Board of Regents

04-21-94minutes

Board of Regents

OFFICIAL MINUTES

Board of Regents' Meeting
April 22, 1994
Treadwell Room
Westmark Baranof Hotel
Juneau, Alaska

The meeting was called to order by President Gagnon at 1:00 p.m., Friday, April 22, 1994.

Regents Present :

Sharon D. Gagnon, President

Virginia W. Breeze, Vice President

Susan A. Stitham, Secretary (absent Thursday)

Mark H. Helmericks, Treasurer

Mary Jane Fate

Eric Forrer

Joseph R. Henri

Michael P. Kelly

R. Danforth Ogg

Scott A. Otterbacher

Jerome B. Komisar, Executive Officer and President of the University of Alaska

Regents Absent :

Lew Williams, Jr.

In Attendance :

Donald Behrend, Chancellor, University of Alaska Anchorage

Marshall L. Lind, Chancellor, University of Alaska Southeast

Joan K. Wadlow, Chancellor, University of Alaska Fairbanks

Beverly Beeton, Provost and Vice Chancellor for Academic Affairs, UAA

William R. Kauffman, Vice President and General Counsel

Luis Proenza, Acting Vice President for Academic Affairs & Research

Wendy Redman, Vice President for University Relations

Brian Rogers, Vice President for Finance

April Crosby, Assistant to the President

Gerald V. Neubert, Assistant Vice President and University Architect

'Nanne Myers, Assistant Vice President for Academic Affairs

Patty Kastelic, Executive Director for Human Resources

Bob Miller, Director of Public Affairs

Alison Elgee, Statewide Budget Director

Steve DeSoer, Assistant Vice President for Labor Relations

Mary M. Kauffman, Regents Affairs Officer

Dawn Greene, Regents Affairs Staff

II. Adoption of the Agenda

The Board of Regents unanimously adopted the agenda as presented.

PASSED

The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption

III. Approval of Minutes

IV. Comments

A. General Public

B. General Assembly

C. Faculty and Staff

D. Certified Bargaining Representatives

ACCFT

CEA

E. Students

F. Alumni

G. University Councils

V. Executive Session

VI. Consent Agenda

Finance, Facilities and Land Management Committee

A. University of Alaska Anchorage, Anchorage Campus, Student Housing - Approval of Consultant Selection (removed from consent agenda)

B. University of Alaska Southeast, Ketchikan Campus, Ziegler Building Americans With Disabilities Act (ADA) Modifications - Approval of Schematic Design and Authority to Bid and Award Construction Contract

C. University of Alaska Southeast, Sitka Campus, Classroom Laboratory Expansion - Approval of Schematic Design and Authority to Bid and Award Construction Contract

D. University of Alaska Fairbanks Leaking Underground Storage Tanks - Physical Plant Remediation - Approval of Concept and Authority to Bid and Award a Contract

Human Resources Committee

Adoption of Policy 04.05: Compensation (removed from consent agenda)

Committee of the Whole

Approval of FY96 Planning Assumptions

VII. New Business

A. Finance, Facilities and Land Management Committee B. Human Resources Committee

C. Committee of the Whole

D. Academic and Student Affairs Committee

E. Audit Committee

F. Nominating Committee

VIII. President's and Chancellors' Status Reports

IX. Administrative Status Reports

X. Planned Presentations

A. UA in Review: 1994

B. UAS Marine Biology Program

C. University of Alaska / Public Television Health Care Forum XI. President's and Regents' Comments

XII. Adjourn

This motion is effective April 22, 1994."

III. Approval of Minutes

Regent Breeze moved, seconded by Regent Ogg, and passed unanimously as amended that:

PASSED

"The Board of Regents approves the minutes of its February 18, 1994, meeting as presented and amended. This motion is effective April 22, 1994."

IV. Comments

A. General Public

UAF Alumni Association Vice President Chip Wagoner expressed concern for the deferred maintenance bonding bill and encouraged the Regents and all members of the University community to urge legislative support for the deferred maintenance bill. He commended Wendy Redman and Alison Algee for their legislative efforts on behalf of the University.

