Direct Deposit of Your Pay

Direct deposit (autodeposit) of your pay is a benefit offered to all University of Alaska employees, and ensures that your biweekly net pay is automatically deposited to a FedACH participant bank, credit union, and/or savings and loan of your choice anywhere in the US. You have the option of depositing your pay to one bank account or splitting your pay between two accounts at the same or separate financial institutions.

If you elect direct deposit, your pay information will be available on UAOnline*. You can view your pay records for any payperiod from 1997 to the present. These records can be printed from the web and are usually available on UAOnline the Monday before payday.

*Note: As of August 7, 2004, the University of Alaska will no longer print and mail paystubs to employees who receive their pay via direct deposit (direct deposit), unless the employee completes and submits an Direct Deposit Paystub Option Form. The form is available in UAOnline. After you "Login to Secured Area," select "Employee Services," "Pay Information," and "Direct Deposit Breakdown."

Direct Deposit Request Form
Benefits of Direct Deposit
Starting Your Direct Deposit
Changing Your Current Direct Deposit
Stopping Your Direct Deposit
Closing Your Bank Account
Campus HR Office Contacts
Financial Institutions

Frequently Asked Questions

What types of financial institutions and accounts can I request for my direct deposit?
How many direct deposit accounts can I request?
Where can I find my bank's routing number?
When will my direct deposit be setup after I submit the request?
How will I receive my pay information?
When is my pay deposited to my account?
How can I verify that my pay was deposited?
What if I close the account at financial institution where my pay is direct deposited?
What happens when I terminate (resign) from the University?

Benefits of Direct Deposit

Below are some of the benefits you can expect when you elect to direct deposit your University pay:

• Your pay will be available to you on payday
• No waiting in line to deposit your check
• No worrying about mail delays, damage, theft, or loss of your pay
• No fees to replace your check if it is lost or damaged

Starting Your Direct Deposit

To start a new direct deposit, complete an Direct Deposit Request form. Under the "Automatic Deposit One" heading on the form, check Start. Indicate whether the bank account is savings or checking, and then select the specific percentage or dollar amount you want to be deposited to your bank account.

Next, fill in the complete name and a contact phone number for your financial institution on the Direct Deposit form. Then, fill in the 9-digit routing number of your institution and your bank account number. Contact your bank, credit union, or savings and loan to verify the correct routing number and account number you should use for direct deposit transactions. Some financial institutions require special account formats for direct deposit transactions.

For verification purposes, the University requires either a copy of a voided check or some other type of bank documentation with your institution's name, routing number, and your account number. Attach the documentation to the Direct Deposit Request form.

Lastly, submit the form and back-up documents to your campus Human Resources office or your department payroll contact.

Once your campus Human Resources office has received your request, your initial direct deposit setup will usually become effective within two paydays. One payday is required to verify your account information with your bank through a prenote (or test) process. As long as your routing number and bank account information are correct, your direct deposit will become effective on the next payday. If the deposit information you submitted is incorrect, your financial institution will notify the University. Your campus Human Resources office will then contact you to confirm your account information.

If the institution you've requested in not already established in the University's Human Resources (HR) system, your instate or out-of-state bank, credit union, and/or savings and loan can be added from the information you provide with your Direct Deposit Request. Please note that direct deposit requests requiring new institution setups may take longer to activate.

Changing Your Current Direct Deposit

To change the dollar amount or percentage of net for an existing direct deposit, complete an Direct Deposit Request form. Under the "Direct Deposit One" heading on the form, check Change and include the new dollar amount or percentage of net. Also include the remaining information under the "Direct Deposit One" section to ensure that the correct direct deposit account will be adjusted. No back-up is required for changes to dollar amount or percentage of net on an existing direct deposit.

To change your bank account type (checking or savings), financial institution, and/or routing number, you must first stop your current direct deposit setup. Complete and submit an Direct Deposit Request form. In the "Direct Deposit One" section on the form, check Stop and include the bank account information for the direct deposit you want to stop (account type, financial institution, routing number, account number, etc.) The University requires that you provide your current direct deposit information in order to ensure that the appropriate direct deposit is stopped. No back-up documentation is required to stop your direct deposit.

Next, check Start in the "Direct Deposit Two" section on the form. Complete the remainder of the the "Direct Deposit Two" section and attach either a copy of a voided check or some other type of bank documentation with your institution's name, routing number, and your account number as back-up. Submit the documents to your campus Human Resources office or your department payroll contact.

Stopping Your Direct Deposit

To stop your current direct deposit, complete an Direct Deposit Request form. Under the "Direct Deposit One" heading on the form, check Stop and include the bank account information for the direct deposit you want to stop (account type, financial institution, routing number, account number, etc.). The University requires that you provide your current direct deposit information in order to ensure that the appropriate direct deposit is stopped. No back-up documentation is required to stop your direct deposit.

