Board of Regents

04-19-96minutes

Board of Regents

OFFICIAL MINUTES

Board of Regents
Meeting of the Full Board
April 19, 1996
University of Alaska Anchorage
Anchorage, Alaska

Regents Present:

Sharon D. Gagnon, President

Michael P. Kelly, Vice President

Mary Jane Fate, Secretary

R. Danforth Ogg, Treasurer

Virginia W. Breeze

Chancy Croft

Eric Forrer

Joe L. Hayes, Jr.

Joseph R. Henri

Joe J. Thomas

Lew M. Williams, Jr.

Jerome B. Komisar, Executive Officer and

President of the University of Alaska

In Attendance:

E. Lee Gorsuch, Chancellor, University of Alaska Anchorage

Marshall L. Lind, Chancellor, University of Alaska Southeast

Joan K. Wadlow, Chancellor, University of Alaska Fairbanks

Thomas Brewer, Interim Provost, University of Alaska Anchorage

John P. Keating, Provost, University of Alaska Fairbanks

Roberta Stell, Dean, Academic Affairs & Graduate Studies, University of

Alaska Southeast

Jamo Parrish, General Counsel

J. Mark Neumayr, Associate General Counsel

David Creamer, Vice President for Finance and Planning

Jim Lynch, Associate Vice President for Finance

Gerald V. Neubert, Assistant Vice President and University Architect

Patty Kastelic, Executive Director for Human Resources

Bob Miller, Director of Public Affairs

Marylou Burton, Director of Statewide Budget Development

Stevan DeSoer, Assistant Vice President, Statewide Labor Relations

April E. Crosby, Assistant to the President

Jeannie D. Phillips, Regents' Affairs Officer

Dawn Hunziker, Regents' Affairs Administrative Assistant

I. Call to Order

The meeting was called to order by President Gagnon at 9:20 a.m. on Friday, April 19, 1996.

II. Adoption of Agenda

Regent Kelly moved, seconded by Regent Croft, and passed unanimously that:

PASSED AS AMENDED (revisions indicated by *)

"The Board of Regents adopts the agenda as amended.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. Public Comment

A. General Public

B. University Councils

C. System Governance

D. Faculty and Staff

E. Certified Bargaining Representatives

ACCFT

CEA

F. Students

G. Alumni

IV.A.* Legislative Report (moved from Committee of the Whole agenda)

IV.B.* Report on Faculty Compensation (moved from Committee of the Whole agenda)

V. Executive Session

VI. Approval of Naming of University of Alaska Anchorage Arts Building Gallery

VII. Discussion on Board of Regents' Retreat

VII.A.* Board of Regents' Meeting Schedule - Date Revision (added)

VIII. Consent Agenda:

Finance, Facilities and Land Management Committee

A.* (removed from Consent Agenda to New Business - FF&LM Committee Item A.)

B.* (removed from Consent Agenda to New Business - FF&LM Committee Item B.)

C.* (removed from Consent Agenda to New Business - FF&LM Committee Item C.)

D. Adoption of Strategic Plan for University of Alaska Investment Property

E. Approval of Schematic Design: UAS Mourant Building Food Service/Dining Expansion and Remodel Project

F. Authorization of Interim Loan for UAS Housing Project

G. Approval of Revised UAA Deferred Maintenance Funding Allocation Plans and Project and Schematic Approval of UAA K Building Roof Project

H. Approval of Project and Schematic Design: UAA Telecommunication Project

I.* (removed from Consent Agenda to New Business - FF&LM Committee Item D.)

J. Approval of Project and Schematic Design: UAF Inupiat House

Academic and Student Affairs Committee

A.* (removed from Consent Agenda to New Business - A&SA Committee Item A.)

B. Approval of an Associate of Applied Science Degree in Apprenticeship Technology for Statewide Delivery

Committee of the Whole

A.* (removed from Consent Agenda to New Business - Committee of the Whole Item A.)

