Board of Regents

Board of Regents Meeting
September 12-14, 2001
Anchorage, Alaska

  PUBLIC COMMENT INFORMATION

PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM APPROXIMATELY 10:00 a.m. TO 12:00 noon in Room 107, UAA Commons, University of Alaska Anchorage campus.  Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

AGENDA REFERENCES

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

MEETING SCHEDULE

Times for board meetings are subject to modification within the September 12-14, 2001 timeframe.


Wednesday, September 12, 2001:

5:00 p.m. - 9:00 p.m.
Joint Meeting of Board of Regents and State Board of Education at Quarterdeck, Hotel Captain Cook

Thursday, September 13, 2001:

8:00 a.m. - 10:00 a.m. 
Full Board will meet for President's Report and other reports in Room 107, University Commons.

10:00 a.m. - 12:00 noon 
The Full Board will meet to hear public testimony in Room 107.

12:00 noon - 3:30 p.m. 
Academic and Student Affairs Committee will meet in Room 107.

1:30 p.m. - 5:00 p.m. 
Finance, Facilities, and Land Management Committee will meet in Room 106.

5:00 p.m. - 6:00 p.m.
Reception in lobby of University Commons honoring Fred and Sara Machetanz.

6:00 p.m. 
Dinner sponsored by UAA College of Fellows and Office of the Chancellor for Board of Regents and invited guests at Cuddy Center.

Friday, September 14, 2001:

8:00 a.m. - 10:00 a.m. 
Human Resources Committee will meet in Room 107, University Commons.

10:00 a.m. - 12:00 noon 
The Planning and Development Committee will meet in Room 107, University Commons. The last item of business will be an Executive Session on the annual review of the president; all board members are encouraged to attend.

12:00 noon - 3:00 p.m. 
The Full Board will meet in Room 107, University Commons. An Executive Session is planned for the latter part of the meeting and is anticipated to last 1½ hours.

3:00 p.m. Adjourn


Messages can be left at University Commons: phone 751-7200, fax: 751-7281. Messages should indicate that they are for participants attending the Board of Regents' meeting.

AGENDAS

Agenda 
Joint Meeting of
Board of Regents and State Board of Education 
Wednesday, September 12, 2001; 5:00 p.m. - 9:00 p.m.
Quarterdeck, Hotel Captain Cook
Anchorage, Alaska

I.   Call to Order

II. Adoption of Agenda

III. Discussion regarding Alaska Center for Excellence in Schools

Commissioner Holloway and President Hamilton will brief the boards regarding the new Alaska Center for Excellence in Schools.

IV. Discussion regarding the State of Alaska High School Graduation Qualifying Exam

Commissioner Holloway will brief the boards regarding the status of the State of Alaska High School Graduation Qualifying Exam.

V. Discussion regarding the Status of University of Alaska Teacher Education Programs

Provost Roberta Stell, University of Alaska Southeast, will brief the boards regarding the status of teacher education programs at the University of Alaska.

VI. Discussion regarding Establishment of an Education Roundtable

Commissioner Holloway will lead a discussion regarding the establishment of an education roundtable.

VII. Future Agenda Items

VIII. Adjourn

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, September 13, 2001; *12:00 noon - 3:30 p.m.
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members
Chancy Croft, Chair 
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers
Frances H. Rose
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Presentation on FY03 Academic Initiatives
IV. Ongoing Issues

A. Update on Distributed Education
B. Report on University of Alaska International Exchange Programs
C. Update on Accreditation Activities
D. Update on Regents' Scholarship
E. Discussion Regarding Process for Degree Program Approvals
V. Full Board Consent Agenda
A. Approval of Academic Degree Programs
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate in Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
B. Approval of Degree Recipients
VI. New Business
VII. Future Agenda Items
VIII. Adjourn

This motion is effective September 13, 2001."

III.  Presentation on FY03 Academic Initiatives

President Hamilton will introduce the university's academic initiatives proposed for funding in the FY03 operating budget request. Provosts Chapman, Reichardt, and Stell will provide a brief summary for each initiative area and will be available for questions from the committee.

