Board of Regents

06-11-02minutes

Board of Regents

OFFICIAL MINUTES

Full Board Meeting

University of Alaska Board of Regents

June 11-13, 2002

Fairbanks, Alaska

OFFICIAL MINUTES

Regents Present:

Chancy Croft, Chair
Elsa Froehlich Demeksa, Vice Chair
Frances H. Rose, Secretary
Brian D. Rogers, Treasurer
Michael J. Burns
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.

Mark R. Hamilton, Chief Executive Officer and President, University of Alaska

Others Present:
E. Lee Gorsuch, Chancellor, UAA
Marshall L. Lind, Chancellor, UAF
John Pugh, Chancellor, UAS
Joseph M. Beedle, Vice President for Finance
Wendy Redman, Vice President for University Relations
James A. Parrish, General Counsel
James R. Johnsen, Chief of Staff
Janet Jacobs, Executive Director, Statewide Human Resources
Ann Ringstad, Director, Government Relations
Michael Sfraga, Director, Program Development
Pat Pitney, Director, Budget and Institutional Research
Jim Chapman, Provost, UAA
Paul Reichardt, Provost, UAF
Roberta Stell, Provost, UAS
Carol Griffin, Vice Chancellor for Administrative Services, UAS
Cindy Matson, Vice Chancellor for Administrative Services, UAA
Jeannie D. Phillips, Board of Regents' Officer
Barbara A. Bennett, Board of Regents' Staff

I.  Call to Order

Chair Croft called the meeting to order on Tuesday, June 11, 2002 at 1:05 p.m.

II.  Adoption of Agenda

The agenda was approved as amended with no objections.

PASSED AS AMENDED (amendments noted by *)

"The Board of Regents adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Approval of Resolutions of Appreciation

A. Regent Mark Begich
B. Regent Joseph Hardenbrook
C. Regent Marlene Johnson
D. Registrar Ann Tremarello

VI. Legislative Report
VII. Public Testimony (June 11, 2002 at approximately 2:00 p.m.)
VIII. Joint Meeting with State of Alaska Board of Education and Early Development
IX. Public Testimony (June 13, 2002 at approximately 8:00 a.m.)
X. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Academic Degree Programs at University of Alaska Anchorage
a. Certificate in Pharmacy Technology
b. Associate of Applied Science in Radiologic Technology
c. Bachelor of Arts in Early Childhood Education
d. Master of Public Health in Public Health Practice
2. Approval of Addition and Deletion of Academic Programs at the University of Alaska Fairbanks
a. Deletion of Master of Arts, Elementary Education
b. Deletion of Bachelor of Education
c. Addition of Certificate in Health Care Reimbursement
d. Addition of Master of Software Engineering
*3. Approval of University of Alaska Fairbanks Policies on the Appointment and Evaluation of Faculty (moved to New Business, Item XI.A.1)
4. Approval of Re-establishment of School of Education at the University of Alaska Anchorage
B. Facilities and Land Management Committee
1. Approval of the University of Alaska Fairbanks Campus Master Plan
*2. Approval of Project and Schematic Design for University of Alaska Fairbanks Arctic Health Research Building Laboratory Revitalization (moved to New Business, Item XI.B.1)
3. Approval of Project and Schematic Design for University of Alaska Fairbanks West Ridge Utilidor Extension Project
4. Approval of the FY04 Capital Budget Request Guidelines
*5. Authority to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure from the State of Alaska (moved to New Business, Item XI.B.2)
6. Authority to Approve Economic Development Agency Land Covenant at Fort Yukon
7. Naming of Facilities (Revenue & Marketing) (moved to New Business, Item XI.B.3)
C. Finance and Audit Committee
1. Approval of FY2003 Student Government Budgets
2. Acceptance of the FY03 Capital Budget Appropriations
3. Acceptance of the FY03 Operating Budget Appropriations and Approval of the FY03 Operating Budget Distribution Plan
4. Approval of FY04 Operating Budget Request Guidelines
*5. Authorization of General Revenue Bond Sale (motion #1 moved to New Business, Item XI.C.1)
6. Authorization for Interim Funding for Capital Projects (moved to New Business, Item XI.C.2)
7. Approval of Revised June 19, 1998 Plan for Use of Stampede Mine Proceeds
D. Human Resources Committee
*1. Approval of Temporary Transition Salary Grid for Implementation of a Classification System (moved to New Business, Item XI.C.1)
E. Approval of Revisions to Industrial Security Resolution
F. Approval of Standards for Board of Regents' Special Recognition

XI. New Business and Committee Reports

A. Academic and Student Affairs Committee
*1. Approval of University of Alaska Fairbanks Policies on the Appointment and Evaluation of Faculty (from Consent Agenda)
2. Committee Report
B. Facilities and Land Management Committee
*1. Approval of Project and Schematic Design for University of Alaska Fairbanks Arctic Health Research Building Laboratory Revitalization (from Consent Agenda)
*2. Authority to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure from the State of Alaska (from Consent Agenda)
*3. Naming of Facilities (Revenue & Marketing) (from Consent Agenda)
*4. Approval of Project Agreement for UAA's Community and Technical College Center (added)
5. Committee Actions
a. Approval of Schematic Design for University of Alaska Fairbanks Arctic Health Fire Sprinklers Project
6. Committee Report
C. Finance and Audit Committee
*1. Authorization of General Revenue Bond Sale - Motion #1 (from Consent Agenda)
*2. Authorization for Interim Funding for Capital Projects (from Consent Agenda)
3. Committee Actions
a. Approval of the FY2003 Annual Audit Plan
4. Committee Report
D. Human Resources Committee
*1. Approval of Temporary Transition Salary Grid for Implementation of a Classification System (from Consent Agenda)
2. Committee Report
E. Planning and Development Committee