B. Tuition Rates for Extended Campuses and Community Colleges

IX. New Business:

Finance, Facilities and Land Management Committee

A. Approval of UAF Coal-Water Project and Related Funding (removed from Consent Agenda)

B. Approval of Ground Lease and the Creation of a Condominium Association Related to the Proposed Addition to the UAF Geophysical Institute (removed from Consent Agenda)

C. Approval of Regents' Policy on Real Property (removed from Consent Agenda)

D. Approval of Schematic Design: UAA Housing Project (removed from Consent Agenda)

E.* Resolution Regarding Auke Cape Facility (added)

F. Information Items

Academic and Student Affairs Committee

A.* Approval of Academic Policies: Collection 2 (removed from Consent Agenda)

B.* Discussion on Doctoral Program in Education (added)

C. Information Items

Human Resources Committee

Information Items

Committee of the Whole

A.* Adoption of FY98 Planning Assumptions (removed from Consent Agenda)

B. Information Items

Nominating Committee

Information Items

X. Designation of Annual Meeting

XI. Approval of Industrial Security Resolution

XI.A.* Chancellors' Report on Invigorating Alumni Associations (moved from Committee of the Whole agenda)

XII. Chancellors' Status Reports

XIII. UA System Administration Status Reports

XIV. Alaska Commission on Postsecondary Education Representa-tives' Report

XV. Presidents' and Board of Regents' Comments

XVI. Adjourn

This motion is effective April 19, 1996."

III.Approval of Minutes

Regent Henri requested that Item IX - Board of Regents' Meeting Schedule - Location Revision (page 12 of Unofficial Minutes), be corrected to reflect that Regent Henri seconded the motion, not Regent Forrer.

Regent Ogg moved, seconded by Regent Hayes, and passed unanimously that:

PASSED AS CORRECTED

"The Board of Regents approves the minutes of its February 16, 1996 meeting as corrected. This motion is effective April 19, 1996."

IV.Public Comment

A. General Public

Mary Hughes, member of the UAF Board of Visitors, conveyed the Board's satisfaction with progress made in renovating the UAF student dormitories.

Charlotte Jensen, member of the Alaska Cooperative Extension Service Advisory Board, reported on the structure and activities of the Alaska Cooperative Extension Service.

B. University Councils

Rhonda Curwen-Boyles, member of the UAF College of Fellows, thanked the Board for its support of the College of Fellows concept, and updated the Board on its activities.

C. System Governance

Cheryl Mann, President of the Faculty Alliance, reported on continuing efforts to improve communication between governance and administration; and the faculty alliance's progress on review of Collection 3 of the Academic Policies.

Marie Scholle, President of the Staff Alliance and UAF Staff Council, reported on efforts to improve communication including meeting with the Business Council; on issues of continuing concern to the Staff Alliance including the job evaluation process and staff benefits; and activities including preparations for College Town Days, and for the return of students in the fall.

Ron Pierce, President-Elect of the UAF Staff Council, reported on the visits made by staff alliance representatives to legislators.

Shawn Paul, Speaker Pro-Tem of the Coalition of Student Leaders, thanked the Board for supporting student concerns regarding tuition.

Tom Walker, President of the United Students of UAA, reported on activities and issues of concern to USUAA including the University of Mississippi model approach to governance, FY98 tuition strategies, and the need for public support.

D. Faculty and Staff

Larry Weiss, UAA Sociology Professor, expressed his concern regarding the proposed revisions to the faculty tenure and review policies, stating his belief that it would jeopardize the protection of tenure and go against the tenents of the American Association of University Professors' Policy Documents and Reports statements.

Don Lynch, President-Elect of the UAF Faculty Senate, reported on the importance of governance consultation in guiding the writing of policy, concerns regarding the locus of tenure and the 5-year tenure review, and on the schedule for the most faculty during the summer months.

E. Certified Bargaining Representatives

ACCFT: Ralph McGrath, President of the Alaska Community College Federation of Teachers, reported that the legislature has been asked to do a study on the need to create a separate community college system within the state of Alaska; and stated that if the proposed tenure policy revisions are approved, due process would be pursued by the ACCFT.