IV. Ongoing Issues
A. Update on Distributed Education

Mike Sfraga, director of Program Development, will provide a progress report on UA distributed education including the newly established University of Alaska Distributed Education online gateway.

B. Report on University of Alaska International Exchange Programs

The provosts will outline efforts in international exchange programs over the past several years. The report will include the number of students involved in the program and current efforts underway to enhance programs across the system.

C. Update on Accreditation Activities

Provost Reichardt will update members of the committee regarding institutional and programmatic accreditation activities at their campuses.

D. Update on Regents' Scholarship Reference 1

Scott Taylor, University of Alaska Foundation executive director, will review the process and progress regarding the Regents' Scholarship. Reference 1 contains information regarding this scholarship to date.

E. Discussion Regarding Process for Degree Program Approvals

The provosts will discuss the program approval process on their campuses and how most appropriately to inform the Board of Regents of coming requests. Feedback from members of the board on the content and distribution of program overviews, the "Hexagon Papers," will be solicited.

V. Full Board Consent Agenda
A. Approval of Academic Degree Programs Reference 2

Reference 2 contains the program summaries for each of the following degree program proposals. The provosts will be available to answer any questions.

1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate in Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the following academic degree programs:
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate in Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
This motion is effective September 13, 2001."

B. Approval of Academic Degree Recipients

Regents' Policy 10.03.01 requires annual approval by the Board of Regents of degrees and other formal awards conferred in the preceding academic year. An official listing of these awards will be available for inspection at the September 13-14, 2001 Board of Regents' meeting.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the list of degree recipients for the summer and fall of 2000 and the spring of 2001. This motion is effective September 13, 2001."

 

VI.  New Business

VII.  Future Agenda Items

VIII.   Adjourn

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, September 13, 2001; *1:30 p.m. - 5:00 p.m.
Room 106, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mark Begich
Kevin O. Meyers
Joe J. Thomas
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. New Business

A. Approval of Schematic Design for University of Alaska Southeast - Juneau Campus, Egan Classroom Wing Addition - Phase 2
IV. Ongoing Issues
A. Status Report on Schematic Design for University of Alaska Fairbanks Fine Arts Renewal Project Phase I
B. Update on Initiative for Enhancing Maintenance and Repair of Facilities at Community Campuses and Remote Sites
C. Status Report on Emerging Space Needs
D. Update Regarding Proposed Federal Facility at UAF
E. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other Projects
F. Review of Draft FY03 Operating and Capital Budget Requests
V. Future Agenda Items
A. Report on Land Management Operations
B. UAF Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development
VI. Adjourn

This motion is effective September 13, 2001."

III.   New Business

A. Approval of Schematic Design for University of Alaska Southeast - Juneau Campus, Egan Classroom Wing Addition - Phase 2 Reference 3

INTRODUCTION / BACKGROUND
The Board of Regents approved the schematic design for this project on April 21, 1992 but the first phase of construction funding was not received until eight years later as a $5.5 million FY01 appropriation. On September 14, 2000, the Board of Regents approved the project for a second time with an $8,000,000 total project budget and authorized construction of the first phase not to exceed $3.8 million. The balance of the $5.5 million was directed to be used for design-related costs for both phases. The FY02 capital budget provided the additional $2.5 million to complete the original scope of the project and this request is for approval to proceed with the final phase of that construction. Total project cost remains at $8.0 million.

PROJECT DESCRIPTION
The original design for the Egan Library anticipated the future addition of two wings. These two wings were intended to accommodate a number of activities including general purpose classrooms, faculty offices, visual arts, performing arts, and music programs. The facilities were anticipated to be added in phases and would eventually form a single complex. This project completes the first of those two wings to be added.

