Board of Regents

Board of Regents Meeting
March 6-8, 2002
Juneau, Alaska

  PUBLIC COMMENT INFORMATION

PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM APPROXIMATELY 10:00 a.m. TO 11:30 a.m. in the Treadwell Room, Baranof Hotel.  Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

AGENDA REFERENCES

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

MEETING SCHEDULE

Times for board meetings are subject to modification within the March 6-8, 2002 timeframe.

 

Wednesday, March 6, 2002 - Baranof Hotel

10:00 a.m. - 11:30 a.m. 
Legislative Briefing in Gastineau Suite for members of the Board of Regents.

11:30 a.m. - 1:00 p.m. 
Luncheon in Gold Room with members of the Alaska Legislature.

1:00 p.m. - 4:00 p.m. 
Meetings with individual legislators.

4:00 p.m. - 5:30 p.m. 
Meeting with the Minority Caucus in the Butrovich Room, 2nd Floor, State Capitol Building.

5:30 p.m. - 6:30 p.m. 
Legislative Debrief in Gastineau Suite.

Thursday, March 7, 2002 - Baranof Hotel

8:00 a.m. - 10:00 a.m. 
Full Board will meet in the Treadwell Room for the President's Report and miscellaneous presentations.

10:00 a.m. - 11:30 a.m. 
Full Board will meet in the Treadwell Room to hear public testimony.

11:45 a.m. - 2:00 p.m. 
Full Board will have lunch with Governor Knowles at the Governor's Mansion.

2:00 p.m. - 3:00 p.m. 
Human Resources Committee will meet in the Treadwell Room.

2:00 p.m. - 5:00 p.m. 
Facilities and Land Management Committee will meet in the A.J. Room.

Friday, March 8, 2002 - Egan Library, University of Alaska Southeast Campus

8:00 a.m. - 9:00 a.m. 
Tour of UAS Egan Library Classroom Addition.

9:00 a.m. - 11:00 a.m. 
Academic and Student Affairs Committee will meet in the Egan Library.

9:00 a.m. - 11:00 a.m. 
Finance and Audit Committee will meet in the Egan Library.

11:00 a.m. - 12:00 noon 
Planning and Development Committee will meet in the Egan Library.

12:00 noon - 2:00 p.m. 
Luncheon in the Lake Room, Mourant Building, with Pamila Fisher, chancellor of Yosemite Community College District.

2:00 p.m. - 5:00 p.m. 
Full Board will meet in the Egan Library. An Executive Session is scheduled as one of the last items of business and is expected to last approximately one hour.

5:00 p.m. - Adjourn

approx. 7:00 p.m. - Alaska Airlines Flt. 67 departs Juneau for Anchorage.


Messages can be left on Thursday at the Baranof Hotel: 586-2660, fax: 586-8315; and on Friday at the Egan Library: 465-6583, fax: 465-3612. Messages should indicate that they are for participants in the Board of Regents' meeting.

 

AGENDAS

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, March 7, 2002; *2:00 p.m. - 3:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

Committee Members: 
Frances H. Rose, Chair 
Marlene Johnson
Kevin O. Meyers
Brian D. Rogers
Joseph E. Usibelli, Jr.
Chancy Croft, Board Chair

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Human Resources Update
IV. New Business
V. Future Agenda Items
VI. Adjourn

This motion is effective March 7, 2002."

III.   Human Resources Update

An update on Human Resource issues and projects is scheduled and will include:

A. UA Academy 2002

UA Executive Management and Governance representatives met for three days in February. Day 1, the University community heard from business leaders and state experts in many areas including transportation, energy and health regarding what they need from the university between now and 2009. Day 2, internal panels responded with plans to meet state needs in that time frame. Day 3 focused exclusively on enrollment management with national experts as facilitators.

Statistics and highlights from the Day 2 Human Resource Panel will be available.

B. Classification Project

President Hamilton has endorsed an implementation plan for the classification system. The Information Systems group is complete, and several new groups are in process. This system should be fully in place in 18 months.