Phil Younker, member of the Fairbanks Chamber of Commerce Committee for the University, advised that in a letter sent by him to all legislators, deferred maintenance and the University operating budget headed the Committee's list of priorities. The letters also included details indicating how budget cuts impacted the economies their respective districts. (Mr. Younker's comments were made later in the day but are recorded here for the record.)

B. General Assembly

Donna Chantry informed the Board that the transition period for the new governance structure is complete and stated that she is pleased with spirit of cooperation and networking between students, staff and faculty as they work together on the issues facing the University.

Faculty Alliance Spokesperson Colin Read spoke of the upcoming issues of program assessment, tenure and the compensation policy. He said that the Faculty Alliance is considering ways to involve faculty who are "off contract" during the summer to participate in discussions of these issues.

Bonnie Williams, Chair of the UA Staff Alliance, provided an update on the efforts of the Staff Alliance and the Administration in reaching an agreement on the compensation system and stated that the one remaining unresolved issue is the proposed width of the pay table and offered two alternatives.

In view of the upcoming elections, Ms. Williams encouraged the Board and staff to increase lobbying efforts to gain political support for the University.

In her final comment, Ms. Williams urged the Board to consider financial exigency only as a last resort, stating that several institutions which have declared financial exigency have not yet recovered their academic reputations.

C. Faculty and Staff

On behalf of the University of Alaska Southeast, Regent Forrer read the following resolution of appreciation for UAS Professor Wallace Olson.

Resolution of Appreciation for Professor Wallace Olson

The University of Alaska is proud to recognize the achievements and dedication of Professor Wallace Olson, who distinguished himself in Alaska for twenty-five years as a teacher and a scholar.

Professor Olson's teaching career started in 1958 at a North Dakota High School.

He first came to the University of Alaska in 1966 to work as a VISTA (Volunteers in Service to America) Volunteer in Fairbanks.

His first university teaching experience was at the University of Alaska Fairbanks in 1968-1969, where evidence surfaced early that he was an asset to the campus. He received the "Outstanding Faculty Member" award from the Associated Students of UAF.

He joined the faculty in Juneau in 1971 and was eventually promoted to the rank of professor of anthropology.

Professor Olson has conducted extensive research on Alaska Native people and is highly regarded in Southeast Alaska as the foremost scholar on the history and cultural heritage of the Tlingit and Aleut.

He is well known in Southeast communities for his active participation in writings, recording and other activities to preserve Native heritage and history.

His published works include numerous articles and two books: The Tlingit: An introduction to their culture and history and The Alaska Travel Journal of Archibald Menzies, the naturalist and ship's surgeon on Vancouver's expeditions.

His work and his reputation have attracted many students to his classroom who otherwise might not have enrolled in a college course.

The University of Alaska would like to honor and say thank you to Wallace Olson for his contributions to the University and the state of Alaska, and the many students who benefited from his fine work in the classroom and the field.

Regent Forrer expressed his personal appreciation of Professor Olson.

D. Certified Bargaining Representatives

ACCFT President Ralph McGrath encouraged the Board to endorse the Martin Luther King, Jr. holiday as a recognized University holiday; sought support for HB 510 and SB 335, the salary increase appropriation for the bargaining unit faculty; and spoke of the upcoming negotiations for a successor collective bargaining agreement.

E. Students

ASUAF President Karlin Itchoak bid farewell to the Board as the end of his term as ASUAF president approaches. He stated that he thought that tuition was one of the most important issues brought before the Board during his tenure, but reflecting over the past year, he now feels the single most important issue and the one that will remain with the University forever is the students. He spoke of the accomplishments of the students, including reconstruction of KSUA and the formation of the Media Board; the Student Rec Center; the Student Leadership Coalition; the increase in student lobbying in Juneau; academic excellence and the increase in safety measures. He then congratulated and introduced ASUAF President-Elect Joe Hayes.

President-Elect Joe Hayes spoke of his involvement with the students over the last two years and spoke of the challenges ahead of him. He stated he looks forward to working with the Board on issues important to the students and the University.

UAF Engineering student Alex Boyd, speaking on behalf of the engineering students at UAF, expressed concern over the nonretention of one its faculty members.

UAS Sitka Campus Student Government President Paige Adams presented letters and petitions in support of continued funding for programs offered at the Sitka campus.

