Board of Regents

12-8-95minutes

Board of Regents

OFFICIAL MINUTES

Board of Regents' Meeting
December 8, 1995
University of Alaska Anchorage
Anchorage, Alaska

Regents Present:

Sharon D. Gagnon, President

Michael P. Kelly, Vice President

Mary Jane Fate, Secretary

R. Danforth Ogg, Treasurer

Virginia W. Breeze

Chancy Croft

Eric Forrer

Joe L. Hayes, Jr.

Joe J. Thomas

Lew M. Williams, Jr.

Jerome B. Komisar, Executive Officer and

President of the University of Alaska

Regents Absent:

Joseph R. Henri

In Attendance:

E. Lee Gorsuch, Chancellor, University of Alaska Anchorage

Marshall L. Lind, Chancellor, University of Alaska Southeast

Thomas Brewer, Interim Provost, University of Alaska Anchorage

John P. Keating, Provost, University of Alaska Fairbanks

J. Mark Neumayr, Interim General Counsel

David Creamer, Vice President for Finance and Planning

Jim Lynch, Associate Vice President for Finance

Abe Baggen, Director of Information Services

Gerald V. Neubert, Assistant Vice President and University Architect

Patty Kastelic, Executive Director for Human Resources

Bob Miller, Director of Public Affairs

Marylou Burton, Director of Statewide Budget Development

Stevan DeSoer, Director of Statewide Labor Relations

Jeannie D. Phillips, Regents' Affairs Officer

Dawn Hunziker, Regents' Affairs Staff

I. Call to Order

The meeting was called to order by President Gagnon at 10:00 a.m. on Friday, December 8, 1995.

President Gagnon expressed the Board of Regents' sorrow on the deaths of Regent Henri's mother and UAF Professor Keith Runcorn and extended sympathy to the families and friends during this time of loss.

President Komisar introduced David Creamer, Vice President for Finance and Planning, who started with the University on December 1 and thanked Jim Lynch for the tremendous job he had done as Interim Vice President. Dr. Komisar's comments were endorsed by the full board with a round of applause.

II. Adoption of Agenda

Regent Forrer moved, seconded by Regent Kelly and passed unanimously with the following revisions noted with an asterisk.

PASSED AS AMENDED

"The Board of Regents adopts the agenda as amended.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. Public Comment

A. General Public

B. University Councils

C. System Governance

D. Faculty and Staff

E. Certified Bargaining Representatives

ACCFT

CEA

F. Students

G. Alumni

V. Executive Session

VI. Consent Agenda:

Finance, Facilities and Land Management Committee

A. Federal Lands Resolution

B. Review of Annual Report and Adoption of 1996 Land Management Plan

C. State of Alaska, Department of Fish and Game, Mariculture Technical Center/Marine Produc-tion Facility on Leased Land at Seward, Alaska - Approval of Schematic Design

D. University of Alaska Fairbanks Poker Flat Research Range Launcher Enclosure, Pad 4 - Approval of Schematic/Authority to Bid and Award

E. removed from Consent Agenda - moved to VIa

F. removed from Consent Agenda - moved to VIb

Committee of the Whole

A. removed from Consent Agenda - moved to VIc

B. Adoption of FY97 Six-Year Capital Improvement Plan

Human Resources Committee

University of Alaska Pension Plan and Optional Retirement Plan Restatement and Revision

*VIa. University of Alaska Fairbanks Bunnell Building Deferred Maintenance and Code Corrections - Project Approval

*VIb. University of Alaska Fairbanks Wickersham Hall Deferred Maintenance - Schematic Approval and Authority to Bid and Award Contract

*VIc. Approval of Report from Ad Hoc Committee on UAF School of Mineral Engineering

VII. New Business:

Academic and Student Affairs Committee

Finance, Facilities and Land Management Committee

*A. Deferred Maintenance Projects and Regents' Expectations Regarding Student Housing Report (added)

*B. UAF Housing Deferred Maintenance Plan (added)

*C. Postponement of Special Finance, Facilities and Land Management Committee Meeting of December 9, 1995 (added)

*D. Board of Regents' Training Opportunities (added)

Human Resources Committee

Audit Committee

Committee of the Whole

*VIIa. Honorary Degree Approval (added)

VIII. Corporate Authority Resolution

IX. Industrial Security Resolution

*X. Actions of the Board of Regents' and Alaska State Board of Education

XI. Chancellors' Status Reports

XII. Planned Presentation

XIII. UA System Administration Status Reports

XIV. Alaska Commission on Postsecondary Education Representatives' Report

XV. Board of Regents' Comments

XVI. Adjourn

This motion is effective December 8, 1995."

