate students and faculty members employed within the University system. Grants are intended to be used for the support of research on bird species found either permanently or seasonally in Alaska or its coastal waters, including their biology, general ecology and habitat relationships. The deadline for receipt of complete proposals including applications, transcripts and letters of reference shall be November 24, 2015 for the 2016 field season grant. MORE....

The Stress/Weight Connection

On-site education courses count toward wellness points

A new option to earn wellness points this year is to attend an On-Site Education Session provided by UA’s on-site program manager, Sara Rodewald. Look-ahead to see the variety of health and wellness topics that will be offered using the wellness calendar! All dates, times and locations will be updated as they are selected. (Remember that 5 points are needed to earn a $600 wellness rebate!)

The first on-site session is Oct. 30, to register to attend:

What: On-Site Education Session: The Stress/Weight Connection

Who: Sara Rodewald, Healthyroads program manager for UA

When: Friday, Oct. 30 from 1-2 p.m.

Where: Butrovich Building on the UAF campus, Room 204 (Sherman Carter Conference Room) but this is a WebEx presentation so anyone can attend.

Additional Details: You must register for this session beforehand! If you are located elsewhere or unable to attend in-person, you can still call-in and participate! Simply register using the link below and join the meeting when it is time. Phone and computer access will be needed to fully see and hear the presentation.

Sara will provide instructions following the presentation that details how to earn your incentive point.

To Register, Click HERE

For questions, contact: Sara at sararo@ashn.com or (907) 450-8203

Butrovich Halloween photo booth

Whether you want to capture Halloween costume cheer, or need a new headshot for professional purposes, a photo booth will be set up in the foyer of 109 on Friday afternoon, Oct. 30 between 11:30 a.m. and 1:30 p.m. All portraits are free of charge and will be delivered digitally in the following week. It's first come, first serve, but feel welcome to come down, bring treats, and hang around to socialize with co-workers and see others' holiday outfits. It'll be a scream!

Statewide Winter Holiday Break and Closure 2015

UA Statewide regular, benefitted employees are advised of the following dates:

Monday, Dec. 21 – Wednesday, Dec. 23
Regular work day, soft closure permitted (see definition below). Use of annual leave, furlough leave or leave without pay (LWOP) required if not working.
Thursday, Dec. 24
Winter holiday, all offices closed. Non-exempt employees claim Holiday leave on time sheet. Due to federal closures, this day is pay day, not Friday 12/25.
Friday, Dec. 25
Winter holiday, all offices closed. Non-exempt employees claim Holiday leave on time sheet.
Mon – Wed, Dec. 28 – 30
Hard closure, all offices closed. Use of annual leave, furlough leave or LWOP required if not working.
Thursday, Dec. 31
New Year’s holiday, all offices closed. Non-exempt employees claim Holiday leave on time sheet.
Friday, Jan. 1
New Year’s holiday, all offices closed. Non-exempt employees claim Holiday leave on time sheet.
Monday, Jan. 4
Regular work day.

NOTE:
Soft closure, or ‘discretionary’ work days: Departments may reduce business hours or service level provided and/or allow multiple staff time off. All time used will need to be claimed as annual leave, LWOP, or furlough leave (if furlough leave eligible).

Exempt employees considering the use of Leave Without Pay (LWOP) must contact the Human Resources office at (907) 450-8200 PRIOR to the use of this leave category.

During all dates above, individuals whose services are deemed by their supervisor as ‘essential’ must work as directed unless appropriate backup is designated.

Employees in PERS retirement (Tiers I, II, or III) should contact HR if taking LWOP because your retirement credit could be affected.

Contact Human Resources at 450-8200 with any questions.

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