Debby Dozier, UAS Sitka Campus student, Community Services Coordinator and Adult Education Instructor, spoke of efforts by the people in Sitka to deal with the closure of the Sitka Mill. She said that many people view this as an opportunity to enroll in school and further their education.

UAA student Thomas Walker expressed support for the recognition of the Martin Luther King, Jr. holiday urged the Board to cut costs in areas other than academics and instruction; and spoke of the priorities of the students at UAA.

USUAS Juneau campus President Chris Delez spoke of the formation of the Coalition of Student Leaders and expressed concern about its representation on the System Governance Council. He also thanked the Board for the recognition of Professor Wallace Olson.

V. Executive Session

Regent Breeze moved, seconded by Regent Stitham, as passed unanimously that:

PASSED

"The Board of Regents goes into executive session in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the University. The session shall include members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman, and such other University staff members as the President may designate and shall last approximately 1-1/2 hour(s). Thus, the open session of the Board shall resume in this room at approximately 2:00 p.m. A.D.T. This motion is effective April 22, 1994."

Executive Session Summary

The Board of Regents went into executive session at 12:30 p.m. and returned to public session at 2:00 p.m. at which time Regent Breeze announced that the Board of Regents just concluded an executive session in accordance with AS 44.62.310 discussing matters relating to litigation and land acquisition, these topics the immediate knowledge of which would have an adverse effect on the finances of the University. The session included members of the Board of Regents, President Komisar, Vice President and General Counsel Kauffman and other University staff members designated by the President and lasted approximately 1-1/2 hours.

VI. Consent Agenda

Finance, Facilities and Land Management Committee

The Finance, Facilities and Land Management Committee made the following recommendations:

A. University of Alaska Southeast, Ketchikan Campus, Ziegler Building Americans With Disabilities Act (ADA) Modifications - Approval of Schematic Design and Authority to Bid and Award Construction Contract Reference 2

PROJECT SCOPE

The Ziegler Building is one of two buildings at the Madison Street site, and the first building constructed at the UAS Ketchikan campus. The lower floor houses the computer lab, office occupations lab, science lab, faculty offices, and public toilets. The upper floor houses the library and faculty offices.

There is no elevator connecting the lower floor with the library on the second floor of the Ziegler Building. In the proposed project, an elevator will be installed allowing direct access for the disabled between the first and second floors of the Ziegler Building. The existing toilets on the first floor will be expanded

and remodeled to conform to ADA accessibility guidelines. The public toilets on the first floor of the Ziegler Building must be enlarged to meet dimensional requirements for access. This will require relocating adjacent faculty offices to a nearby area on the first floor.

DESIGN CONSULTANT

The design consultant for this project is the Ketchikan firm of Ralph Gregory Architect, from the University of Alaska FY92-FY94 Term Consultant Pool selection process, approved by the Board of Regents at its February 1992 meeting.

FUNDING SOURCE

FY94 CIP funding for UAS included $290,000 for architectural barrier removal. That entire amount was dedicated to the Ketchikan Campus. $27,500 has already been spent to construct a unisex toilet in the Paul Building. The remaining funds are set aside for the Ziegler improvements.

The current construction estimate is $230,000. Construction contingency funds will be made available from residual funds in a 1992 appropriation to Ketchikan for health, safety and code upgrades.

PROJECT SCHEDULE

Schematic design has been completed and the project will be advertised for bids as quickly as Regent's approval is obtained. Construction is planned for summer 1994.

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Southeast, Ketchikan Campus, Ziegler Building Americans With Disabilities Act (ADA) Modifications project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective April 21, 1994."

B. University of Alaska Southeast, Sitka Campus, Classroom Laboratory Expansion - Approval of Schematic Design and Authority to Bid and Award Construction Contract Reference 3

PROJECT SCOPE

The Sitka Campus does not have any laboratory facilities to support delivery of courses in biology, chemistry, or the physical sciences. Science courses are presently offered through facilities at either the high school or Mount Edgecumbe School.

Vocational program facilities are restricted to a welding shop and, while expansion space for these programs is available within the hangar bay, the necessary utilities are not in place to support wider program offerings.