CEA: Mike Mayberry, Vice President and Spokesperson for the Classified Employees Association, reviewed the history of CEA with the Board since its certification one year ago.

F. Students

Shawn Paul, USUAS President, thanked the Board for responding to student concerns regarding tuition.

Kathy Johnson, UAS Student Lobbyist, thanked the Board for recognizing the need to expand student services by expanding student space in the Mourant Building and supporting UAS student housing efforts, but voiced her concerns regarding the lack of kitchen facilities in the new dormitories.

Tom Walker, USUAA President, voiced his concerns regarding the Board and administration's lack of faith in the student governance structure of the University of Alaska and urged that this needs to be promoted at the campus level. He also expressed his concerns that bureaucracy seems to support entertainment activities but is hampering proactive initiatives by students.

G. Alumni

None.

IVA.* Legislative Report

[This item was moved to the Full Board agenda from the Committee of the Whole.]

Wendy Redman, Vice President for University Relations, reported on the status of legislation of interest to the University of Alaska, including bills regarding compensation increases, land to the University from the State of Alaska, establishment of a community college system, and WAMI. She also gave a report on the overall budget forecast.

IVB.* Report on Faculty Compensation

[This item was moved to the Full Board agenda from the Committee of the Whole.]

Jack Keating, Provost at the University of Alaska Fairbanks, reported that UAF has two processes regarding faculty compensation that are ongoing: one to deal with equity issues and the other to deal with merit issues. A multiple regression model is being used to determine equity anomalies. Regarding merit increases, the individual colleges have been given the task of designing their own processes. Merit increase processes will be monitored by the academic administration but are faculty driven; these processes should be completed by May 20, 1996.

Tom Brewer, Interim Provost at the University of Alaska Anchorage, reported that UAA has committees that are working on regression analyses regarding the equity issue and are due to give final approval of their models by next week. Committee work regarding the merit increase issue should be complete by mid-May 1996.

Marshall Lind, Chancellor at the University of Alaska Southeast, reported that a committee is working on the salary issues with priority on equity issues. All monies for this year will be used on equity which will only leave several equity issues to be addressed next year. At that time, the process for merit increases will be implemented. These processes have been approved by the UAS Faculty Senate.

V. Executive Session

Regent Croft requested that "purchase and sale of land" and "timber" be substituted in the motion rather than "land"; and that "deferred maintenance" be substituted for "housing."

Regent Kelly moved, seconded by Regent Hayes, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to deferred maintenance, purchase and sale of land, timber and litigation matters, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University; and the naming of a UAA Arts Building Gallery and President/Board evaluations, these topics being subjects the immediate knowledge of which might tend to prejudice the character or reputation of a person or persons. The session shall include members of the Board of Regents, President Komisar, General Counsel Parrish, and such other University staff members as the President may designate and shall last approximately two hours. Thus, the open session of the Board shall resume in this room at approximately 2:00 p.m. A.D.T. This motion is effective April 19, 1996."

Executive Session Summary

The Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to deferred maintenance, purchase and sale of land, timber andlitigation matters, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University; and the naming of a UAA Arts Building Gallery and President/Board evaluations, these topics being subjects the immediate knowledge of which might tend to prejudice the character or reputation of a person or persons. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other University staff members designated by the President and lasted approximately four hours.

VI.Approval of Naming of University of Alaska Anchorage Arts Building Gallery

E. Lee Gorsuch, Chancellor of the University of Alaska Anchorage, forwarded a proposal from the Arts Department faculty for the naming of the Arts Building Gallery. This proposal was approved by the provost, vice chancellors and dean of the College of Arts and Sciences at UAA.

Regent Croft asked that the motion be passed with unanimous consent.

PASSED

"The Board of Regents approves the naming of the Arts Building Gallery on the University of Alaska Anchorage campus the Sam Kimura and Joan Kimura Art Gallery. This motion is effective April 19, 1996."

