System Office of Risk Services

As sent via UA-Outreach email on January 30, 2017.

Dear UA Community –

As the country grapples with the evolving implementation of the President’s Executive Order restricting immigration, I assure you that the University of Alaska is working to understand the full impacts on our students, faculty, employees and their families. And, more importantly, I want to assure you that our university remains committed to the open exchange of students, scholars, and ideas from all over the world.  

We are concerned about the well-being of our students, faculty and staff who may be traveling and kept from returning to our universities as a result of this policy. Although that number seems to be small, any impact is concerning.

The university is consulting with experts in order to provide guidance or assistance to any students or employees from the affected countries. We also are in regular contact with other universities and national associations to understand the implications of the new policy.

I want to repeat that the University of Alaska is committed to ensuring that all students, staff, faculty and their families can focus on what brought them here in the first place, the pursuit of scholarship in an environment that supports them regardless of their race, ethnicity, or national origin.

If students or employees need information about international travel or have concerns about their return to campus or visas, please use the following contact:

UAA: https://www.uaa.alaska.edu/students/international-student-services

UAF: https://www.uaf.edu/oip/

UAS: http://www.uas.alaska.edu/exchanges

Sincerely,

Jim Johnsen

FOR TRAVELERS

UP-TO-DATE TRAVEL ALERTS

US State Department provides travel alerts

The U.S Department of State maintains an excellent up-to-date website, http://travel.state.gov/, containing information for students abroad, entry/exit requirements, travel warnings and alerts, crises planning, health and medical information, accessibility for the disabled, and a multitude of other facts and resources. At a minimum, students and employees traveling to foreign countries should access the site for current travel advisories prior to departure. Learn about the country you are traveling to.

In addition, following is a link to the International Resource Center which was built in partnership between the University Risk Management and Insurance Association (URMIA) and the National Association of College and University Business Officers (NACUBO). The Center contains a wealth of information geared towards higher ed including cash management, finance, human resources, legal, research compliance, and risk management: http://irc.nacubo.org

On this page below, you will find UA procedure, guidelines and other resources for your travel safety and security.

 
 

ZIKA VIRUS WARNING:

 

The CDC has increased their Travel Health Notice for Zika to an Alert Level 2 (Practice Enhanced Precautions) for the following countries:

  1. Pacific Islands
  2. Caribbean
  3. Cape Verde
  4. Mexico
  5. Central America
  6. South America

Link - http://wwwnc.cdc.gov/travel/notices

New Interim Guidelines for Prevention of Sexual Transmission of Zika Virus:

http://emergency.cdc.gov/han/han00388.asp

 

UPDATE: Current Ebola Travel Restriction is Pending Removal by UA

University Emergency Travel Restriction (Ebola)

The University of Alaska has restricted UA travel to Guinea, Liberia, and Sierra Leone, the countries affected by CDC warning level 3.

UA emergency travel restriction:

Emergency Travel Restriction - Guinea, Liberia, and Sierra Leone

CDC watch level 1:

http://wwwnc.cdc.gov/travel/notices

Private travelers

Travelers to countries affected by the Ebola outbreak in several West African countries should closely monitor updated information available concerning the Ebola Virus Disease (EVD). Travelers are strongly encouraged to heed CDC, WHO, and U.S State Department's guidance regarding travel in this region. Returning travelers are asked to report to public health officials if you feel you have been exposed to the Ebola virus. Travelers with a potential exposure should monitor their health for 21 days post exposure. Regardless, any traveler who becomes ill, even if only a fever, should consult a health-care provider immediately

Travelers Should Monitor Developments At The Time Of Their Trips.

 

Returning EXPOSED Travelers Are Asked To Report To Public Health And Monitor Health.

 
 

Procedures, Guides and Checklists

 A Safety Guide
Emergency Plan Form
Planning and Resources

 

Forms

 

Insurance

The following coverages are by application only:

The following are automatic coverages applicable to UA employees:

 

Worldwide Travel Assistance Services

These services, available under two policies (Travel Accident & Foreign Liability) are automatic conditioned upon the appropriate authorization for University of Alaska employee travel.

 

Travel Accident policy assistance services:

Assistance Services - Call 1-800-626-2427 inside the U.S. or collect 0-713-267-2525 if outside the U.S.:

Pre-Travel Assistance

  • Advice on required and recommended immunizations
  • Health information and precautions for medically remote or underserved areas
  • Information for handicapped or disabled travelers
  • Help in arranging special medical services needed while traveling

Medical Emergency Services

  • Worldwide, 24-hour medical location service
  • Medical case monitoring, arrange communication between patient, family, physicians, employer, consulate, etc.
  • Medical transportation arrangements
  • Emergency message service for medical situations

Legal Assistance

  • Arranging contact with a local English-speaking attorney
  • Worldwide, 24-hour contact for non-criminal legal emergencies
  • Legal referral to help you locate a consular official or attorney

Travel Assistance

  • Worldwide, 24-hour telephone contact for advice on handling losses and delays
  • Help with lost passports, tickets and documents
  • Advice on filing travel-related claims
  • Arrange shipments of forgotten, lost or stolen items
  • Relay emergency messages

Emergency Evacuation
Repatriation of Remains

 

Foreign Liability policy assistance services:

Call toll free (800) 766-8206 from within the USA or Canada.
Call collect (202) 659-7777 if you are outside the USA or Canada

Employee ID Cards and Passport Stickers are available through by contacting the System Office of Risk Services in Fairbanks.

 
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