Before you Travel:

As soon as you know you are going to travel, contact the INBRE Team at 907-474-1104 or inbre@alaska.edu  and request a Travel Authorization form be started.   

If a TA is not completed and approved prior to travel you will not be reimbursed for the expenses incurred.

1. Reason for travel/trip.    
2. Provide Agenda and meeting information if attending an event.
3. Destination and dates of travel.    
4. Lodging arrangements (provide confirmation for TA if you have made arrangements)
5. Transportation requirements.   Rental cars, buses, etc.  
6. Funding source information.
7. If taking personal time, provide dates and destination.

The INBRE Team is available to assist with travel arrangements for INBRE supported travel.  If you would like the INBRE team to assist you in making your reservations please provide your preference for mode of transportation and travel times.

Self Scheduling:  If you wish to manage your own arrangements please keep in mind the following:

Airline travel must comply with the Fly America Act, which requires the use of

U.S. airlines when entering and exiting the U.S.

When planning travel, use the most economical arrangements that comply with Federal Travel Guidelines.  For current information please review the travel site for the University of Alaska

Personal time may be taken during a business trip; attach a comparative itinerary for the Business Only travel dates and costs; provide a personal check or credit card for the balance if the personal travel exceeds the cost of the business travel

Lodging & Meals:   Based on the number of days and allowable costs per day, for U.S. travel using the standard lodging and per diem rates  for foreign travel use the U.S. Department of State Rates.

If the lodging is greater than 1.5 standard (per diem) rate, you MUST have approval from the

Travel Administrator (Anchorage, Fairbanks, Juneau) prior to making arrangements.

Car Rental:   List estimated cost. UAF is self-insured, so additional insurance (collision damage waiver) will not be reimbursed.   Return rental car with a full gas tank to receive reimbursement for gasoline. Car rentals should be no larger than mid-size without a business justification.