This project will construct a 2-story classroom wing. The wing addition will be on two levels corresponding to the main and lower levels of the library. A mechanical penthouse will be constructed on the roof of the wing. On the lower level are five classrooms, a seminar room, and a 154-seat lecture hall with fixed seating on risers and special capabilities for audio-visual presentations and distance delivery of courses. At the upper level are eight classrooms and a seminar room. Two of the classrooms can be expanded into a single larger space by means of a movable partition. All classrooms will accommodate receipt of video course offerings. There are no faculty offices. The lower level encloses 9,950 gross square feet, the upper level encloses 11,140 square feet, and the mechanical room on the roof is 1,500 square feet. The total floor area of the addition is 22,590 feet.

The new wing joins the Egan Library at the existing entrance stair and will be similar in appearance to the existing building. Exposed concrete columns, timber framed windows, and wood siding will reflect the original design. Natural wood and natural light via sky lighting will provide interest to otherwise simple interior finishes in classrooms and corridors. An elevator is provided which will resolve access problems to the Egan Library that currently confront disabled individuals. Other ancillary spaces such as toilets and storage space are also included in the building.

This addition is consistent with the master plan concept for the complex. Additional parking is required to be developed to conform to local zoning regulations. Environmental issues associated with the project will focus on control of construction phase storm water runoff from the parking lot excavation and the building excavation. Auke Lake is in the downstream watershed and environmental regulatory agencies will impose requirements including settling ponds and piping construction phase runoff into Auke Lake.

The area in front of the addition is being reconstructed as a courtyard to facilitate movement between the classroom addition, the Egan Library, and the Mourant Building. This courtyard will be a particularly active pedestrian area within the Auke Lake campus, as all UAS students will use these three facilities.

The project will increase the campus gross floor area by 7.9 percent and will have a commensurate impact on utility costs. Additional maintenance staff will not be required to operate the building, but one additional custodian will be needed. The impact on the operating budget will be approximately $200,000 annually.

PROJECT BUDGET 
The project cost estimate for the entire facility is $8,000,00 of which $6,532,000 is estimated for construction. The funding comes from two appropriations, one in FY01 for $5.5 million and the other in FY02 for $2.5 million.

PROJECT SCHEDULE
The first phase of construction is underway and scheduled for completion in December of 2001. This first phase includes all foundations, structural, exterior closure, roofing and mechanical and electrical rough-in. This second phase of construction will begin in January 2002 and be completed by September 2002. This second phase will include all interior walls and finishes, completion of mechanical and electrical systems, construction of the parking lot and courtyard, and all furniture and equipment.

Regents' Policy allows the Finance, Facilities, and Land Management Committee to approve schematic designs for all projects with a total project cost of $2.5 million or more, provided that the estimated total project cost does not exceed the previously approved project budget by more that 20 percent (20%). There has been no change in total project cost.

The President recommends that:

MOTION

"As required by Regents' Policy 05.12.04C, the Finance, Facilities, and Land Management Committee approves the schematic design for the UAS Egan Classroom Wing Addition - Phase 2 as presented, and authorizes the university administration to bid and award contracts not to exceed a combined total project cost of $8,000,000 for this Phase 2 and the original Phase 1. This motion is effective September 13, 2001."

IV. Ongoing Issues
A. Status Report on Schematic Design for University of Alaska Fairbanks Fine Arts Renewal Project Phase IReference 4

Approval of the schematic design of this project will be requested at the November 9, 2001 meeting of the Finance Facilities, and Land Management Committee.

PROJECT DESCRIPTION
The Fine Arts Complex at the University of Alaska Fairbanks was constructed in 1970 concurrent with the construction of the Rasmuson Library. The Fine Arts Complex includes the Charles Davis Concert Hall, the Art Wing, the Music Wing, the Great Hall, and the Salisbury Theatre, with offices and support rooms associated with both the concert hall and theatre. The first phase of construction will focus on the concert hall and the associated music wing.

In 1993 there was a $1.17 million project to replace the roof systems and modest amounts to correct urgent code issues in the complex. Although there have been numerous small projects in this building, there have been no major upgrades to the building since it was built in 1970.