XII. Alaska Commission on Postsecondary Education Report
XIII. UA Foundation Report
XIV. Future Agenda Items
XV. Board of Regents' Comments
XVI. Executive Session
XVII. Adjourn

This motion is effective June 11, 2002."

III. Approval of Minutes

Regent Rogers moved that the following motions be approved as presented. The motion passed.

PASSED

"The Board of Regents approves the minutes of its regular meeting of March 7-8, 2002 as presented. This motion is effective June 11, 2002."

PASSED

"The Board of Regents approves the minutes of its special meeting of April 15, 2002 as presented. This motion is effective June 11, 2002."

PASSED

"The Board of Regents approves the minutes of its emergency meeting of May 7, 2002 as presented. This motion is effective June 11, 2002."

IV. President's Report

President Hamilton recognized the "Make Students Count" awardees for this year: Cindy Marshall, Student Affairs manager at UAA; Tonya Trabant, counselor in UAF Career Services; Roxy Felkl, administrative assistant for UAS Student Activities; and Janet Johnson, senior lead analyst programmer for the Banner Student Information System. He also introduced the new Statewide Faculty Liaison, Eva Kopacz, and thanked Carol Gold for her year of service in that role; and introduced Craig Dorman, vice president for Research. He continued his report by commenting on the commencements held on the UA campuses, legislative session repercussions, activities of the Planning and Development Committee, and on the external reviews.

Regent Croft recognized Jennifer Bowers, administrative assistant for Statewide Health Programs, as the first winner of the University of Alaska Trivia Quiz.

At the request of President Hamilton, Dr. Terrence MacTaggart reviewed the findings of the external review team on the academic administration at the University of Alaska.

V. Approval of Resolutions of Appreciation

A. Regent Mark Begich

WHEREAS, Mark Begich served with distinction as a member of the University of Alaska Board of Regents from May 2001 when Governor Tony Knowles appointed him to a regular eight-year term; and

WHEREAS, Mark Begich has long been active in local and state government, and served as a Municipality of Anchorage Assemblyman for ten years; and

WHEREAS, Mark Begich worked as a special assistant to Anchorage Mayor Tony Knowles from 1984 until 1987, and later served as a staff aide to Rep. Dave Donley and Sen. Pat Rodey; and

WHEREAS, Mark Begich has served the Board of Regents as Chair of the Planning and Development Committee, and as a member of the Facilities and Land Management Committee, the Academic and Student Affairs Committee, and as a Board of Regents' representative on the Alaska Commission on Postsecondary Education; and

WHEREAS, Mark Begich earlier served as a member and chair of the Alaska Commission on Postsecondary Education, and was instrumental in bringing the student loan corporation out of debt to its present situation where the program is paying dividends to the state; and

WHEREAS, Mark Begich's appointment to the Board of Regents was terminated when the Alaska State Legislature, by failing to vote, did not confirm gubernatorial appointments to four state boards, including the Board of Regents; and

WHEREAS, the Board of Regents deeply regrets the loss of Mark Begich from the Board of Regents where his service, experience and expertise have been invaluable to the board's deliberations; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Mark Begich's contributions to the University of Alaska and the State of Alaska; and

BE IT FURTHER RESOLVED that the Board of Regents extends to Mark Begich its gratitude for his unfortunately abbreviated service to the Board of Regents and extends its best wishes for his continued success; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Mark Begich, with a copy to be incorporated into the official minutes of the June 11-13, 2002, meeting of the Board of Regents.

Regent Rogers moved that the following motion be approved by unanimous consent. The motion carried.

PASSED

"The Board of Regents approves the Resolution of Appreciation for Regent Mark Begich. This motion is effective June 11, 2002."

B. Regent Joseph Hardenbrook

WHEREAS, Joseph Hardenbrook served with distinction as the student member of the University of Alaska Board of Regents from May 2001 when Governor Tony Knowles appointed him to a regular term of two years for the student regent; and

WHEREAS, Joseph Hardenbrook, as a National Merit Scholar at the University of Alaska Fairbanks, has been active in student government throughout his academic career; and

WHEREAS, Joseph Hardenbrook represented student concerns to the university administration and elected officials as speaker of the Coalition of Student Leaders and Senate Chair of the Associated Students of UAF; and

WHEREAS, Joseph Hardenbrook has also served as a student assistant to the university's budget office, and has been a member of the University's College Bowl team, the UA Museum Assessment Project Committee and the Fairbanks Chamber of Commerce UA Committee; and

WHEREAS, Joseph Hardenbrook is a strong advocate for student concerns about issues facing the Board of Regents, and has served as a member of both the Academic and Student Affairs and Facilities and Land Management Committees; and

