Board of Regents

06-14-96minutes

Board of Regents

OFFICIAL MINUTES

Annual Meeting of the Full Board
June 14, 1996
University of Alaska Fairbanks
Fairbanks, Alaska

Regents Present:

Sharon D. Gagnon, President
Michael P. Kelly, Vice President
Mary Jane Fate, Secretary
R. Danforth Ogg, Treasurer
Virginia W. Breeze
Chancy Croft
Joe L. Hayes, Jr.
Joseph R. Henri
Joe J. Thomas
Lew M. Williams, Jr. Jerome B. Komisar, Executive Officer and President of the University of Alaska

Regents Absent:

Eric Forrer (did attend part of Academic & Student Affairs Committee meeting and the executive session on 6/13/96 and the executive session on 6/14/96 via audioconference.)

In Attendance:

  • E. Lee Gorsuch, Chancellor, University of Alaska Anchorage
  • Marshall L. Lind, Chancellor, University of Alaska Southeast
  • Joan K. Wadlow, Chancellor, University of Alaska Fairbanks
  • Thomas Brewer, Interim Provost, University of Alaska Anchorage
  • John P. Keating, Provost, University of Alaska Fairbanks
  • Roberta Stell, Dean, Academic Affairs & Graduate Studies, University of Alaska Southeast
  • Jamo Parrish, General Counsel
  • J. Mark Neumayr, Associate General Counsel
  • Wendy Redman, Vice President for University Relations
  • David Creamer, Vice President for Finance and Planning
  • Jim Lynch, Associate Vice President for Finance
  • Randy Weaver, Acting Controller
  • Gerald V. Neubert, Assistant Vice President and University Architect
  • Nanne Myers, Assistant Vice President for Academic Affairs
  • Patty Kastelic, Executive Director for Human Resources
  • Bob Miller, Director of Public Affairs
  • Marylou Burton, Director of Statewide Budget Development
  • Stevan DeSoer, Assistant Vice President, Statewide Labor Relations
  • April E. Crosby, Assistant to the President
  • Jeannie D. Phillips, Regents' Affairs Officer
  • Dawn Hunziker, Regents' Affairs Administrative Assistant
  • I. Call to Order

    The meeting was called to order by President Gagnon at 8:10 a.m. on Friday, June 14, 1996.

    II. Adoption of Agenda

    Regent Williams moved, seconded by Regent Ogg, and passed unanimously that:

    PASSED AS AMENDED (revisions noted by *)

    "The Board of Regents adopts the agenda as presented.

    I. Call to Order
    II. Adoption of Agenda
    III. Approval of Minutes
    IV. Election of Officers
    V. Public Comment

    A. General Public
    B. University Councils
    C. System Governance
    D. Faculty and Staff
    E. Certified Bargaining Representatives
      ACCFT
      CEA
    F. Students
    G. Alumni
    VI. Executive Session (scheduled for 3-4 hours)
    VII. Approval of Naming of University of Alaska Fairbanks Natural Sciences Building Conference Room
    VIII. Discussion on Board of Regents-o Retreat
    IX. Approval of Resolution of Appreciation: Stevan R. DeSoer
    X. Adoption of FY98 Meeting Schedule
    XI. Consent Agenda: Academic and Student Affairs Committee
    A. Approval of Academic Policies: Policy 10.08.02 - Selection of Textbooks and Educational Materials
    *B. Approval of Reorganization of Schools and Colleges at the University of Alaska Anchorage (removed from Consent Agenda - moved to Academic & Student Affairs Committee New Business Item A)
    C. Approval of Reorganization of Schools and Colleges at the University of Alaska Fairbanks
    *D. Approval of the UA Center for Rural Educator Preparation Partnerships (added to Consent Agenda; then moved to Academic & Student Affairs Committee New Business Item B)

    Finance, Facilities and Land Management Committee
    A. Approval of Schematic Design: UAA Student Housing & Dining/Support Facility
    *B. Project Approval: University of Alaska Statewide Services Butrovich Building Stairs/Retaining Wall Repairs and Landscaping (removed from Consent Agenda - moved to Finance, Facilities & Land Management Committee New Business Item A.)
    *C. UAF Building I Foundation Project - Authorization for Addition of a Project to be Funded from Available "Transferred Funds" from Unexpended Revenue Bond Funds (removed from Consent Agenda - moved to Finance, Facilities & Land Management Committee New Business Item B.)
    D. Project Approval: University of Alaska Fairbanks Seward Marine Station Storage/Workspace Facility
    E. Approval of Revised UAS Residential Deferred Maintenance Funding Allocation Plan
    *F. Approval of Revisions to Regents-o Policy on the Natural Resources Fund (removed from agenda - rescheduled for August 1996 meeting)
    G. Project Approval: University of Alaska Fairbanks Bunnell Building Deferred Maintenance and Code Corrections

    Human Resources Committee
    A. Approval of Policy 04.01 - Philosophy
    B. Approval of Policy 04.07 - Leaves

    Committee of the Whole
    *A. Adoption of UAF Residence Life Strategic Plan (removed from agenda - referred to Academic & Student Affairs Committee at August 1996 meeting)
    B. Acceptance of FY97 Operating and Capital Budgets
    C. Approval of FY97 Student Government Budgets
    D. Approval of Loan to UA Technology Development Corporation

