MEETING NOTES

UAF Working Group

 

Wednesday, March 15, 2006

Kayak Room 1:30-2:30p.m.

Rasmuson 341

 

Attending:	Crystal Goula	Gretchen King	Jackie Stormer (co-chair)
	Heather Havel (co-chair)	Julie Larweth	Kay Thomas
	Cassandra Heide	Scott McCrea
Absent:	Jane Betzer	Martin Leonard	Marlene Wright
	Ilana Kingsley	Hild Peters
	Joshua Kugler	Matt Seymour

   Updates

          Last weekend’s Banner export failed. This may be due to the number of custom roles required and SCT not being prepared for that.

          Custom roles did go through successfully, but these can’t be turned on until the Banner export is successful (see above).

          There is a response from Tom Moyer re: UAF marketing requirements. This will be sent out to the listserv for our review.

          Statewide will roll out the portal at least one to two weeks before the other MAUs do, This way they can “walk the halls” to get feedback.

 

      Review Communication Plan

          No comments/updates from the folks in Butrovich as of yet.

          Steve Smith’s demo for Chancellor and/or Chancellor’s Cabinet is scheduled for 3/27 or 3/28.

 

      Review Communication Message

          PSA

●          To be created by Campus Technology Services (formerly CAT).

●          Will run on campus television station.

●          Working Group recommends sending the chancellor’s e-mail message and the top reasons for the portal as a starting point (customization, single sign-on and three clicks to information).

●          Heather will request a timeframe and storyboard of the PSA before they begin shooting.

          Chancellor’s E-mail Message

●          See listserv for next iteration of wording.

●          The Help Desk asks that we can send no more than 1,000 e-mails/day, meaning that notification will take place over ~18 days.

●          Heather will request that instructions for adding Blackboard, e-mail and UAOnline (if necessary) be added to the user guide since it will be referenced in the e-mail.

●          Working Group recommends that the Help Desk send out notification of eDir activation, referencing the Chancellor’s e-mail.

 

      Other

          Admitted students who are new to campus (first-time students) do not have e-mail addresses yet, and thereby cannot be notified about myUA. These students will not be encouraged to register using the portal, but current students will.

          Working Group recommends that the Help channel include a bulleted list of UAF customization/set-up how-tos. (e.g. Blackboard, e-mail, UAOnline).

 

      Next meeting

          Wednesday, March 29, 1:30-2:30 p.m.