VII. Discussion on Board of Regents' Retreat

President Gagnon lead a discussion regarding upcoming Board of Regents' retreats including possible locations, dates, topics and speakers. It was agreed that a retreat would be scheduled for August 14 at the home of Regent Gagnon in Anchorage; and that a retreat also be scheduled for February 22, 1997 in Juneau.

VIIA.* Board of Regents' Meeting Schedule - Date Revision

Regent Thomas asked that date of the September 26-27, 1996 meeting be moved to either a week earlier or a week later due to a work conflict. Discussion followed but did not result in any action at this time.

VIII.Consent Agenda

Finance, Facilities and Land Management Committee

A. See New Business - Finance, Facilities and Land Management Committee, Item A.

B. See New Business - Finance, Facilities and Land Management Committee, Item B.

C. See New Business - Finance, Facilities and Land Management Committee, Item C.

D. Adoption of Strategic Plan for University of Alaska Investment Property Reference 4

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the Strategic Plan for University of Alaska Investment Property. This motion is effective April 18, 1996."

E. Approval of Schematic Design: UAS Mourant Building Food Service/Dining Expansion and Remodel Project Reference 5

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the Mourant Food Service/Dining Expansion and Remodel project as presented and authorize the University administra-tion to bid and award contracts pending available funding not to exceed a total project cost of $801,450. This motion is effective April 18, 1996."

F. Authorization to Sell General Revenue Bonds for Housing Project and Authorization for Interim Loan from the Inflation Proofing Fund Reference 6

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents authorize:

(1) an interim loan for the UAS Housing Project from the Inflation Proofing Fund in an amount not to exceed $2.2 million in accordance with the terms set forth above; and

(2) the vice president for finance and planning and the associate vice president for finance to make any declarations and execute any and all documents necessary to maintain the university's ability to sell tax exempt general revenue bonds at a later date.

This motion is effective April 18, 1996."

G. Approval of Revised UAA Deferred Maintenance Funding Allocation Plans and Project and Schematic Approval of UAA K Building Roof Project Reference 7A and 7B

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve, as presented in Reference 7, the revised nonresidential and residential deferred maintenance funding allocation plans, the revised K Building Project, and approve the schematic design for the K Building Roof Replacement project, and authorize the University administration to bid and award contracts within available funding not to exceed a total project cost of $575,000. This motion is effective April 18, 1996."

H. Approval of Project and Schematic Design: UAA Telecommunication Project Reference 8

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the University of Alaska Anchorage Telecommunications Systems project and schematic design as presented and authorize the University administration to bid and award contracts not to exceed a total project cost of $1.0 million from the telecommunications and planning appropriation. This motion is effective April 18, 1996."

I. See New Business - Finance, Facilities and Land Management Committee, Item D.

J. Approval of Project and Schematic Design: UAF Inupiat House

References 10A-C

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Inupiat House project and schematic design as presented and authorize the University administration to execute such documents and agreements as are necessary to participate in the project. This motion is effective April 18, 1996."

Regent Henri moved, seconded by Regent Kelly, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as amended above. This motion is effective April 19, 1996."

Academic and Student Affairs Committee

A. See New Business - Academic & Student Affairs Committee, Item A.

B. Approval of an Associate of Applied Science Degree in Apprenticeship Technology for Statewide DeliveryReference 14

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Associate of Applied Sciences degree in Apprenticeship Technology for award by the University of Alaska Anchorage, the University of Alaska Fairbanks, and the University of Alaska Southeast, upon its approval by their faculty curriculum boards. This motion is effective April 18, 1996."

Regent Breeze moved, seconded by Regent Forrer, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as amended above. This motion is effective April 19, 1996."

Committee of the Whole

A. See New Business - Committee of the Whole, Item A.

B. Tuition Rates for Extended Campuses and Community Colleges

Reference 21A and 21B

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the amendment of Regents' Policy 05.10.01: Tuition and Fees, as contained in Reference 21 and amended by the Committee. The administration is authorized to renumber affected policies accordingly. This motion is effective April 18, 1996."

Regent Henri moved, seconded by Regent Ogg, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the recommendations of the Committee of the Whole as amended above. This motion is effective April 19, 1996."