IV.  New Business

V.  Future Agenda Items

VI.   Adjourn

Agenda 
Board of Regents 
Facilities and Land Management Committee 
Thursday, March 7, 2002; *2:00 p.m. - 5:00 p.m.
A.J. Room, Baranof Hotel
Juneau, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mark Begich
Michael J. Burns
Joe Hardenbrook
Joe J. Thomas
Chancy Croft, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Facilities and Land Management Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda

A. Approval of the 2002 Land Management Development Plan
B. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project

IV. Ongoing Issues

A. Criteria for Prioritizing FY04 Capital Budget Requests
B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects
C. Initial Presentation of UAS Master Planning Efforts
D. Review of Master Plan for UAF's Tanana Valley Campus
E. Information Regarding UA Debt
F. Regents' Policy Realignment to Reflect Committee Structure
G. Naming of Facilities (Revenue & Marketing)
H. Information on the High Cost of University Buildings
I. External Review of Facilities/Project Agreements
J. UA Wide Planning Matrix

V. New Business

A. Approval of Project and Schematic Design for the UAS Ketchikan Hamilton/Robertson Technical Education Center Remodel Project

VI. Future Agenda Items

A. Strategic Plan for UA Land Management
B. UAF & TVC Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
E. Information on High Cost of University Buildings

VII. Adjourn

This motion is effective March 7, 2002."

III. Full Board Consent Agenda

A. Approval of the 2002 Land Management Development Plan - Reference 1

As indicated during the discussion with the committee last December, the public comment period regarding the university's 2002 Land Management Development Plan (Development Plan) closed on February 22, 2002. Vice President Beedle will share recent public comments with the committee.

In accordance with Regents' Policy 05.11.04.A.3 and .5, the Office of Land Management has prepared and is advertising and circulating for comment the 2002 Development Plan (Reference 1). The Development Plan identifies university investment properties throughout the state that are being considered for development by the university. The Development Plan is sent to legislators and over 225 communities. It is available for review at the three main campuses and is sent to individuals upon request. Advertisements soliciting comments on the Development Plan are run in four newspapers across the state: Anchorage Daily News, Fairbanks Daily News-Miner, Juneau Empire, and Ketchikan Daily News. The Development Plan comment period ended on February 22, 2002.

Approval of the Development Plan is required in accordance with Regents' Policy 05.11.05.A.2 and represents the first step in determining the feasibility of a project. In keeping with the board's direction for responsible management practices, the public-noticing process prior to the approval of a plan allows the public an opportunity to identify and comment on potential conflicts relating to the properties proposed to be developed, and the administration an opportunity to gauge the general public's acceptance of such a proposal. Comments received on the Development Plan will be discussed with the committee. Approval of the Development Plan begins the detailed analysis of project feasibility.

Before proceeding with construction activity associated with any project within the Development Plan that is subsequently anticipated to involve disbursements in excess of $500,000, the administration has been and will continue to submit a specific updated plan for any such project, including the project budget and an economic feasibility analysis to the Finance and Audit Committee for approval.

The President recommends that:

MOTION

"The Facilities and Land Management Committee recommends that the Board of Regents approve the Land Management 2002 Development Plan as presented and directs the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with Regents' Policy and guidelines set forth above. This motion is effective March 7, 2002."

B. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project - Reference 2

BACKGROUND
The University of Alaska system is currently exploring the development of a number of instructional science and research facilities to meet the demand for science education in the State of Alaska. Growth in the sciences is solidly aligned with the university's mission to inspire learning and enrich Alaska, the nation, and the world through teaching, research, creativity, and service. An integrated science facility, focused on providing core science instruction for UAA students in all disciplines, is planned for Anchorage and estimated to open in 2006.

Existing UAA science facilities in the Beatrice McDonald Building, located on the west campus, and the existing Science Building, located on the east campus, have not been expanded since the mid-1970s. Enrollments today and those projected in the next 3-5 years show increasing demand for course delivery to science majors and non-majors. The instructional spaces that exist today are overbooked and overcrowded. These labs are not sufficient in number or modernity for students to complete in a timely manner, core science courses that are required for degree completion for all fields of study.

In advance of building and opening a new science facility in 2006, UAA has developed a 2-part interim strategy that directly addresses the shortfalls in instructional space for science course delivery and provides for the faculty who will deliver the expanded course offerings. Part 1 involves the Beatrice McDonald Building. Part 2 is this project.