    E. Official Recognition of the Association of Kenai Peninsula College Alumni and Friends

    XII. New Business:
      Academic and Student Affairs Committee
      *A. Approval of Reorganization of Schools and Colleges at the University of Alaska Anchorage (removed from Consent Agenda.)
      *B. Approval of the UA Center for Rural Educator Preparation Partnerships (removed from Consent Agenda)

      Finance, Facilities and Land Management Committee
      *A. Project Approval: University of Alaska Statewide Services Butrovich Building Stairs/Retaining Wall Repairs and Landscaping (removed from Consent Agenda)
      *B. UAF Building I Foundation Project - Authorization for Addition of a Project to be Funded from Available "Transferred Funds" from Unexpended Revenue Bond Funds (removed from Consent Agenda)
      *C. Project Approval: UAA Kachemak Bay Campus Planning and Design (added)

    Human Resources Committee
    Audit Committee
    Committee of the Whole
    Nominating Committee

    *XIIA. Comparison of UA Health Coverage and Retirement Benefits with Other Employers (from Human Resources Committee agenda)
    XIII. Chancellors' Status Reports
    XIV. UA System Administration Status Reports
    XV. Alaska Commission on Postsecondary Education Report
    XVI. Presidents-o and Board of Regents' Comments
    XVII. Adjourn

    This motion is effective June 14, 1996."

    III. Approval of Minutes

    Regent Kelly moved, seconded by Regent Hayes, and passed unanimously that:

    PASSED

    "The Board of Regents approves the minutes of its April 19, 1996 meeting as presented. This motion is effective June 14, 1996."

    IV. Election of Officers

    In accordance with Regents-o Policy 01.01.01, Article III, Section 2 at the annual meeting of the Board of Regents, the officers of the Board shall be elected by a simple majority vote.

    Regent Williams, on behalf of the Nominating Committee, submitted a proposed slate of officers to the Board in advance of the election of officers, pursuant to Regents-o Policy 01.01.01, Article IV, Section 2.E. The following Board officers were presented for the purpose of election:

      President: Michael P. Kelly
      Vice President: R. Danforth Ogg
      Secretary: Mary Jane Fate
      Treasurer: Chancy Croft
    Regent Williams moved, seconded by Regent Breeze, that the slate of officers be elected by unanimous consent and acclamation. The motion carried with no objections.

    President Kelly requested that Regent Gagnon continue to preside over the remainder of the meeting.

    V. Public Comment

    A. General Public

    Sally Wien and Ted Fathauer, UAF Board of Visitors, welcomed the Board to Fairbanks and spoke of their support for the Board of Regents and University-os efforts regarding Inupiat House, cooperative programs, Elvey II project, and the Alaska Coal-Water Project.

    Art Buswell, Ruth Hewitt Memorial Advisory Committee Chair (to promote landscaping at UAF) reported on the activities of the committee and landscaping projects on the UAF campus.

    Vern Carlson, Chair of the Chamber of Commerce UAF Committee, commented on the activities of the committee, including College Town Days, spoke of his enthusiasm for how UAF campus employees are heavily involved in the Fairbanks community, and the Chamber-os project to include Ñspace grantæ on UAF signage.

    Rhonda Curwen, University Foundation UAF College of Fellows, welcomed the Board to Fairbanks, and spoke of projects currently being pursued by the UAF College of Fellows.

    Janelle Thompson, UAF Alumni Board of Directors, and Brenda Wilcox, Executive Director of the UAF Alumni, welcomed the Board to Fairbanks and outlined current projects being undertaken by the UAF Alumni.

    Bill Robertson, President of the Greater Fairbanks Chamber of Commerce, welcomed the Board to Fairbanks and spoke of the Chamber-os disappointment in Governor Knowles-o veto of the land bill.

    Bob Knight spoke of his frustration regarding the problems with the educational leadership program and its tie with the interdisciplinary doctorate program.

    Rick Solie expressed his dismay over the veto of the land bill and encouraged the Board to end the Financially Interdependent Partner program.

    Sylvia Ward, Executive Director of the Northern Alaska Environmental Center, spoke in support of the veto of the land bill and encouraged Board members to pursue other methods of increasing the budget rather than by obtaining more land.

    B. University Councils

    none

    C. System Governance

    [A written report was also included in the agenda.]

    Cheryl Mann, outgoing Faculty Alliance President, introduced Phil Slattery from the Sitka Campus, as the new Faculty Alliance President for FY97. Both leaders thanked Pat Ivey, Executive Director of System Governance, for her tremendous efforts over the last year in keeping the system governance leaders informed.

    Marie Scholle, Staff Alliance President, announced that she had been elected for another term as President and looked forward to meeting with the Board for another year regarding issues of importance to the staff of the University of Alaska.

    Shawn Paul, USUAS Student Government President, spoke on behalf of the Coalition of Student Leaders, introduced the new student government leaders for FY97 and encouraged the Board to utilize the Coalition to promote University bills to the legislature.

    On behalf of the Coalition of Student Leaders, the Staff Alliance, the Alliance of Faculty Senates and the System Governance Council, Marie Scholle and Cheryl Mann presented the first joint system governance award to Sharon D. Gagnon in appreciation of her leadership, patience and grace under fire.