IX.New Business:

Finance, Facilities and Land Management Committee

A. Approval of UAF Coal-Water Project and Related Funding

Reference 1

The Finance, Facilities and Land Management Committee requested that the Full Board approve the following substitute motion.

Regent Kelly did not participate or vote regarding this matter in either the Finance, Facilities and Land Management Committee or Full Board meetings.

Regent Henri moved, with Regent Kelly abstaining, and the motion passed unanimously that:

SUBSTITUTE MOTION PASSED

"The Board of Regents approves the UAF Coal-Water Project and authorizes:

(1) the sale of general revenue bonds to provide funding for the UAF Coal-Water Project in an amount not to exceed $3.5 million, plus the cost of issuance;

(2) the university administration to proceed with hiring consultants and preparing construction documents; and

(3) the Vice President for Finance and Planning and the Associate Vice President for Finance to execute any documents necessary to proceed with the project.

This authorization is subject to:

(1) the availability of sufficient non-university funding for the project in the nature of that set forth in the Board of Regents' agenda of April 18-19, 1996, Reference 1, Page 7, "Alaska Low-Rank Coal-Water Fuel Demonstration Project"; and

(2) approval of the necessary agreement(s) by the Finance, Facilities and Land Management Committee following a full risk analysis of this project.

The Finance, Facilities and Land Management Committee, in approving the necessary agreement(s) on behalf of the Board of Regents, shall examine, among other things, the terms and conditions related to the termination of the project especially their responsiveness to the condition of the project site and the sharing of costs and the terms under which any cost overruns would be shared by all parties to the agreement(s).

This motion is effective April 19, 1996."

B. Approval of Ground Lease and the Creation of a Condominium Association Related to the Proposed Addition to the UAF Geophysical Institute Reference 2

The Finance, Facilities and Land Management Committee requested that the Full Board accept motions #1 and #2 as submitted in the agenda and new motion #3, all passed by committee.

Regent Henri moved, and the motion passed unanimously that:

1/PASSED

"The Board of Regents approves the revised four-floor project and the formation of a condominium on the UAF campus, and authorizes the University President and the Vice President for Finance and Planning to:

(1) execute any and all documents and undertake any actions necessary to implement the condominium, and

(2) designate in writing the appropriate individuals or university officials, including themselves, which might be necessary to carry out operational activities of the condominium and other items as described above and in the reference to this motion.

This motion is effective April 19, 1996."

2/PASSED

"The Board of Regents approves the ground lease for a portion of the UAF campus for the construction and operation of a condominium for public-benefit research in the field of global environmental change and other mutually-agreed-upon nonprofit educational purposes, and authorizes the University President and the Vice President for Finance and Planning to execute said lease and any and all documents necessary to implement the lease, provided, however, that both the President of the Board of Regents and the Chair of the Finance, Facilities and Land Management Committee, or their written designees, approve the terms and conditions of the lease. This motion is effective April 19, 1996."

3/PASSED

"The Board of Regents approves the revised project and schematic design consisting of only a foundation designed for four floors, and authorizes the administration to:

(1) bid that foundation project subject to the availability of funds; and

(2) award a contract for that foundation project only if sufficient funding, up to a maximum total project cost of $2.5 million, is either in hand or obligated under a binding agreement with the University of Alaska.

This motion is effective April 19, 1996."

C. Approval of Regents' Policy on Real Property Reference 3

The Finance, Facilities and Land Management Committee recommended that several revisions be made to the Regents' Policy on Real Property: that the word "annual" be deleted from 05.11.05.A.1, line 5; from 05.11.05.A.2.d, line 4; and from 05.11.05.A.4.b, line 1.

Regent Henri moved, and the motion passed unanimously that:

PASSED

"The Board of Regents adopts new Regents' Policy 05.11: Real Property, as contained in Reference 3 and amended by the Committee. The administration is authorized to renumber affected policies accordingly. This motion is effective April 19, 1996."

D. Approval of Schematic Design: UAA Housing Project

Reference 9

The Finance, Facilities and Land Management Committee recommended that the Full Board accept the following substitute motion.

