MEETING NOTES

UAF Working Group

 

Wednesday, May 24, 2006

Kayak Room 1:00-2:00p.m.

Rasmuson 341

 

Attending:	Crystal Goula	Julie Larweth	Kay Thomas
	Heather Havel (co-chair)	Jackie Stormer (co-chair)	Susan Warner
			Marlene Wright
Absent:	Jane Betzer	Ilana Kingsley	Hild Peters
	Cassandra Heide	Martin Leonard	Matt Seymour
	Gretchen King	Scott McCrea

   Updates

          UA Username – new employees and some students who are not getting their UA Username automatically are for now being given this via a manual process done weekly.

          Flyer review – draft flyer includes first time login instructions. There were minor wording changes suggested by the group to the first time login web page. Heather will follow up with Tom. Flyer distribution details will need to be worked out, but Marlene should get 100 for the registrar’s form display, and some definitely need to go to Wood Center and TVC. Also a PDF version of the draft needs to be sent to the CRCD via Ruth Evern.

          Authentication messages – up to 1,500 activations per day can be sent; they will not be sent by the Help Desk. WG suggested messages be sent from Steve Smith to 1) those who have already been authenticated; 2) those who have logged in to Authserv but whose passwords have expired; and 3) those who have never authenticated. Heather will follow up with Steve’s office and do rough draft of the three messages needed.

 

      Marketing date revision discussion

         WG approved June 5 marketing date for UAF to market to faculty teaching summer classes, staff on contract during the summer and summer students. Other students, faculty and staff will be able to request activation, with the remainder being activated next fall.

 

      Communications plan review and update

          The group updated the communications plan with a less aggressive rollout for summer and a more aggressive plan for fall. Here is a partial plan for the summer rollout:

●          June 1 – memo from chancellor to UAF-L

●          June 2 – announce to Public Information Officers Consortium

●          June 5 – begin sending messages out (1500/day)

●          June 9 – publish blurb in Cornerstone

          For more details, see the revised communications plan.

 

      Next meeting

          Wednesday, June 21, 1:30-2:30 p.m., Kayak Room

          Meet once a month until fall.