III.Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its October 13, 1995 meeting as presented. This motion is effective December 8, 1995."

IV.Public Comment

A. General Public

Robert Franklin spoke on behalf of the UAF School of Agriculture and Land Resource Management (SALRM) and urged the Board to not allow the merger of SALRM with the School of Management and School of Mineral Engineering (SME).

Charlie Green, Director of Public Relations at Usibelli Coal Mine and Chair of the SME-Mining Advisory Council, thanked the Board for the work done by the Ad Hoc Committee on the School of Mineral Engineering and addressed several of the recommendations made in the final report from the committee.

Chris Barnette, Chair of the SME-Petroleum Advisory Board, also thanked the Ad Hoc Committee for the commitment made to the School of Mineral Engineering.

Theresa Nangle Obermeyer played an audiotaped conversation between U.S. Senator Ted Stevens and herself at a recent meeting.

B. University Councils

None.

C. System Governance

Cheryl Mann, Chair of the UA Faculty Alliance, expressed the Alliance's satisfaction with the Board and administration's response to faculty communication concerns; and continued review by the Alliance of the academic and dispute resolution policies.

Marie Scholle, Chair of the UA Staff Alliance, on behalf of the UAA, UAF and UAS Staff Councils, presented gifts for each regent and chancellor with a wish for a Merry Christmas from the staff of the University of Alaska.

Thomas Walker, President of USUAA and representative for the Coalition of Student Leaders, reported on actions of the Coalition regarding tuition, legislative priorities, student affairs policy review, and sexual orientation.

D. Faculty and Staff

Scott L. Huang, Department Head for the Mining and Geological Engineering Department at UAF, on behalf of colleagues in the Schools of Mineral Engineering, Agriculture and Land Resources Management, and School of Management, urged the Board to not permit the merging of the three schools.

E. Certified Bargaining Representatives

ACCFT

None

CEA

Mike Mayberry, First Vice President of Northern Region CEA, urged the Board to reconsider the non-funding of the CEA contract and distributed information regarding the union's position on this issue.

F. Students

The following students urged the Board of Regents to add the term "sexual orientation" to the nondiscrimination statements of the University of Alaska: Kevin McLain, UAA; Gwen Lloyd, UAS; Wayne Nickerson, UAA.

UAA students presented a skit regarding student concerns on the wisdom of raising tuition.

Students who urged the Board to not raise tuition were: Ed Nielson, UAA, Andrew Hund, UAA; Claudia Mayokok, UAA; Kelly Haney, UAA; Fred Veschi, UAA; and Shawn Paul, UAS.

G. Alumni

Pat Osborne, UAF Alumni Association, reported that an operating agreement had been reached with UAF and expressed the Alumni Association's satisfaction with the hiring of Brenda Wilcox as Director of the UAF Alumni Association.

V. Executive Session

Regent Ogg moved, seconded by Regent Williams, that the word "construction" be added immediately following the word "labor" in the substituted motion. The amendment passed unanimously.

Regent Kelly moved, seconded by Regent Forrer, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation, land, labor and construction matters, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session shall include members of the Board of Regents, President Komisar, Interim General Counsel Neumayr, and such other University staff members as the President may designate and shall last approximately three hour(s). Thus, the open session of the Board shall resume in this room at approximately 4:15 p.m. A.S.T. This motion is effective December 8, 1995."

Executive Session Summary (To be read after Executive Session)

Regent Michael Kelly announced that the Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to litigation, land, labor and construction, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session included members of the Board of Regents, President Komisar, Interim General Counsel Neumayr and other University staff members designated by the President and lasted approximately three hours.