Regent Henri moved, and the motion passed unanimously that:

PASSED

"The Board of Regents approves the schematic design for the University of Alaska Anchorage Student Housing project as presented and authorizes:

(1) the university administration, subject to securing AHFC funding for the project, to bid and award contracts for the project not to exceed a total project cost of $34 million, and

(2) the Vice President for Finance and Planning and the Associate Vice President for Finance to execute any documents necessary to secure funding from AHFC as proposed.

This motion is effective April 19, 1996."

E. Resolution Regarding Auke Cape Facility

After hearing a report regarding the School of Fisheries and Ocean Sciences participation regarding the NOAA Auke Cape Facility, the Finance, Facilities and Land Management Committee recommended that the following resolution be approved by the Full Board.

Regent Henri moved, and the motion passed unanimously that:

PASSED

"The Board of Regents approves the following resolution regarding the Auke Cape Facility:

RESOLUTION

WHEREAS, the University of Alaska Board of Regents recognizes the opportunity the School of Fisheries and Ocean Sciences of the University of Alaska has to participate in a partnership with the federal government (NOAA/NMFS) to create a world-class fisheries center in Alaska at Auke Cape, located near Juneau.

NOW, THEREFORE BE IT RESOLVED that the Board of Regents strongly endorses the University's efforts to secure appropriate funding enabling it to take advantage of this unique opportunity; and

FURTHER, BE IT RESOLVED that the Board of Regents requests that it be kept apprised of the progress of these efforts on a timely basis.

This motion is effective April 19, 1996."

F. Information Items

The Finance, Facilities and Land Management Committee also heard reports and held discussions on the following information items: review of first draft of Natural Resources Fund policy revisions; the University of Alaska system housing survey update; global accounting report; and advance college tuition plan investment policy. Under new business, the committee asked that the issue of campus signage be placed on the June 1996 committee agenda.

Academic and Student Affairs Committee

A. Approval of Academic Policies: Collection 2

Reference A, Parts 1 & 2, Bound Separately

During the Academic and Student Affairs Committee meeting, revisions were made to many of the proposed policies contained in Collection 2. It was also agreed that the policy regarding nondiscrimination in textbooks and educational material be sent back to the university administration for further refinement and then placed on the June 1996 Academic and Student Affairs Committee agenda for approval at that time.

Regent Breeze moved, seconded by Regent Croft, and passed unanimously that:

PASSED

"The Board of Regents approves the proposed policies contained in Collection 2 of Revisions to Academic Policies, as presented in Reference A, Part 1, and revised by the Academic and Student Affairs Committee; and authorizes the administration to renumber affected policies accordingly. This motion is effective April 19, 1996."

B. Discussion on Doctoral Program in Education

Regent Croft requested that the Board of Regents direct the university administration to report on the feasibility of offering a doctoral program in education at the University of Alaska. President Gagnon assigned this task to the Academic and Student Affairs Committee with direction that it should be discussed during the June 1996 Academic and Student Affairs Committee meeting.

C. Information Items

The following information items were discussed by the Academic and Student Affairs Committee.

1. Outcomes Assessment. The chairs of each MAU assessment committee reported on progress in the implementation of programs for the assessment of student outcomes. The results of these assessment programs will be used in the continuous analysis of steps which might be taken to improve the quality of educational programs.

2. Policy Review: Dr. 'Nanne Myers provided a report on the status of the review of the various collections of policy drafts coming before the Committee.

3. Policy 01.02 Revisions: The committee conducted a first reading of drafts of Regents' Policy 01.02.02 - Regents' Policy and University Regulation, and of Policy 01.02.03 - Definitions. After the revisions recommended by the committee are made, the policies will be forwarded to systemwide governance groups for formal review. The policies are scheduled to return to the Board for action in June 1996.

Human Resources Committee

The following items were discussed by the Human Resources Committee: review of draft policies regarding Human Resources philosophy and on leaves; and an update on status of dispute resolution policy. Due to time constraints, Regent Kelly deferred the report on paid sick leave usage and on the comparison of UA health coverage and retirement benefits with other employers to the June 1996 Human Resources Committee meeting.