Part 1 involves expanding the number of instructional labs available for core courses in the lower division (primarily freshman and sophomore students). With capital funding received in FY01 for the Beatrice McDonald Building, the campus is planning to develop five new instructional labs as follows:

Lab Type (Bldg) Building Location Students Served # in Current Inventory # to be Added Percent Gain Anatomy & Physiology Beatrice McDonald Science & Nursing majors
1
1
100%
General Science Beatrice McDonald Science majors & non-majors
1
2
200%
Geology Beatrice McDonald Science majors & non-majors
1
1
100%
Anthropology Beatrice McDonald Science majors & non-majors
1
1
100%
    TOTAL
4
5
125%

In November 2000, the Board of Regents approved the Beatrice McDonald Building Deferred Maintenance/Major Repair/Renovation Project at $764,500. The current plans call for completing the project in summer 2002 with a total project budget of $764,500 as approved. Review and approval for this project's schematic design by the vice president for finance, with 3-day advance notice to the chair of the Facilities and Land Management Committee, is anticipated in mid-March 2002. Construction for Part 1 will begin in May 2002 and be completed by August 2002 in time for the beginning of the fall 2002 semester.

Part 2 of the strategy is the UAA Ecosystem/Biomedical Health Facility Project. The project involves creating instructional research space for faculty to deliver course sections to upper division students (primarily juniors, seniors, and graduate students). The faculty members who will be assigned to the new facility, their course assignments, areas of research concentration, and benefits to the State of Alaska are listed in Attachment 1 of Reference 2. The detailed scope of this project is described in the Project Scope section below.

This project is tied to a number of UA and campus initiatives. Addressing interim science program needs is key to recruitment and retention of students and quality science faculty. With 30 percent of Anchorage campus UA Scholars who have declared majors electing to major in the sciences, having the facilities necessary to meet their educational requirements is a high priority. The project also addresses the university's faculty and space needs associated with federal funding for the EPSCoR and BRIN programs.

PROJECT SCOPE for Part 2 
The UAA Ecosystem/Biomedical Health Facility will be a shared facility between ecosystems and biomedical faculty providing space for experiential learning and training where students work side-by-side with faculty, participating together in instructional research.

The selected site for this project is on Tract A at the north end of the campus between Scoter Lane and the municipal Goose Lake park property. It is an undeveloped wooded site bordered by wetlands, an excellent match with the intended programmatic functions of the building. The proposed use of the site is consistent with the academic campus core zoning identified in the 1990 UAA master plan. There are two knolls on the property with a fairly large swale between them. Site selection places the single story building in the swale between the knolls. The university is currently researching parking requirements with the Municipality of Anchorage with the approach that only a small number of accessible and loading/unloading parking spaces are needed for the site due to its proximity to the newly constructed parking garage and other existing surface parking. For site plan, see Attachments 5 and 6 of Reference 2.

This project is being designed in two parts - 2-A and 2-B. Design costs for the entire project are included in Part 2-A, as is a larger sized HVAC plant capable of serving Part 2-B when constructed. The total building is projected at 15,390 gsf/10,004 nsf, for an efficiency of 65 percent. Faculty space assignments are detailed as Attachment 2 of Reference 2. Part 2-A (the base bid) is projected at approximately 5,070 nsf featuring instructional laboratories, shared lab support spaces, offices, and building circulation spaces. As part of this project, the Part 2-B design includes approximately 4,935 nsf of additional biomedical laboratories, lab support spaces, and offices, and will be bid and awarded as an alternate pending identification of funding. The university has submitted an NIH grant proposal as potential funding for Part 2-B. Notification of grant award status will be in September 2002.

Floor plan and elevation drawings are shown in Attachments 3 & 4 of Reference 2. The principal aspects of this project include:

· Metal, zinc-coated exterior building panels and sheet metal roofing with exposed structure interior ceilings.
· Heating, ventilating, air conditioning, plumbing, fire protection, and building automation systems with standard quality commercial grade components.
· Systems will be designed to be safe, comfortable and efficient, using proven techniques and modern technology. Special consideration will be given to incorporating energy saving devices. 
· Mechanical system design will focus on logical equipment placement, ease of operation and accessibility for both preventative and corrective maintenance.
· Research/upper division training labs in Part 2-A to house the following disciplines: physiological ecology, wetland ecology and amoeba, algae physiology, behavioral biology, and cell biology.
· Upper division training/research labs in Part 2-B to house the following biomedical disciplines: integrative physiology, molecular/ cell biology, toxicogenomics, and developmental biology.
· Shared lab support spaces in Part 2-A, including the growth chamber room, sample sorting room, microscope and computing lab, florescent microscope area, balance room, clean room with an instrument lab, and shop.
· Flexible lab modules are sized at 315 nsf/module and sized for maximum efficiency of the work being performed in the space.
· Shared lab support spaces in Part 2-B, including freezer space, necropsy area, autoclave/dishwashing, tissue culture room, equipment room, warm room and cold room.
· Offices are sized at 120 nsf. Thirteen faculty offices (11 full-time faculty and 2 post-doctorate faculty), and one staff office are specified.
· A 240 gsf seminar classroom is specified in Part 2-A for upper division instruction and faculty/student conferences.
· Modest finishes, casework, and contractor-provided equipment are required to meet the university's project program and budget goals.
· General circulation spaces including corridors, toilet rooms, and interaction space.
· A fenced, screened exterior yard for storage of weatherproof field equipment and to provide a space for exterior research and instruction.
· Minimal site access improvements including a narrow drive to accommodate fire lane, delivery, pedestrian traffic, and minimal auto traffic.
· An effort to minimize disruption to the existing vegetation and to re-vegetate any disturbed areas with species indigenous to the site.

