The Statewide Office of Human Resources and the regional personnel offices contribute to the university's missions of teaching, research and public service by providing benefits and services which help to attract, motivate and retain a talented, committed, and diverse workforce. To encourage excellence, the Statewide Office of Human Resources promotes fair treatment, provides for continuing opportunities for training and development, values and recognizes productivity and achievement, and respects the worth and dignity of all individuals who comprise the University of Alaska's workforce. The Statewide Office of Human Resources is established to provide services which enhance productivity through human resource management within the university by developing and implementing programs and services to meet institutional needs; and will propose and maintain policy, regulation and procedures governing employee relations consistent with the university's goals.

(06-20-97)

In accordance with federal and state law, illegal discrimination in employment against any individual because of race, color, religion, national origin, age, sex, veteran status, physical or mental disability, marital status or changes in marital status, pregnancy or parenthood is prohibited. Decisions affecting an individual's employment will be based on the individual's qualifications, abilities and performance, as appropriate.

(11-19-99)

Criteria for the establishment and maintenance of the University of Alaska uniform personnel system will be established by regulation.

(08-19-94)

Written copies of policy and any amendments thereto will be made available to all university employees through the regional personnel offices. Policy and regulation are also available via electronic means.

(06-20-97)

1. At-Will Employment

   The university designates at-will employment as an employment relationship that either the employee or the university may terminate at any time for any reason or no reason with such notice as may be required by policy and regulation.

   Temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees and those positions designated by the president as officers and senior administrators of the university are employed at-will. A new employee in a regular position, including an individual with a break in university service greater than 10 business days, is also considered at-will for the duration of the probationary status. The processes contained in University Regulation 04.01.050 are the exclusive review procedures available for all terminations of at-will employees.

2. For Cause Employment

   The university designates employment not established as at-will to be for cause. For cause employment entitles the employee to such notice and appeal processes as specified by policy and regulation.

3. Officers of the University and Senior Administrators

   The president will designate in University Regulation those positions to be placed in the Officers of the University and Senior Administrators category.

4. Faculty

   Faculty, exempt academic employees of varying rank, work in a teaching, research, service librarian, museum, or similar jobs delivering a combination of instructional activity, research and public service.

5. Adjunct Faculty

   Adjunct faculty, exempt temporary academic employees, work in temporary academic jobs.

6. Exempt Jobs

   Exempt jobs are defined in the Fair Labor Standards Act and Alaska Wage and Hour Law.

7. Nonexempt Jobs

   Nonexempt jobs are defined in the Fair Labor Standards Act and Alaska Wage and Hour Law.

8. Casual Labor

   Casual labor is defined as nonexempt temporary employment on an emergency basis.

(11-19-99)

1. Contents of Personnel Files

   The information to be contained in the official personnel records of the university will be established by regulation. These records will be maintained at the employee's regional personnel office, or at such place or places as specified at the employee's regional personnel office.

   (08-19-94)

2. Access to Personnel Files

   An employee will have the right to examine his/her official personnel file at any time during normal business hours upon submission of advance written request to the regional personnel office. An employee will have the right to a copy of his/her own file upon submission of advance written request to the regional personnel office.

   (06-20-97)

3. Confidentiality of Personnel Records

   Employee personnel records are for the most part subject to public disclosure under state law. While the university will attempt to treat personnel records as confidential within the university, no expectation of privacy can be established. For internal university operations, personnel records will be released only to persons having a need to know as determined by the regional personnel officer or the custodian of the record.

   (06-20-97)