Board of Regents

08-19-99minutes

Board of Regents

OFFICIAL MINUTES

Meeting of the

University of Alaska Board of Regents

August 19-20, 1999

Seward, Alaska

OFFICIAL MINUTES

Regents Present:
Michael J. Burns, Chair
Elsa Froehlich Demeksa, Vice Chair
Mary Jane Fate, Secretary
Chancy Croft, Treasurer
Joshua B. Horst
Robert A. Malone
Brian D. Rogers
Frances H. Rose
Joe J. Thomas
Joseph E. Usibelli, Jr.

Mark R. Hamilton, Chief Executive Officer and President, University of Alaska

Regents Absent:
R. Danforth Ogg

Others Present:
E. Lee Gorsuch, Chancellor, UAA
Marshall L. Lind, Chancellor, UAF
John Pugh, Chancellor, UAS
Jim Lynch, Interim Vice President for Finance & Planning
Wendy Redman, Vice President for University Relations
James A. Parrish, General Counsel
Janet Jacobs, Executive Director, Statewide Human Resources
Robert Miller, Director, Public Affairs, SW
Pat Pitney, Director, Institutional Research and Budget, SW
Carla Kirts, Vice Chancellor for University Relations, UAF
Paul Reichardt, Provost, UAF
Dan Johnson, Provost, UAA 
Carol Griffin, Director, Administrative Services, UAS
Robert Hyde, Acting Vice Chancellor for Administrative Services, UAA
Frank Williams, Vice Chancellor for Administrative Services, UAF
Jeannie D. Phillips, Board of Regents' Officer

I.   Call to Order

Board Chair Burns called the meeting to order at 12:00 noon.

II.   Adoption of Agenda

Regent Demeksa moved, seconded by Regent Croft, and passed unanimously that:

PASSED AS AMENDED (amendments noted by *)

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. President's Report

V. Public Testimony

VI. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska Fairbanks

2. Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage

*3. Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage (removed from agenda)

4. Approval of a Tuition Surcharge for the University of Alaska Anchorage Education Leadership Program

B. Finance, Facilities, and Land Management Committee

1. Approval of Industrial Security Resolution

*2. Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project (removed from agenda as action item)

3. Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project

4. Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding

C. Human Resources Committee

1. Approval of Temporary Re-Employment for FY99 Retirement Incentive Program Participants

2. Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

VIII. Discussion Regarding Meeting Schedule

IX. Alaska Commission on Postsecondary Education Report

X. UA Foundation Report

XI. Future Agenda Items

XII. Executive Session

XIII. Approval of Naming of Student Apartment Complex at the University of Alaska Fairbanks

XIV. Board of Regents' Comments

*XV. Approval of Action Items from Committee of the Whole

A. Approval of FY2000 Program Initiative Funding and Status Report on Development of the FY2001 Operating Budget Request (removed from agenda)

*XVA. Approval of Resolution of Sympathy for Family of William S. Rose (added)

*XVB. Approval of Resolution Urging a "YES" Vote on the September 14, 1999 Special Election on Use of Permanent Fund Earnings to Fund State Needs and Balance the Budget (added)

XVI. Adjourn

This motion is effective August 19, 1999."

III.   Approval of Minutes

Regent Croft requested that under "Board of Regents' Comments", his comments be revised.

Regent Rogers moved, seconded by Regent Demeksa, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the minutes of its annual meeting of June 3-4, 1999 as presented. This motion is effective August 19, 1999."

IV.   President's Report

President Hamilton began his report by welcoming Regent Joshua B. Horst to the Board of Regents. He also stated how saddened he was by the untimely death of Vice Chancellor Bill Rose.

His report included information on the following activities:

- Academic initiatives - budget will focus on a "back to the future" theme, emphasizing teacher education; health care; logistics; vocational/technical education; natural resource development and management; data retrieval and analysis; and student outreach, recruitment and retention.

- Campus financial reviews - were conducted for each MAU.

- Formulation of a "corporate college" - will facilitate responsiveness to industry needs and opportunities for expansion.

- Research activities including the receipt of a grant of $6 million from the North Pacific Marine Research Program to be used for marine research in the North Pacific; and the dedication of the International Arctic Research Center, scheduled for August 27.

- Facilities and the need to lay out principles, guidelines and procedures for responsible project development.

- Information Technology issues including the connection in early October of the Next Generation Internet via an OC-12 circuit provided free of charge by the University of Washington, and possible projects with GCI to expand connectivity throughout the state.

- Alaska Scholars Program success.

- President's Office Staffing changes: Mike Sfraga has been hired as director of Program Development and will focus on distance education efforts, and Martha Stewart as director of federal relations.

