Office of Information Technology

Services: A to Z

Access Management

Student Staff Faculty
Category: Accounts & Access

Overview

Access management is the process used to grant authorized users the right to use a service, while preventing access to non-authorized users.

For the University of Alaska, the access management service is broken down to Authentication and Authorization.

Authentication or login is the establishment of a connection between an identifier (like a username or ID #) and a record of verified information that pertains to that person. In many cases, authentication is established by presenting a password in connection with the identifier, but more rigorous forms of authentication are possible using multiple factors. UA supports central authentication using several protocols. Reference the AuthN_Methods for additional information.

Authorization or access control is distinguished from authentication or login. When a person logs in or authenticates, the result is the identification of the online user with a specific digital identity. Most services require additional information to determine what services or permissions are appropriate for that person, for example, whether that person may edit data as well as read, or whether that person can change system settings or access restricted information. Such determination is always made by the application, but may be assisted by receiving authoritative information about the person from a central service. UA's central authentication service has extensions that can provide applications information such as the authenticated user's campus, student and employee status, department, and other role information that can used by the application to determine the level of service to provide. See also Trusted Third Party secure access to resources for additional information.

Ad Hoc Data Browser Tool

Staff Faculty
Category: Administrative Systems

Overview

Provide a common tool for self-service retrieval of data from the university’s numerous data repositories. Provide a common location for shared data queries. Encourage collaboration on tool use.

The current tool is TOAD Data Point, Basic Edition, by Quest Software, Inc. See vendor website for tips, tricks and complete product info.

Administrative CD and DVD Duplication

Staff
Category: Web & Multimedia

Overview

This service includes production of small to moderate quantities of CDs and DVDs for administrative purposes.

After Hours Help Desk

Student Staff Faculty
Category: Help & Training

Overview

Provide limited support for IT operations during the hours the Support Center is not staffed.

Application License Management

Student Staff Faculty
Category: Software & Hardware

Overview

This service monitors, enforces, and reports license compliance of computer application licenses. It enables verifiable concurrent-use licensing of applications.

AppManager Monitoring and Administration

Staff
Category: Servers & Data

Overview

Process monitoring for HR and Payroll jobstreams.
AppManager user account administration.

ARSC Data Center Services

Staff
Category: Servers & Data

Overview

Provide computer operator support for ARSC computers that are housed in the Butrovich Data Center.

Audio and Video Technology Consultation

Staff Faculty
Category: Audio & Video Conferencing

Overview

Provide consulting services in regards to Audio and Visual technologies.

Audio Conferencing

Student Staff Faculty
Category: Audio & Video Conferencing

Overview

This service provides audio conferencing services for the University of Alaska system through Event Builder.

Audio/Video Studios

Student Staff Faculty
Category: Web & Multimedia

Overview

A 134 square foot fully functional television recording studio is available for use in Rasmuson 375A. The studio is fully lit for television production, offers four cameras for use, and teleprompter capabilities. Other options include green screen capabilities, and a variety of microphone options including lavaliere, hand held, and shotgun microphones.

In the control room users can switch live between cameras, other video sources including SVHS VTRS, Satellite feeds, special effects or the audio and video routing center. Recording options include mini-dv, S-VHS, or direct to DVD.

Also available is a fully functional audio recording center with a 24 channel mixer. Sources include a high quality ribbon microphone, a turntable, a cassette tape, a CD, and DAT players. Any source can be put into a mix and recorded into the pro tools™ audio editing software. Recording options include CD, cassette, or DAT.

The studio is considered an academic classroom space and is typically set up for that use. It is re-configurable to meet the needs of users, and as such can be utilized by anyone requiring the facilities. Please keep in mind that re-configurations of studio equipment must be performed by OIT technicians and should be scheduled in advance."

Banner Printing Support

Staff Faculty
Category: Administrative Systems

Overview

Provide server-side configuration changes to enable the printing of batch reports from Banner system to departmental printers.

Banner Student (Internet Native Banner)

Staff Faculty
Category: Administrative Systems

Overview

The Banner Student (Internet Native Banner) system is a collection of administrative tools and databases that includes the Enterprise Directory, Housing Director, FSA Atlas-HR, Degree Works, Banner Workflow, RPTP-Toad, and QMenu/QAdhoc.

