Note: If your system has been configured to differentiate between inviting and informing attendees, you will see both an Invite and an Inform button in the Edit Event window. For instructions for this configuration, see If you have both an Invite and Inform button.

Entering Attendees in the input box

The User entry can take one of the following forms:

• A calendar ID. If you know the specific calendar ID onto which you want to schedule an event or task, enter it exactly. For example, if you know that you want to enter an event onto the football team calendar created by John Doe (jdoe) and you know that the calendar ID is jdoe:eagles, then you can enter jdoe:eagles directly.

  You can also enter a resource's calendar ID. Resources are things like meeting rooms or equipment that must be checked out. Each room or item has an associated calendar. To reserve the room or check out the equipment, you must "invite" the resource to the event.

• A user ID. If you want to put an event on the default calendar for this user, enter the user ID. For example, if you want to send an event invitation to John Doe's default calendar, enter jdoe.

• An e-mail address. Enter the e-mail address of someone in the calendar system. Depending on how your system is configured, the system will either fill the calendar ID in the attendee list, or put a mailto: entry in the attendee list.

The calendar ID or an e-mail address appears in the attendee list.

If the calendar ID you entered is invalid, you will get an error. If you do not have Invite permission for this calendar, or the calendar has never been activated, you will see a mailto: entry with the person's e-mail address instead of the calendar ID.

If you make a mistake and want to remove someone from the invite list, select the name and then click Remove.

This can help you determine the best time and date to schedule your event. Adjust the time and date for your meeting as needed.

You can add calendar IDs directly to your attendee list from the User Search window as follows:

The User Search window opens.

For resources, enter the common name. You can use a fragment of the resource name or the person's name.

For instructions on how to use User Search, see Searching for users.

The list of search results displays.

The names you checked are added to an Already Selected Users list and the window stays open. If you change your mind, you can deselect users by selecting the checkbox next to a name in the list.

The User Search window closes and the calendar IDs from your Already Selected Users list are added to your attendees list.

You can add calendar IDs directly to your attendee list using the Quick Invite feature as follows:

The system uses the Calendars list from the Calendars tab to create the list of calendars you see in the Quick Invite pull-down menu.

You can also select one of your calendar set names from the Quick Invite list (sets listed in your Sets list on the Calendar Sets tab). Members of the set will be populated into your attendee list.

If you choose a set, it will be expanded and the calendar IDs for all set members for which you have at least Availability and Invite permission will be added to your attendees list.