Construction of this facility is critical to addressing science course delivery and space issues for the 2002-03 academic year. Space vacated by current faculty members relocating to the Ecosystem/Biomedical Health Facility will be back-filled by new faculty hires, biomedical program expansion, and development of additional science instructional lab space in the existing Science Building as shown in the detailed back-fill plan provided as Attachment 9 of Reference 2.

FUNDING - Part 2-A and 2-B (in millions)
UA Foundation, planning funds = $0.10 
Science facilities deferred maintenance re-appropriation = 2.75 
UAA unrestricted operating funds or federal receipts "C06" = 2.00 
Total = $4.85

See 1-page budget in Attachment 7 of Reference 2.

SCHEDULE
Project Approval $4.85 million - February 13, 2002
Schematic Approval - March 7-8, 2002
Bid Project - May-June 2002
Complete Construction Part 2-A - January 2003
Complete Construction Part 2-B - April 2003

The President recommends that:

MOTION

"As required by Board of Regents' Policy 05.12.04, the Facilities and Land Management Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Anchorage Ecosystem/Biomedical Health Facility project as presented and authorize the administration to bid and award contracts not to exceed a total project cost of $4.85 million, subject to the availability of funding as determined by Vice President Beedle. This motion is effective March 7, 2002."

IV. Ongoing Issues

A. Criteria for Prioritizing FY04 Capital Budget Requests - Reference 3

Vice President Beedle will discuss recommendations for revising the criteria for prioritizing capital projects for FY04. Existing criteria is shown in Reference 3.

B. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects- Reference 4

Campus officials will discuss the status of various construction projects.

C. Initial Presentation of UAS Master Planning Efforts

Campus officials will review the progress that has been made and key information revealed during the UAS Master Planning efforts. This is an information item only; no action is required.

D. Review of Master Plan for UAF's Tanana Valley Campus

Associate Vice Chancellor Schedler will discuss the progress being made regarding the development of a master plan for UAF's Tanana Valley Campus. This is an information item only; no action is required.

E. Information Regarding UA Debt - Reference 5

Vice President Beedle will discuss the reference material with the committee. This is an information item only; no action is required.

F. Regents' Policy Realignment to Reflect Committee Structure - Reference 6

Vice President Beedle will review with the committee policies that refer to the Finance, Facilities, and Land Management Committee and discuss a method to re-align those policies to reflect the roles of the Finance Committee and the Facilities and Land Management Committee. This is an information item only; action is expected for the June 2002 Board of Regents' meeting.

G. Naming of Facilities (Revenue & Marketing) - Reference 7

Vice President Beedle will review with the committee the policy on naming of facilities and some issues that are arising as the university increases its fundraising and athletic booster activities. This is an information item only; no action is required.

H. Information on High Cost of University Buildings - Reference 8

Vice President Beedle will review with the committee the many factors that impact the cost of university facilities throughout the nation and those that impact various locations in the state. This is an information item only; no action is required.

I. External Review of Facilities/Project Agreements - Reference 9

Vice President Beedle will review with the committee the progress being made by the Facilities Council and the administration regarding implementation of the review committee's recommendations and the concept agreement. This is an information item only; no action is required.

J. UA Wide Planning Matrix

Vice President Beedle will review with the committee the "hexagon of needs" materials developed during the regents' retreat and discuss implementation strategies. This is an information item only; no action is required.

