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Faculty TEM Implementation Oversight & Governance Committee

Dr. Abel Bult-Ito, Chair, Professor, President United Academics AAUP/AFT, UAF
Dr. Douglas Causey, Professor, UAA
Dr. Maren Haavig, Assistant Professor, President-Elect of the UAS Faculty Senate, UAS
Dr. John Heaton, Department Chair, Professor, Executive Director Western History Association, UAF
Dr. Robert Herrick, Research Professor, UAF
Ms. Tara Smith, Professor, President-Elect of the UAA Faculty Senate, UAA
Dr. Shiva Hullavarad, SW liaison to Faculty TEM Committee

 

TEM UPDATES AND RESOLUTIONS

SEPTEMBER 2014:           

  • Implementation of TEM list-serves: Delegate, Approver and all TEM users
  • Able to mark zero dollar amount Expense Reports as PAID in TEM (instead of staying in "Ready to Pay" status indefinitely)
  • Ability to cancel approved Travel Advances
  • Able to process zero dollar amount Expense Reports associated with closed prior FY encumbrances

AUGUST 2014:  

  • Display summary on Travel Website of TEM Documents waiting in an approval queue for longer than 5 Days

JULY 2014:        

  • Granted Super Delegate access to University Travel Auditors
  • Implementation of secure TEM web site (https://)
  • Able to correct Expense Report roll backs in Banner posting

MAY 2014:         

  • Automated update of report date during the month end process for Travel Authorizations and Expense Reports

APPROVED TESTING, WAITING TO BE MOVED TO PRODUCTION

  • Bolding of Travel Auditor information in Workflow

CURRENTLY IN TEST ENVIRONMENT

  • Ability to use Single Sign-on (SSO) to log into TEM
  • Utilizing the Document Attachment function in TEM by integrating OnBase with TEM
  • Banner Generated TEM Reports: Authorization Report, Reimbursement Report, Proxy Approver list of approved documents, and Travel Workflow queue listed (documents waiting over two days)
  • Adjusting the Travel Advance rule associated with dates
  • System Generated Email Message: Send reminder email to approvers when a document has been in their Worklist  for more than 48 hours
  • Workflow Email changes: Added the Report Name and Itinerary Dates to summary information listed in the approval email
  • Option for Multiple Travel Auditors per Campus
  • System Generated Email Message: The "from" email now reads "ua-finsys@alaska.edu"

RECENTLY PUBLISHED USER DOCUMENTATION

SEPTEMBER 2014:           

  • Resetting Workflow Password

USER DOCUMENTATION CURRENTLY BEING REVIEWED

  • TEM Approver Travel Authorization Quick Reference
  • TEM Approver Expense Report Approval Quick Reference
  • TEM Log In Quick Reference
  • TEM Traveler cheat sheets for traveler submission of Travel Authorization and Expense Report
  • TEM Common Errors: Travel Authorization, Expense Reports, and Workflow
  • FGR2TAR - Travel Authorization Report
  • Back up submission documentation

TEM IMPROVEMENTS STILL TO COME

  • Single Sign-on (SSO) for Workflow
  • Single Sign-on (SSO) for Banner
  • ACH Reject procedures for TEM Documents
  • Helpful TEM Questions and Answers – mileage Travel Authorization
  • TEM Tables available in RPTP (TOAD)
  • TOAD Reports
  • Workflow Upgrade: Including a drop down list of names for additional approvers
  • TEM Upgrade: Including changing multiple funding lines at one time under the Reimbursable Tab within a Travel Document
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