Welcome to the University of Alaska Travel Website

Faculty TEM Implementation Oversight & Governance Committee

Dr. Abel Bult-Ito, Chair, Professor, President United Academics AAUP/AFT, UAF
Dr. Douglas Causey, Vise Provost for Research and Graduate, UAA
Ms. Tara M. Smith, Assistant Professor, UAA
Dr. John Heaton, Dept. Chair, Professor, Executive Director Western History Association, UAF
Dr. Robert Herrick, Research Professor, UAF
Ms. Maren Haavig, Assistant Professor, UAS
Dr. Shiva Hullavarad, SW Liaison to Faculty TEM Committee
Ms. Anna-Mariah Kelly, SW TEM Functional Liaison
 

TEM UPDATES AND RESOLUTIONS

NOVEMBER 2014

  • Ability to use Single Sign-on (SSO) to log into TEM
  • Resolution of issue with documents being stalled in Workflow - paper fix applied

OCTOBER 2014

  • Utilizing the Document Attachment function in TEM by integrating OnBase with TEM
    • The numbering prefix for Travel Expense Reports will be updated to start with TR (ex. TRXXXXXX) to enable attachment feature functionality with Travel Expense Reports 
  • Bolding of Travel Auditor information in Workflow
  • System Generated Email Message - the "From" email now reads ua-finsys@alaska.edu
  • Implementation of email reminders to approvers when a document has been in their Worklist for more than 48 hours

SEPTEMBER 2014       

  • Implementation of TEM list-serves: Delegate, Approver and all TEM users
  • Able to mark zero dollar amount Expense Reports as PAID in TEM (instead of staying in "Ready to Pay" status indefinitely)
  • Ability to cancel approved Travel Advances
  • Able to process zero dollar amount Expense Reports associated with closed prior FY encumbrances

AUGUST 2014

  • Display summary on Travel Website of TEM Documents waiting in an approval queue for longer than 5 Days

JULY 2014     

  • Granted Super Delegate access to University Travel Auditors
  • Implementation of secure TEM web site (https://)
  • Able to correct Expense Report roll backs in Banner posting

MAY 2014

  • Automated update of report date during the month end process for Travel Authorizations and Expense Reports

APPROVED TESTING, WAITING TO BE MOVED TO PRODUCTION

CURRENTLY IN TEST ENVIRONMENT

  • Adjusting the Travel Advance rule associated with dates
  • Workflow Email changes: Added the Report Name and Itinerary Dates to summary information listed in the approval email
  • Option for Multiple Travel Auditors per Campus
  • Banner Reports
    • Authorization Report
    • Expense Report
    • Proxy Approver list of approved documents
    • Travel documents pending more than 48 hours in Workflow
    • Report that shows proxy approvers acting on behalf of intended approver

RECENTLY PUBLISHED USER DOCUMENTATION

SEPTEMBER 2014   

  • Resetting Workflow Password

USER DOCUMENTATION CURRENTLY BEING REVIEWED

  • TEM Approver Travel Authorization Quick Reference
  • TEM Approver Expense Report Approval Quick Reference
  • TEM Log In Quick Reference
  • TEM Traveler cheat sheets for traveler submission of Travel Authorization and Expense Report
  • TEM Common Errors: Travel Authorization, Expense Reports, and Workflow
  • FGR2TAR - Travel Authorization Report
  • Back up submission documentation

TEM IMPROVEMENTS STILL TO COME

  • Single Sign-on (SSO) for Workflow
  • Single Sign-on (SSO) for Banner
  • ACH Reject procedures for TEM Documents
  • Helpful TEM Questions and Answers – mileage Travel Authorization
  • TEM Tables available in RPTP (TOAD)
  • TOAD Reports
  • Workflow Upgrade: Including a drop down list of names for additional approvers
  • TEM Upgrade: Including changing multiple funding lines at one time under the Reimbursable Tab within a Travel Document
  • Update of all TEM related documentation, videos and brochures/handouts to include new numbering prefix of TR for Travel Expense Reports
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