V. New Business
A. Approval of Project and Schematic Design for the UAS Ketchikan Hamilton/Robertson Technical Education Center Remodel Project - Reference 10

GENERAL INFORMATION
The Robertson Building, a 13,600 sf former bowling alley, was acquired to provide vocational education space for the UAS Ketchikan campus. The Hamilton Building at 8,000 sf was added in 1987 to provide welding and classroom space.
The single large space within the Robertson Building currently houses incompatible uses. Poor lighting, inadequate ventilation, and lack of code complying occupancy separations prohibit the space from being used effectively. Remodeling is necessary to develop flexible, multi-use instructional spaces, and to better integrate classroom and lab areas with offices and storage spaces.
Appropriations of $1,500,000 and $125,000 were made by the state legislature in 2001 to provide funds for the remodeling and improvement of the Robertson Building.

PROJECT SCOPE
The design and construction of renovations to the Robertson Building will involve architectural, structural, mechanical, and electrical design. The project scope of work includes the following items:
· The existing building interior will be remodeled to meet current codes, re-organize the interior spaces, and replace all interior finishes. 
· Existing structural elements will remain, and non-bearing partitions will be removed and replaced per the new floor plan.
· A lab facility, staff offices, administrative area, student commons, and classrooms will be included as part of the overall remodeled space.
· Enclosed space for construction technology classes and storage will be provided with exterior access for larger class projects.
· Accessible restrooms will be provided.
· Exterior windows will be added to increase the amount of natural light into the building.
· Structural modifications will bring the building up to current code requirements.
· The existing plumbing, heating, ventilation, control system, and fire protection systems will be upgraded and integrated to support the new floor plan. The existing boiler will be removed, and heating and ventilation services will be supplied from the adjacent Hamilton Building.
· The existing service and distribution, communication, and data systems will be upgraded to support current and future needs of UAS. New light fixtures will be provided throughout the facility, and a fire alarm system that is compatible with the Hamilton Building system will be provided.

CONSULTANT
Jensen, Yorba, Lott, Inc. Architects of Juneau was selected through the RFP process to prepare construction bid documents and provide construction services for this project.

FUNDING
This project will be funded through:

-- FY01 Capital Account 563101, KE Robertson/Hamilton Bldg. Design, for design: $125,000.

-- FY01 Capital Account 563103, KE Robertson/Hamilton TEC Remodel: $1,500,000.

-- $80,000 in funds received from the City of Ketchikan for this project.

UAS has budgeted $1,705,000 for the total project cost of this project including all construction costs, design costs, contingencies, and administrative expenses.

SCHEDULE
Design Proposals Received - September 28, 2001
Award / Notice to Proceed for Design - October 12, 2001
Schematic Design Completed - February 9, 2002
Design Completion - March 13, 2002
Bid Documents Completed - April 22, 2002
Award Construction. - May 11, 2002
Construction Complete - January 2003

The promulgation of this agenda more than three days before action is taken serves as the 3-day notice period as required by Regents' Policy 05.12.04.A.2.

The President recommends that:

MOTION

"In accordance with Regents' Policy 05.12.04.A, the Facilities and Land Management Committee approves the Project and Schematic Design for the UAS Ketchikan Hamilton/Robertson Technical Education Center Remodel Project as presented, authorizing the administration to bid and award contracts not to exceed a total project cost of $1.705 million. This motion is effective March 7, 2002."

VI. Future Agenda Items
A. Strategic Plan for UA Land Management - June
B. UAF & TVC Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VII.  Adjourn

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Friday, March 8, 2002; *9:00 a.m. - 11:00 a.m.
Egan Library
University of Alaska Southeast Campus
Juneau, Alaska

Committee Members
Marlene Johnson, Chair 
Mark Begich
Joseph Hardenbrook
Frances H. Rose
Joe J. Thomas
Chancy Croft, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda

A. Approval of Academic Degree Programs at University of Alaska Anchorage
1. Certificate in Geographic Information Systems
2. Certificate in Massage Therapy
3. Bachelor of Science in Medical Technology
4. Bachelor of Arts in Philosophy and Certificate in Applied Ethics
IV. Ongoing Issues
A. Prioritization of Issues and Issue Focus Statements for Agenda Setting
B. Update on Upcoming Academic External Review
C. Update on Accreditation Activities
V. New Business
VI. Future Agenda Items
VII. Adjourn

This motion is effective March 8, 2002."

III. Full Board Consent Agenda

A. Approval of Academic Degree Programs at the University of Alaska Anchorage - Reference 12

Reference 12 contains the program summaries for each of the following degree program proposals. The provosts will be available to answer any questions.

