The E-mail application allows you to create filters setting up a number of conditions that determine whether messages are to be routed to predefined folders. For example, you could set a filter that would recognize all messages coming from a certain individual (such as a professor) and route them to a special folder. Once you have created a filter, the system continues to route messages based upon its conditions until you delete or edit the filter. To create a new filter, use the following procedure:
Note: Filters allow you to route messages to alternate folders in your e-mail account. Before you create a filter, you should create any folders to which you will route messages.
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| 1. |
If you have not already done so, open the E-mail Center.
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| 2. |
Click the Options tab. You see the E-mail Options window, which allows you to set options for your e-mail application. |
| 3. |
Click the Filters link. You see the Filters window. |
| 4. |
Click the Create Filter button. You see the Create/Edit Filter window, which allows you to set message filtering criteria for the following message components:
| From header: |
Using this message component, you can filter all messages where the sender's e-mail address (as contained in the From field) begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the From component contains the phrase "hotmail.com." This would allow you to direct all messages from this mail application to a special folder. |
| To/CC header: |
Using this message component, you can filter all messages where the To and CC begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the Cc component contained the name Sally. This would allow you to direct all messages where the sender had Cc'ed Sally to a special folder. |
| Subject header: |
Using this message component, you can filter all messages where the Subject begins with, contains, does not contain, or ends with a letter, phrase, e-mail address, or other element. For example, you could set the system to filter all messages where the Subject contained the phrase Math. This would allow you to direct all messages related to Math to a special folder. |
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| 5. |
Set the filter operations for the From, To/CC, and Subject header components of incoming messages as suits your needs. If necessary, click the Match Case option. For example, this would tell the system to differentiate between a filter containing "math" and one containing "Math." |
| 6. |
Once the filter operations are set, click the Choose Folder button. You see a folder view. |
| 7. |
From the folder view, select the folder where the filtered messages will be routed. Click OK to set the destination folder. To exit without specifying a destination, click Cancel. |
| 8. |
You are returned to the Create/Edit Filter window. You see information stating the folder to which the filtered messages will be routed. To change this folder, click the Change Folder button. To accept the folder, click OK. |
| 9. |
You are returned to the Filters window. To apply the newly created filter to your current e-mail messages, verify that the Enabled check box associated with the filter is checked and then click the Apply Filters Now button. |