Committee of the Whole

A. Adoption of FY98 Planning Assumptions Reference 20

The Committee of the Whole forwarded the FY98 budget planning assumptions to the Full Board with several revisions.

Regent Kelly moved, seconded by Regent Hayes that:

1/MOTION AS AMENDED FROM COMMITTEE

"The Board of Regents approves the FY98 Planning Assumptions as contained in Reference 20 and modified by the Committee of the Whole. This motion is effective April 19, 1996."

Regent Croft moved the following amendment, seconded by Regent Henri, and failed with Regents Croft and Henri voting in favor and Regents Breeze, Fate, Forrer, Gagnon, Hayes, Kelly, Ogg, Thomas and Williams voting in opposition that:

2/AMENDMENT FAILED

"The Board of Regents approves the following revisions to the FY98 Planning Assumptions: that the chancellors of the three MAUs present an outline of the budget based on current fiscal year appropriations; that a separate item be added to the planning assumptions regarding items of which the University has little control; that the outline follow the program assessment document; and that the 15 percent increase be categorized by items of program and educational enhancement for review by the Board at the June 1996 meeting. This amendment is effective April 19, 1996."

Regent Henri moved the following amendment, seconded by Regent Kelly, and passed unanimously that:

3/AMENDMENT PASSED

"The Board of Regents approves the following revision to the FY98 Planning Assumptions: to delete from item II.D.iii. the language "including improved campus security" to "new demands being placed upon the system" so that paragraph iii reads:

'Improved Instruction and Student Success: This category will include those items which have a direct impact on improved instruction and student success. Also included in this category should be any incremental requests designed to meet accreditation recommendations.'

This amendment is effective April 19, 1996."

Regent Kelly moved the following amendment, seconded by Regent Henri, and passed unanimously that:

4/AMENDMENT PASSED

"The Board of Regents approves the following revision to the FY98 Planning Assumptions: to revise item IID.i. to read 'Programs Proposed to be Maintained: The costs must reflect the impacts of inflation, regulation, and other items of expense which are for the most part unavoidable.' This amendment is effective April 19, 1996."

The main motion, as amended by the Committee of the Whole and by the Full Board, passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the FY98 Planning Assumptions as contained in Reference 20 and modified by the Committee of the Whole and by the Full Board. This motion is effective April 19, 1996."

B. Information Items

The Committee of the Whole met, via audioconference, with Annalee McConnell, Director of the Office of Management and Budget for the State of Alaska, to discuss the long-range capital budget.

The Committee also heard a report from Edna McLean, Sarah Scanlan, and Joan Wadlow, members of the University of Alaska Rural Educators Preparation Partnership (REPP), regarding the mission and activities of the REPP.

Nominating Committee

The Nominating Committee discussed the slate of officers to be presented to the Full Board for election at the annual meeting on June 14, 1996. The committee also discussed the possible need for reactivation of the Planning and Development Committee.

X.Designation of Annual Meeting

Bylaws of the Board of Regents specify in Policy 01.01, Article V. Section 2 that, "In addition to any regular, special, or emergency meetings of the Board, there shall be an annual meeting of the Board held in June. . . .". Those bylaws also state in Policy 01.01, Article III, Section 2 that, "At the annual meeting of the Board, the officers of the Board of Regents shall be elected by a simple majority vote . . . .".

Thus, the Board of Regents was asked to designate the June 13-14, 1996 meeting as its annual meeting in order to hold elections for Board officers.

Regent Henri moved, seconded by Regent Fate, and passed unanimously that:

PASSED

"The Board of Regents, in accordance with Policy 01.01.V.2 and 01.01.III.2, designates its June 13-14, 1996 meeting as its annual meeting for the purpose of electing officers of the Board. This motion is effective April 19, 1996."