1. Certificate in Geographic Information Systems
2. Certificate in Massage Therapy
3. Bachelor of Science in Medical Technology
4. Bachelor of Arts in Philosophy and Certificate in Applied Ethics

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the following academic degree programs at the University of Alaska Anchorage:
1. Certificate in Geographic Information Systems
2. Certificate in Massage Therapy
3. Bachelor of Science in Medical Technology
4. Bachelor of Arts in Philosophy and Certificate in Applied Ethics
This motion is effective March 8, 2002."

IV. Ongoing Issues
A. Prioritization of Issues and Issue Focus Statements for Agenda Setting

Members of the committee will review the prioritizations for the issue statements in the areas of research, educational programs, and students, derived from the board's retreat in January 2002. The committee will then begin work on setting an agenda regarding these items.

B. Update on Upcoming Academic External Review

Jim Johnsen, Chief of Staff, will update the committee regarding the upcoming academic external review.

C. Update on Accreditation Activities

The provosts will update members of the committee regarding institutional and programmatic accreditation activities at their campuses.

V.  New Business

VI.  Future Agenda Items

VIII.   Adjourn

Agenda
Board of Regents
Finance and Audit Committee

Friday, March 8, 2002; *9:00 a.m. - 11:00 a.m.
Egan Library
University of Alaska Southeast Campus
Juneau, Alaska

Committee Members:
Joseph E. Usibelli, Jr., Chair 
Michael J. Burns
Elsa Froehlich Demeksa
Kevin O. Meyers
Brian D. Rogers
Chancy Croft, Board Chair


I. Call to Order

II. Adoption of Agenda

MOTION

"The Finance and Audit Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda

A. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project

IV. Ongoing Issues

A. Guidelines for the FY04 Operating Budget Request
B. Criteria for Prioritizing FY04 Capital Requests
C. Information Regarding UA Debt
D. Regents' Policy Realignment to Reflect Committee Structure

V. New Business


VI. Future Agenda Items


VII. Adjourn

This motion is effective March 8, 2002."

III. Full Board Consent Agenda

A. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project - Reference 2

A complete schematic is attached in Reference 2.

The issue before the Finance and Audit Committee is the funding sources for this project. When approved as a project, it was contemplated that Part 2-A would be funded with state funds and 2-B would be funded through federal receipts, and that each part of the project would include its own independent mechanical systems. Schematic design suggests that a single mechanical plant is appropriate, thus increasing the cost if only Part 2-A is constructed, but having no impact on the approved total project cost of $4.85 million.

Funding: Part 2-A & 2-B
Original
Part 2-A
Part 2-B
UA Foundation, planning funds
$0.10
$0.10
$0.00
Science facilities deferred maint. re-appropriation
2.75
2.75
0.00
UAA unrestricted operating funds
0.00
0.40
-0.40
Federal receipts "C06"
2.00
0.00
2.00
TOTAL (in millions)
$4.85
$3.22
$1.63

The 1-page budget is included as Attachment 7 in Reference 2.

The revised funding plan puts the university in the best position to move forward quickly to meet the needs of Alaska students taking science classes in Anchorage. The administration continues to explore alternative fast-start funding methods that will not jeopardize the federal funding.

The President recommends that:

MOTION

"As required by Board of Regents' Policy 05.12.04, the Finance & Audit Committee recommends that the Board of Regents approve the schematic design for the University of Alaska Anchorage Ecosystem/Biomedical Health Facility project as presented, and authorize the administration to bid and award contracts not to exceed a total project cost of $4.85 million, subject to the availability of funding as determined by Vice President Beedle.

The Finance & Audit Committee directs the vice president for finance to consider other feasible solutions to bring both parts of this project on line as soon as possible and to report back to this committee regarding available options. This motion is effective March 7, 2002."

IV. Ongoing Issues
A. Guidelines for the FY04 Operating Budget Request - Reference 11

Vice President Beedle and Budget Director Pitney will discuss guidelines for the FY04 Operating Budget Request. Included in Reference 11 are the FY03 guidelines and proposed guidelines for UA's FY04 request. This is an information item only; no action is required.

B. Criteria for Prioritizing FY04 Capital Budget Requests - Reference 3

Vice President Beedle will discuss recommendations for revising the criteria for prioritizing capital projects for FY04. Existing criteria is shown in Reference 3. This is an information item only; no action is required.

C. Information Regarding UA Debt - Reference 5

Vice President Beedle will discuss the reference material with the committee. This is an information item only; no action is required.

