Board of Regents

Board of Regents Meeting
February 16-18, 2000
Baranof Hotel
Juneau, Alaska

  PUBLIC COMMENT INFORMATION

PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING FROM 11:00 AM TO 11:45 AM.  An additional time for public testimony will be scheduled if necessary.  Sign-up sheets will be available starting at 8:00 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

 

MEETING SCHEDULE

Times for board meetings are subject to modification within the February 16-18, 2000 timeframe.

Wednesday, February 16, 2000

8:00 a.m. - 12:00 noon 
Board of Regents will hold a Retreat in the Gastineau Suite, Baranof Hotel.

12:00 noon - 1:00 p.m. 
Board of Regents will hold a Legislative Prebrief in the Gastineau Suite. Lunch will be served for board members and participating staff.

1:05 p.m. - 4:15 p.m. 
Regents will meet with individual legislators in the Capitol Building.

4:30 p.m. - 5:30 p.m. 
Legislative Debrief will be held in the Gastineau Suite with Board of Regents, President Hamilton, and invited guests.

6:30 p.m. - 9:00 p.m. 
Planning and Development Committee will meet in the Gastineau Suite. Dinner will be served for board members and participating staff.

Thursday, February 17, 2000

8:00 a.m. - 9:00 a.m. 
Full Board will meet in the Treadwell Room for the President's Report.

9:00 a.m. - 11:00 a.m. 
Full Board will meet in the Treadwell Room for a report on Status of Academic Initiatives.

11:00 a.m. - 11:45 a.m. 
The Full Board will hear Public Testimony in the Treadwell Room.  (Additional time will be scheduled if necessary.)

12:00 noon - 1:00 p.m. - [Revised from printed agenda.
Governor Knowles will host a luncheon for members of the Board of Regents, President Hamilton and Vice President Redman at the Governor's Mansion.

1:30 p.m. - 5:00 p.m. 
Finance, Facilities, and Land Management Committee will meet in the Treadwell Room.

1:30 p.m. - 4:00 p.m. 
Academic and Student Affairs Committee will meet in the A.J. Room.

4:00 p.m. - 5:00 p.m. 
Human Resources Committee will meet in the A.J. Room.

6:30 p.m. - 9:00 p.m. 
UAS Student Ambassador Dinner in Lake Room, UAS Juneau Campus, for board members and invited guests.

Friday, February 18, 2000

7:30 a.m. - 9:00 a.m. 
Audit Committee will meet in the A.J. Room.

9:00 a.m. - 9:15 a.m. 
Nominating Committee will meet in the A.J. Room.

9:15 a.m. - 12:00 noon 
Committee of the Whole will meet in the Treadwell Room.

12:00 noon - 1:30 p.m. 
LUNCH BREAK

1:30 p.m. - 3:00 p.m. 
Committee of the Whole will reconvene in the Treadwell Room.

3:00 p.m. - 5:00 p.m. 
Full Board will meet in the Treadwell Room. An Executive Session is scheduled as one of the last items of business and is expected to last approximately one hour.

5:00 p.m. - Adjourn

7:18 p.m. - Alaska Airlines Flt. 67 departs Juneau for Anchorage.

 

Messages can be left at the Baranof Hotel: 586-2660, fax: 586-8315. Messages should indicate that they are for participants in the Board of Regents' meeting.

 

AGENDAS

 

Agenda 
Board of Regents 
Full Board Retreat 
Wednesday, February 16, 2000; *8:00 a.m. - 12:00 noon 
Gastineau Suite, Baranof Hotel 
Juneau, Alaska

 

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Discussion regarding Board of Regents' Roles and Responsibilities

VII. Adjourn

This motion is effective February 16, 2000."

III.   Discussion regarding Board of Regents' Roles and Responsibilities

The Board of Regents will meet in retreat to continue discussion of its roles and responsibilities. Among the specific topics to be addressed are:

--meeting schedules of the Board of Regents and its committees

--setting of meeting agendas;

--guiding the Board's strategic planning process; and

--developing a model for the annual appraisal of the Board's performance.