The UAS Sitka campus is housed within a World War II era aircraft hangar that was completely renovated in 1988. The campus proposes to expand the existing two level facility within the confines of the hangar. The expansion plan builds on existing internal circulation systems and mechanical systems, and is designed to accommodate additional phases of growth in the future.

The project program provides facilities for biology, chemistry and the physical sciences. These laboratories and their support spaces will be used by UAS and Mount Edgecumbe School students and instructors. Specialized facilities to accommodate distance delivery and other media related programs will be provided and will also serve UAS and Mount Edgecumbe students and instructors. Utilities and other accommodations necessary to support additional vocational programs such as water/waste water treatment will be provided within the hangar bay space.

A biology/chemistry lab will be developed to provide a typical wet lab environment with one fume hood and a separate lab prep space. A physical science lab will provide a dry lab environment with some lab utilities services and adjacent storage. An adjacent computer lab will serve both the wet and dry labs.

Spaces to support programs dependent on specialized media facilities include a media classroom, video/satellite control room, and video tape library.

Facilities for the Sitka Alternative High School will include a classroom, office, three small testing rooms, and a computer lab. The computer lab will also be usable for other programming.

Space within the hangar bay will be defined and secured for additional vocational program offerings. Lighting will be improved, and utilities services including power and water will be provided.

Two small audio conferencing rooms, two seminar rooms, and expansion of the existing toilets complete the program for new construction.

An existing office area will be remodeled to accommodate three additional faculty offices, and an existing classroom will be remodeled to provide space for a counselor, student government, and a student study/snack area.

Preliminary selections of materials assume that existing interior finishes will be replicated where appropriate. The structural system assumes simple spread footings. Ceilings, floors and walls will be framed with metal structural members. New second level floors will be concrete on metal deck. The mechanical system design assumes the existing oil fired boilers will serve a new distribution system through a perimeter baseboard radiation system. The ventilation system design assumes additional fan capacity will be needed.

DESIGN CONSULTANT

The design consultant for this project is the Juneau firm of Jensen Douglas Architects, approved by the Board of Regents at its December 1993 meeting. The project manager and principal in charge of the work is Wayne Jensen, AIA.

FUNDING SOURCE

UAS proposes funding for the project in FY96. The current project budget is $1,980,000 (1994 dollars) excluding furnishings, equipment, and remodeling of existing space. Residual funds from an FY92 appropriation in the amount of $100,000 for classroom expansion are being used for design work.

PROJECT SCHEDULE

Schematic design has been completed. Construction funding will be incorporated in the FY96 CIP request. The project will be bid, contingent on funding by the legislature, in the fall of 1995 with completion of the work in August 1996.

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Southeast, Sitka Campus, Classroom Laboratory Expansion as presented and authorize the university administration to bid and award a construction contract when funding is available. This motion is effective April 21, 1994."

C. University of Alaska Fairbanks Leaking Underground Storage Tanks - Physical Plant Remediation - Approval of Concept and Authority to Bid and Award a Contract Reference 4

BACKGROUND

Three underground storage tanks were removed from a location near the northeast corner of the University of Alaska Fairbanks Physical Plant building in 1984. The tanks consisted of a 1,000 gallon diesel tank; a 1,000 gallon regular gasoline tank; and a 500 gallon unleaded gasoline tank. During removal it was noted that the soil was contaminated and a noticeable sheen was present on the water table encountered at a nominal depth of 15 feet below the surface. In subsequent years, two water wells, located approximately 150 feet from the tank site, were found to contain 105 to 164 parts-per-billion (ppb) of benzene. Another nearby well contained 10 to 20 parts-per-billion (ppb) benzene.

In 1987, a preliminary assessment was conducted at the Physical Plant site by Shannon and Wilson, of Fairbanks. High levels of benzene were found in the groundwater, and petroleum hydrocarbon contamination was found in the soil near the old tank site. A more detailed site assessment was conducted in the summer of 1990 by Shannon and Wilson. This study confirmed the presence of contaminated soils in the vicinity of the former underground storage tanks. Dissolved hydrocarbons were identified in the groundwater over a large area extending both east and west of the Physical Plant. In addition, chlorinated solvents were detected in the groundwater. The source of the chlorinated solvents were not identified; however, over time, numerous solvents were used as degreasers, paint removers, and paint thinners.