D. Regents' Policy Realignment to Reflect Committee Structure - Reference 6

Vice President Beedle will review with the committee policies that refer to the Finance, Facilities, and Land Management Committee and discuss a method to re-align those policies to reflect the roles of the Finance & Audit Committee and the Facilities & Land Management Committee. This is an information item only; action is expected at the June 2002 Board of Regents' meetings.

V. New Business

VI. Future Agenda Items

VII. Adjourn

Agenda
Board of Regents
Planning and Development Committee

Friday, March 8, 2002; *11:00 a.m. - 12:00 noon
Egan Library
University of Alaska Southeast Campus
Juneau, Alaska

Committee Members:
Mark Begich, Chair 
Elsa Froehlich Demeksa
Marlene Johnson
Kevin O. Meyers 
Brian D. Rogers

I. Call to Order

II. Adoption of Agenda

MOTION

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Review of Revisions to Board of Regents' Bylaws
IV. Discussion regarding Strategic Planning 2009
V. New Business
VI. Future Agenda Items
VII. Adjourn

This motion is effective March 8, 2002."

III. Review of Revisions to Board of Regents' Bylaws - Reference 13

As requested by Board of Regents' members at the December 2001 committee meeting, Reference 13 contains a marked-up version of proposed revisions. Committee members will review changes and recommend revisions for the June 2002 meeting.

IV. Discussion regarding Strategic Planning 2009

President Hamilton and members of the committee will discuss Strategic Planning 2009.

V.      New Business

VI.    Future Agenda Items

VII.  Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Thursday, March 7, 2002: Baranof Hotel
Friday, March 8, 2002: Egan Library, UAS Campus
Juneau, Alaska

I.    Call to Order  

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Presentations

A. Report from Alaska Cooperative Extension Advisory Council
B. Briefing on Distributed Education and Enrollment Management

VI. Public Testimony


VII. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Degree Programs
B. Facilities and Land Management Committee
1. Approval of the 2002 Land Management Development Plan
2. Schematic Design Approval - UAA Ecosystem/ Biomedical Health Facility Project
C. Finance and Audit Committee
1. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project

VIII. New Business and Committee Reports

A. Academic and Student Affairs Committee
B. Facilities and Land Management Committee
C. Finance and Audit Committee
D. Human Resources Committee
E. Planning and Development Committee
F. Approval of Revisions to Corporate Authority Resolution
G. Approval of Revisions to Industrial Security Resolution

IX. Alaska Commission on Postsecondary Education Report


X. UA Foundation Report


XI. Future Agenda Items


XII. Board of Regents' Comments


XIII. Executive Session


XIV. Approval of an Honorary Degree for Spring 2002


XV. Approval of Board of Regents Meeting Schedule for 2003 and Revision to Meeting Schedule for 2002


XVI. Adjourn

This motion is effective March 7, 2002."

III. Approval of Minutes

MOTION #1

"The Board of Regents approves the minutes of its regular meeting of December 6-7, 2001 as presented. This motion is effective March 7, 2002."

MOTION #2

"The Board of Regents approves the minutes of its retreat of January 18-20, 2002 as presented. This motion is effective March 7, 2002."

MOTION #3

"The Board of Regents approves the minutes of its special meeting of February 13, 2002 as presented. This motion is effective March 7, 2002."

IV. President's Report

V. Presentations

A. Report from Alaska Cooperative Extension Advisory Council (20 minutes)

Karen Cedzo, chair of the Alaska Cooperative Extension Advisory Council will update the Board of Regents regarding activities of ACE and the council.

B. Distributed Education / Enrollment Management (40 minutes)

Mike Sfraga, director of Program Development, will provide progress reports regarding efforts in distributed education and enrollment management.

VI. Public Testimony [Scheduled for approx. 10:00 a.m.]

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.

[RECESS until approximately 2:00 p.m. on Friday, March 8, 2002.]

FRIDAY, MARCH 8, 2002

VII. Consent Agenda [Will begin following committee meetings]

MOTION

"The Board of Regents approves the recommendations as stated below. This motion is effective March 8, 2002."

A. Academic and Student Affairs Committee
1. Approval of Academic Degree Programs - Reference 12

MOTION

"The Board of Regents approves the following academic degree programs at the University of Alaska Anchorage:
1. Certificate in Geographic Information Systems
2. Certificate in Massage Therapy
3. Bachelor of Science in Medical Technology
4. Bachelor of Arts in Philosophy and Certificate in Applied Ethics
This motion is effective March 8, 2002."