The UAF Fine Arts Complex Renewal Project received project approval from the Board of Regents on November 20, 1998. The investigation/scope definition phase identified needed repairs and renewal work in the building that exceeded the original funding. In the funding plan presented and approved by the board on October 6, 2000, the revised total project was presented at $17.5 million, with the plan to proceed with a first phase with total project costs of $8,094,400. This schematic implements that first phase.

This project will address the many basic needs of the facility. The project will provide a fully coordinated heating and ventilating system for the music wing. Lighting will be upgraded utilizing energy efficient fixtures. All wall, floor, and ceiling finishes will be addressed in the music wing and concert hall. The data communications system will be upgraded to the campus standard, ADA and code issues will be addressed, and hazardous materials will be abated as required. Details are shown in Reference 4.

CONSULTANT
Design Alaska Inc. was selected as the design consultant utilizing the formal UAF consultant selection process.

FUNDING
The Fine Arts Renewal Project Phase I project will be funded from the FY99 capital appropriation for deferred maintenance and code corrections in the amount of $8,094,400.

SCHEDULE 
Project Approval - June 18, 1998
Schematic Approval - November 9, 2001
Award Construction Contract - April 1, 2002
Davis Concert Hall Complete - October 2002
Construction Complete - April 2003

Regents' Policy allows the Finance, Facilities, and Land Management Committee to approve schematic designs for all projects with a total project cost of $2.5 million or more, provided that the estimated total project cost does not exceed the previously approved project budget by more that 20 percent (20%). There has been no change in total project cost since the September 22, 2000 approval by the board of the phased plan.

Because this is a fast-tracked project that must remain on schedule, President Hamilton has authorized UAF's architects, through UAF administration, to continue toward completion of the design documents as UAF simultaneously prepares schematics for peer review by the UA Facilities Council (representatives from each MAU's facilities staff and an occasional third party consultant). This review fosters inter-MAU understanding of technical challenges and methodologies, and will be completed prior to requesting Schematic Approval at the November 9 meeting of the Finance, Facilities, and Land Management Committee meeting.

This is an information item; no action is required.

B. Update on Initiative for Enhancing Maintenance and Repair of Facilities at Community Campuses and Remote Sites Reference 5

Joe Beedle, vice president for Finance, will discuss the progress in developing an initiative to address the condition of facilities at community campuses and remote sites.

C. Status Report on Emerging Space Needs Reference 6

Joe Beedle, vice president for Finance, and representatives from each MAU will update the committee regarding the emerging space issues discussed in President Hamilton's Friday Fax dated August 10.

D. Update Regarding Proposed Federal Facility at UAF

The following is an update regarding the USDA Agricultural Research Service item that was discussed in President Hamilton's Friday Fax of August 10.

BACKGROUND
The USDA Agricultural Research Service (ARS) most recently has worked with the University of Alaska Fairbanks for three years. Prior to this most recent association, the ARS had a continuous presence in Alaska, associated with the Agricultural Experiment Station, since the mid 1950s. All ARS personnel were relocated to Fairbanks in the mid 1980s where they remained until the Alaska site was closed in the mid 1990s. ARS's programs have evolved and they plan to post three federal scientists in Fairbanks co-located with the School of Agriculture and Land Resources Management (SALRM) and the Agricultural and Forestry Experiment Station, in addition to two scientists and one technician already co-located in Fairbanks with the School and Experiment Station as a part of the ARS integrated pest management program. Each of the three new senior scientists have or will have a technical assistant associated with them and may also bring graduate students. Additionally, there will be one new ARS administrative assistant position. For effective work, laboratories are essential and none are available on the UAF campus.