James M. Montgomery Engineers conducted additional assessment work in the summer of 1991 and February 1992. Data from this assessment delineated an area of shallow soil hydrocarbon contamination that covers approximately 4,800 square feet, underlain by an area of capillary fringe hydrocarbon contamination that covers approximately 25,000 square feet. The underlying groundwater hydrocarbon contamination extends at least 600 feet down gradient and 200 feet up gradient of the soil contamination area, covering approximately 260,000 square feet. Results of this assessment also confirmed the presence of chlorinated solvents in the groundwater. A source for the chlorinated solvents still has not been identified, but contamination was found both upgradient and downgradient from the Physical Plant site.

PROJECT SCOPE

This remediation project will treat the hydrocarbon contaminated soils above the water table to eliminate the continued introduction of hydrocarbons into the groundwater. Treatment will utilize a bioventing system operated over a nominal two-year period. The bioventing system will consist of several air-injection wells manifolded to an air blower, forcing air into the soils. The air supplies oxygen to the hydrocarbons in the soil, promoting biological activity. Concurrent with this effort, additional base line data on soil vapor and groundwater contamination will be established. The contamination levels will be closely monitored to determine the effectiveness of the system and to insure that the groundwater is not adversely impacted. This data is crucial to the final risk assessment that will determine if the groundwater requires further remediation.

At the end of the bioventing effort a detailed risk assessment will be performed to identify potential risks to human health and the environment. If groundwater contamination concentration has stabilized, or decreased, and potential risks are low, it would them be recommended to DEC that no further remediation action is required.

CONSULTANT

The engineering consultant for this project, James M. Montgomery, Consulting Engineers, Inc., of Anchorage, Alaska, approved by the Board of Regents at its August 1990 meeting, had formulated the project concept. The actual bid documents will be prepared by the office of Planning and Project Services, University of Alaska Fairbanks, based on the consultant's recommendations.

FUNDING

Funding for remediation of this site is under a multi-agency memorandum of agreement (DEC/MOA). Total project costs are estimated to be $493,513. Of this, $300,000 has been funded in FY94 under the DEC/MOA, and an additional $195,000 has been requested in the FY95 budget. The estimated cost to construct, startup and operate for the first year is within the current $300,000 allocation.

In-situ soil bioventing $215,000

Operating and maintenance (three months) 15,000

Administrative costs 30,000

Soil vapor/groundwater monitoring 37,683

SUBTOTAL FY94 $297,683

FY95 Estimated Costs/Budget Request

Operating and maintenance (to completion) $120,000

Administrative costs 10,000

Soil vapor/groundwater monitoring 35,830

Risk Assessment 30,000

SUBTOTAL $195,830

TOTAL PROJECT COST $493,513

SCHEDULE

Bid and Award May 1994

Construct/Startup System June 1994

Operate System (seasonally) June - September (1994, 1995, 1996)

Site Closeout (includes risk assessment) December 1996

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the concept design of the University of Alaska Fairbanks Leaking Underground Storage Tanks Physical Plant Remediation project as presented and authorize the University administration to bid and award a construction contract within available funding. This motion is effective April 21, 1994."

Regent Henri moved, seconded by Regent Helmericks, and approved unanimously that:

MOTION

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective April 22, 1994."

Human Resources Committee

Regent Kelly reported that the Committee failed to take action on the proposed Compensation Policy and that after further review the policy would be brought back to the Board for action at its June 2-3, 1994, meeting.

Committee of the Whole

Approval of FY96 Planning Assumptions

Statewide Budget Director Alison Elgee provided an overview of the FY96 planning assumptions. The planning assumptions serve as an instruction document to the campuses in preparation for their FY96 preliminary operating and capital budget requests which will be presented to the Board of Regents at its August 1994 meeting.

Director Elgee reviewed the FY96 planning assumptions with the Board and as a result of the discussion that followed, the Board made several amendments to the assumptions.