WHEREAS, Joseph Hardenbrook's service to the Board of Regents was terminated when the Alaska State Legislature, by failing to vote, did not confirm gubernatorial appointments to four state boards, including the Board of Regents; and

WHEREAS, the Board of Regents deeply regrets the loss of Joseph Hardenbrook from the Board of Regents where his enthusiasm and experience have been invaluable to the board's deliberations; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Joseph Hardenbrook's contributions to the University of Alaska, and congratulates him on his graduation from UAF on May 12, 2002; and

BE IT FURTHER RESOLVED that the Board of Regents extends to Joseph Hardenbrook its gratitude for his unfortunately abbreviated service to the Board of Regents and extends its best wishes for his continued success; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Joe Hardenbrook, with a copy to be incorporated into the official minutes of the June 11-13, 2002, meeting of the Board of Regents.


Former Regent Hardenbrook came forward and read the following letter:

Dear Friends:

Today I walked to Constitution Hall on the UAF campus, where fifty-five Alaskans gathered forty-seven years ago to enshrine the values of our great land in a constitution for our people. These past weeks have been hard for me. The political cowardice displayed by our legislature is an affront to the legacy of statesmanlike courage displayed by such great Alaskan forefathers as Bob Bartlett, Ernest Gruening, and John Butrovich. I have had to make several trips to Constitution Hall at the UAF campus to restore my faith in our leadership. The simple preamble to our constitution has always inspired me, and today, its inspiration rang true once more: "We the people of Alaska, grateful to God and to those who founded our nation and pioneered this great land, in order to secure and transmit to succeeding generations our heritage of political, civil, and religious liberty within the Union of States, do ordain and establish this constitution for the State of Alaska." As a member of the succeeding generations of these great leaders, I have been honored to work with Alaskans who embody the spirit and values inherent to our state and system of government.

It is now clear that I will no longer be serving as a member of the University of Alaska Board of Regents. As such, I would like to take this opportunity to share with you my goals and objectives for the coming year. The university of Alaska is an institution that I love dearly, and was very fortunate to be a part of. The university has been exceedingly good to me, giving me a wonderful education in the classroom while meeting and interacting with people and ideas that together form the university experience. While my time as a student and regent are now over, my connection and dedication to our university will last a lifetime.

Here are some things that I have worked on during my tenure that I hope you will consider for further action:

1. Alumni: Our Alumni associations can and should be stronger. We have produced talented, motivated and dedicated students who want to continue their association with our university. The Board needs to look for new ways to partner with our alumni. Current policy states that alumni will be appointed to seats on university committees and working groups. It would behoove the Regents to request information on how this is carried out and ways where our alumni representation can be strengthened. I would also encourage you to investigate ways that the statewide administration can assist our Alumni Associations in publicity, fund-raising and awareness.
2. Student Representation on Boards and Committees: Our student leaders at the University of Alaska are world class. Their tireless dedication to the university is inspiring. They work hard preparing for the legislative session, then partner with alumni, faculty, staff and administrators to convince our legislators to fully fund our system of higher education. Outside of government relations, our students volunteer with mentoring programs, public service and community leadership. I believe it is time to grant students a larger role in governance to the university. I would encourage the board to create policy calling for a student seat on every committee, with student representatives chosen by their respective student governments.
3. Strengthening the Coalition of Student Leaders: The Coalition of Student Leaders is the statewide student association for the University of Alaska. This body is composed of the student body presidents from all of our campuses with active student governments. The Coalition is responsible for disseminating information to the students from the statewide administration and the Board of Regents. Since its inception in the early 1990s, the Coalition has grown in the scope of its operations and in the level of cooperation between campuses. Currently, the Coalition is staffed by one student, paid for twenty hours a week while usually working far more. It is time for the Coalition to receive additional funds for the hiring of a full-time coordinator. Our current Coordinator, Hans Gunderson, is an excellent university advocate and his efforts and friendship have made my work as student regent much easier. Hans graduated with me last month, bringing to a close his remarkable work as a student at UAF. I sincerely hope the University makes further opportunities for service available to him.
4. Reforming the position of student regent: As the University of Alaska will be without a student regent for the foreseeable future, I would recommend that the board take some steps during the interim to strengthen the position. Like all other regents, the student member serves without pay. Unlike other members, the student regent has obligations to their student constituency through the Coalition of Student Leaders and the various student governments. While it isn't permitted under current policy, I would recommend that the board establish policy guaranteeing that the student regent will receive a tuition waiver for their service. Between the Board and the Coalition, the student regent is required to put in countless hours of service. This service usually prevents the student regent from maintaining employment during their term. Anything the board can do to help the student regent cope with their obligations would be helpful.

While my departure from the board has been a difficult one, I have no doubt that everything will work out for the best. I have no doubt that the University of Alaska will continue to grow and thrive under the incredible leadership of our administration, with the partnership of our students, faculty, staff, and alumni. You have an incredible opportunity, privilege and duty. You must continue to grow our state through educating our future leaders, developing our economy and producing citizens for Alaska. I know you are up to the challenge.

