Event name:

Event host. Describe which department, college, school, institute, etc. is hosting this event.

Event description. Include theme/topic, purpose, desired outcomes, history of the event, whether a meal or refreshments will be served.

Event location. Be specific: address, room number, directions and/or attach a map. (For example: campus, venue, city, etc.)

Event date. Date and day of the week.

Event start time:

Event end time:

What time will the majority of guests arrive?

Preferred time frame/duration of the president's presence. The time requested for the president's participation should be as exact as possible, as the president is often juggling multiple events.

Contact person for questions relative to the event and briefing materials:

Office phone:

Cell phone:

E-mail:

Name and e-mail of person completing this form (If different from contact listed above):

Provide name and cell of person who will meet the president at the event. Describe exactly where the president should report upon his arrival.

Describe the audience (for example: internal, external, business, education, government, donors, high school students, UA students, faculty, staff, deans, directors).

Describe whether the president is part of a stage party, any special seating or ticketing information, etc.

If presidential remarks are expected, please indicate the length, type (welcome, thank you, congratulatory, introductory, keynote, lecture, etc.) and provide suggested talking points and/or topics you would like the president to address. Attach documents if needed.*