The amendments to the FY96 planning assumptions as presented were relative to the FY95 base budget. The Board adopted a 1.75 percent reduction to FY94 general funds, rather than the 1.25 percent originally recommended, to reflect the actions of the Legislature's proposal for the University of Alaska FY95 budget.

The original proposal also recommended reallocation within the operating budget to cover a portion of the unfunded building maintenance renewal and replacement. Because of the larger budget reduction, the Board amended this recommendation to require maintenance of current year funding for building maintenance renewal and replacement without additional reallocation.

During the Finance, Facilities and Land Management Committee meeting, Regent Fate requested that the record reflect her comments relative to the FY96 Planning Assumptions. In indicating her concern, she stated that current ongoing maintenance should be included as a part of the proposed budgets. She stated that the University should operate in this fashion just as private businesses do. She also expressed concern about reallocation, especially in the area of services to students and programs.

MOTION Reference 6

"The Committee of the Whole recommends that the Board of Regents approve the University of Alaska's FY96 Planning Assumptions as amended. This motion is effective April 21, 1994."

Regent Breeze moved, seconded by Regent Forrer, and passed with Regent Henri voting opposed that:

MOTION

"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective April 22, 1994."

VII. New Business

Finance, Facilities and Land Management Committee

Seward Sea Life Center

The Board had a lengthy discussion about the appropriate role for the University in the planning and operation of the proposed Seward Sea Life Center. Regent Ogg indicated his concern that the University is not providing a leadership role in the project. Other Regents expressed concern that the University may incur substantial operating costs because of responsibilities imposed on the University by the various entities making the decisions about the Center.

Regent Helmericks moved, seconded by Regent Fate, and passed unanimously that:

PASSED

"The Board of Regents requests that the University administration present a plan to the task force for the School of Fisheries and Ocean Sciences describing how the University's role in the Exxon Valdez Oil Spill Trustees' conceptual marine research center in Seward should be enhanced to best serve the University and the State of Alaska. This motion is effective April 22, 1994."

Following passage of the motion, Regent Fate requested that an audio conference of the Board be convened after the administration plan is developed so as to permit a timely discussion of the issue.

Regent Helmericks reported that in the Finance, Facilities and Land Management Committee meeting during the review of the proposed revisions to the Finance policies, a question arose concerning the Investment Lands Advisory Committee. The Committee has never been activated and there was the question of whether or not to delete this section. Regent Fate recommended the section remain in policy in light of the potential for additional land through legislative action.

Human Resources Committee

Regent Kelly reported that the Committee reviewed the proposed revision to the personnel policies, as well as the compensation policy and several questions were referred to Vice President and General Counsel Kauffman for review. The proposed policies will be before the Board for action in June.

Committee of the Whole

A. University of Alaska Proposal for Comprehensive Program Assessment

Regent Breeze moved, seconded by Regent Stitham, and approved unanimously that:

PASSED

"The Board of Regents adopts in concept the proposal of the Resource Alternatives Task Force for comprehensive program assessment, provided that the University governance groups be given an opportunity for review and comment on the proposal prior to adoption of program assessment criteria, including criteria relative to faculty productivity and length of contract, by the Board of Regents at its June 3, 1994, meeting. The Board of Regents urges all faculty senates, staff councils, and student government groups to actively participate in the program assessment process leading to Regent decisions for program reduction and elimination at the December 2, 1994, meeting of the Board of Regents. This motion is effective April 22, 1994."

B. Native Education at the University of Alaska Anchorage

Regent Breeze moved, seconded by Regent Helmericks, and passed unanimously that:

PASSED

"The Board of Regents directs the president of the University and the University of Alaska Anchorage chancellor to present to the Board of Regents Committee of the Whole at its June meeting a review of what UAA is doing to further Native education through recruitment of Native faculty and staff, the retention of Native students and the enhancement of Native student services. This motion is effective April 22, 1994."

C. Designation of Annual Meeting

Regent Breeze moved, seconded by Regent Stitham, and passed unanimously that:

PASSED

"The Board of Regents, in accordance with Policy 01.01.02(D.2) and 01.01.02(F.2), designates its June 2-3, 1994, meeting as its annual meeting for the purpose of electing officers of the Board. This motion is effective April 22, 1994."