I would like to thank Governor Knowles for giving me the opportunity to serve on the Board of Regents. Serving as a regent has truly been a wonderful experience, due mainly to the outstanding Alaskans the Governor has appointed to the Board. I would also like to thank President Hamilton for his inspiring leadership. So many young people spend their youth trying to find a source of inspiration. In your message of hope, optimism and challenge, I found mine. I would like to thank the wonderful students of the University of Alaska for allowing me to represent them on the Board of Regents. Our students are truly world class, many working full time and maintaining family commitments while attending school. As President Hamilton has said "students are our true heroes." Finally, without my family I'd have no reason to care so deeply about education and its role in people's lives. The love and support of my family over the years has made it possible for me to develop as a student and a leader. I know they are proud of me, and I can't thank them enough for loving me.

These last few weeks, I ceased being a University of Alaska Regent and student, two identities that had given me much pride and a sense of accomplishment. While I am no longer either, I am still a son, a friend and an Alaskan. Now, I think I hold my remaining titles in higher regard. Thank you for contributing to my education through your care, attention and motivation. I can't think of a better group of Alaskans to entrust such a vital part of our future to.

Regent Rogers moved that the following motion be approved by unanimous consent. The motion carried.

PASSED

"The Board of Regents approves the Resolution of Appreciation for Regent Joseph Hardenbrook. This motion is effective June 11, 2002."

C. Regent Marlene Johnson

WHEREAS, Marlene Johnson served with distinction as a member of the University of Alaska Board of Regents from May 2001 when Governor Tony Knowles appointed her to a regular eight-year term of office; and

WHEREAS, Marlene Johnson is an Alaska Native, born and raised in Hoonah, and is one of the founding board members of the Sealaska Corporation, serving as chair of the board from 1982 until 1992; and

WHEREAS, Marlene Johnson also serves on the Commercial Fishery Entry Commission, a post to which she was appointed in 1996; and

WHEREAS, Marlene Johnson has also been a member of the advisory council for the University of Alaska's School of Fisheries and Ocean Sciences since
1992; and

WHEREAS, Marlene Johnson has been active in the Huna Totem Corporation, Tlingit and Haida Central Council, and Rural CAP, and was named Citizen of the Year by the Alaska Federation of Natives in 1995; and

WHEREAS, Marlene Johnson was named to the Rural Governance and Empowerment Commission in 1998; and

WHEREAS, Marlene Johnson has served the Board of Regents as Chair of the Academic and Student Affairs Committee, and as a member of the Human Resources and Planning and Development Committees; and

WHEREAS, Marlene Johnson's appointment to the Board of Regents was terminated when the Alaska State Legislature, by failing to vote, did not confirm gubernatorial appointments to four state boards, including the Board of Regents; and

WHEREAS, the Board of Regents deeply regrets the loss of Marlene Johnson from the Board of Regents where she has been a strong advocate for expansion of university services to rural Alaska, and where her life's experiences, her commitment to public service and her parliamentary expertise have been invaluable to the board's deliberations; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Marlene Johnson's contributions to the University of Alaska and the State of Alaska; and

BE IT FURTHER RESOLVED that the Board of Regents extends to Marlene Johnson its gratitude for her unfortunately abbreviated service to the Board of Regents and extends its best wishes for her continued success; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Marlene Johnson, with a copy to be incorporated into the official minutes of the June 13, 2002, meeting of the Board of Regents.

Regent Rogers moved that the following motion be approved by unanimous consent. The motion carried.

PASSED

"The Board of Regents approves the Resolution of Appreciation for Regent Marlene Johnson. This motion is effective June 11, 2002."

D. Registrar Ann Tremarello

WHEREAS, Ann Tremarello has served the University of Alaska Fairbanks with distinction from 1957 to 2002 in collegiate admissions and records; and

WHEREAS, Ann Tremarello's association with the university began in 1953 when she was a first-year student of accounting and management, earning her degree in business administration in 1957; and

WHEREAS, Ann Tremarello has provided countless students with the guidance they needed to navigate all the requirements for successful registration and ultimately graduation from the university; and

WHEREAS, Ann Tremarello's dedication to students is legendary because she has always demonstrated by her words and actions a firm commitment to enhancing their experiences as students of the University of Alaska; and

WHEREAS, Ann Tremarello successfully oversaw the reorganization of UAF's Admissions and Records Department to better serve the needs of the students and the institution and has long been the administrator of the documentation of all the degrees awarded by the University of Alaska Fairbanks; and

WHEREAS, in nearly a half century of outstanding service to higher education and the University of Alaska Fairbanks, Ann Tremarello has seen enrollment grow from less than 400 students to nearly 9,000 students; and

WHEREAS, Ann Tremarello has had a major role in helping students achieve their own personal goals, and has overseen the graduation of thousands of students, many of whom remain in Alaska and contribute daily to the quality of life in the 49th state; and

WHEREAS, UAF Chancellor Marshall Lind has conferred upon Ann Tremarello the title of Registrar Emerita of the University of Alaska Fairbanks;

NOW, THEREFORE, BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Ann M. Tremarello's remarkable and lengthy service to the University of Alaska and to higher education in the State of Alaska, and extends to her this resolution of recognition and appreciation; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Ann Tremarello with a copy to be incorporated into the official minutes of the June 11-13, 2002, meeting of the Board of Regents.

Regent Rogers moved that the following motion be approved by unanimous consent. The motion carried.