    D. Faculty and Staff

    Madeline Schatz, UAF Music Department faculty, spoke in support of the University-os Financially Interdependent Partners (FIP) program and how it had affected her life in a positive way.

    Ravonna Martin, UAF Music Department faculty, also spoke in support of the FIP program, praising the Board and administration for keeping the program going, and spoke of how it had been of great benefit to her personally.

    E. Certified Bargaining Representatives

    ACCFT: none

    CEA: Mike Mayberry, Northern Region Vice President, expressed his concerns over the serious decline in custodial services at UAA since it went from paid employees to an outside contractor.

    Ernesto Macedo, a former UAA custodial employee since 1979, spoke of how the decision to go with an outside contractor had negatively impacted his life and urged the Board to reconsider the decision to contract.

    F. Students

    Doug Salik, President of the UAA Residence Halls Association and member of the USUAA student government, thanked the Board for its support of the UAA Student Housing bill.

    Shawn Paul, USUAS President, urged the Board to redo program assessment, using decreased funding figures this time as a basic assumption.

    G. Alumni

    none

    VI. Executive Session

    Regent Kelly moved, seconded by Regent Henri, and passed unanimously that:

    PASSED

    "The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to the acquisition and sale of real estate and litigation matters, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University; and the naming of a UAF Natural Sciences Building Conference Room and President/Board evaluations, these topics being subjects the immediate knowledge of which might tend to prejudice the character or reputation of a person or persons. The session shall include members of the Board of Regents, President Komisar, General Counsel Parrish, and such other University staff members as the President may designate and shall last approximately 3-4 hours. Thus, the open session of the Board shall resume in this room at approximately 1:45 p.m. A.D.T. This motion is effective June 14, 1996."

    Executive Session Summary

    Regent Kelly announced that the Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to the acquisition and sale of real estate and litigation matters, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University; and the naming of a UAF Natural Sciences Building Conference Room and President/ Board evaluations, these topics being subjects the immediate knowledge of which might tend to prejudice the character or reputation of a person or persons. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other University staff members designated by the President and lasted approximately 5 hours.
    VII. Approval of Naming of University of Alaska Fairbanks Natural Sciences Building Conference Room

    Joan K. Wadlow, Chancellor of the University of Alaska Fairbanks, forwarded a proposal from the College of Natural Sciences faculty for the naming of the Natural Sciences Building Conference Room 300. This proposal was approved by the faculty and dean of the College of Natural Sciences, Provost Keating and Chancellor Wadlow.

    Regent Kelly moved, seconded by Regent Fate, and passed unanimously that:

    PASSED

    "The Board of Regents approves the naming of the Natural Sciences Building Conference Room 300 on the University of Alaska Fairbanks campus the S. Keith Runcorn Memorial Conference Room. This motion is effective June 14, 1996."

    VIII. Discussion on Board of Regents-o Retreat

    A Board of Regents-o retreat had been tentatively scheduled for August 14, 1996 in Anchorage with Dr. Ron Heifetz leading a leadership workshop. However, Dr. Heifetz was unable to travel to Alaska; Board members agreed to still hold a retreat on other topics on August 14 but to change the location to Valdez.

    IX. Approval of Resolution of Appreciation: Stevan R. DeSoer

    WHEREAS, Stevan R. DeSoer was born in Ellensburg, Washington, and was graduated from Ellensburg High School; and

    WHEREAS, Stevan R. DeSoer received his bachelor of arts degree in human resource development from Alaska Pacific University in Anchorage, Alaska in 1985, and his masters in education degree from Boston University in Boston, Massachusetts, in 1994; and

    WHEREAS, Stevan R. DeSoer was commissioned as an officer in the United States Army in 1968; served in the positions of Information Officer, Chief of Military Personnel, Chief of Administrative Services, and Officer-in-Charge; and was separated from military service with the rank of Captain at Ft. Wainwright, Alaska in 1975; and

    WHEREAS, Stevan R. DeSoer began his career in personnel administration as Personnel Officer for the Fairbanks North Star Borough in Fairbanks, Alaska from 1975 to 1978; and

    WHEREAS, Stevan R. DeSoer joined the University of Alaska in 1979 and served as Manager of Compensation and Benefits for the System from 1979 to 1980; as Director of Human Resources for the Community Colleges, Rural Education and Cooperative Extension Services division, from 1980 to 1987; as Personnel Director for the University of Alaska Anchorage from 1987 to 1993; as Special Assistant to the President for Labor Relations for the University of Alaska System from 1992 to 1993; and as Assistant Vice President for Employee Relations for the University of Alaska System from 1993 to 1996; and

    WHEREAS, Stevan R. DeSoer skillfully assisted in the merging of union and non-union faculties and staff for the University of Alaska Anchorage during its major restructuring effort in 1987-88; and

    WHEREAS, Stevan R. DeSoer has worked diligently to provide timely advice and representation to each of the University of Alaska's major administrative units regarding labor negotiations with certified bargaining representatives; and

    WHEREAS, Stevan R. DeSoer has won the esteem of his colleagues and professional peers for his keen insights, competence and expertise in the field of higher education personnel and labor issues; and for his unfailing good humor and sensitivity to the needs of others during times of stress; and

    WHEREAS, Stevan R. DeSoer has also represented the University of Alaska with distinction in his affiliations with the Pacific Northwest Personnel Management Association; the College and University Personnel Association, the Society for Human Resource Management, the American Society of Training and Development, the National Wellness Institute, and the Alaska Dispute Settlement Association; and

    WHEREAS, Stevan R. DeSoer has served his community through his work with the Anchorage Conflict Resolution Center as a mediator, the Anchorage Better Business Bureau as an arbitrator, the Unity Church of Anchorage as a trustee, and the Anchorage Crisis Line and the Tanana Valley United Way as a volunteer.

    NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Stevan R. DeSoer-os outstanding service to the University and extends to him this statement of recognition and appreciation; and

    BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Stevan R. DeSoer with a copy to be incorporated in the official minutes of the June 14, 1996, meeting of the Board of Regents of the University of Alaska.

    Regent Croft moved, seconded by Regent Breeze, that the following motion be approved by unanimous consent and acclamation. The motion carried with no objections.

    PASSED

    "The Board of Regents approves the Resolution of Appreciation for Stevan R. DeSoer. This motion is effective June 14, 1996."

    X. Adoption of FY98 Meeting Schedule

    A draft of revisions to the FY97 schedule and a meeting schedule for FY98 was presented. Due to numerous conflicts by individual Board members, it was decided that each member would submit information on the proposed schedule to the Board of Regents-o Office. After compiling the data, the Regents-o Affairs Officer will then consult with President Kelly regarding a final schedule to submit at the August 1996 meeting.

    Regent Kelly moved to table this item until the August 1996 meeting, seconded by Regent Ogg, and passed with Regents Breeze, Hayes, Fate, Kelly, Ogg, and Williams voting in favor, and Regents Croft, Gagnon and Henri voting in opposition that:

    TABLED UNTIL AUGUST 1996

    "The Board of Regents approves the FY98 meeting schedule and revisions to the FY97 schedule as presented. This motion is effective June 14, 1996."

    XI. Consent Agenda

    Academic and Student Affairs Committee

    A. Approval of Academic Policies: Policy 10.08.02 - Selection of Textbooks and Educational Materials
    MOTION "The Academic and Student Affairs Committee recommends that the Board of Regents approve the proposed revisions to Regents-o Policy 10.08.02, to include a change in title to Selection of Textbooks and Educational Materials.-o This motion is effective June 13, 1996."

    B. Approval of Reorganization of Schools and Colleges at the University of Alaska Anchorage Reference 1

    Removed from Consent Agenda by Regent Fate - moved to XII.A. - Academic & Student Affairs Committee New Business.

    C. Approval of Reorganization of Schools and Colleges at the University of Alaska Fairbanks

    MOTION

    "The Academic and Student Affairs Committee recommends that the Board of Regents approve the establishment of the College of Science, Engineering and Mathematics,-o formed from the merger of the College of Natural Sciences, the School of Engineering, and the Department of Mathematics at the University of Alaska Fairbanks. This motion is effective June 13, 1996."

    D. Approval of the UA Center for Rural Educator Preparation Partnerships (added)

    Removed from Consent Agenda by Regent Fate - moved to XII.B. - Academic & Student Affairs Committee New Business.

    Regent Breeze moved, seconded by Regent Ogg, and passed unanimously that:

    PASSED AS AMENDED

    "The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above and as amended. This motion is effective June 14, 1996."

    Finance, Facilities and Land Management Committee

    A. Approval of Schematic Design: UAA Student Housing & Dining/ Support Facility Reference 2

    MOTION

    "As required by Regents' Policy 05.12.02 C., the Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the UAA Student Housing & Dining/Support Facility project as presented and authorize:

      1. university administration to bid and award contracts for the project in an amount not to exceed a total project cost of $33.0 million; and

      2. the Vice President for Finance and Planning and the Associate Vice President for Finance to execute any documents necessary to secure funding from AHFC as proposed.

    This motion is effective June 13, 1996."
    B. Project Approval: University of Alaska Statewide Services Butrovich Building Stairs/Retaining Wall Repairs and Landscaping

    Removed from Consent Agenda by Regent Henri - moved to XII. A. - Finance, Facilities & Land Management Committee New Business.

    C. UAF Building I Foundation Project - Authorization for Addition of a Project to be Funded from Available "Transferred Funds" from Unexpended Revenue Bond Funds

    Removed from Consent Agenda by Regent Henri - moved to XII.B. - Finance, Facilities & Land Management Committee New Business.

    D. Project Approval: University of Alaska Fairbanks Seward Marine Station Storage/Workspace Facility Reference 4

    MOTION

    "As required by Board of Regents' Policy 05.12.02 B., the Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the UAF Seward Marine Station Storage/Workspace Facility project as presented, and authorize the university administration to proceed with the schematic design of this project, utilizing funding as provided by JAMSTEC or a Japanese financing company. The total project cost is not to exceed $2,000.000. This motion is effective June 13, 1996."

    E. Approval of Revised UAS Residential Deferred Maintenance Funding Allocation Plan Reference 5

    MOTION

    "The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the Revised UAS Residential Deferred Maintenance Funding Allocation Plan as presented. This motion is effective June 13, 1996."

    F. Approval of Revisions to Regents-o Policy on the Natural Resources Fund Reference 6A & 6B

    Removed from agenda - rescheduled for August 6, 1996 Special Meeting of the Finance, Facilities and Land Management Committee.

