Ethics Act Compliance & Annual Disclosure of Employment or Services Outside of UA
All University employees, including regular, term, temporary, student and full and part-time faculty and staff are responsible for complying with the Alaska Executive Branch Ethics Act (Alaska Statute 39.52). The Act governs how you do your University job, and to some extent, limits what you can do in your personal life. For example, the Act regulates: Official Action that affects your personal or financial interests; Misuse of Official Position; Abuse of Subordinates; Misuse of Resources; Partisan politics; Use of information; Gifts; Participation in Grants, Contracts, Leases & Loans; Representation of 3rd Parties; and Post-Employment Actions. See the “Quick reference” or the web sites listed below for more information.
Employees also must disclose any work they perform outside of their University employment. Examples of outside activities that must be disclosed are self-employment, independent contracting, or consulting. In addition, any volunteer or uncompensated work performed outside of the University must be disclosed if there is any possibility that the work might involve the same issues or people as your University duties.
If you have no outside activities, you are not required to submit a form. All employee and employee family member interests in contracts with the University must be disclosed and pre-approved using the Interest in Contracts form, not the Outside Employment form. Employment of your “Immediate Family Members” by the University is an interest in a contract with the University. It must be disclosed using the Nepotism or Interest in Contracts forms. In case of doubt, be on the safe side and disclose.
Outside employment must be disclosed prior to beginning the employment, when changes occur and every July 1, even if a form was previously submitted (or within 30 days of beginning or resuming University employment). Only if you engage in employment or services outside of university employment, does the “Disclosure of Employment or Services Outside of the University of Alaska” form need to be completed in full, signed by you, and reviewed by your supervisor. The supervisor makes an initial determination about possible adverse effects on employment, and forwards the form to the designated MAU ethics representative for review.
The outside employment disclosure form can also be found here: http://www.alaska.edu/files/hr/EthicsDisclosureForm_staff_student.pdf.
Other ethics disclosure forms (Interest in Grants/Contracts/Leases/Loans, Notification of Receipt of Gift in Excess of $150, Notification of Receipt of Gift from Another Government, Notification of Potential Violation, Disclosure of Employment of Immediate Family Members/Nepotism) may be obtained from the Office of the General Counsel or online at http://www.alaska.edu/hr/forms/hr_ethicsforms/. Additional information regarding the Ethics Act is also available at http://www.law.state.ak.us/doclibrary/ethics.html.
Please note that the outside employment disclosure forms were revised July 2011; any blank forms with an earlier date should be destroyed.
Thank you for your cooperation. Please contact Larry Zervos, SW Designated Ethics Supervisor/Associate General Counsel, if you have questions.