IV.   Adjourn

 

Agenda 
Board of Regents 
Planning and Development Committee 
February 16, 2000; *6:30 p.m. - 9:00 p.m. 
Gastineau Suite, Baranof Hotel 
Juneau, Alaska

Committee Members
Brian D. Rogers, Chair 
Michael J. Burns, Board Chair 
Elsa Froehlich Demeksa, Board Vice Chair 
Mary Jane Fate, Secretary 
Chancy Croft, Treasurer

 

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Discussion Regarding Strategic Planning

IV. Future Agenda Items

V. Adjourn

This motion is effective February 16, 2000."

III.   Discussion Regarding Strategic Planning

The Planning and Development Committee will discuss strategic planning processes and consider a timetable for strategic planning that will best serve the University of Alaska.

IV.  Future Agenda Items

V.   Adjourn

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, February 17, 2000; *1:30 p.m. - 4:00 p.m.
A.J. Room, Baranof Hotel
Juneau, Alaska

Committee Members
Chancy Croft, Chair 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Joe J. Thomas 
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of Regents' Policy 09.08 - Residence Life and Student Housing

B. Approval of Regents' Policy 02.07 - Information Resources

C. Approval of a Bachelor of Science in Aviation Technology Degree Program at the University of Alaska Anchorage

IV. Ongoing Issues

A. Second Reading of Regents' Policy 09.11 - Student Health

B. Discussion Regarding Developmental Education Funding

C. Update on Corporate Programs

D. Update on Regents' Scholarship Program

E. Update on the Status of the UAA School of Nursing

V. New Business

A. Report on Development of an Air Force ROTC Program at the University of Alaska Anchorage

B. Discussion on Application of Course Credit Simultaneously to Fulfillment of General Education Requirements and Major Requirements

VI. Presentation

A. Prince William Sound Marine Fire Fighting Symposium

VII. Future Agenda Items

VIII. Adjourn

This motion is effective February 17, 2000."

III.   Full Board Consent Agenda

A.   Approval of Regents' Policy 09.08 - Residence Life and Student Housing - Reference 1

The proposed Regents' Policy on Residence Life and Student Housing will expand upon and replace the current policy on Student Housing. The draft of the proposed Policy 09.08, is presented in Reference 1, followed by the current Policy 09.93.

This proposal received a first reading at the October 1999 meeting of the Academic and Student Affairs Committee and was subsequently reviewed by governance groups. Only one substantive change has been made from the first reading. At the request of the Academic and Student Affairs Committee, chancellors are to take into consideration the housing requirements of short-term as well as semester-based instructional programs in establishing rules and procedures pertaining to the occupation and operation of student housing facilities.

The proposed policy includes statements which:

· authorize designation of facilities for student housing by the chancellor, and assignment of students to specific housing units;

· authorize establishment by the chancellor of eligibility criteria for student housing occupancy, as well as classifications of students for whom on-campus housing is mandatory (unless specifically excused);

· provide for establishment of residence life programs which promote academic success and an awareness of educational, cultural, and social issues, and contribute to student personal growth;

· provide for consideration of applicants for student housing in a manner consistent with Regents' Policy, University Regulation, and MAU rules and procedures and applicable law regarding nondiscrimination, reserving the ability to take into consideration past or present behavior that might threaten the facility or the health and safety of the residents;

· prohibit behavior toward residents of student housing that would create an intimidating, hostile, or offensive living and learning environment in student housing or residence life programs;

· mandate student housing agreements which will include specification of the instances under which university personnel may enter a student's residence without contemporaneous permission from the student;

· prohibit employment in any university student housing or resident life position for persons with pending criminal charges or a history of criminal convictions relevant to the position without written authorization by the senior student services officer, and make failure to disclose past convictions or pending criminal proceedings grounds for immediate dismissal; and

· provide for training and development programs for housing and residence life staff.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approves Regents' Policy 09.08 - Residence Life and Student Housing and rescinds Regents' Policy 09.93 - Student Housing. This motion is effective February 17, 2000."