    G. Project Approval: University of Alaska Fairbanks Bunnell Building Deferred Maintenance and Code Corrections Reference 7

    MOTION

    "As required by Board of Regents' Policy 05.12.02 B., the Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Bunnell Building Deferred Maintenance and Code Corrections Project as presented and authorize the university administration to proceed with preparing schematic designs. The total project budget is not to exceed the lesser of $9,000,000 or available funding. This motion is effective June 13, 1996."

    Regent Henri moved, seconded by Regent Williams, and passed unanimously that:

    PASSED AS AMENDED

    "The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above and as amended. This motion is effective June 14, 1996."

    Human Resources Committee

    A. Approval of Policy 04.01 - Philosophy Reference 12

    MOTION AS AMENDED ÑThe Human Resources Committee recommends that the Board of Regents approve Policy 04.01.02 - Nondiscrimination and 04.01.03 - Distribution as amended by the Human Resources Committee. This motion is effective June 13, 1996.æ B. Approval of Policy 04.07 - Leaves Reference 13A & 13B

    MOTION

    "The Human Resources Committee recommends that the Board of Regents approve Policy 04.07 - Leaves. This motion is effective June 13, 1996."

    Regent Kelly moved, seconded by Regent Fate, and passed unanimously that:

    PASSED

    "The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective June 14, 1996."

    Committee of the Whole

    A. Adoption of UAF Residence Life Strategic Plan Reference 18

    This item was removed from the agenda and referred to the Academic & Student Affairs Committee at its August 1996 meeting.

    B. Acceptance of FY97 Operating and Capital Budgets Reference 19

    MOTION

    "The Committee of the Whole recommends that the Board of Regents accept the 1996 appropriations as described in Reference 19 and authorize the administration to prepare preliminary FY97 operating and capital budgets consistent with these appropria-tions. This motion is effective June 13, 1996."

    C. Approval of FY97 Student Government Budgets Reference 20

    MOTION

    "The Committee of the Whole recommends that the Board of Regents approve the FY97 student government budgets as described in Reference 20. This motion is effective June 13, 1996."

    D. Approval of Loan to UA Technology Development Corporation Reference 21

    Regents Croft and Henri requested it be noted for the record that they voted against this motion during the Committee of the Whole meeting.

    MOTION

    "The Committee of the Whole recommends that the Board of Regents authorize the President and Vice President for Finance and Planning to execute a loan agreement with University of Alaska Technology Development Corporation in an additional amount not to exceed $150,000, scheduling the first payment due on the new loan for September 1, 1998, and to modify existing loan agreements to postpone the first payment until September 1, 1998. This motion is effective June 13, 1996."

    E. Official Recognition of the Association of Kenai Peninsula College Alumni and Friends Reference 22

    MOTION

    "The Committee of the Whole recommends that the Board of Regents officially recognize the Association of Kenai Peninsula College Alumni and Friends. This motion is effective June 13, 1996."

    Regent Gagnon asked if there were any objections to the following motion as amended. Hearing none, the motion carried.

    PASSED AS AMENDED

    "The Board of Regents approves the recommendations of the Committee of the Whole as stated above and as amended. This motion is effective June 14, 1996."

    XII. New Business:

    Academic and Student Affairs Committee

    A. Approval of Reorganization of Schools and Colleges at the University of Alaska Anchorage Reference 1

    Removed from Consent Agenda by Regent Fate.

    The following motion was forwarded to the Full Board from the Academic and Student Affairs Committee:

    MOTION AS AMENDED

    "The Academic and Student Affairs Committee recommends that the Board of Regents approve for the University of Alaska Anchorage:

      1. the creation of a college of business and public policy; a college of health, education, and social welfare; a college of technical and community education; and a school of nursing;

      2. the elimination of the School of Business, the School of Public Affairs, the School of Nursing and Health Sciences, the College of Career and Vocational Education, and the College of Community and Continuing Education; and

      3. the reorganization of programs as presented in Reference 1, Reorganization of Schools and Colleges-o (dated May 7, 1996) under the three new colleges in item 1 of this motion, the College of Arts and Sciences, the School of Engineering, and the Office of the Provost.

    This motion is effective June 13, 1996."

    Regent Breeze moved, seconded by Regent Croft, that the motion as amended by the Academic & Student Affairs Committee be approved by the Full Board.

    Regent Fate amended the main motion, seconded by Regent Kelly, and failed with Regents Fate, Hayes, Kelly and Ogg voting in favor, and Regents Breeze, Croft, Gagnon, Henri and Williams voting in opposition that:

    FAILED

    "The Board of Regents deletes the phrase 'including doctoral programs' from Reference 1 - UAA Reorganization of Schools and Colleges, page 9, first paragraph. This motion is effective June 14, 1996."

    The main motion was then unanimously approved as stated below:

    PASSED

    "The Board of Regents approves for the University of Alaska Anchorage:

      1. the creation of a college of business and public policy; a college of health, education, and social welfare; a college of technical and community education; and a school of nursing;

      2. the elimination of the School of Business, the School of Public Affairs, the School of Nursing and Health Sciences, the College of Career and Vocational Education, and the College of Community and Continuing Education; and

      3. the reorganization of programs as presented in Reference 1, 'Reorganization of Schools and Colleges' (dated May 7, 1996) under the three new colleges in item 1 of this motion, the College of Arts and Sciences, the School of Engineering, and the Office of the Provost.