SALRM is interested in the specialized skills that the ARS employees will bring to the research and teaching activities of UAF. The three scientists will be trained in the fields of plant pathology, agronomy/weed science, and entomology. All will have laboratory capabilities at the microbiological level. The microbiological capabilities will allow SALRM and the Experiment Station to enter the cutting edge of agricultural, forestry, and natural resource management research. Clientele groups include not only those involved in traditional agriculture, but also the managers of public lands and the public forests where invasive plant species and insect pests are increasingly becoming a problem. These positions will also expand the potential for SALRM and the Experiment Station to work closely with other units within the UA system. Excellent examples are the Institute of Arctic Biology with its emphasis on wildlife management as it impacts range and forests, and the UA Museum with its interest in genomics as related to entomology.

CURRENT STATUS
ARS proposes funding $900,000 for UAF to evaluate alternative solutions and as appropriate build/buy a temporary federal facility (e.g., modular units) to house these federal employees by Fall 2002. ARS commits to fund UAF's total project costs associated with the project and all ongoing maintenance and operating costs.

ARS needs a 10-year land lease and wants to be in close proximity to UAF teaching and research faculty as they are in other locations in the nation. At the end of the 10-year lease term, ARS agrees that they must remove the facility and restore the site at the university's discretion, or to offer the university first option to acquire the facility for fair market value, less credits for the value of the university land that has been leased to ARS at no cost.

To date, no money has been spent on this project. ARS will be responsible for covering all costs associated with its planning, development, construction, and operations. The university and ARS are developing a Lease Agreement, a Design and Construction Agreement, and a Collaborative Research and Operating Agreement. These agreements include provisions to evaluate possible locations for this facility to meet the campus master plan, along with investigating available utilities, and providing detailed cost estimates prior to design or construction.

All costs for such planning and construction activity will be paid for through normal MAU direct and indirect markups for construction, including advance funding of this effort versus the normally expensive cost reimbursement billing process. The Department of Agriculture is very restrictive in its allowances for the indirect costs (overhead) associated with its contracts versus allowances by other government agencies. UAF will be adhering to its standard overhead recovery processes for any UAF research contract activity that may flow from the Department of Agriculture. Regardless, sufficient non-general fund receipt authority will be in place prior to initiating this construction activity.

FUTURE PLANS
Based upon the programmatic benefits, the university intends to execute a 10-year no-cost lease for the ARS facility. The lease would automatically expire if a facility is not constructed within two years. Once a project location and scope have been established, UAF will seek the Board of Regents' approval of the project and schematic design per the required Board of Regents' project/schematic approval processes.

This is an information item; no action is required.

E. Status Report on University Investments in Capital Facilities, Construction in Progress, and Other ProjectsReference 7

Joe Beedle, vice president for Finance, and representatives from each MAU will update the committee regarding the ongoing investment in capital facilities throughout the system and provide a status report on active construction projects approved by the Board of Regents, which is included in Reference 7, and other recent activity of note. This is an information item; no action is required.

F. Review of Draft FY03 Operating and Capital Budget Requests
Reference Mailed Separately

President Hamilton, Vice President Beedle, and Director Pitney will present a status report on the University of Alaska's FY03 Operating and Capital Budget Requests.

V. Future Agenda Items
A. Report on Land Management Operations
B. UAF Master Planning & CIP Development
C. UAA Master Planning & CIP Development
D. UAS Master Planning & CIP Development

VI.  Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Friday, September 14, 2001; *8:00 a.m. - 10:00 a.m.
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members: 
Frances H. Rose, Chair 
Chancy Croft
Joe Hardenbrook
Marlene Johnson
Brian D. Rogers 
Michael J. Burns, Board Chair

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Full Board Consent Agenda

A. Approval of Temporary Re-employment for Retirement Incentive Program Participant
B. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid
IV. Ongoing Issues
A. Human Resources Update
V. New Business
VI. Future Agenda Items
VII. Adjourn

This motion is effective September 14, 2001."

III.   Full Board Consent Agenda

A. Approval of Temporary Re-employment for Retirement Incentive Program Participant

Alaska Statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska…determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that related to a particular program or project of the …university."