B. Facilities and Land Management Committee
1. Approval of the 2002 Land Management Development Plan - Reference 1

MOTION

"The Board of Regents approves the Land Management 2002 Development Plan as presented and directs the administration to continue its development efforts and carry out the plan to the extent practicable in accordance with Regents' Policy and guidelines set forth above. This motion is effective March 8, 2002."

2. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project - Reference 2

MOTION

"As required by Board of Regents' Policy 05.12.04, the Board of Regents approves the schematic design for the University of Alaska Anchorage Ecosystem/Biomedical Health Facility project as presented and authorizes the administration to bid and award contracts not to exceed a total project cost of $4.85 million, subject to the availability of funding as determined by Vice President Beedle. This motion is effective March 8, 2002."

C. Finance and Audit Committee
1. Schematic Design Approval - UAA Ecosystem/Biomedical Health Facility Project - Reference 3

MOTION

"As required by Board of Regents' Policy 05.12.04, the Board of Regents approves the schematic design for the University of Alaska Anchorage Ecosystem/Biomedical Health Facility project as presented, and authorize the administration to bid and award contracts not to exceed a total project cost of $4.85 million, subject to the availability of funding as determined by Vice President Beedle.

The Finance and Audit Committee directs the vice president for finance to consider other feasible solutions to bring both parts of this project on line as soon as possible and to report back to this committee regarding available options. This motion is effective March 8, 2002."

VIII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Facilities, and Land Management Committee

C. Finance and Audit Committee

D. Human Resources Committee

E. Planning and Development Committee

F. Approval of Revisions to Corporate Authority Resolution

The Board of Regents regularly passes a resolution specifying certain university officers as being authorized to execute investment and banking transactions for the University of Alaska. Because of changes in officers of the Board of Regents, a current resolution is necessary in order to execute timely investment and banking transactions.

The President recommends that:

MOTION

"The Board of Regents approves the Corporate Authority Resolution, as may be revised to reflect any change in names or titles of officers resulting from the annual election of officers, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective March 8, 2002."

G. Approval of Revisions to Industrial Security Resolution

The President and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

The resolution is identical to resolutions previously passed except for a change in names of officers of the Board of Regents.

The President recommends that:

MOTION

"The Board of Regents approves the Industrial Security Resolution, as revised to reflect the change in titles of various regents resulting from the annual election of officers, and authorizes the Chair and Secretary of the Board of Regents to sign the resolution. This motion is effective March 8, 2002."

IX. Alaska Commission on Postsecondary Education Report

A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.

X. UA Foundation Report

A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.

XI. Future Agenda Topics

XII. Board of Regents' Comments

XIII. Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
-- Litigation
-- Labor Relations including collective bargaining discussion concerning ongoing and upcoming negotiations
-- Land Transactions
-- Contract Negotiations regarding UAA lands and the Mental Health Trust, UAA surge space leases, and UAF construction contracts.
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ A.S.T. This motion is effective March 8, 2002."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

XIV. Approval of Honorary Degree for Spring 2002

A recommendation submitted by the University of Alaska Fairbanks was reviewed prior to the March 6-8, 2002 board meeting.

The President recommends that:

MOTION

"The Board of Regents approves the nominee for an honorary doctoral degree at the University of Alaska Fairbanks as proposed, for commencement exercises in the spring of 2002 and beyond, and authorizes Chancellor Lind to invite the approved nominee and announce the nominee's acceptance. This motion is effective March 8, 2002."

XV. Approval of Board of Regents Meeting Schedule for 2003 and Revision to Meeting Schedule for 2002

Below is the proposed meeting schedule for 2003:

MEETING SCHEDULE FOR 2003
Board of Regents' Retreat / January 17-19, 2003 / Girdwood
Regular Meeting / March 6-8, 2003 / Juneau
Regular Meeting / June 5-6, 2003 / Fairbanks
Regular Meeting / September 11-12, 2003 / Anchorage
Meeting re Budget / November 7, 2003 / Fairbanks
*Annual Meeting / December 4-5, 2003 / Anchorage

In addition, there is a possible conflict for the budget meeting currently scheduled for Friday, November 8, 2002 in Anchorage. The administration requests that this date be moved to Monday, November 4, 2002.

The President recommends that:

MOTION

"The Board of Regents approves the revision to the 2002 meeting schedule and approves the 2003 meeting schedule as presented. This motion is effective March 8, 2002."

XVI.  Adjourn

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