B.   Approval of Regents' Policy 02.07 - Information Resources Reference 2

At the November 1999 Academic and Student Affairs Committee, the draft Information Resources policy was presented for a first reading. Based on the discussion at that presentation and subsequent comments received from the university community, some minor changes were made to the draft. It was posted on the UA Board of Regents' web page for additional review and comment. A final draft is now presented to the Board of Regents' for its approval.

This policy establishes a framework for defining in regulation who can use computers and the network, and how. The policy grants information resources personnel access to these resources, as well as the content of all files on them, for purposes of ensuring effective service. The policy sets standards and procedures relative to disclosure of evidence of employee misconduct discovered by information resources personnel in the course of their work.

The draft Information Resources policy expressly recognizes that employees may have a reasonable expectation of privacy in personal information contained in files on their computer or the network. The policy also defines the circumstances under which other administrators may review files for which employees have a reasonable expectation of privacy.

The university system governance groups have reviewed it and passed motions endorsing this draft (see System Governance report included in the agenda). In addition to endorsing the policy, the Faculty Alliance and Coalition of Student Leaders requested that the Board of Regents also establish a policy regarding privacy. Representatives from these groups will participate in the discussion regarding the policy and regarding a privacy policy.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve Policy 02.07 - Information Resources, and rescind Regents' Policy and University Regulation 08.06 - Information Technology. This motion is effective February 17, 2000."

C.   Approval of a Bachelor of Science in Aviation Technology Degree Program at the University of Alaska Anchorage  Reference 3

Aviation technology programs have been offered by Anchorage Community College, and then the University of Alaska Anchorage, since the early 1970s. This training has included certificate and associate of applied science degree programs in Aviation Maintenance Technology, Aviation Management, Air Traffic Control, and Professional Piloting, plus contract work provided at the request of industry employers. Flight training, under the auspices of the university, is provided by contract with a local vendor. On the advice of the UAA Aviation Technology Industry Advisory Council, UAA requests approval of a Bachelor of Science in Aviation Technology degree program, with emphasis areas in Aviation Management, Air Traffic Control, and Professional Piloting. The addition of a baccalaureate program would provide education opportunities for career advancement in these fields. No advantage was seen at this time for a baccalaureate option for Aviation Maintenance Technology.

In 1996, at the request of UAA, a team from the national aviation organization, University Aviation Association, reviewed the UAA aviation programs and made specific recommendations regarding the maintenance and improvement of academic programs as well as business and marketing issues. One of the issues the team was asked to examine was that of UAA responding to a growing national trend for preference in certain areas of the aviation industry for employees educated at the baccalaureate level. The review team recommended the provision of a stand-alone baccalaureate program with multiple aviation options, rather than an articulation pathway with the existing Bachelor of Science in Technology program. Before embarking on a baccalaureate program, the team recommended academic strengthening of the existing certificate- and associate-level curriculum, with consolidation of duplicated courses into single course offerings shared by the various program options. These conditions have been met. In addition, movement of the previously physically scattered aviation programs to the new facility at Merrill Field has provided the physical resources for the consolidation of program option requirements, greater collaboration among faculties of the program options, and the potential for growth in the foreseeable future to meet the needs of the aviation industry.

The proposed Bachelor of Science in Aviation Technology (BSAT) program, described in Reference 3, has been designed to comply with the aviation degree accreditation standards of the Council on Aviation Accreditation (CAA). It has been modeled after several strong programs nationally, and makes maximum use of existing UAA core curriculum and aviation technology courses at the associate level. It should be noted that, according to CAA standards, aviation associate degree programs must provide a foundation necessary for transfer to a baccalaureate program or career placement. Accordingly, all but one of the lower-division courses required by the baccalaureate program is also required by the associate degree options. Likewise, a majority of the aviation technology courses in UAF's Tanana Valley Campus aviation technology (professional piloting) program will be directly applicable to the requirements of the UAA baccalaureate program. The baccalaureate program will not detract from the certificate and associate programs, but rather build upon them in providing an articulated curriculum for advancement in aviation careers.