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Dr. Roberta Morgan (UAA) to a temporary position or project contract, not to exceed 49 percent of her previous base salary. This appointment may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective September 14, 2001."

B. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

The university applied a salary grid adjustment of 1.5 percent in FY02 following six years with a static grid. Regent's Policy 04.05.040 gives the Board of Regents the authority to approve salary schedules and the option to apply a cost of living or other adjustment to the schedule. To protect the university's ability to recruit and retain high quality staff, university administration recommends a 1.5 percent grid adjustment for inclusion in the FY03 budget request predicated on a July 1, 2002 effective date.

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve, contingent upon legislative funding, a 1.5 percent increase to the salary grid for nonexempt and exempt employees effective July 1, 2002. This motion is effective September 14, 2001."

IV. Ongoing Issues
A. Human Resources Update

An update of Human Resource issues and projects is scheduled and will include:

1) Summary data from the 2001 Employee Attitude Survey, assuming information from McDowell Group is received by September 4.

2) Progress report on the Professional Development Program - Career Planning.

3) Progress report on the Classification Project.

4) UA compensation briefing, Part I.

V.  New Business

VI.  Future Agenda Items

VII.   Adjourn

Agenda
Board of Regents
Planning and Development Committee

Friday, June 8, 2001; *10:00 a.m. - 12:00 noon
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members:
Brian D. Rogers, Chair 
Michael J. Burns 
Elsa Froehlich Demeksa
Joseph E. Usibelli, Jr.


I. Call to Order

II. Adoption of Agenda

MOTION

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Approval of Revisions to Board of Regents' Bylaws
IV. Discussion regarding Long-Range Planning
V. Executive Session regarding Annual Review of President
VI. New Business
VII. Future Agenda Items
VIII. Adjourn

This motion is effective September 14, 2001."

III. Approval of Revisions to Board of Regents' Bylaws Reference 8

The Board of Regents' Bylaws in Regents' Policy 01.01.01, Article XI state the following regarding amendment of bylaws:

Article XI. Amendment of Bylaws
These Bylaws may be amended by a majority vote of the Board at any regular or special meeting, but any proposed amendment must be filed with the secretary of the Board at least fourteen (14) days prior to the meeting at which the proposed Bylaw or amendment to these Bylaws will be acted upon, and a copy of the proposed Bylaw or amendment to these Bylaws shall immediately be transmitted by the secretary to each member of the Board. The filing and notice provisions of this Article may be waived by unanimous vote of the Board at any regular or special meeting thereof. (06-04-99)

In accordance with provisions regarding filing and notice, Secretary of the Board of Regents Frances H. Rose, sent notice of proposed bylaw revisions to each member of the Board of Regents on August 29, 2001. These revisions were a result from discussions at the Planning and Development Committee meeting of June 8, 2001. A copy of the proposed revisions was attached to this notice and is also included in Reference 8.

The Planning and Development Committee may also suggest further revisions to be considered at a future meeting.

The President recommends that:

MOTION

"The Planning and Development Committee recommends that the Board of Regents approve the revisions to Board of Regents' Bylaws as presented. This motion is effective September 14, 2001."

IV. Discussion regarding Long-Range Planning

President Hamilton will discuss long-range planning with the committee.

V. Executive Session regarding Annual Review of President

MOTION

"The Planning and Development Committee of the Board of Regents goes into executive session at _______ A.D.T. in accordance with the provisions of AS 44.62.310 to discuss the annual review of the president, this topic being a subject the immediate knowledge of which would affect the reputation or character of a person or persons. The session will include members of the Board of Regents, President Hamilton and such other individuals as the president may designate and will last approximately ____ hour(s). Thus, the open session of the Board will resume at approximately ____ A.D.T. This motion is effective September 14, 2001."

(To be announced at conclusion of executive session)

The Planning and Development Committee of the Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 to discuss the annual review of the president, this topic being a subject the immediate knowledge of which would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, and other university staff members designated by the president and lasted approximately ______ hour(s).