VI.Consent Agenda

Finance, Facilities and Land Management Committee

The Finance, Facilities and Land Management Committee made the following recommendations:

A. Federal Lands Resolution Reference 1

The following resolution was approved:

Resolution of the Board of Regents

WHEREAS, the University of Alaska is the last traditional land grant college to be established in the United States; and

WHEREAS, in 1915, the Congress of the United States created for the university's financial support a land reservation of approximately 268,000 acres; and

WHEREAS, the land reserved by Congress could not be transferred for the benefit of the university until surveyed; and

WHEREAS, limited federal government funding caused surveying to proceed slowly so that as late as the 1950s only 0.6 percent of Alaska had been surveyed under the standard rectangular system, and was no genuine opportunity for the University of Alaska to receive its original land entitlement; and

WHEREAS, in 1929, to remedy in part the continuing long delays anticipated in the transfer of lands reserved by the Act of 1915 grant lands, Congress granted an additional 100,000 acres for the benefit of the university, including the establishment of a campus at Fairbanks; and

WHEREAS, by 1958 the University of Alaska had received only approximately 9,000 acres of the original 268,000 acre reservation created by the Act of 1915; and

WHEREAS, the 1958 Alaska Statehood Act explicitly extinguished the 1915 reservation, leaving the university in the largest state in the union with an unfulfilled federal land promise of more than 250,000 acres, and, with the exception of Delaware, the smallest federal land entitlement for higher education in the United States, making the University of Alaska a federal land grant college with virtually no land; and

WHEREAS, the purpose of federal land grants was to provide a sound financial base for the support of higher educational institutions; and

WHEREAS, with its limited land base the University of Alaska has done an exemplary job of balancing development with proper stewardship, creating jobs for the Alaskan economy, and establishing an endowment which supports the university's missions of teaching, research, and service to the public; and

WHEREAS, despite the university's excellent stewardship, this minimal federal land base, combined with declining state resources, provides an insufficient level of support for the university to fulfill its federal land grant mission.

NOW THEREFORE BE IT RESOLVED, that the Board of Regents of the University of Alaska respectfully requests the Congress of the United States to provide 250,000 acres of federal land to the university to fulfill the federal mandate to maintain a land grant university in Alaska; and

BE IT FURTHER RESOLVED, that this resolution be appropriately conveyed to the Majority Leader of the Senate, the Speaker of the House, the Vice President of the United States, and individual members of Congress, with a copy incorporated into the official minutes of the December 8, 1995, meeting of the Board of Regents.

MOTION AS AMENDED

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the amended Resolution which is contained in Reference 1, as modified by the Finance Facilities and Land Management Committee, and authorize the members of the Board of Regents and the administration to distribute copies of that final resolution. This motion is effective December 7, 1995."

B. Review of Annual Report and Adoption of 1996 Land Management Plan Reference Bound Separately

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the 1996 Land Management Plan of the University of Alaska and directs the administration to carry out the plan. This motion is effective December 7, 1995."

C. State of Alaska, Department of Fish and Game, Mariculture Technical Center/Marine Production Facility on Leased Land at Seward, Alaska - Approval of Schematic Design

Reference 2

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design of the State of Alaska, Department of Fish and Game, Mariculture Technical Center/Marine Production Facility at Seward, Alaska, on University land as presented. This motion is effective December 7, 1995."

D. University of Alaska Fairbanks Poker Flat Research Range Launcher Enclosure, Pad 4 - Approval of Schematic/ Authority to Bid and Award Reference 3

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design of the Poker Flat Research Range Launcher Enclosure - Pad 4 Project as presented and authorize the University administration to bid and award a construction contract within the available funding. This motion is effective December 7, 1995."

E. Moved to VIa.

F. Moved to VIb.

Regent Ogg moved, seconded by Regent Fate, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as amended. This motion is effective December 8, 1995."

Committee of the Whole

The Committee of the Whole made the following recommendations:

A. Moved to VIc.

B. Adoption of FY97 Six-Year Capital Improvement Plan

Reference 7

MOTION

"The Committee of the Whole recommends that the Board of Regents adopt the FY97 capital budget previously approved at its October 1995 meeting as the University of Alaska's FY97 Six-Year Capital Improvement Plan. This motion is effective December 7, 1995."

Regent Forrer moved, seconded by Regent Breeze, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents approves the recommendations of the Committee of the Whole as amended. This motion is effective December 8, 1995."