XI.Approval of Industrial Security Resolution Reference 22

The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

A new security resolution is now required by the Department of Defense. The resolution is identical to resolutions previously passed except for a change in the name of the General Counsel. The Industrial Security "List of Owners, Officers, Directors and Executive Personnel" was included for information purposes.

Regent Breeze moved, seconded by Regent Forrer, and passed unanimously that:

PASSED

"The Board of Regents approves the adoption of the security clearance resolution, as presented in Reference 22 providing for designation of a managerial group as described in the 'Industrial Security Manual for Safeguarding Classified Information' for the purpose of handling all duties and responsibilities relating to classified information. This motion is effective April 19, 1996."

XI.A.* Chancellors' Report on Invigorating Alumni Associations

[This item was moved to the Full Board agenda from the Committee of the Whole agenda.]

Because of limited time left at the Full Board meeting, President Gagnon deferred this report until the June 1996 Committee of the Whole meeting.

XII.Chancellors' Status Reports

[Written reports were also included in the full agenda.]

Marshall Lind, Chancellor of the University of Alaska Southeast, reported on internal restructuring of schools and colleges at UAS; the moving of administrative offices to the Bill Ray Center; renovations to the Mourant Building; and commencement activities in Southeast Alaska and the Yukon Territory.

Joan K. Wadlow, Chancellor of the University of Alaska Fairbanks, reported on science related activities at UAF including National Science and Technology Week; comet watch parties; and the Science Show Potpourri for elementary children; and the Usibelli award activities and awardees.

E. Lee Gorsuch, Chancellor of the University of Alaska Anchorage, previewed video clips of UAA television advertisements regarding weekend courses; reported on the progress in restructuring colleges and schools at UAA; the resignation of Larry Kingry, Vice Chancellor for Student Services, and plans to review the structure of student services; commencement activities; the student stabbing incident; the cancellation of the Bartlett Lecture Series speaker; and the favorable Journalism Program site visit.

XIII. UA System Administration Status Reports

None

XIV. Report from Alaska Commission on Postsecondary Education Representatives

Regent Forrer reported that Governor Knowles' Executive Order 97, which would have eliminated the Alaska Commission on Postsecondary Education, was voted down by the legislature. The management of the fund seems to be in good shape at this time. However, a higher degree of rigor needs to be exercised in administering student loans.

XV. Presidents' andBoard of Regents' Comments

University President Komisar reported on his meetings with the Alaska congressional delegation regarding updating them on University of Alaska activities and to lay out some of the major thrusts of the University where there may be the possibility of federal support.

Regent Kelly asked that the issue of productivity be addressed in some appropriate manner.

Regent Ogg reported that the Fish Tech Center dedication will occur on June 15 and that he hoped the University would be well represented; and announced that there will be a hands-on Banner demonstration during the Audit Committee meeting in June.

Regent Thomas complimented the Board and staff on a very productive meeting; urged the Board and University community to let people know what the University is accomplishing; and wished President Komisar good luck on his meetings with the congressional delegation.

Regent Forrer stated that "good people are the answer to why universities work well"; thanked Chancellor Gorsuch for the dinner; and welcomed General Counsel Parrish.

Regent Fate requested that letters be sent to the legislature after the session thanking them for their support; thanked the University community for supporting the University during the legislative session; and welcomed Jamo Parrish.

Regent Henri thanked the Board for adopting the proposals brought forward from the Finance, Facilities and Land Management Committee; and thanked the people involved who brought these important issues to the Board of Regents; and expressed his hope that the University would be successful in obtaining more federal land.

Regent Hayes requested information on how many education students have graduated and of those, how many were able to get employment in the state of Alaska.

Regent Breeze welcomed Jamo Parrish and thanked Lee and Ann Gorsuch for the wonderful dinner; and commented that she was greatly encouraged by the reports on outcome assessment heard during the Academic and Student Affairs Committee meeting.

Regent Gagnon welcomed Jamo Parrish; thanked all who participated in the very productive meeting; and thanked Annalee McConnell for speaking with the Board about long-range capital budget planning.

XVI. Adjourn

President Gagnon adjourned the meeting at 6:05 p.m.

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