PASSED

"The Board of Regents approves the Resolution of Appreciation for Registrar Emerita Ann Tremarello. This motion is effective June 11, 2002."

VI. Legislative Update

Ann Ringstad, director of Government Relations, gave an update on the recently completed legislative session and its impacts on the University of Alaska.

VII. Public Testimony

Derek Miller, ASUAF president and representative for UA Students, introduced student leaders; and thanked Joe Hardenbrook for his deep commitment to University issues.

David Woodley, president of the UAA Classified Council, reported on concerns regarding the transition grid resulting from the new classification system.

Robert Sewell, president of the UA Staff Alliance, reported on goals set for the year and progress in making all four goals; and suggested that 'Make Students Count' past winners be used as University advocates.

[RECESSED until 8:00 a.m. on Wednesday, June 12, 2002.]

WEDNESDAY, JUNE 12, 2002

VIII. Joint Meeting with State of Alaska Board of Education and Early Development

The Board of Regents met in joint session with the State of Alaska's Board of Education and Early Development. Attending were Regents Burns, Croft, Demeksa, Rogers, Rose, Thomas, and Usibelli, and State Board members Coffland, Heard, Stitham, Nageak, Pawlowski, and Avery. Commissioner Holloway and President Hamilton were also in attendance.

The Boards heard presentations from Alaska 20/20 project representatives; heard a report on the responses and recommendations document being written by the Department of Education and Early Development and agreed to work jointly on goals 2, 5, 8, 10, and 13.

Dr. Bill McDiarmid then gave a report on the Teacher Retention Study for Alaska; discussion was also held on the status of NCATE certification; G.O. Bond Speakers Bureau; and associate degrees for teacher aides.

The boards concluded the meeting by agreeing to have an annual meeting of the full boards in June and hold joint sub-committee meetings in the near future.

The following resolution was then presented:

Approval of Resolution of Support for Alaska 20/20 Project

WHEREAS, the 20/20 Project, growing out of sponsorship of the Alaska Humanities Forum, is a major public process that is engaging Alaskans in charting our state's future; and

WHEREAS, the objective of Alaska 20/20 is to provide guidance to public policy makers in the form of clearly articulated long-range public priorities and regularly measured performance report cards on issues central to shaping the quality of life in our state; and

WHEREAS, the project had a successful initial conference in November 2001 at which draft visions and goals were developed in the major public policy areas of the economy, the environment, communities, education and public services; and

WHEREAS, the project is now engaging Alaska communities, organizations and individuals on meaningful dialogue in the draft goals and visions, preparing for a future conference to refine these goals and develop benchmarks in April 2003; and

WHEREAS, the goal of improvement in education is a major and vitally important goal for our future and is important to the attainment of all other goals for our future;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska and the State Board of Education and Early Development in joint meeting pledge their strong support for the Alaska 20/20 Project and encourage members of the education community to become involved with this process as a vital part of charting our state's future; and

BE IT FURTHER RESOLVED that a copy of this resolution be conveyed to Alaska 20/20 with a copy incorporated into the official minutes of the Board of Regents meeting of June 11-13, 2002.

PASSED

"The Board of Regents approves the resolution of support for the Alaska 20/20 Project. This motion is effective June 12, 2002."

THURSDAY, JUNE 13, 2002

IX. Public Testimony

Andy Warwick, College Utilities, spoke of his concerns regarding the water system at the University of Alaska Fairbanks.

X. Consent Agenda

Regent Rogers moved the following motion, which passed.

PASSED AS AMENDED

"The Board of Regents approves the recommendations as amended below. This motion is effective June 13, 2002."

A. Academic and Student Affairs Committee
1. Approval of Academic Degree Programs at University of Alaska Anchorage - Reference 10

MOTION

"The Board of Regents approves the following academic degree programs at the University of Alaska Anchorage:
1. Certificate in Pharmacy Technology
2. Associate of Applied Science in Radiologic Technology
3. Bachelor of Arts in Early Childhood Education
4. Master of Public Health in Public Health Practice
This motion is effective June 13, 2002."

2. Approval of Addition and Deletion of Academic Programs at the University of Alaska Fairbanks - Reference 11

MOTION

"The Board of Regents deletes the following academic degree programs at the University of Alaska Fairbanks:
1. Deletion of Master of Arts, Elementary Education
2. Deletion of Bachelor of Education
The Board of Regents further approves the following academic degree programs at the University of Alaska Fairbanks:
1. Addition of Certificate in Health Care Reimbursement
2. Addition of Master of Software Engineering
This motion is effective June 13, 2002."

3. Approval of University of Alaska Fairbanks Policies on the Appointment and Evaluation of Faculty - Reference 12

[Moved to New Business, Item XI.A.1]

4. Approval of Re-establishment of School of Education at the University of Alaska Anchorage

MOTION

"The Board of Regents re-establishes the School of Education at the University of Alaska Anchorage. This motion is effective June 13, 2002."

B. Facilities and Land Management Committee
1. Approval of the University of Alaska Fairbanks Campus Master Plan

MOTION

"The Board of Regents approves the UAF Campus Master Plan for the University of Alaska Fairbanks as presented. This motion is effective June 13, 2002."