Human Resources Committee

The Human Resources Committee made the following recommendations:

University of Alaska Pension Plan and Optional Retirement Plan Restatement and Revision Reference Bound Separately

MOTION

"The Human Resources Committee recommends that the Board of Regents adopt the plan documents for the University of Alaska Pension Plan and the University of Alaska Optional Retirement Plan (ORP) as restated, to become effective January 1, 1996. This motion is effective December 8, 1995."

Regent Forrer moved, seconded by Regent Williams, and passed unanimously that:

PASSED

"The Board of Regents approves the recommenda-tions of the Human Resources Committee as stated above. This motion is effective December 8, 1995."

VIa. University of Alaska Fairbanks Bunnell Building Deferred Maintenance and Code Corrections - Project Approval

Reference 4

The full board made revisions to the original motion as presented in the Finance, Facilities & Land Management Committee agenda.

Regent Ogg moved, seconded by Regent Hayes and passed with Regents Ogg, Gagnon, Breeze, Forrer, Williams and Hayes voting in favor; and Regent Croft voting in opposition that:

SUBSTITUTE MOTION PASSED AS AMENDED

"The Board of Regents approves contracting with a consultant firm and the development of a detailed scope of work and cost estimate for the University of Alaska Fairbanks Bunnell Building Deferred Maintenance Project as presented and authorizes the University President to proceed with hiring a consultant and spending up to $100,000. This motion is effective December 8, 1995."

VIb. University of Alaska Fairbanks Wickersham Hall Deferred Maintenance - Schematic Approval and Authority to Bid and Award Contract

After discussion by the full board, Regent Ogg moved, seconded by Regent Fate, the following motion failed with Regents Fate and Ogg voting in favor and Regents Breeze, Croft, Forrer, Gagnon and Williams voting in opposition.

FAILED

"The Board of Regents authorizes the Finance, Facilities and Land Management Committee to approve, during the December 1995 through January 1996 time frame, the schematic design of deferred maintenance and code correction projects for Wickersham Hall, or other UAF housing facilities deemed appropriate by the Committee, and authorizes the Finance, Facilities and Land Management Committee to authorize the University administration to bid and award construction contracts for such projects. This motion is effective December 8, 1995."

VIc. Approval of Report from Ad Hoc Committee on UAF School of Mineral Engineering Reference 6

The full board discussed the concerns of members regarding the report from the ad hoc committee. Because of these concerns, the original motion was amended with the following changes:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve accept the report from the Ad Hoc Committee on the UAF School of Mineral Engineering and directs the university administration to report at a future Board of Regents' meeting on how the report recommendations might be implemented. This motion is effective December 7, 1995."

Regent Forrer moved, seconded by Regent Ogg, and passed with Regents Breeze, Croft, Forrer, Gagnon, Ogg and Williams voting in favor and Regents Fate and Hayes voting in opposition, that:

PASSED AS AMENDED

"The Board of Regents accepts the report from the Ad Hoc Committee on the UAF School of Mineral Engineering and directs the university administration to report at a future Board of Regents' meeting on how the report recommendations might be implemented. This motion is effective December 8, 1995."

VII.New Business:

Academic and Student Affairs Committee

Regent Breeze reported on the following items that were discussed during the Academic and Students Affairs Committee meeting on Thursday, December 7.

Report on Organized and Sponsored Research

The report was presented by the three provosts, who described the scope of research underway at their MAUs. The number of research projects is up, but the future for research projects in general does not look good because of expected downturns in federal funding--e.g., it is expected that funding for domestic research over the next three years will decrease by 30 percent. The feeling in Congress is to protect basic research and decrease applied research. Nonetheless, research work progresses: UAF talked about water research; UAA, about health-related research; UAS spoke about cooperative projects.

Report on the Review and Revision of Policies and Regulations Regarding Academic and Student Affairs

Dr. Beverly Beeton and the three provosts presented a second grouping of academic policies for the committee to review. Among subjects presented were program assessment; research, scholarship and creative activity; interaction between university and private sector research interests. As the discussion generated a number of suggested changes, it was agreed that the committee would hold a special meeting by audioconference before the February 1996 board meeting to review a new administrative draft. The committee is following a matrix that calls for completion of policy revision by June 1996. The process includes input from governance on all policies. A first review and action by the full board will take place at the February meeting.