Butrovich Computer Facility Hardware Installation

Staff Faculty
Category: Servers & Data

Overview

Installation of computer hardware in the Butrovich Data Center.

Butrovich HP Network Printer Support

Staff
Category: Software & Hardware

Overview

Provide general maintenance and consumables for HP network printers in the Butrovich building.

Cable TV

Student Staff Faculty
Category: Web & Multimedia

Overview

Installation, repairs and restoration to cable TV or data cabling.

Campus Wired Network

Student Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

Provide high-bandwidth, high-availability campus connectivity to the Internet, Internet2, and other online services.

Campus Wireless Network

Student Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

Provide high-bandwidth, high-availability campus wireless connectivity to the Internet, Internet2, and other online services from all campus locations.

Centralized Logging

Staff Faculty
Category: Safety and Security

Overview

This service provides a secure, central location to collect log data from servers, applications and network devices for monitoring and log retention. It can be used to support routine maintenance and operations, as well as forensic analysis and event correlation.

Computer Facility Infrastructure Monitoring

Staff
Category: Servers & Data

Overview

Monitor key metrics in the mechanical and electrical (environmental) systems. Monitor facility and building security via card access and CCTV systems.

Computer Hardware/Software Recommendations

Staff Faculty
Category: Software & Hardware

Overview

This service provides hardware and software purchasing recommendations.

Computing Labs

Student
Category: Academic Support & Computing Labs

Overview

Computing labs on campus provide users with an extensive software library installed on both Windows PC and Apple Mac workstations. Visitors to each lab receive free technical support and limited training from assigned student lab consultants.

Data Tape Storage and Support

Student Staff Faculty
Category: Storage & Backup

Overview

Manage on-site and off-site tape libraries. Load and remove media from automated tape storage devices. Order and receive new data tapes used in the Butrovich Computer Facility. Oversee destruction of expired tapes.

Department Organization in UA Directory

Staff Faculty
Category: Administrative Systems

Overview

This service organizes University of Alaska departments, while also enabling users to view and change these departments, including "faux" departments.

Departmental Email Aliases

Staff Faculty
Category: Email & Calendar

Overview

This service covers how to find and add custom group email addresses. "Departments" may be working groups within or across departments, including labs, service points, or other offices and functions.

Departmental IT Technicians

Staff Faculty
Category: Software & Hardware

Overview

This service provides support to department employees who would like to maintain departmental computer systems.

Desktop Support Services

Staff Faculty
Category: Software & Hardware

Overview

This service repairs and maintains UAF and SW desktop computers and peripherals. The technician's responsibilities may extend to deploying and configuring new hardware, installing and updating software packages, and troubleshooting problems to resolution.

Desktop Video (Jabber)

Student Staff Faculty
Category: Audio & Video Conferencing

Overview

OIT Video Conferencing Services offers desktop video conferencing software that utilizes a personal computer (Windows or Macintosh OS) or iPad. Computers must have a web-cam and microphone, either built in or external. Multiple devices can join in with traditional hardware based video conferencing rooms.

Digital Signatures

Student Staff Faculty
Category: Safety & Security

Overview

The digital signature service provides users the opportunity to easily and securely sign, send, and manage documents in the cloud, with round-the-clock availability and legal enforceability. Digital signature senders have one account within DocuSign, which they are able to access from a desktop, laptop, tablet and smartphone. Using digital signatures on documents helps to solve paper problems by replacing traditional paper-based methods of documentation. Using digital signatures can decrease contract cycle times, reduce costs, improve visibility and control, and enhance overall customer satisfaction.

Please note, to sign a document using a digital signature, the signer does not need a DocuSign license.

Document Imaging (OnBase)

Category: Administrative Systems

Overview

The university's document imaging service uses OnBase as the enterprise content management (ECM) system. Document imaging services provide a system wide ECM infrastructure that, when appropriate, digitizes administrative records and utilizes technology to increase business efficiencies. This service is meant to support a records retention and disposition program, to provide substantial economic, operational, and legal benefits for the University of Alaska.

For more information about document imaging visit https://www.alaska.edu/records.

