header.gif Aurora, photo credit Jan Curtis 2003 Closeup photo of man in office setting Closeup of flower, photo credit Nile Mueller Woman at Sitka campus, photo credit UAS Mt. McKinley, photo credit © Rex Melton, Alaska Division of Tourism Woman in UAS Environmental Science field class, photo credit UAS UAS HR UAF HR UAA HR UA Human Resources Home University of Alaska Home
Benefits | Classification & Compensation | Employment | Forms | Labor & Employee Relations | Training |
UA HR Home
UA HR Staff
Activities
HR Council
Employee e-learning
Employee Resources
Holidays
MyUA
Payroll Calendars
Procedures
Redesign
Salary Schedules
Staff Benefits
Training & Development
UA Directory
UA Policies & Regs
UAK Jobs Administration
UAOnline
Workflow
HR Pick List >

  HR Workflow Home
  Email us with your comments or questions


  Terminations:
  Dept Resources
  Contact Listings
  Email Samples
  Overview
  HR Resources


 

HR Workflow Resources


Terminations (UA System)
The employee termination process consists of three elements:
  • Termination Entry - termination information entered in Banner by PPA/CCC
  • HR Job Termination (HRJT) - ends current and future active jobs for employee via the electronic approval (EPAF) process; sends email to appropriate contacts
  • HR System Termination (HRST) - performs full system termination (includes collecting outstanding balances, final pay, and ending deduction; sends email to appropriate contacts

Department Resources
  
Contact Listings (Workflow)
NEA2TRM Entry Procedures (rev 1/14/08)
Troubleshooting - NEA2TRM
FAQ [in development]
Termination Code Definitions
Employee Exit Letter
Supervisor Notification for Employee Term

Access Forms: UAA | UAF | UAS | SW
Other Resources: Benefits | Retirement | Pension | COBRA | TDA

UA Policies and Regulations


  Campus Email List Locations
Clearance Departments (A)
Notification Departments (B)
Email Account Administrators (C)
Security Administrators (D)
Benefit Coordinators (E)
Recruitment Coordinators (F)
Email Samples (Workflow)
HRJT Workflow:

- Submitter (PPA/CCC):
Job Term with Cont'd Employment
- Supervisor:
Full Employment Termination
Job Term with Cont'd Employment
- HR Director (B):
Sensitive Termination
- Budget (B):
Benefit-eligible Termination
- Grants & Contracts (B):
Restricted Fund Charge
- Recruitment (F):
Contact HR Prior to Rehire
- Payroll (B):
Job Term with Cont'd Employment
Terminal Leave Usage
- Personnel (B):
Missing EA Number
Primary Job Ending

  HRST Workflow:

- Submitter (PPA/CCC):
Full Employment Termination
- Employee:
Full Employment Termination
- Clearance Departments (A):
Request to Clearance Depts
Response from Clearance Depts
- Notification List (B):
Job or Employment Termination
- Email Account Administrators (C):
Email Account Access
- Security Administrators (D):
System Access
- Recruitment (F):
System Access
- Benefits (E):
Exit Information
- UA Foundation (B):
Active Deduction
- Records Retention (B):
File Copy

Term Process Overview
HR Resources
Process Timeline Sample
Workflow Overview
HRJT Workflow
HRST Workflow
Current Process: Phase I | Phase II
Improved Process
Implementation Schedule
PPA/CCC/Supervisor Intro - July 2007
PPA/CCC/Supervisor Update - Nov 2007

  

Personnel Entry Procedures (rev 3/13/08)
Troubleshooting - Personnel Entry
Payroll Entry Procedures (rev 5/5/08)
Troubleshooting - Payroll Entry
Workflow Administrative Procedures
Project Team Meeting Minutes

Policies and Regulations:
Termination
Termination of Faculty Appt
Termination for Cause
Resignation
Retirement
Nonretention
Layoff, Recall, & Release
Exit Interviews

 

 

 


 

Please email syhr about any problems with this page   5-May-2008

  Photo credits: woman in field class and woman at Sitka campus photos courtesy of UAS; Mt. McKinley photo credit © Rex Melton,
Alaska Division of Tourism; flower photo credit Nile Mueller; aurora photo credit Jan Curtis 2003