Report on International Student Exchange Programs

Reports on formal international student exchange programs available to University of Alaska students were made by representatives of the three MAUs: Professor Steve McLean of UAF, Cecile Mitchell of UAA, and Dr. Roberta Stell of UAS. Items discussed included the types of programs available, funding, trends and benefits. At the next committee meeting the presentation will focus on the international students enrolled in the University.

Report on Faculty Alliance, Administration and Board Communication

An audioconference was held November 20 to discuss this issue, which had been assigned by President Gagnon to the A&SA Committee for review. Attending the November 20 meeting were Virginia, representing the committee, and President Gagnon; Cheryl Mann, Richard Hacker and Michael Jennings, representing the faculty; Dr. Komisar, Patty Kastelic, Nanne Myers and Bob Miller, representing the administration. The major question raised by the faculty members was how they can have input into the regents' decision-making process at times when that input could be considered significant and helpful. Communication tools which might be used were discussed as well as general philosophical thoughts and ideas. Dr. Komisar suggested that a second meeting, without regent participation, be held December 6. The President will draft the results of that meeting to share with the Alliance, after which the information will be forwarded to the A&SA Committee for the February meeting.

Regent Croft moved that the A&SA Committee recommend to the full board that the president of the Senate Faculty Alliance or a designee sit at the table and participate in board meetings and in board committee meetings in the manner that chancellors participate in BOR meetings (see below). The motion was tabled after discussion. It will be put on the February agenda for full discussion.

TABLED UNTIL FEBRUARY 15, 1996

"The Academic and Student Affairs Committee recommends that the Board of Regents approve that the Presidents, or their designees, of the Faculty and Staff Alliances participate at the table during Full Board and standing committee meetings in ex-officio capacity. This motion is effective December 7, 1995."

Finance, Facilities and Land Management Committee

Regent Ogg reported that the following items had been discussed at the Finance, Facilities and Land Management Committee on Thursday, December 7: UAF Elvey II Addition-Update to Financial Plan; report on TDD phones and status report on other ADA modifications; and an update on the Banner financial system implementation. The committee also submitted the following action items to the full board for its approval:

*A. Deferred Maintenance Projects and Regents' Expectations Regarding Student Housing Report

Although this item was submitted as an "Ongoing Issue" on the Finance, Facilities and Land Management Committee agenda, due to information received at the meeting regarding several deferred maintenance projects on the UAF campus, the committee felt it incumbent to take action in the form of a motion. The full board made minor clarifications to the motion which were accepted as friendly amendments.

Regent Ogg moved, seconded by Regent Williams, that the following motion be accepted by unanimous consent. There were no objections.

PASSED AS AMENDED

"The Board of Regents defers action on deferred maintenance projects until the special meeting of the Full Board to be held in Fairbanks in January 1996. Regents Kelly, Fate, Thomas and Hayes are requested to meet with their local legislators to discuss the continuing problem of securing funding for the deferred maintenance backlog. The Board directs the university administration to expedite a deferred maintenance plan which will include: discussion of the definition of deferred maintenance, a revised project cost estimate, and a business and strategic plan for housing, to be presented at the January 1996 meeting. This motion is effective December 8, 1995."

*B. UAF Housing Deferred Maintenance Plan

Because of concerns regarding the status of several deferred maintenance projects on the UAF campus, the Finance, Facilities and Land Management Committee passed a motion regarding an immediate deferred maintenance plan. The full board discussed the motion and made several amendments to the motion including reducing the project amount from $350,000 to $50,000 and requiring that the recommenda-tions be made to the Full Board rather than to the Finance, Facilities and Land Management Committee.

Regent Ogg moved, seconded by Regent Forrer, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents authorizes that the UAF housing deferred maintenance budgets previously approved be reduced by up to $50,000 and hereby directs the university president to utilize this 'project' budget to formulate a cost-effective long-range comprehensive plan to revitalize and otherwise provide housing for the University of Alaska Fairbanks; and requests the university president to bring forward the results of that study, and any interim recommendations, to the Board of Regents at the earliest possible date. This motion is effective December 8, 1995."

*C. Postponement of Special Finance, Facilities and Land Management Committee Meeting of December 9, 1995

With Regent Joseph Henri not able to attend the special committee meeting on December 9, the committee members felt it would best to postpone this meeting until all members could be present in January 1996. Several minor clarification revisions were made to the motion by the full board.