Employee e-Learning (SkillSoft)

Staff Faculty
Category: Help & Training

Overview

University of Alaska employees have access to online courses, job aids, Books24x7 and Knowledge Centers.

Employee/Student e-Learning (Atomic Learning)

Student Staff Faculty
Category: Help & Training

Overview

Atomic Learning provides access to a digital library containing thousands of easy to understand educational resources that allow educators, students, and learners of all ages to embrace technology. Especially helpful are their highly focused, 2-3 minute online video tutorials that answer the "How do I do that?" questions.

Encryption Services

Staff Faculty
Category: Safety & Security

Overview

Describes the many different types of data, and methods used to encrypt that data. Email Encryption, File Encryption, Network Encrpytion (VPN, UAAlaska), Certificates (InCommon, Verisign, etc.), Security consultations.

Enterprise Application Programming & Development

Category: Administrative Systems

Overview

Custom programming for the University of Alaska's Enterprise-wide student systems, including Banner, UAOnline, QMENU and more. Programming includes changes and enhancements to the base applications, batch extracts and imports, and custom interfaces or reports.

Enterprise Directory (EDir)

Student Staff Faculty
Category: Administrative Systems

Overview

The University of Alaska's Enterprise Directory(EDIR) includes contact information for departments, current faculty, staff, students, and a relatively small number of other University affiliates.

- You can search the directory to find people by name, office phone number, or UA Username.

- The directory contains records for every department at UA as well as every student and employee.

- Students, faculty, staff, and departments may add contact information including preferred email address, phones, office location, web sites, and/or photo; to add or changes information, you log in with your same UA Username (or ID#) and password used for many other services (link to documentation on editing records).

- Name and affiliation data are automatically provided from University student & employee systems of record (Banner); departments and their organization are automatically provided from University official structure table maintained by Institutional Research.

Faculty and Staff Technology Training

Staff Faculty
Category: Help & Training

Overview

OIT's Training & Development Group offers a variety of instruction in computer related technologies for faculty and staff. Class formats range from informational seminars to hands-on training in SMART classrooms to technology workshops that offer you the opportunity to actively explore the software. Classes include topics in Windows, Banner, Blackboard, Microsoft Office, Web. 2.0, web browsers, Adobe applications, web content management, SMARTBoards, and basic instruction in how to operate the equipment located in the SMART classrooms around the campus. Sessions are also available for individuals and departmental or office groups. The Training & Development Group offers assistance with train the trainer products and assistance locating outside vendors or other UA affiliated trainers to deliver specialized or customized training to UA faculty, staff or student employees. Our staff also provides second line support, testing, and evaluation for the UA supported computer applications listed earlier. The Training & Development Group maintain walk-in support in their training lab in 319B Bunnell as well as 104 Butrovich which serves as a training lab for UA affiliated faculty and staff. Current class listings are found on our training calendar where you can also sign up.

Google Apps @ UA

Student Staff Faculty
Category: Email & Calendar

Overview

This service includes university webmail and IMAP/POP3 email access for desktop clients as well as handheld devices. Other applications accessible through the Google Apps interface include: calendaring, docs, chat, video, groups and sites.

Google Group and Email Listserv

Category: Email & Calendar

Overview

The UAF Listserver uses the Mailman application to manage electronic mail discussion and e-newsletter lists. Mailman is integrated with the web, making it easy for users to manage their accounts and for list owners to administer their lists. Mailman supports built-in archiving, automatic bounce processing, content filtering, digest delivery, spam filters, and more.

Hardware Maintenance Contract Management

Staff
Category: Servers & Data

Overview

Track warranty expiration dates. Negotiate and manage maintenance contracts. Review and approve quotes and invoices. Provide contract information to non-OIT HP hardware owners prior to approval of costs.

Help Desk Services

Student Staff Faculty
Category: Help & Training

Overview

The OIT Support Center provides direct contact between customers and OIT technicians to help provide services, answer questions, and resolve computing problems as quickly as possible. Visit the OIT Support Center web page for more information. The Support Center is a service within OIT that serves all students, faculty, and staff with their technical and support needs. Assistance is provided for desktop computing, network, and other OIT services. The OIT Support Center focuses on the individual customer through information, education, and problem resolution via phone, online, email, and walk-in consultation. The Support Center provides assistance, information, and intelligent referral for all OIT services. Technical consulting services to student owned computers are also available through the Student Computer Support Center.