VI.      New Business

VII.    Future Agenda Items

VIII.  Adjourn

Agenda 
Board of Regents 
Meeting of the Full Board 
*Thursday-Friday, September 13-14, 2001
Room 107, University Commons
University of Alaska Anchorage Campus
Anchorage, Alaska

I.    Call to Order  

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order
II. Adoption of Agenda
III. Approval of Minutes
IV. President's Report
V. Presentations

A. University of Alaska Alumni Associations
B. Enrollment Management
C. EPSCoR (Experimental Program to Stimulate Competitive Research)
VI. Public Testimony
VII. Consent Agenda
A. Academic and Student Affairs Committee
1. Approval of Degree Programs
2. Approval of Degree Recipients
B. Human Resources Committee
1. Approval of Temporary Re-employment for Retirement Incentive Program Participant
2. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid
C. Planning and Development Committee

1. Approval of Revisions to Board of Regents' Bylaws

D. Rasmuson Economics Chair Committee
1. Approval of Rasmuson Economics Chairs Proposal
2. Approval of Annual Report to Rasmuson Family regarding Rasmuson Economics Chair(s)
VIII. New Business and Committee Reports
A. Academic and Student Affairs Committee
B. Audit Committee
C. Finance, Facilities, and Land Management Committee
D. Human Resources Committee
E. Planning and Development Committee
IX. Alaska Commission on Postsecondary Education Report
X. UA Foundation Report
XI. Future Agenda Items
XII. Board of Regents' Comments
XIII. Executive Session
XIV. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002
XV. Adjourn

This motion is effective September 13, 2001."

III.   Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its regular meeting of June 7-8, 2001 as presented. This motion is effective September 13, 2001."

IV. President's Report - Reference 9

President Hamilton will brief the Board of Regents regarding recent activities and issues, and will also present a report from the College of Rural Alaska Advisory Council. A written report from CRA is contained in Reference 9.

V. Presentations

A. University of Alaska Alumni Associations

Representatives from the Alumni Associations at the University of Alaska Anchorage, University of Alaska Fairbanks, and University of Alaska Southeast, will brief the Board of Regents regarding current activities of their respective alumni associations and plans for future events and activities.

B. Enrollment Management

Mike Sfraga, director of Program Development, will discuss several system-wide initiatives designed to expand and enhance campus-based enrollment and retention efforts.

C. EPSCoR (Experimental Program to Stimulate Competitive Research)

George Happ, director of Alaska EPSCoR, will review progress of the core program funded by the National Science Foundation and associated projects now being considered by the National Institutes of Health.

VI. Public Testimony

[Scheduled for approx. 10:00 a.m.]

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.

[RECESS until approximately 12:00 noon. on Friday, September 14, 2001.]

FRIDAY, SEPTEMBER 14, 2001

VII. Consent Agenda [Will begin following committee meetings]

MOTION

"The Board of Regents approves the recommendations of its standing committees as stated below. This motion is effective September 14, 2001."

A. Academic and Student Affairs Committee
1. Approval of Academic Degree Programs - Reference 2

MOTION

"The Board of Regents approves the following academic degree programs:
1. Certificate and Associate of Applied Science in Heavy Duty Transportation at UAA
2. Associate in Applied Science in Logistics Operations at UAA
3. Master of Science in Computational Physics at UAF
This motion is effective September 14, 2001."

2. Approval of Degree Recipients

MOTION

"The Board of Regents approves the list of degree recipients for the summer and fall of 2000 and the spring of 2001. This motion is effective September 14, 2001."

B. Human Resources Committee
1. Approval of Temporary Re-employment for Retirement Incentive Program Participant

MOTION

"The Board of Regents approves the appointment of Dr. Roberta Morgan (UAA) to a temporary position or project contract, not to exceed 49 percent of her previous base salary. This appointment may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective September 14, 2001."