Regent Ogg moved, seconded by Regent Hayes, and passed unanimously that:

PASSED AS AMENDED

"The Board of Regents postpones the December 9, 1995, Finance, Facilities and Land Management Committee meeting, items to be rescheduled during the Special Full Board meeting to be held in January 1996 in Fairbanks. This motion is effective December 8, 1995."

*D. Board of Regents' Training Opportunities

A discussion was held during the Finance, Facilities and Land Management Committee on training cpportunities for board members. Regent Ogg stressed the importance not only of training but of meeting board members from other institutions and stated that these opportunities are available at the Association of Governing Board's (AGB) annual conference on trusteeship in April 1996. Following a discussion by the full board regarding the desire for training balanced with the need to contain costs, the following motion was passed as amended; the motion was expanded to include other training opportunities instead of specifically approving AGB conference attendance.

Regent Ogg moved, seconded by Regent Forrer, and passed with Regents Croft, Fate, Forrer, Hayes and Ogg voting in favor, and Regents Breeze, Gagnon and Williams voting in opposition, that:

PASSED AS AMENDED

"The Board of Regents approves the authorization of attendance by two members of the Board of Regents for regent training, depending upon opportunities which may occur on an annual basis. This motion is effective December 8, 1995."

Human Resources Committee

Regent Kelly reported that in addition to the action item on the Alaska Pension Plan, the committee also discussed the progress made in reviewing Policy 04.01 - Human Resources Philosophy and Policy 04.08 - Dispute Resolution; received a report on grievances as required by Policy 04.08.08; and postponed discussion on executive position salary structures until a later date.

Audit Committee

The Audit Committee had no action items but did receive a status report on the annual audit plan; reviewed the FY95 management letter comments; received a status report on the legislative audit on vehicles; and scheduled the approval of the selection of external auditors for the February 1996 Board of Regents meeting.

Committee of the Whole

In addition to action items, the Committee of the Whole met with Robert Stalnaker, Director of the Division of Retirement and Benefits for the State of Alaska on information regarding PERS and TRS and possible future statutory changes that will impact the University of Alaska; received the UAF SFOS 1995 strategic and capital/facilities plan; reviewed the FY95 financial statements; discussed the resolution regarding the State of Alaska Fiscal Condition; and heard from the chancellors on communication made regarding implementation of the new faculty compensation policy.

VIIb. Approval of an Honorary Degree

A recommendation was submitted by the University of Alaska Anchorage for a recipient of an honorary degree for the Spring 1996 commencement.

Regent Breeze moved, seconded by Regent Croft, and passed unanimously that:

PASSED

"The Board of Regents approves the nominee for an honorary doctoral degree, as proposed, for commencement exercises in the spring of 1996, and authorizes Chancellor Gorsuch to invite the approved nominee and announce the individual's acceptance. This motion is effective December 8, 1995."

VIII. Corporate Authority Resolution Reference 10 (as corrected)

The Board of Regents passed a resolution on April 30, 1976 specifying certain university officers as being authorized to execute transactions involving stocks, bonds, rights, options, and other securities belonging to the University of Alaska. Because a current resolution is required in order to execute security transactions, this same resolution has been passed by the Board of Regents periodically since that date.

A new resolution is necessary with the hiring of the Vice President for Finance and Planning. A corrected version was distributed at the meeting.

Regent Forrer moved, seconded by Regent Williams, and passed as amended that:

PASSED AS AMENDED

"The Board of Regents approves the corporate authority resolution, as presented in corrected Reference 10, and authorizes the President and Secretary of the Board of Regents to sign it. This motion is effective December 8, 1995."

IX. Industrial Security Resolution Reference 11 (as corrected)

The president and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

A new security resolution is now required by the Department of Defense. The resolution is identical to resolutions previously passed except for a change in the name of the Vice President for Finance and Planning. A corrected version was distributed.

Regent Forrer moved, seconded by Regent Ogg, and passed as amended that:

PASSED AS AMENDED

"The Board of Regents approves the adoption of the security clearance resolution, as presented in corrected Reference 11 providing for designation of a managerial group as described in the 'Industrial Security Manual for Safeguarding Classified Infor-mation' for the purpose of handling all duties and responsibilities relating to classified information. This motion is effective December 8, 1995."