Internet Services

Student Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

Network infrastructure providing the University of Alaska community with redundant, high-bandwidth, high-availability connectivity to the Internet.

IP Address Management

Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

Allocate and manage IP address resources including DNS and DHCP.

iTunes U

Staff Faculty
Category: Academic Support & Computing Labs

Overview

Apple's iTunes University via the iTunes application (Macintosh & Windows) is a free service hosted by Apple that provides access to audio and video content from educational institutions around the world through Apple's online iTunes Store. These files can be played on a computer, iPad, iPhone, iTouch, or smartphone that has iTunes installed or content can be downloaded to an mp3 player.

UA's iTunes U provides users with easy access to a wide range of University of Alaska Fairbanks content (in audio, video, or .pdf format). Faculty interested in having an account to which they can post their content must have an iTunes U course account.

Learning Management System (UAF Blackboard)

Student Staff Faculty
Category: Academic Support & Computer Labs

Overview

Blackboard is UAF's web based learning management system that allows instructors to develop and deliver course materials online.

Instructors use Blackboard to post documents, assignments, quizzes and exams and to moderate forums, provide virtual office hours, and more. Students are able to check their grades, submit assignments, and interact with each other and the instructor.

Blackboard is used for distance education classes that are taught entirely online as well as to complement traditional face-to-face classes.

Launch UAF Blackboard

Linux Server Administration

Staff Faculty
Category: Servers & Data

Overview

This service provides server hosting and administration for RedHat Enterprise Linux (RHEL) servers. Service includes installation of server operating system and patches, server configuration, secure network access, backup, and maintenance of server.

Magnetic Media Data Destruction

Staff Faculty
Category: Servers & Data

Overview

This service involves degaussing (sanitizing) magnetic media, in either tape or hard drive form, to national security standards. A Certificate of Destruction will be provided to customer upon request.

Mobile Applications

Student Staff Faculty
Category: Web & Multimedia

Overview

This service maintains and supports UAF applications for mobile devices such as iPhone, iPad, iTouch, Android and BlackBerry. The service includes the support of Apple and Android developer accounts, facilitation of new applications and future version upgrades.

Network Design

Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

Provide primary network architecture and design services for the UAF campus LAN and system-wide WAN, as well as consultation on network architecture and design to other IT organizations through out UA.

Network Printers

Student Staff Faculty
Category: Software & Hardware

Overview

This service provides consolidated print servers for UAF and UA Statewide domain printers. It includes fee-based printing services in OIT maintained computer labs, and monitors and maintains network print queues.

Network Professional Services

Staff Faculty
Category: Internet - Wireless & Network Connectivity

Overview

New service consultations – advice, guidance, and steering for new facilities, offices, etc.

Network Security Services

Student Staff Faculty
Category: Safety & Security

Overview

This service installs and manages each firewall used to protect a school or department's critical information and technology assets. It also provides security and protection to the campus via a best-practices approach.

New and Existing Account Management

Student Staff Faculty
Category: Accounts & Access

Overview

OIT Managed Accounts

The OIT Support Center assists users with account creation and permissions for:
Creation of the above accounts can be requested in writing using the Computer account request form. All accounts listed above use the UA Username and Password (managed by UA ELMO) for access.

Automatically Created Accounts

There are several accounts that are created automatically (not by the OIT Support Center) upon a user's affiliation with the University. These accounts include:

Unix/Oracle/Banner Related Accounts

Unix, Oracle, & Banner related accounts are managed by campus specific Security Coordinators. These accounts include: Account forms for UA Statewide, UAF, and OIT are available in the right column under "Get Started".

Oracle Database Administration

Staff Faculty
Category: Servers & Data

Overview

This service provides basic oracle database administration, maintains servers, performs data backups and ensures data integrity.

Security Awareness and Risk Assessment

Student Staff Faculty
Category: Safety & Security

Overview

This service provides risk assessment and mitigation recommendations for the use and handling of university and student-owned information, performs vulnerability and risk assessments for departments and data managers concerning all aspects of business process, and assists auditors with any type of investigation, audits of department systems, campus wide audits, as well as identification and remediation recommendations for vulnerability identified during investigations.