2. Approval of Project and Schematic Design for University of Alaska Fairbanks Arctic Health Research Building Laboratory Revitalization

[Moved to New Business, Item XI.B.1]

3. Approval of Project and Schematic Design for University of Alaska Fairbanks West Ridge Utilidor Extension Project - Reference 3

MOTION

"The Board of Regents approves the project and schematic design for the University of Alaska Fairbanks West Ridge Utilidor Extension as presented, and authorizes the university administration to bid and award contracts not to exceed a total project cost of $7.0 million, subject to availability of funds as determined by the vice president for finance. This motion is effective June 13, 2002."

4. Approval of the FY04 Capital Budget Request Guidelines - Reference 4

MOTION

"The Board of Regents adopts the guidelines for the FY04 Capital Budget Request as presented. This motion is effective June 13, 2002."

5. Authority to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure from the State of Alaska

[Moved to New Business, Item XI.B.2]

6. Authority to Approve Economic Development Agency Land Covenant at Fort Yukon - Reference 5

MOTION

"The Board of Regents acknowledges the restrictions imposed by the proposed EDA Land Covenant and authorizes the director for the University of Alaska Land Management Office to execute the Land Covenant as set forth in Reference 5 or as it may be modified at the discretion of the director. This motion is effective June 13, 2002."

7. Naming of Facilities (Revenue & Marketing)

[Moved to New Business, Item XI.B.3]

C. Finance and Audit Committee
1. Approval of FY2003 Student Government Budgets - Reference 13

MOTION

"The Board of Regents approves student government fees and budgets as presented in Reference 13, and authorizes the vice president for finance to review, modify, and approve fees and budgets for those student governments not included in Reference 13, and to approve requests for increased expenditure authority for all student government organizations. This motion is effective June 13, 2002."

2. Acceptance of the FY03 Capital Budget Appropriations - Reference 14

MOTION

"The Board of Regents accepts the FY03 Capital Budget Appropriation as presented. This motion is effective June 13, 2002."

3. Acceptance of the FY03 Operating Budget Appropriations and Approval of the FY03 Operating Budget Distribution Plan - Reference 15

MOTION #1

"The Board of Regents accepts the FY03 Operating Budget Appropriations as presented. This motion is effective June 13, 2002."

MOTION #2

"The Board of Regents approves the FY03 Operating Budget Distribution Plan as presented. This motion is effective June 13, 2002."

4. Approval of FY04 Operating Budget Request Guidelines - Reference 16

MOTION

"The Board of Regents approves the FY04 Operating Budget Request Guidelines as presented. This motion is effective June 13, 2002."

5. Authorization of General Revenue Bond Sale

[Motion #1 moved to New Business, Item XI.C.1]

PASSED - MOTION #2

"The Board of Regents approves the 'Juneau Readiness Center/UAS Joint Facility (Juneau) Project' at a total project cost not to exceed $15.388 million, $5.470 million of which shall be funded with university general revenue bond proceeds. This motion is effective June 13, 2002."

PASSED - MOTION #3

"The Board of Regents approves the 'UAF West Ridge Research Building and Related Science Facilities Project' at a total project cost not to exceed $10.0 million, $8.0 million of which shall be funded with university general revenue bond proceeds. This motion is effective June 13, 2002."

PASSED - MOTION #4

"The Board of Regents adopts the bond resolution for University of Alaska General Revenue Bond Series K as presented. This motion is effective June 13, 2002."

6. Authorization for Interim Funding for Capital Projects

[Moved to New Business, Item XI.C.2]

7. Approval of Revised June 19, 1998 Plan for Use of Stampede Mine Proceeds - Reference 18

MOTION

"The Board of Regents authorizes the administration to deposit all proceeds from the sale of the Stampede Mine to an endowment for the benefit of the Geological Engineering and Mining Engineering programs. The earnings of the endowment shall be expended as described in proposals approved by the dean of the School of Mineral Engineering and the UAF Provost. This motion is effective June 13, 2002."

D. Human Resources Committee
1. Approval of Temporary Transition Salary Grid for Implementation of a Classification System

[Moved to New Business, Item XI.D.1]

E. Approval of Revisions to Industrial Security Resolution - Reference 21

The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

The resolution is identical to resolutions previously passed except for a change in names of members of the Board of Regents and executive staff.

PASSED

"The Board of Regents approves the Industrial Security Resolution, as revised to reflect the change in membership of the Board of Regents and executive staff, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective June 13, 2002."

F. Approval of Standards for Board of Regents' Special Recognition

At the April 15, 2002 meeting of the Board of Regents, the following standards were discussed, modified, and unofficially approved for adoption:

BOARD OF REGENTS' SPECIAL RECOGNITION

Categories of Awards

1. Meritorious Achievement

Awarded to students, faculty, administrators, alumni, or staff for:

a. outstanding academic, athletic, intellectual achievement that brings credit to the university; or
b. unusual and uncompensated improvement in the role or mission of the university.

2. Extraordinary Financial Contribution

Awarded to any person or institution who voluntarily:

a. makes a major financial contribution to the university or University of Alaska Foundation;
b. donates objects of special or unusual value;
c. enhances the ability of the university to initiate new or greatly expand existing university functions.

Procedures and Requirements

1. Each chancellor may furnish to the president at least annually a list of names of persons meeting the above qualifications.