D. Seward Sea Life Center

Regent Breeze moved, seconded by Regent Ogg, and passed unanimously that:

PASSED

"The Board of Regents directs President Komisar to extend a formal invitation to Mr. Jim Ayers to speak to the Board of Regents on the Sea Life Center in Seward at a time to be arranged by the President and Mr. Ayers. This motion is effective April 22, 1994."

Nominating Committee

Regent Dan Ogg reported on behalf of absent Nominating Committee Chair Lew Williams that the Nominating Committee will meet during the Regents' June 3, 1994, meeting to discuss a proposed slate of officers for the Board's annual election of officers. He asked that those interested in being nominated for a position make their intentions known to a member of the Committee.

VIII. President's and Chancellors' Status Reports

President Komisar spoke briefly about the University's legislative effort in support of the Regents budget request and also raised several other issues on which he has had to focus during the session. He specifically commented on the University's efforts to look within itself to find the resources it needs to move forward: such as examining workload and productivity, cooperation among the campuses and the learning cooperative. He also mentioned that attention has been directed to the effect of a budget reduction on the University. The President noted his efforts to explain to the legislature the nature of a University and the problems in meeting cyclical change. It takes considerable time and financial investment for a University to build programs and that effort and expenditure can all be lost in a downturn. The President also commented on the efforts in support of the bond bill and the land bill. He then moved to another issue the legislature has raised and that is whether the University is willing to make decisions internally or whether the legislature must make the decisions for the University. He cited as examples of the issue workload and productivity, deferred maintenance, and a third area raised by one legislator as to whether the Board of Regents is willing to close extended campuses in the face of declining revenues. Alternatively, the question is whether the University has the ability to make the internal decisions it needs to make to shape the University for the future?

UAA

Chancellor Behrend's report focused on UAA's service activities highlighting the high percentage of volunteerism in the Anchorage community; the favorable results of the Hellenthal and Associates survey on the attitudes and perception of UAA in the eyes of the general Anchorage population; presented a summary of UAA Athletics Community Outreach program; and reported on the 3rd Pacific Rim Fisheries Conference recently held in Beijing, China.

UAS

Chancellor Lind spoke of the upcoming commencement ceremonies; the joint effort of the UAS Ketchikan campus and the Forest Service for production of an educational project on the caves and karst ecosystem of Prince of Wales Island funded by a $34,000 grant from the University's Natural Resources Fund; the Sitka Campus Career Transition Center's work to provide assistance to former Alaska Pulp Corporation workers; and the completion of an agreement between UAS and UAA to provide educational services for the military.

UAF

Chancellor Wadlow began her comments by expressing appreciation to Chip Wagoner and Phil Younker for their efforts on behalf of UAF and praising them for their dedication and commitment to the University. The Chancellor also thanked Fairbanks Chamber of Commerce member Ron Dixon who met with the Interior delegation to lobby for the deferred maintenance bonding.

Chancellor Wadlow reported on the visit of Russell Edgerton, President of the American Association of Higher Education, to the Fairbank campus. Mr. Edgerton spoke on faculty-related issues including faculty productivity and the ability to cope with new demands.

The Chancellor spoke on several other topics including the reclassification of UAF from a Comprehensive I institution to a Doctoral II university by the Carnegie Foundation for the Advancement of Teaching; a $500,000 endowment from the estate of former UAF physical plant employee Ruth Hewitt to benefit campus beautification; a $10,000 gift from Alaska Women in Mining for the establishment of a scholarship; the appointment of the Task Force for School of Fisheries and Ocean Sciences; the ribbon-cutting ceremony for the new Student Rec Center; and the 1994 Doyon Shareholder of the Year Award for Education given to UAF student Karlin Itchoak.

IX.Administrative Status Reports

Vice President for Finance Rogers presented the performance reports for Foundation and state-managed endowment investments.

X.Planned Presentations

A. UA in Review: 1994

President Komisar presented highlights from the statistical report UA in Review. He noted the 6% overall rate of growth in student population over the last few years and the 14% increase FTE enrollment over the last 5 years. The most significant percentage of growth was in the number of degrees awarded from 1989 to 1993. The degrees awarded at UAA increased 57 percent; the Masters degrees awarded at UAA rose 69%; Masters degrees awarded at UAF rose 16%; and Baccalaureate degrees at UAS rose 28%. The overall increase in the number of degrees awarded systemwide was 28%.