X. Actions of the Board of Regents' and Alaska State Board of Education

On Thursday, December 7, 1995, the University of Alaska Board of Regents and Alaska State Board of Education met in joint session. After a lengthy discussion regarding issues of common concern, the following resolution and action agenda motions were approved.

Regent Croft moved, seconded by Regent Hayes, and passed unanimously that:

PASSED

"WHEREAS, the Alaska State Board of Education and the University of Alaska Board of Regents share a commitment to high quality public education; and

WHEREAS, the challenges facing education today will best be resolved by collaboration between the two boards, especially in such areas as the develop-ment of professional educators and the articulation of programs and standards for student transition from high school to university study; and

WHEREAS, there is a need for a greater level of public awareness regarding the programs and services of the University system and of the Department of Education and school district systems.

NOW, THEREFORE BE IT RESOLVED that the Alaska State Board of Education and the University of Alaska Board of Regents do strongly support a partnership to address education issues, and to advocate for the healthy future of all levels of education in Alaska.

This resolution is effective December 7, 1995."

Regent Breeze moved, seconded by Regent Forrer, and passed unanimously that:

PASSED

"The Board of Regents and the Alaska State Board of Education, working together as partners, will develop an action agenda on the following education-related issues: School-to-Work, tele-communications, Teacher Standards (licensure), preparation for those who prepare teachers, preparation for professional educators, sharing of facilities, and delivery of education to rural Alaska and to Alaska Native students. This motion is effective December 7, 1995."

XI. Chancellors' Status Reports

Written reports were also included in the bound agenda.

Chancellor Gorsuch reported on the favorable report from the latest Northwest Accreditation site visit; and the success of the Carrs Great Alaska Shootout.

Chancellor Lind reported on faculty review of the academic policies; movement of offices on the Juneau campus; involvement with the Juneau Ice Field; and commented on the high quality of students and faculty that UAS has attracted to its campus.

Provost Keating reported that Chancellor Wadlow sends her regrets for not attending the meeting as she was participating as a commissioner at the Northwest Association meeting; and reported that UAF's review by the Northwest Association was favorable.

XII. Planned Presentation

Sharon West, UAF Rasmuson Library, Barbara Sokolov, UAA Consortium Library, and Sherry Taber, UAS Egan Library, made a presentation to the Board of Regents regarding cooperative programs and services offered at individual libraries, between University of Alaska libraries, and external resources that are available to each library.

XIII. UA System Administration Status Reports

Bob Miller, Director of Public Affairs, reported on the information shared with the press on decisions made regarding deferred maintenance that occurred at this meeting.

XIV. Report from Alaska Commission on Postsecondary Education Representatives

Regents Forrer and Fate reported that Governor Knowles had sent a representative from his office to the last ACPE meeting to report the Governor's intention to introduce an executive order which would eliminate the existence of the ACPE as it has been known in the past. The executive order would be announced at the beginning of the legislative session and would take effect within 60 days if not challenged by the legislature. The current ACPE responsibilities would be transferred to a new structure, the Alaska Student Aid Corporation, which will assign different entities portions of the ACPE's current functions. No ACPE members objected to this executive order. Diane Barrans was named as permanent director.

XV. Board of Regents' Comments

Regent Hayes questioned how dollar figures would be derived for all deferred maintenance projects, in addition to student housing.

Regent Ogg complimented the School of Fisheries and Ocean Sciences on their strategic plan and requested authority to mail this plan to certain state agencies. Regent Gagnon authorized this request.

Regents Breeze and Forrer welcomed David Creamer to the University of Alaska.

Regent Williams reminded the Fairbanks regents that when they talk to their local legislators regarding deferred maintenance, they should also talk about the University's needs regarding land and a trust fund for deferred maintenance.

Regent Fate expressed her pleasure at seeing the schools and libraries cooperating; asked for an analysis of the efficiencies in the MAU mission statements; and thanked Jim Lynch for his excellent work as acting vice president for finance.

President Gagnon read Dawn Hunziker and Bubba Wilkerson's thank you note for their wedding gift; and wished all regents and staff a very Merry Christmas.

XVI. Adjourn

President Gagnon adjourned the meeting at 6:10 p.m.

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