2. The president shall submit from those names the ones the president deems worthy of recognition by the Board of Regents.

3. After notice to the board, the board may select one or more individuals to receive the Board of Regents' Special Recognition Award.

4. An affirmative vote of at least 8 votes is required for each selection.

5. No more than 12 awards may be made within any calendar year.

6. All names shall be kept confidential until selection and announcement by the Board of Regents.

PASSED

"The Board of Regents adopts the standards for the 'Board of Regents' Special Recognition' awards. This motion is effective June 13, 2002."

XI. New Business and Committee Reports

A. Academic and Student Affairs Committee
1. Approval of University of Alaska Fairbanks Policies on the Appointment and Evaluation of Faculty - Reference 12

Regent Burns moved the following motion, which was approved:

PASSED

"The Board of Regents approves the revisions made to the University of Alaska Fairbanks Policies on Faculty Appointment and Evaluation as presented. This motion is effective June 13, 2002."

2. Committee Report

In addition to action items, the committee also heard reports on the following:

--Academic Administration External Review
--Web-based Financial Aid System
--Systemwide Transcript and Degree Verification Service
--Accreditation Activities
--Update on Rasmuson Endowed Chair in Economics at UAA
--North Pacific Fisheries Computer Model

The committee asked that the following items be considered at future meetings:

--Report on Classified Research (September 2002 meeting)
--Accreditation Activities Update (September 2002 meeting)

President Hamilton invited the members of the Academic and Student Affairs Committee to attend the next meeting of the community campus directors' meeting.

B. Facilities and Land Management Committee
1. Approval of Project and Schematic Design for University of Alaska Fairbanks Arctic Health Research Building Laboratory Revitalization - Phase I - Reference 2

Regent Demeksa moved the following substitute motion, which was approved:

PASSED

"The Board of Regents approves the project and schematic design for the Arctic Health Research Building Laboratory Revitalization Phase I Project with a total project cost not to exceed $2,387,000, and approves the expenditure of available balances from UAF land leasing and right-of-way sale proceeds previously set aside by the Board of Regents, but that the project not be awarded until the vice president for Finance confirms the availability of funds. This motion is effective June 13, 2002."

2. Authority to Accept Old Fairbanks Courthouse and Fairbanks Parking Structure from the State of Alaska

A motion to postpone action on this item was defeated. Regent Demeksa moved the following motion, which passed with Regents Burns, Croft, Demeksa, Rose, Thomas, and Usibelli voting in favor, and Regents Meyers and Rogers voting in opposition.

PASSED AS AMENDED

"The Board of Regents approves the acceptance at no cost, other than transaction costs and potential opportunity costs of a land settlement, the real estate known as the Old Fairbanks Courthouse and the Courthouse Parking Garage and, without limitation, authorizes the director for the University of Alaska Land Management Office to execute any and all documents necessary to apply for, acquire, and maintain ownership or other interests in the Old Fairbanks Courthouse and Courthouse Parking Garage. This motion is effective June 13, 2002."

3. Naming of Facilities (Revenue & Marketing) - Reference 6

Regent Demeksa moved the following motion, which was approved with Regents Burns, Demeksa, Meyers, Rogers, and Usibelli voting in favor, and Regents Croft, Rose, and Thomas voting in opposition.

PASSED

"The Board of Regents authorizes the UAA administration to continue with the Nerland Agency Strategy and proceed with negotiations for a building naming sponsor for the UAA Sports Complex. President Hamilton or designee shall approve any final proposal prior to any corporate sponsorship agreement being executed. This motion is effective June 13, 2002."

4. Approval of Project Agreement for UAA's Community and Technical College Center - Reference 9

Regent Demeksa moved the following motion, which was passed with Regents Burns, Croft, Demeksa, Meyers, Rogers, Rose, Thomas, and Usibelli voting in favor, and no opposition.

PASSED

"The Board of Regents approves the project and the schematic design of the UAA Community and Technical College Center as presented at a total project cost not to exceed $15.5 million; and authorizes the university administration to execute a purchase agreement not to exceed $14.0 million, subject to availability of funds as determined by the vice president for finance. This motion is effective June 13, 2002."

5. Committee Actions

The Facilities and Land Management Committee approved the following actions:

a. Approval of Schematic Design for University of Alaska Fairbanks Arctic Health Fire Sprinklers Project

PASSED

"The Board of Regents' Facilities and Land Management Committee approves the Schematic Design for the Arctic Health Fire Sprinkler Project with a total project cost not to exceed $1,500,000. Phase I will proceed through construction. Subsequent work will proceed when the vice president for finance determines that adequate funds exist. This motion is effective June 11, 2002."

6. Committee Report

In addition to action items, the committee also heard reports on the University investments in capital facilities, construction in progress, and other projects.

C. Finance and Audit Committee
1. Authorization of General Revenue Bond Sale

Regent Rogers moved the following motion, which was approved with Regents Burns, Croft, Demeksa, Meyers, Rogers, Rose, Thomas, and Usibelli voting in favor, and no opposition.

PASSED AS AMENDED - MOTION #1

"The Board of Regents approves the 'University of Alaska Anchorage Community and Technical College Center Project' at a total project cost not to exceed $15.5 million, $14.0 million of which shall be funded with university general revenue bond proceeds. This motion is effective June 13, 2002."