Another portion of the President's presentation focused on the nature of the University's budget. He observed that in 1990, the general fund represented 54.5 percent of the University's budget. In 1994, it is expected to be 44.5 percent. President Komisar stated that the difference has been the growth in student fees and the increase in federal receipts and the indirect costs recovery.

President Komisar stated that there will be another report given at the August meeting.

B. UAS Marine Biology Program

Dean Roberta Stell introduced visiting Professor of Biology Beth Matthews who made a presentation on the newly instituted marine biology program at UAS.

C. University of Alaska / Public Television Health Care Forum

Chancellor Lind showed a video on highlights of the recently broadcast Health Care Forum produced in cooperation with stations KTOO and KAKM in Anchorage, KUAC in Fairbanks, KYUK in Bethel and the League of Women Voters.

XI.President's and Regents' Comments

Regent Breeze thanked the staff for their efforts and commented on the significant task before the University as evidenced by the recommendations of the Resource Alternatives Task Force.

Regent Henri reminded the UAA administration of the task of naming Building K on the Anchorage campus. He also expressed a desire for a presentation by the Schools of Management on the best structure of the University in terms of unity and efficiency.

Regent Helmericks agreed with internal use of University expertise in assisting the Board on a number of issues. He stated that rather than having a debate, the Board should engage the Schools of Management in a dialogue and have them produce a report as guidance. This would be a step in using internal resources to help with difficult issues.

Regent Stitham concurred that using internal resources and knowledge is a very good idea, but she recommended that the Resources Alternatives Task Force be the group to hear recommendations before a presentation is made to the Full Board.

President Gagnon stated that there are two activities going on in this area already, including the Resource Alternatives Task Force. They will accomplish what the Board seeks to accomplish and the Board has given these groups support and encouragement to go ahead. She stated that involving the Schools of Management at this point would undercut the group's efforts and produce scattering of the Board's energies. She said her preference would be to have the energy focused with the entities where it is presently rather than to move in another direction.

Regent Fate expressed her thanks for all those involved in the meeting including President Komisar, BOR President Gagnon, staff, students, and faculty. She stated that in these hard times the University is making very difficult decisions and placing significant demands on the staff. She indicated her concern that the University is having to make reductions in all areas including the strong areas.

Regent Otterbacher indicated his concern for the issue of student representation on the Systemwide Governance Council.

Regent Stitham requested the commencement schedule be reviewed to assure that UAF and UAA commencements fall on different days.

Regent Stitham moved, seconded by Regent Henri, and passed unanimously that:

PASSED

"The Board of Regents directs the administration, when it considers the academic calendar for the University, to schedule commencement dates for UAA Anchorage campus and UAF Fairbanks campus to avoid concurrent commencement ceremonies. This motion is effective April 22, 1994."

Regent Stitham expressed appreciation for the report from Dr. Wadlow on Dr. Edgerton's visit and she emphasized the point of peer evaluation of teaching and advocated that what he shared with UAF should be shared systemwide.

Regent Stitham again expressed her desire for unity in the University and stated that the University is moving in that direction. She expressed her opinion that the meeting was incredibly productive and heartening. Regent Stitham said that the recommendations of the Resource Alternatives Task Force, Vice President Rogers' leadership, the faculty, staff and student involvement, the good will people are bringing to this effort and the fact that all are listening to the Board makes her feel very positive that the University is in fact moving in the direction of unity. Regent Stitham requested that in June, when the Board passes the motion on program review criteria, that a copy be sent to former Regent Williams, because she feels the Board is moving toward the realization of something that he had talked about for a long time.

President Gagnon acknowledged the efforts of the many people responsible for the rigorous but successful meeting of the Board. She then commented that while listening to Chip Wagoner's comments on the volunteer efforts of the Fairbanks Chamber, she was reminded that the Regents too are volunteers. She concluded by expressing her thanks to Mary Kauffman and Dawn Greene for their efforts in making the necessary arrangements to ensure the meetings run smoothly. The meeting was adjourned at 5:45 p.m.

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