2. Approval of FY03 Budget Inclusion of a 1.5 Percent Increase to Nonexempt and Exempt Employee Salary Grid

MOTION

"The Board of Regents approves, contingent upon legislative funding, a 1.5 percent increase to the salary grid for nonexempt and exempt employees effective July 1, 2002. This motion is effective September 14, 2001."

C. Planning and Development Committee
1. Approval of Revisions to Board of Regents' Bylaws Reference 8

MOTION

"The Board of Regents approves the revisions to Board of Regents' Bylaws as presented. This motion is effective September 14, 2001."

D. Rasmuson Economics Chair Committee

The following motions were recommended for Full Board approval at the committee's meeting of August 21, 2001. Regent Croft will also provide a report regarding the committee meetings held on July 12, 2001 and August 21, 2001.

1. Approval of Rasmuson Economics Chairs Proposal

MOTION

"Pursuant to the generosity and wishes of Elmer Rasmuson, the Board of Regents hereby establishes an endowed chair of Economics at the University of Alaska Anchorage to be called 'The Rasmuson Chair of Economics'.

The purpose of the chair is to bring to UAA distinction and leadership in the study of economics and its relevance to Alaska's future. The goals of the chair are to advance teaching of economics in Alaska, to advance economic research on topics of importance to Alaska, and to advance public policy in Alaska through service to the state.

The person holding the chair is to have achieved distinction in the field of economics. The chair is also to have the talent and desire to inspire learning in economics, both in formal teaching and in outreach activities in both rural and urban Alaska, and the leadership abilities to demonstrate, through research applications, the relevance of economics to Alaska's future.

Applicants shall be solicited via an international search. The chancellor of UAA shall appoint the search committee, consisting of 1) a majority of tenured faculty in economics at UAA, 2) two public members, and 3) such other members as the chancellor may designate. The search committee shall nominate a candidate, or candidates in the case of more than one chair, to the dean of the college. The chancellor will recommend, upon the dean's concurrence, a candidate to the president for his final approval.

The term of the endowed chair shall be for not less than one nor more than five years. The term may be renewed before expiration, subject to the recommendation of the chancellor and the approval of the president.

The compensation and benefits including travel and administrative assistance and other terms and conditions of appointment shall be recommended by the dean and approved by the chancellor. Initially, there shall be one chair.

Upon the recommendation of the president and the approval of the Board of Regents, UAA may supplement the distributed earnings of the endowment to provide sufficient funds to secure one or more chairs.

This motion is effective September 14, 2001."

2. Approval of Annual Report to Rasmuson Family regarding Rasmuson Economics Chair(s)

MOTION

"The Board of Regents directs the administration to make a report annually to the Rasmuson Family regarding the status of the Rasmuson Chair of Economics at the University of Alaska Anchorage. This motion is effective September 14, 2001."

VIII. New Business and Committee Reports
A.  Academic and Student Affairs Committee
B.  Audit Committee
C.  Finance, Facilities, and Land Management Committee
D.  Human Resources Committee
E.  Planning and Development Committee

IX.  Alaska Commission on Postsecondary Education Report

A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.

X.  UA Foundation Report

A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.

XI.   Future Agenda Topics

XII.  Board of Regents' Comments

XIII.  Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
· Litigation
· Labor
· Land
· Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
· Personnel Matters
· Naming of a Facility
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately _______ A.D.T. This motion is effective September 14, 2001."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

XIV. Approval of Honorary Degree and Meritorious Service Award Recipients for Spring 2002

A recommendation submitted by the University of Alaska Fairbanks for recipients of honorary degrees and meritorious service awards was sent under separate cover for Board of Regents' review prior to the September 13-14, 2001 board meeting. Recommendations from the University of Alaska Anchorage and University of Alaska Southeast will be presented at the December 6-7, 2001 meeting of the Board of Regents.

The President recommends that:

MOTION

"The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards, as proposed, for commencement exercises in the spring of 2002 and beyond, and authorizes Chancellor Lind to invite the approved nominees and announce their acceptance. This motion is effective September 14, 2001."

XV.  Adjourn

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