Welcome to the University of Alaska Travel Website

Faculty TEM Implementation Oversight & Governance Committee

Dr. Abel Bult-Ito, Chair, Professor, President United Academics AAUP/AFT, UAF
Dr. Douglas Causey, Vise Provost for Research and Graduate, UAA
Ms. Tara M. Smith, Assistant Professor, UAA
Dr. John Heaton, Dept. Chair, Professor, Executive Director Western History Association, UAF
Dr. Robert Herrick, Research Professor, UAF
Ms. Maren Haavig, Assistant Professor, UAS
Dr. Shiva Hullavarad, SW Liaison to Faculty TEM Committee
Ms. Anna-Mariah Kelly, SW TEM Functional Liaison
 

TEM UPDATES AND RESOLUTIONS

JUNE 2015

  • Activation of the Document Attachment function in TEM, utilizing the integration of OnBase with TEM

 MAY 2015

  • Multiple Travel Auditors per Campus option now available
  • New Banner reports available:
    • FGR2TPA (Travel Proxy Approvals)
    • FGR2TWQ (TEM Workflow Queue)

APRIL 2015

  • Upgrade to TEM version 8.7.0.4

MARCH 2015

  • New Banner reports available:
    • FGR2TAR (Travel Authorization Report)
    • FGR2TER (Travel Expense Report)

JANUARY 2015

  • Updated Non-Reimbursable "Paid by" options to include: Credit Card, Purchase Order, and Sponsorship
  • TEM tables now available in RPTP

NOVEMBER 2014

  • Automated update of report date during the month end process for Travel Advances
  • Ability to use Single Sign-on (SSO) to log into TEM
  • Resolution of issue with documents being stalled in Workflow - paper fix applied
  • TEM user's email addresses now pulled from local UA email table

OCTOBER 2014

  • Bolding of Travel Auditor information in Workflow
  • System Generated Email Message - the "From" email now reads ua-finsys@alaska.edu
  • Implementation of email reminders to approvers when a document has been in their Worklist for more than 48 hours

SEPTEMBER 2014       

  • Implementation of TEM list-serves: Delegate, Approver and all TEM users
  • Able to mark zero dollar amount Expense Reports as PAID in TEM (instead of staying in "Ready to Pay" status indefinitely)
  • Ability to cancel approved Travel Advances
  • Ability to process zero dollar amount Expense Reports associated with closed prior FY encumbrances

AUGUST 2014

  • Display summary on Travel Website of TEM Documents waiting in an approval queue for longer than 5 Days

JULY 2014     

  • Granted Super Delegate access to University Travel Auditors
  • Implementation of secure TEM web site (https://)
  • Able to correct Expense Report roll backs in Banner posting

MAY 2014

  • Automated update of report date during the month end process for Travel Authorizations and Expense Reports

CURRENTLY IN TEST ENVIRONMENT

  • Workflow Email changes: Add the Report Name and Itinerary Dates to summary information listed in the approval email
  • Workflow Specifics description will be updated to indicate if a document has been returned for corrections
  • Banner Reports
    • Proxy Approver list of approved documents
  • Automated process validating TEM profile data, and reporting invalid data
  • Update summary of TEM documents on Travel Website to include counts of documents returned for correction and those receiving final approval

RECENTLY PUBLISHED USER DOCUMENTATION

JUNE 2015

  • Document Attachment for Travelers or Delegates
  • Document Review and Attachment (for Approvers)
  • Deleting Attachments

MAY 2015

  • FGR2TPA (Travel Proxy Approvals)
  • FGR2TWQ (TEM Workflow Queue)

APRIL 2015  

  • TEM User Documentation Detail
  • TEM User Documentation Quick

MARCH 2015  

  • FGR2TAR (Travel Authorization Report)
  • FGR2TER (Travel Expense Report)

NOVEMBER 2014   

  • How to Log into Workflow
  • How to Approve a Travel Authorization
  • How to Approve a Travel Expense Report
  • TEM Traveler cheat sheets for traveler submission of Travel Authorization and Expense Report

SEPTEMBER 2014   

  • How to Reset your Workflow Password

USER DOCUMENTATION CURRENTLY BEING REVIEWED

  • How to Log In to TEM
  • TEM Common Errors: Travel Authorization, Expense Reports, and Workflow

TEM IMPROVEMENTS STILL TO COME

  • Single Sign-on (SSO) for Workflow
  • Single Sign-on (SSO) for Banner
  • ACH Reject procedures for TEM Documents
  • Helpful TEM Questions and Answers – mileage Travel Authorization
  • TOAD Reports
  • Workflow Upgrade: Including a drop down list of names for additional approvers
  • Update of all TEM related documentation, videos and brochures/handouts to include new numbering prefix of TR for Travel Expense Reports
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