President Hamilton concluded his report by thanking the staff of the United States Senate Appropriations Committee for making the time to meet with the Board of Regents for breakfast meeting to discuss important University of Alaska initiatives.

V.   Public Testimony

None.

VI.   Consent Agenda

A.   Academic and Student Affairs Committee
1.   Approval of a Bachelor of Arts and Science Degree Program at the University of Alaska Fairbanks Reference 1

MOTION AS AMENDED

"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Bachelor of Arts and Sciences degree program at the University of Alaska Fairbanks, with the stipulation that the program be reviewed for continuation in five years. This motion is effective August 19, 1999."

2.   Approval of an Associate of Applied Science Degree Program in Occupational Safety and Health at the University of Alaska Anchorage  Reference 2

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve an Associate of Applied Science degree program in Occupational Safety and Health at the University of Alaska Anchorage, with the stipulation that the program be reviewed for continuation in five years. This motion is effective August 19, 1999."

3.   Approval of the Discontinuation of the Associate of Applied Science Degree Program in Forest Technology at the University of Alaska Anchorage

Removed from agenda.

4.   Approval of a Tuition Surcharge for the Educational Leadership Program at the University of Alaska Anchorage Reference 3

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve a 50 percent graduate tuition surcharge for the Educational Leadership programs at the University of Alaska Anchorage, with the proviso that the budget of the School of Education will be adjusted annually, to reflect the increase in tuition reserves generated by the tuition surcharges. This motion is effective August 19, 1999."

Regent Croft moved, seconded by Regent Rogers, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves recommendations 1, 2 and 4 of the Academic and Student Affairs Committee as stated above. This motion is effective August 19, 1999."

B.   Finance, Facilities, and Land Management Committee

1.   Approval of Industrial Security Resolution  Reference 4

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the Industrial Security Resolution, as presented in Reference 4, and authorize the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective August 19, 1999."

2.   Approval of Expanded Scope and Increased Cost for the UAF Poker Flat Research Range/AlliedSignal Project

Removed as action item from agenda.

3.   Approval of Schematic Design and Project Funding of University of Alaska Fairbanks Road Infrastructure Improvements Project  Reference 5

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Road Infrastructure Improvement Project plan as presented and authorize the university administration to utilize uncommitted right-of-way funds of $145,800 and West Valley High School lease proceeds in the amount of $184,200 to complete the project at a total project cost not to exceed $330,000. This motion is effective August 19, 1999."

4.   Approval of Kerttula Building Re-roofing Project and Allocation of FY99 Deferred Maintenance Funding (amendment underscored)

MOTION AS AMENDED

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the total project cost of the Kerttula Re-roofing Project at Matanuska-Susitna College by $162,000 from ($348,000 to $510,000), and approve an allocation of $162,000 of unallocated and uncommitted FY99 deferred maintenance funds to the Kerttula Building Re-roofing Project. This motion is effective August 19, 1999."

Regent Demeksa moved, seconded by Regent Rogers, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves recommendations 1, 3 and 4 of the Finance, Facilities and Land Management Committee as stated above. This motion is effective August 19, 1999."

C.   Human Resources Committee

1.   Approval of Temporary Re-Employment for FY99 Retirement Incentive Program Participants

MOTION AS AMENDED (amendment underscored)

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Yon O. Burks, Sandra Connaker, Edgar Hanners, Barbara Sokolov, and William Zito, to a temporary position or project, contract not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective August 19, 1999."

2.   Approval of Outline and Timetable for Review for Policy and Regulation 04 - Human Resources Reference 7

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the proposed outline of Part IV - Human Resources and proposed timetable for review. This motion is effective August 19, 1999."

Regent Thomas moved, seconded by Regent Croft, and passed unanimously that:

PASSED

"The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective August 19, 1999."

VII.   New Business and Committee Reports

A.   Academic and Student Affairs Committee

In addition to action items, Regent Croft reported that the committee also heard a report on the UAS accreditation self-study, and discussed the proposed University of Alaska Center for Workforce Development. Regent Croft also expressed his concerns regarding the removal of items from the agenda matrix without consultation or notification of the chair. He requested that the following items be reinstated on the matrix: discussion on Regents' Scholars program (September), Expansion of Summer Institute Programs (September), and 1st Reading of Information Resources Policy (September of November).

B.   Audit Committee

Regent Croft announced that a search is underway for an electronic data processing auditor for Statewide Internal Audit.

C.   Committee of the Whole

The Committee of the Whole heard reports on legislative issues and the recent poll of high school students, and presentations on the following planning elements: students, faculty and staff, curriculum, and facilities. The Committee also discussed the strategic initiatives that will form the basis for the FY2001 operating budget.