    This motion is effective June 14, 1996."

    B. Approval of the UA Center for Rural Educator Preparation Partnerships (added)

    Removed from Consent Agenda by Regent Fate.

    The following motion was forwarded to the Full Board as amended by the Academic and Student Affairs Committee. The narrative was not included in the printed agenda and is printed here for information purposes.

    The University Board of Regents received an interim report from the UA Rural Educator Preparation Partnership (REPP) at the April 1996 meeting of the Committee of the Whole. Subsequently, the REPP has completed work for the 1995-96 academic year and will distribute widely its 1996 Progress Report following printing this summer.

    The text of the report is included as Reference A. UAF Chancellor Wadlow, REPP Committee Chair, and President Komisar will discuss the purposes of and justification for this Center, as recommended in the REPP 1996 Report, and request the Academic & Student Affairs Committee-os approval for the establishment of the University of Alaska Center for Rural Educator Preparation Partnerships. As per Regents-o Policy 10.02.04, Chancellor Wadlow has officially requested the establishment of this Center and has received President Komisar-os approval.

    MOTION AS AMENDED

    "The Academic and Student Affairs Committee recommends that the Board of Regents approve the proposed establishment of the UA Center for Rural Educator Preparation Partnerships, to be located at the UAF campus. It is the intent of the Board of Regents that the establishment of the Center be accomplished by reallocations of existing resources and/or by elimination of existing positions. This motion is effective June 13, 1996."

    Regent Fate moved, seconded by Regent Croft, that the motion as amended by the Academic and Student Affairs Committee be approved by the Full Board.

    Regent Fate amended the main motion, seconded by Regent Ogg, with Regents Breeze, Croft, Fate, Gagnon, Henri, Kelly, Ogg and Williams voting in favor, and Regent Hayes abstaining to add the phrase "in the absence of new funds" as follows:

    AMENDMENT

    "The Board of Regents approves the proposed establishment of the UA Center for Rural Educator Preparation Partnerships, to be located at the UAF campus. It is the intent of the Board of Regents that, in the absence of new funds, the establishment of the Center be accomplished by reallocations of existing resources and/or by elimination of existing positions. This motion is effective June 14, 1996."

    The main motion was then approved as stated below with Regents Breeze, Croft, Fate, Gagnon, Henri, Kelly, Ogg and Williams voting in favor, and Regent Hayes abstaining that:

    PASSED AS AMENDED

    "The Board of Regents approves the proposed establishment of the UA Center for Rural Educator Preparation Partnerships, to be located at the UAF campus. It is the intent of the Board of Regents that, in the absence of new funds, the establishment of the Center be accomplished by reallocations of existing resources and/or by elimination of existing positions. This motion is effective June 14, 1996."

    Information Items

    In addition to action items, the Academic and Student Affairs Committee discussed the following topics:

      1. Review of Revisions of Policies and Regulations regarding Academic and Student Affairs: Nanne Myers, Assistant Vice President for Academic Affairs, was directed to provide a written report to all Board members regarding the status of revisions.

      2. Doctoral Program in Education: President Komisar discussed the request for a doctoral program in education at the university. The administration prefers to wait about two years to complete work on the collaborative programs already in progress before developing plans for a doctoral program in educational leadership.

      3. American Russian Center: Charles Neff reported on the activities of the University of Alaska Anchorage's American Russian Center, noting that it is the most active such American organization in the Russian Far East.

      4. Future Agenda Items:

      • A re-examination of inclusion of 'sexual orientation' in Board of Regents' policies regarding non-discrimination (August 1996).
      • Report on delivery of Masters in Education program provided by the University of Alaska Southeast for Yukon College in Whitehorse (September 1996).
      • Discussion of student outcomes measures (September 1996)
      • Review and Approval of the University of Alaska Residence Life Strategic Plan (August 1996).

    Finance, Facilities and Land Management Committee

    A. Project Approval: University of Alaska Statewide Services Butrovich Building Stairs/Retaining Wall Repairs and Landscaping Reference 3

    Removed from Consent Agenda by Regent Henri.

    The following motion was forwarded to the Full Board as amended by the Finance, Facilities & Land Management Committee.

    MOTION AS AMENDED

    "As required by Board of Regents-o Policy 05.12.02 B., the Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Butrovich Building Stairs/Retaining Wall Repairs and Landscaping Project as presented and authorize the university administration to proceed with hiring a consultant and preparing schematic design not to exceed $50,000. This motion is effective June 13, 1996."

    Regent Henri explained that a significant amendment had been made to the motion by the committee, i.e., the project dollar amount was changed to $50,000, and the sentence "The total project cost is not to exceed $800,000" was deleted.

    Regent Henri moved, seconded by Regent Williams, and passed unanimously that:

    PASSED AS AMENDED

    "As required by Board of Regents' Policy 05.12.02 B., the Board of Regents approves the University of Alaska Butrovich Building Stairs/Retaining Wall Repairs and Landscaping Project as presented and authorizes the university administration to proceed with hiring a consultant and preparing schematic design not to exceed $50,000. This motion is effective June 14, 1996."

    B. UAF Building I Foundation Project - Authorization for Addition of a Project to be Funded from Available "Transferred Funds" from Unexpended Revenue Bond Funds

    Removed from Consent Agenda by Regent Henri.