If you terminate (resign) your employment with the University and you have an established direct deposit, your final pay will be direct deposited to your bank account unless other arrangements are made with your campus Human Resources office. You are not required to submit an Direct Deposit Request form to stop your direct deposit when you terminate. Once your final pay has been transmitted, your direct deposit(s) are stopped as part of the system termination process.

Closing Your Account at the Bank?

If you plan to close your bank account, stop your University direct deposit before you close your account to avoid a delay in receiving your pay.

Complete and submit an Direct Deposit Request form to stop the direct deposit to your bank account. The University may be able to stop your direct deposit and issue you a "live" check by payday. If your pay information has already been transmitted to your closed bank account, your financial institution will return your direct deposit to the University. However, your pay may not be returned until after payday. A check cannot be issued to you until the University can verify that your direct deposit has been returned.

If you close your account before stopping your direct deposit, contact your campus Human Resources office immediately. Notify them that you have closed the bank account where your pay is to be direct deposited.

Campus Human Resources Contact Information

Frequently Asked Questions

• What types of financial institutions and accounts can I request for my direct deposit?
  The University of Alaska can direct deposit your pay to any ACH participant, US bank, credit union, and/or savings and loan listed with the US Federal Reserve Bank. Your pay can be deposited to a traditional checking or savings account. The University cannot deposit your pay to any other type of account, such as a loan, brokerage, or money market account per AS 23.10.043.
  
  
• How many direct deposit accounts can I request?
  Employees can request up to two direct deposits, which can be split between two accounts at the same financial institution (i.e., checking and savings) or between two accounts at separate institutions.
  
  
• Where can I find my bank's routing number?
  The 9-digit routing number for your financial institution can usually be found in the string of numbers at the bottom of your personal checks. The first 9 digits of this string of numbers should be the routing number, followed by your account number and the check number. However, you should contact your financial institution to verify the routing number and complete account number they require for direct deposit transactions. Some institutions require special account formats for direct deposit transactions. This information will speed your direct deposit setup if you've requested a bank that is not already established in the University's Human Resources system.
  
  
• When will my direct deposit be setup after I submit the request?
  Once your campus Human Resources office has received your request, your initial direct deposit setup will usually become effective within two paydays. One payday is required to verify your account information with your bank through a prenote (or test) process. As long as your routing number and account information are correct, your direct deposit will become effective on the next payday. If the deposit information submitted is incorrect, your financial institution will send the University notification of the error. Your campus Human Resources office will then contact you to confirm your bank account information.
  
  If the institution you've requested in not already established in the University's Human Resources (HR) system, your instate or out-of-state bank, credit union, and/or savings and loan can be added from the information you provide with your Direct Deposit Request form. Please note that direct deposit requests requiring new institution setups may take longer to activate.
  
  
• How will I receive my pay information?
  If you elect direct deposit, your pay information will be available on UAOnline*. You can view your pay records for any payperiod from 1997 to the present. These records can be printed from the web and are usually available on UAOnline the Monday before payday.
  *Note: As of August 7, 2004, the University of Alaska will no longer print and mail paystubs to employees who receive their pay via direct deposit (direct deposit), unless the employee completes and submits an Direct Deposit Paystub Option Form. The form is available in UAOnline. After you "Login to Secured Area," select "Employee Services," "Pay Information," and "Direct Deposit Breakdown."
  
  
• When is my pay deposited to my account?
  Your pay information is provided to your financial institution prior to the University payday to post to your bank account by payday.
  
  
• How can I verify that my pay was deposited?
  You can verify that your University pay was deposited to your account by checking the monthly statement from your financial institution or by calling your financial institution. Many institutions offer automated telephone services or on-line services to manage your bank account.
  
  
• What if I close the account at the financial institution where my pay is direct deposited?
  If you plan to close your bank account, stop your University direct deposit before you close your account to avoid a delay in receiving your pay. Complete and submit an Direct Deposit Request form to stop the direct deposit to your bank account. The University may be able to stop your direct deposit and issue you a "live" check by payday. If your pay information has already been transmitted to your closed account, your financial institution will return your direct deposit to the University. However, your pay may not be returned until after payday. A check cannot be issued to you until the University can verify that your direct deposit has been returned. If you close your account before stopping your direct deposit, contact your campus Human Resources office immediately. Notify them that you have closed the account where your pay is to be direct deposited.
  
  
• What happens when I terminate (resign) from the University?
  If you terminate (resign) your employment with the University and you have an established direct deposit, your final pay will be direct deposited to your bank account unless other arrangements are made with your campus Human Resources office. You are not required to submit an Direct Deposit Request form to stop your direct deposit when you terminate. Once your final pay has been transmitted, your direct deposit(s) are stopped as part of the system termination process.

Please email syhr about any problems with this page   11-Nov-2009