Security Certificates

Student Staff Faculty
Category: Safety & Security

Overview

This service provides secure socket layer (SSL) certificates for websites and applications that require them. The certs used are issued via InCommon Cert Service.

Server and Application Monitoring

Student Staff Faculty
Category: Servers & Data

Overview

Monitor server and application connectivity. Notify service/machine owner, as appropriate, in the event of problems.

Smart Classroom/Cart Technology Support

Staff Faculty
Category: Academic Support & Computing Labs

Overview

Smart Classrooms and Smart Carts contain instructional technologies that equip faculty with audio and video tools used to enhance their sessions with rich multimedia content.

Smart Classrooms have computer technologies permanently installed while Smart Carts are mobile workstations that can be moved from classroom to classroom, as needed.

Technical support includes quick-response technical assistance for issues encountered during instruction, hardware/software management and recommendations regarding technology in support of academics.

Software Downloads

Student Staff Faculty
Category: Software & Hardware

Overview

The University of Alaska licenses software controlled by our Keyserver to save the University the cost of many individual program licenses. This software is available for download from the Licensed Software Applications page.

Special Administration Forms and Printing

Staff
Category: Administrative Systems

Overview

Produce customized mailer forms, including PIN reset notifications, payroll checks and advice, and tax forms.

Student Computer Support Center

Student
Category: Software & Hardware

Overview

This service provides technical support to students on campus having problems with their personal computers. Common issues that can be addressed are virus data back ups, part requests parts from vendors, hardware upgrade recommendations, and basic advice and guidance.

Telephone and Voice Mail

Staff Faculty
Category: Voice Communications

Overview

Installation, repairs and restoration to telephone or related data cabling. This service also includes moving, changing, or adding telephones (including voice mail).

UAOnline

Student Staff Faculty
Category: Administrative Systems

Overview

UAOnline provides students immediate Web access to locate courses of interest, register and pay for courses online, check the status of their financial aid and more.

Unix/Oracle/Banner Accounts

Staff Faculty
Category: Accounts & Access

Overview

Provide management for all user accounts in relation to Unix server, Oracle DB and Banner access.

Video Conferencing

Student Staff Faculty
Category: Audio & Video Conferencing

Overview

OIT's Video Conferencing Services group (OIT/VCS), manages the University of Alaska's system wide video conferencing network, which allows conferencing hardware and software systems to communicate and collaborate using voice, video, and content. Some examples of how video conferencing may be of use to you are; thesis defenses, e-learning, interviews, alternative expertise, and collaboration with other institutions. OIT/VCS can bridge you to health organizations, state and federal governments, K-12 institutions, universities and other video sites around the world. With connectivity to statewide, nationwide, and worldwide conferencing locations, OIT/VCS is available to help you meet your goals.

Video Conferencing Training

Student Staff Faculty
Category: Audio & Video Conferencing

Overview

Provide training on the use of video conferencing equipment as well as best practice for video conferencing etiquette.

Web Site Template & Web Application Development

Category: Web & Multimedia

Overview

Web Content Management System consulting services related to the University of Alaska Statewide and UAF web presence, as well as browser based web application development.

Web Streaming

Staff Faculty
Category: Web & Multimedia

Overview

This service provides infrastructure for on-demand web streaming for both audio and video content. Streaming provides access to podcasts, online lectures, video recordings and other multimedia content. Content is available in multiple formats and is delivered in real-time to your desktop computer or mobile device and will automatically adjust to the best quality for your Internet connection speed. This service does not include live streaming on-location.

Windows Server Administration and Hosting

Staff Faculty
Category: Servers & Data

Overview

This service provides server administration of department owned and OIT maintained Windows servers, as well as backup and maintenance of department owned servers. It enables UAF and UA Statewide departments to easily share files, applications, and printers while removing the need for accumulated space on local drives. The service includes installation of operating systems, server configurations, installation of OS patches, network/firewall provisioning, and installation of applications as necessary.

Windows Shared Storage

Student Staff Faculty
Category: Storage & Backup

Overview

Provide data storage services and file server management. Services include data backup, data restore, space allocation and access management.
Back to Top