    The following motion was forwarded to the Full Board as amended by the Finance, Facilities & Land Management Committee:

    MOTION AS AMENDED

    "The Finance, Facilities, and Land Management Committee recommends that the Board of Regents authorize the list of projects to be funded from available balances of the Transferred Funds be expanded to include 'UAF Building I Foundation and Related Planning/Construction' in the amount of $1.0 million. This motion is effective June 13, 1996."

    Regent Henri explained that an amendment had been made to the motion to change "UAF Building I" to "UAF 'International Arctic Research Building.'

    Regent Henri moved, seconded by Regent Fate, and passed unanimously that:

    PASSED AS AMENDED

    "The Board of Regents authorizes the list of projects to be funded from available balances of the Transferred Funds be expanded to include UAF International Arctic Research Building Foundation and Related Planning/Construction-o in the amount of $1.0 million. This motion is effective June 14, 1996."

    C. Project Approval - UAA Kachemak Bay Campus Planning and Design

    Note: this item was under "New Business" in the Finance, Facilities & Land Management agenda and was not an action item at the time the agenda was printed. The following narrative and motion were hand-carried to the FF&LM meeting and are reprinted here for information purposes.

    INTRODUCTION

    A site for a new campus for Kachemak Bay was acquired with funds from a $150,000 direct appropriation in FY94. The City of Homer also contributed $75,000 towards purchase of this site in the Homer central business district. The college currently owns the former post office building that was renovated for its use, but lacks laboratories and sufficient classrooms and offices. A new facility will enable better scheduling and permit the college to vacate its current building which could be sold to help pay for the cost of the new plant.

    The City of Homer owns land adjacent to this purchased site and plans to build a new library that would be available to the campus through a consortium arrangement.

    PROJECT DESCRIPTION

    Phase I of this project will provide design and construction of a 20,000-square-foot facility to meet the campus's immediate needs. The design will include specialty labs, standard classrooms, administrative offices, computer room, lobby and reception, student services, storage and telecommunications space. Future expansion would provide an additional 15,000 square feet.

    The FY96 estimate to construct Phase I is $6,150,000. Priority Number 15 of the Systemwide capital request for FY97 included $750,000 for the planning and design phase of this facility.

    CONSULTANT

    UAA would follow standard consultant selection processes to select a consultant for the initial planning. However, appropriate in-house and in-kind services may be utilized pursuant to Board of Regents' regulations and UAA procedures.

    FUNDING Although the budget to complete all aspects of Phase I planning and design is estimated to cost $750,000, an amount of approximately $100,000 would allow UAA to take the project through the concept design stage. Concept designs are necessary to seek alternative funding sources such as grants. Funding could come from several sources, including in-kind services, donations and surplus funds of the Kenai Peninsula College's Kachemak Bay branch, i.e., undesignated utility cost savings. Although no other central source of funding has been identified at this time, UAA requests project approval so that other funds, as identified, can be allocated towards this project in an amount not to exceed $100,000. SCHEDULE

    The schedule is dependent on funds being identified and available and is not specific at this time.

    The following motion was forwarded to the Full Board as amended by the Finance, Facilities and Land Management Committee. The amendment changed the total dollar limit from $100,000 to $25,000.

    MOTION AS AMENDED

    "As required by Regents' Policy 05.12.02 B., the Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the UAA Kachemak Bay Campus Planning and Design project as presented and authorize the university administration to proceed with this project pending adequate funding up to a total limit of $25,000. This motion is effective June 13, 1996."

    Regent Henri moved, seconded by Regent Ogg, and passed unanimously that:

    PASSED AS AMENDED

    "As required by Regents' Policy 05.12.02 B., the Board of Regents approves the UAA Kachemak Bay Campus Planning and Design project as presented and authorizes the university administration to proceed with this project pending adequate funding up to a total limit of $25,000. This motion is effective June 14, 1996."

    Information Items

    In addition to action items, the Finance, Facilities and Land Management Committee also heard a report on the Auke Cape Project. Due to time constraints, the following ongoing issues and new business topics were rescheduled for a special meeting to be held in Anchorage on August 6, 1996: Geophysical Institute Addition project update, report on coal-water project, report on UAF Patty Building Envelope project, report on campus signage, report on space utilization, report on Advance College Tuition Investment Policy, first reading and review of draft revisions to facilities policies, College Road/University Avenue Intersection upgrade status report, and a report on glycol maintenance and management.

    Human Resources Committee

    Executive Session

    During the Human Resources Committee meeting, an executive session was held in accordance with AS 44.62.310 to discuss matters relating to current and potential litigation, collective bargaining and real property acquisition and development, those topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other University staff members designated by the President and lasted approximately two and one-half hours.

    Information Items

    In addition to action items, the Human Resources Committee also heard a report on paid sick leave usage and reviewed Policy 08.10 - Collective Bargaining.

    Audit Committee

    In addition to the approval and adoption of the Annual Audit Plan, the Audit Committee also reviewed the FY95 federal assistance reports (A-133) and attended a demonstration of the Banner Finance System.

    Committee of the Whole

    In addition to action items, the Committee of the Whole also viewed a demonstration of the world wide web home page for the Board of Regents, and heard reports on cooperative academic programs and the chancellors-o report on invigorating alumni associations. The following items were requested to be future agenda items: report on cooperation between the university and the Department of Fish and Game (September 1996), School of Fisheries & Ocean Sciences academic strategic plan (September 1996), and information regarding the UA Technology Development Center financial plan to include pro formas, profit/loss statements and a business plan.