D.   Finance, Facilities, and Land Management Committee

In addition to action items, the committee also toured the UAF Institute of Marine Science facility, heard status reports on the Coal-Water Fuel project, construction in progress, the University of Alaska Museum, the AlliedSignal Project, and a proposal for a Seward Visitor Center. The committee also requested that the information obtained regarding campus entrance designs be brought back before the committee for review.

E.   Human Resources Committee

In addition to action items, the committee heard a report on the value of employee tuition waivers.

F.   Labor Relations Committee

None.

G.   Nominating Committee

None.

H.   Planning and Development Committee

Regent Croft announced that since the Planning and Development Committee had not met in nearly two years, he was resigning as its chair. Regent Demeksa requested that the Board discuss at its retreat the future of the Planning and Development Committee including its purpose and its status as an active committee at this time.

VIII.   Discussion regarding Meeting Schedule

The Board of Regents discussed possible meeting locations and dates for the next two fiscal years and then approved the following schedule.

FY00 Meeting Dates / Location
August 19-20, 1999 / Seward
September 30/October 1, 1999 / Anchorage
November 18-19, 1999 / Fairbanks
February 17-18, 2000 / Juneau
April 20-21, 2000 / Juneau/Ketchikan
June 8-9, 2000 / Anchorage

FY01 Meeting Dates / Location
August 21-22, 2000 / Kodiak
October 5-6, 2000 / Anchorage
November 16-17, 2000 / Fairbanks
February 15-16, 2001 / Juneau
April 19-20, 2001 / Juneau/Sitka
June 14-15, 2001 / Fairbanks

Regent Croft moved, seconded by Regent Rogers, and passed unanimously that:

PASSED

"The Board of Regents approves the revisions to the meeting schedule. This motion is effective August 19, 1999."

IX.   Alaska Commission on Postsecondary Education (ACPE) Report

Regent Demeksa reported that ACPE had met in June and re-elected Scott Sterling as chair of the Commission and welcomed new student commissioner, Skye Rubideau. She also reported that the interest rate has dropped.

X.   UA Foundation Report

None.

XI.   Future Agenda Topics

Regent Croft requested that the administration determine the cost of conducting a study on the cost of various programs to facilitate decision-making when allocating resources.

Regent Rogers requested that a report be made on whether the University of Alaska has an inventory of toxins and other biological agents.

Regent Rogers requested information on the dates and times for the UAA, UAF, and UAS commencements in Spring 2000.

XII.   Executive Session

Note: The Board of Regents held two executive sessions: one on August 19 and the other on August 20.

Regent Rogers moved, seconded by Regent Demeksa, and passed unanimously that:

PASSED AS AMENDED (amendment underscored)

"The Board of Regents goes into executive session at 4:30 p.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:

· Litigation
· Labor
· Land
· Contract Negotiations

and matters that would affect the reputation or character of a person or persons including:

· Personnel Matters
· Naming of a Building
· Honorary Degrees
· University Programs

The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately 1˝ hours. Thus, the open session of the Board of Regents will resume in this room at approximately 5:30 p.m. A.D.T. This motion is effective August 19, 1999."

The Board of Regents concluded an executive session at 5:30 p.m. A.D.T. on August 19, 1999, in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately one hour.

Regent Rogers moved, seconded by Regent Demeksa, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents goes into executive session at 8:05 a.m. A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters that would affect the reputation or character of a person or persons including:

· Personnel Matters

The session will include members of the Board of Regents and President Hamilton and will last approximately 2 hours. Thus, the open session of the Board of Regents will resume in this room at approximately 10:15 a.m. A.D.T. This motion is effective August 20, 1999."

The Board of Regents concluded an executive session at 10:05 a.m. A.D.T. on August 20, 1999, in accordance with AS 44.62.310 discussing matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents and President Hamilton and lasted approximately 2 hours.

XIII.   Approval of Naming of Student Apartment Complex at the University of Alaska Fairbanks

The University of Alaska Fairbanks administration, with concurrence from President Hamilton, requested the naming of the student apartment complex at UAF. A packet of information regarding this naming was sent to all regents under executive session cover.

Regent Fate moved, seconded by Regent Croft, and passed unanimously that:

PASSED

"The Board of Regents approves the naming of the Student Apartment Complex at the University of Alaska Fairbanks, the 'Howard Cutler Student Apartment Complex.' This motion is effective August 19, 1999."