2. Authorization for Interim Funding for Capital Projects - Reference 17

Regent Rogers moved the following motion, which was approved with Regents Burns, Croft, Demeksa, Meyers, Rogers, Rose, Thomas, and Usibelli voting in favor, and no opposition.

PASSED AS AMENDED - MOTION #1

"The Board of Regents directs the administration to request the State Bond Committee of the State of Alaska to make a Declaration of Intent to Issue Reimbursement Bonds, not to exceed $6.0 million, for all University of Alaska projects within HB2002 that President Hamilton may elect to identify. This motion is effective June 13, 2002."

Regent Rogers moved the following motion, which was approved with Regents Burns, Croft, Demeksa, Meyers, Rogers, Rose, Thomas, and Usibelli voting in favor, and no opposition.

PASSED AS AMENDED - MOTION #2

"The Board of Regents:

1. authorize and direct the administration to negotiate with Wells Fargo Bank, or other bank selected at the discretion of the vice president for finance;

2. arrange interim financing for the UAA Ecosystems and Biomedical Health Facility and such other projects up to a total of $6.0 million as President Hamilton may approve as warranting interim funding in order to maintain programmatic momentum or advanced construction schedules;

3. authorize the vice president for finance or designee to execute any and all documents required by Wells Fargo Bank or other bank in order to secure such interim financing(s); and

4. authorize the officers of the Board of Regents to execute and attest to any and all resolutions approved by the General Counsel that may be required by Wells Fargo Bank or other bank as if such resolutions were before the Board of Regents for its consideration on June 12 through June 13, 2002.

This motion is effective June 13, 2002."

3. Committee Actions

The Finance and Audit Committee approved the following motions:

a. Approval of the FY2003 Annual Audit Plan

PASSED

"The Board of Regents' Finance and Audit Committee approves the annual audit plan for fiscal year 2003 as presented. This motion is effective June 12, 2002."

4. Committee Report

In addition to action items, the committee heard reports on the following:

--Status Report on State Funded Capital Appropriations
--Review of Recently Completed Audits
--Audit Status Report
--Report on Title IX Compliance

The Finance and Audit Committee held an executive session in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university and matters that could affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, Internal Audit Director Shilling, and other university staff members designated by the president and lasted approximately 20 minutes.

The committee requested that the following items be considered at future committee meetings:

--ASTF 2002 Funding Shortfall
--UA Wide Planning Matrix-Regents' Retreat Focus Areas
--Status Report on Bond Financing
--Student Tuition and Fees
--FY04 Budget Progress Report
--Report on Tabletop Audits

D. Human Resources Committee
1. Approval of Temporary Transition Salary Grid for Implementation of a Classification System

Regent Rose moved the following motion, which passed with no objections:

PASSED AS REVISED

"The Board of Regents approves the staff transition grid for the salary schedule as presented, to take effect July 14, 2002. The transition steps will be effective as job groups are moved to the new classification system. This motion is effective June 13, 2002."

2. Committee Report

In addition to action items, the committee heard reports on the following:

--Update on Human Resources external review
--Health Care Status
--Classification System Implementation status

The Human Resources Committee of the Board of Regents held an executive session in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university relating to labor relations issues. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, Executive Director Jacobs, and other university staff members designated by the president.

E. Planning and Development Committee

The Planning and Development Committee met to discuss the current status of Strategic Plan 2009.

XII. Alaska Commission on Postsecondary Education Report

Regent Croft asked Regent Rose to fill the vacancy on ACPE due to Regent Begich not being confirmed. Regent Demeksa reported that the new Alaska Advantage program is offering the lowest interest rate in the nation for student loans.

XIII. UA Foundation Report

Regent Croft reported that the Foundation met in Juneau in April and that a Speakers Bureau and bond package were discussed.

XIV. Future Agenda Topics

Regent Demeksa requested that a report be given at the September meeting regarding University of Alaska advertising campaigns and their effectiveness.

Regents Meyers and Rogers requested a report on environmental health and safety issues.

Regent Rogers requested that the board reinstate the "Safety Minute" to begin each board meeting.

XV. Board of Regents' Comments

Regent Demeksa complimented UAF on their Master Plan; in particular, the superb public process.

Regent Croft commented that this was the first meeting of the board in more than 25 years in which a student regent was unable to participate and stated that it was a sad responsibility to preside over such a meeting. He complimented the board and administration that while the board is missing three regents, much was accomplished. He stated his appreciation for Regent Burns and Rogers on their willingness to serve as committee chairs. Regent Croft also reported that at the September board meeting, Senator Murkowski and Lt. Gov Ulmer will be invited to visit and a dinner will be held with Dr. Margaret Wheatley.

XVI. Executive Session

PASSED

"The Board of Regents goes into executive session at 11:35 a.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
--Litigation
--Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations
--Land Transactions
--Contract Negotiations
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately 30 minutes. Thus, the open session of the Board of Regents will resume in this room at approximately 12:05 p.m. A.D.T. This motion is effective June 13, 2002."

The Board of Regents concluded an executive session at 12:10 p.m. A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately 35 minutes.

XVI.   Adjourn

Chair Croft adjourned the meeting at 12:10 p.m. on Thursday, June 13, 2002.

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