No, you do not need to purchase the phone. Upon approval of the allowance, the phone will be deemed to be your personal property.

Relinquish the phone to your supervisor or departmental contact. The department will seek to reassign the phone to an “on-call” group or another individual. If the department cannot reassign the phone they should contact the service provider to determine the cost/benefit of cancelling the contract.

Keep your personal cell phone and request an allowance for it. The department should follow the guidance in Question #2 regarding the university-owned phone.

Yes. The university person authorized on the account must initiate the change over request by contacting the service provider. The three main service providers, ACS, AT&T and GCI, will have different terms and processes for the transfer of service. For example, according to AT&T the transfer will require the acceptance of an 11 month contract. For GCI, they require fulfillment of the remaining term of the existing contract.

Pagers and/or calling cards may be viable options to meet business needs. Acquisition of these products should follow normal departmental procurement procedures.

Generally, no. Supervisors and directors should exercise good judgment by using criteria on the Mobile Device Allowance form to determine when an allowance is appropriate.

Yes. In cases where plan minutes are exceeded or other additional costs are incurred as a result of a business call, these are reimbursable. These situations should not be frequent in nature, such that it is more appropriate that you are on allowance method. The employee must be able to document the costs.