XIV.   Board of Regents' Comments

Regent Fate welcomed Regent Horst to the Board of Regents; and expressed her concerns regarding Y2K and that the University of Alaska should continue to reduce the potential for operational disruption on 12-31-99 and 01-01-2000 by creating proactive employee communications that address internal as well as external efforts and dispel Y2K myths. She also stressed the need for the University of Alaska to quantify the expected economics (employment, business, social) needs over the next 5-10 years with respect to anticipated demand in the jobs, business and social needs in the State of Alaska, and identify ways and means to ensure a quality accessible education, research and public service to best prepare our Alaskans to compete for those upcoming jobs and businesses.

Regent Rogers reported on a real-time transcription service that might be useful at board meetings and that Board Officer Phillips would be reviewing this technology before the September board meeting.

Regent Croft expressed his deep sadness on the death of Bill Rose; reported that he had just learned of the death of Lydia Selkregg, a former resource economics professor at UAA and 1997 recipient of an honorary degree in Laws from UAA for her work in the study of earthquakes. He also read a poem by Hugh Gallagher entitled "Black Bird Fly Away", ending with the phrase "strive to seek, to find; not to yield."

Regent Demeksa wished Regent Croft a very happy birthday, welcomed Regent Horst; and urged administration to use our graduates in recruitment efforts.

Regent Usibelli thanked the board and administration for the open forum and good interaction during the meeting.

Regent Horst thanked the Board for their welcome and stated that he is excited about his new position.

Regent Burns thanked everyone who had assisted in the development of the meeting; expressed his excitement regarding the new "corporate college"; stressed the need to have a proactive approach with the Governor in the development of his budget; and stated his sorrow at the loss of Bill Rose.

XVA.   Approval of Resolution of Sympathy for Family of William S. Rose (added)

RESOLUTION of SYMPATHY
William S. "Bill" Rose

WHEREAS, President Mark R. Hamilton and the members of the University of Alaska Board of Regents are shocked and deeply saddened by the death of vice chancellor for administrative services at the University of Alaska Anchorage, Mr. William S. "Bill" Rose; and

WHEREAS, William S. Rose served as vice chancellor for administrative services at UAA from February 1997 until his untimely death; and

WHEREAS, William S. Rose was a vital part of the University of Alaska as demonstrated by his dynamic efforts to assure that UAA maintained its financial integrity and reputation as an institution of quality and value, despite budget reductions; and

WHEREAS, William S. Rose did not limit his contributions of time and effort to University issues but also served as an energetic member of the Downtown Rotary Club, the Civil Air Patrol and the Anchorage Chamber of Commerce; and

WHEREAS, William S. Rose's love of living in Alaska was evident in his love of flying and fishing, spending his free time in appreciation of the great state of Alaska; and

WHEREAS, William S. Rose, age 42, died in an airplane crash at Lake Clark Pass on August 5, 1999; and

WHEREAS, William S. Rose will be deeply missed as an active and dedicated member of the University of Alaska, and a distinguished citizen of the state of Alaska;

NOW, THEREFORE BE IT RESOLVED that President Mark R. Hamilton and the members of the University of Alaska Board of Regents extend to the family of William S. Rose their deepest sympathy; and

BE IT FURTHER RESOLVED that this resolution be conveyed to the family of William S. Rose, with a copy to be incorporated into the official minutes of the August 19-20, 1999 meeting of the Board of Regents.

Regent Croft moved, seconded by Regent Demeksa, and passed unanimously that:

PASSED

"The Board of Regents approves the Resolution of Sympathy for the family of William S. Rose. This motion is effective August 19, 1999."

XVB.  Approval of Resolution Urging a "YES" Vote on the September 14, 1999 Special Election on Use of Permanent Fund Earnings to Fund State Needs and Balance the Budget (added)

WHEREAS, Article IX, Section 15 of the Constitution of the state of Alaska provides that income from the permanent fund shall be deposited in the general fund; and

WHEREAS, the intent of the Constitution is that these earnings are available to the Legislature to fund needed state services, including the University of Alaska;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents urges a "YES" vote on the simple ballot proposition that 'a portion of permanent fund investment earnings be used to help balance the state budget'; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Governor Knowles and members of the Alaska Legislature, with a copy to be incorporated into the official minutes of the August 19-20, 1999 meeting of the Board of Regents.

Regent Demeksa moved, seconded by Regent Croft, and passed unanimously that:

PASSED

"The Board of Regents approves the resolution urging a "YES" vote on the September 14, 1999 special election on use of permanent fund earnings to fund state needs and balance the budget. This motion is effective August 20, 1999."

XVI.   Adjourn

Chair Burns adjourned the meeting at 4:00 p.m., Friday, August 20, 1999.

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