System Office of Risk Services

The University of Alaska is utilizing these Intelex Modules:

Training & Awareness Training & Awareness at University of Alaska

The Intelex Training & Awareness module is designed to help organizations effectively track employees’ skill levels and certifications; schedule and assign training; send automated training email notifications; define corporate-wide training workflow; monitor training progress in real-time; track costs associated with training; and create ad hoc, boardroom-quality training reports. It includes a data import designed to conveniently populate the Intelex Training Management System with training data collected in a previous program.

The University uses the Training & Awareness module in conjunction with the Compliance Assurance and Assistance Program (CAAP) to assign, track, and maintain identified regulatory compliance safety training.

Other training tracked in the Intelex System is SkillSoft safety training and Human Resource identified Supervisor training.

Supervisors can monitor training progress for their employees in real-time; receive automated training emal notifications for themselves and their employees and track costs associated with training.

Document Control Document Control at the University of Alaska
The Intelex Document Control module functions as a central portal for an organization to store all of its business documents and records. Unique security settings can be assigned to user logins to ensure that access to confidential documentation is restricted. Users can register documents, assign review dates, and send documents for review and/or approval. The system automatically captures and archives the reviewer/approval histories associated with each document. And as a new document version is created, the previous version is automatically archived for auditing purposes.   The University uses the Document Control module to track regulatory compliance documents. Audit reports, hazard analysis, standard operating procedures and compliance programs like Emergency Action Plans, HAZCOM Plans, and Chemical Hygiene Plans are registered in this module.
Audits Audits at the University of Alaska
The Intelex Audits module takes a 360-degree, integrated approach to audits management that enables an organization to be prepared for internal and external audits year-round. Perform effective risk assessments and comply with government and industry regulations as well as voluntary standards such as ISO 9001 and ISO 14001.   The University uses the Audits module to perform and track Gap Analysis audits as outlined in the CAAP, accident/incident investigations (not claims), worksite observations, and other safety audits.
Nonconformances & Corrective/Preventive Actions Nonconformances & Corrective/Preventive Actions  at the University of Alaska
Intelex’s Nonconformances & Corrective/Preventive Actions module effectively tracks nonconformances and corrective/preventive actions, which are an integral part of an organization’s continual improvement strategy. This innovative software solution is designed to manage all discovered nonconformances and support facility preventive planning. The University uses the Nonconformances & Corrective/Preventive Actions module in conjunction with the Audit module to identify and track mitigation efforts of regulatory compliance deficiencies.
Accident/Incident Investigation (OSHA Reporting) Accident/Incident Investigation (OSHA Reporting) at the University of Alaska

The Intelex Safety Incidents System is a powerful, highly efficient solution for the challenge of enterprise incident reporting, tracking, and analysis. It offers complete incident lifecycle management, incident tracking, safety incident reporting, incident analysis, and enterprise wide roll-up summary reports.

The University uses the Intelex Safety Incident System module also called the Accident/Incident Investigation module to track and report OSHA recordable incidents and complete the OSHA summary that is submitted to the Alaska Bureau of Labors Statistics. (OSHA 300 log and 300A summary)

The UAF EHS department also uses the module to track accident/incident investigations.

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