    Nominating Committee

    The Nominating Committee requested that newly-elected President Kelly reactivate the Planning and Development Committee and then announced that at the conclusion of this meeting, the 1996 committee will sunset.

    XIIA. Comparison of UA Health Coverage and Retirement Benefits with Other Employers Reference 15
    [Due to lack of time during the Human Resources Committee meeting of June 13, 1996, this report was moved to the Full Board agenda.]

    At the request of Human Resources Committee members, Patty Kastelic, Executive Director of Statewide Human Resources, compared the University-os retirement and health care programs to other major employers-o programs. The comparisons were based on plan designs and potential value based on actuarial assumptions. The University-os programs compare favorably with the programs offered by the other employers surveyed.

    XIII. Chancellors' Status Reports
    [Written reports were also included in the full agenda.]

    Lee Gorsuch, Chancellor, University of Alaska Anchorage, reported on his recent visit to Korea and how the University can benefit from such connections.

    Joan K. Wadlow, Chancellor, University of Alaska Fairbanks, reported on recent gifts received by UAF.

    Marshall L. Lind, Chancellor, University of Alaska Southeast, previewed several video clips promoting the University of Alaska Southeast.

    XIV. UA System Administration Status Reports

    Wendy Redman, Vice President for University Relations, thanked the Board, President Komisar, and the chancellors for their enormous help to her during the last legislative session. She also expressed her thanks to President Sharon Gagnon for the support, leadership and commitment she exemplified as the spokesperson for the Board of Regents of the University of Alaska.

    Chancellor Gorsuch expressed his thanks to Vice President Redman for her support of the UAA Housing Project, dispelling the question that support would be regionalized since she was from Fairbanks. Regent Croft supported this statement saying her work has strengthened public opinion that the Board supports the whole state.

    President Jerome Komisar thanked Wendy Redman for her work done during this legislative session; Steve DeSoer for his dedication to the University during his 17 years of service; and thanked President Gagnon for her tremendous commitment to the University. He stressed that she had helped define the purposes and priorities of the University.

    XV. Report from Alaska Commission on Postsecondary Education Representatives

    Regent Fate submitted for the record an update from the Alaska Commission on Postsecondary Education. The report included information regarding the Program Participation Agreement that was authorized in Senate Bill 123; calendar of events for the bond issue; the recent election of officers - Mark Begich as chair, Bobette Bush as vice chair, and Scott Sterling and Dr. Milton Byrd to the Executive Committee; the approval of the substituted Consolidated Decision Regarding Waiver of PFD Seizures; regulation revisions; an emergency regulation dealing with the origination fee; discussion of draft regulations concerning admission requirements; approval of Resolutions of Appreciation for Gillian Hayes as executive assistant and Eric Forrer as chair, a report on the software conversion; and the continuing audits of two institutions.

    Regent Fate also submitted a request from the ACPE that the University provide them with statistics regarding college completion percentages and the period of time it takes to complete a 4-year graduate program.

    XVI. Presidents-o and Board of Regents' Comments

    Regent Williams thanked President Gagnon for her leadership, and Virginia Breeze and the Regents-o Affairs staff for the entertainment on Thursday evening.

    Regent Croft thanked Jerry and Natalie Komisar for hosting the Thursday night dinner, President Gagnon for her strong leadership of the Board, General Counsel Parrish for his aggressive litigation; and congratulated President Komisar on his continuing appointment.

    Regent Ogg thanked Regent Breeze and the Regents-o Affairs staff for the entertainment, Sharon Gagnon for her excellent leadership as Board President, President Komisar for his leadership over the University of Alaska system; and reminded Board members that the groundbreaking for the FITC building in Kodiak would take place on Saturday, June 15.

    Regent Hayes thanked Regent Breeze and the Regents-o Affairs staff for the entertainment on Thursday evening, thanked President Gagnon for her work as President of the Board, and wished good luck to the new governance officers.

    Regent Breeze thanked Jeannie Phillips and Dawn Hunziker for the work done to present the entertainment on Thursday night, Isabelle Tissier of Institutional Research for her work on the French translations for the program, the Board members for their participation, Sharon Gagnon for her wonderful leadership of the Board, President Komisar for his leadership of the University, and thanked Steve DeSoer for his service to the University.

    Regent Fate thanked President Gagnon for leading the Board during the past three years; asked that candidates for upcoming legislative seats be contacted soon to talk to them regarding issues of concern to the University of Alaska; requested that the Board of Regents' office send letters of condolence to the family of Dr. Robert Hage on his passing.

    Regent Henri shared the sentiments of the Board members regarding Thursday evening's entertainment, congratulated the new Board officers, asked that the Planning and Development Committee be reactivated, and especially thanked Virginia Breeze for all her extra efforts.

    President Gagnon thanked all the caring individuals who have assisted her during her presidency including all Board members, President Komisar, chancellors, General Counsel office, the Board of Regents' office, Wendy Redman and Steve DeSoer.

    XVII. Adjourn

    President Gagnon adjourned the annual meeting on Friday, June 14, 1996, at 5:35 p.m.

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