The purpose of University of Alaska General Administrative Records Retention and Disposition Schedule (GARRDS) is to list and describe common records series that many University agencies administer and to prescribe mandatory minimum retention periods for those records. These records include paper documents, email, compact discs, computer hard drives, floppy disks, microfiche, microfilm and all other recorded information regardless of medium or characteristics. This document is the first in a series of records retention and disposition schedules for the university. Members of the University of Alaska Records and Information Management office will work with individual offices to prepare office-specific schedules. Because records constitute a risk that must be managed properly to minimize the liability to the University, the University of Alaska Statewide Systems Office established a Records and Information Management Office within the Division of Finance and Administration to assist University agencies in the management of this risk. 

Additional information about GARRDS are detailed in the following documents.

Information on General Administrative Records Retention and Disposition Schedule (PDF)

Supplement to General Administrative Records Retention and Disposition Schedule (PDF)

Cash Management Records Retention and Disposition Schedule (PDF)

Chief Finance Officer Retention and Disposition Schedule (PDF)

University of Alaska Classroom/Course Records Retention and Disposition Schedule (PDF).

Retention schedules for the Fund Accounting.

Fund Accounting Records Retention and Disposition Schedule (PDF)

Disposition and retention schedules for federal, state, and local contracts.

Grants and Contracts Records Retention and Disposition Schedule (PDF)

Interim retention and disposition schedules for HR documents.  Including timesheets, training records, and employment applications.

Interim Human Resources Records Retention and Disposition Schedule (PDF)

Disposition and retention schedules International Work Team Documents

International Work Team Retention and Disposition Schedule (PDF)

Disposition and retention schedule for Risk Services.

Risk Services Retention and Disposition Schedule

Retention schedules for the Admissions, Registrar, and Financial Aid records.

Student Enrollment Services Records and Disposition Schedule (PDF)