Nationally, and confirmed locally by the UAA Aviation Technology Industry Advisory Council, baccalaureate graduates will be more competitive than those with associate degrees for initial placement and advancement in aviation fields, especially for positions associated with management responsibilities. (See in Reference 3 the 12/01/99 letter from Interim Director Haney to President Hamilton as well as letters of support from industry.) A poll of students taking aviation courses in 1999 showed that 29 students were interested in a baccalaureate program in aviation management, 51 in professional piloting, and 21 in air traffic control.

A 1997 Alaska Department of Labor analyses showed aircraft pilots and flight engineers ranking second in those occupational openings in Alaska requiring post-secondary education. The proposed baccalaureate options in Aviation Administration, Air Traffic Control and Professional Piloting will provide well-qualified employees for the anticipated growth in logistics industry in Alaska, one that would be heavily dependent upon aviation support. Support for the logistics industry is one of the priority initiatives of the university. Industry partnerships maintained through the Aviation Technology Industry Advisory Council will provide internships and placement of graduates. After five years a yearly enrollment of approximately 55 full-time and 10 part-time students, with 40 as majors, is anticipated.

Given the commitment to the logistics initiative, a new Air Force ROTC program, and the Alaska Experimental Forecasting Facility, fiscal support for development of the aviation technology programs is a priority for UAA. The revision of the associate degree program resulted in rewriting some lower division courses as upper division courses to better align both associate and baccalaureate curriculum with aviation degrees nationally. Thus funds and other resources already available to the aviation program may be reallocated for more appropriate use under a BSAT. The anticipated increase in aviation technology enrollments may result in the need for an additional full-time faculty equivalent in two years to support the required sequencing of course offerings each semester. This cost is expected to be met in large part by the increased revenue from tuition and fees, and could be supplemented by reallocation of funds. For the near term, however, the institution of the baccalaureate program does not require additional funding. Longer term predictions are dependent upon such things as the performance not only of this program, but the others above with which it is associated.

Also included in Reference 3 are letters from the aviation community which confirm the desirability of baccalaureate education for certain requirements of the industry, and cite the contribution that such professionals can contribute to the growing economic base built around air transportation in Alaska.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve a Bachelor of Science in Aviation Technology degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed for continuation by the Board of Regents in five years. This motion is effective February 17, 2000."

IV.   Ongoing Issues

A.   Second Reading of Regents' Policy 09.11 - Student Health Reference 4

Current Regents' Policy regarding student health was written in 1979 and consists of one sentence:

"It is the policy of the Board of Regents that the provisions for student health insurance and programs may vary in type and scope among the regions of the university."

The new policy proposal received its first reading at the November 1999 meeting, at which time the committee asked that the exposition be more appropriately divided between policy and regulation. The draft policy contained in Reference 4 draws upon the policies and practices of other colleges and universities. Numerous university personnel, including the senior student services officers, the directors of the student health centers at UAA and UAF, the General Counsel's office, and the chancellors and president, have reviewed the draft.

Changes made in the policy since the first reading are primarily editorial. The draft policy now begins with a statement that all students, regardless of residential status, will be encouraged to get vaccinations recommended by public health agencies and the American College Health Association. The policy then covers three principal items: mandatory immunizations and testing, health and counseling services and fees, and student health insurance.

Mandatory Immunization:

There are no common practices at the campuses regarding mandatory immunization. UAF has required written proof from a medical authority of immunity to measles, rubella, diphtheria, tetanus, and polio as well as a negative tuberculin skin test or chest x-ray since 1985 but no enforcement mechanism has been established. UAS has no immunization requirements. UAA requires students in residence halls to show proof of, or to receive, two Measles/Mumps/Rubella (MMR) vaccinations and a tuberculosis test and started enforcing those requirements this year. All of the campuses have miscellaneous programs for selected groups of students, e.g. student athletes and students enrolled or working in health care programs.

The consideration of the benefits and burdens of mandatory immunization programs ranged from a program covering all (including part-time) students to no mandatory program. The proposal is to require, for eligibility to live in high density student residence facilities, mandatory proof of immunity to measles, mumps, rubella, diphtheria and tetanus, and evidence of the absence of tuberculosis. The chancellor will designate which facilities are to be considered high density for the purposes of this policy; the facilities may include married student housing on some campuses. A more rigorous mandatory immunization program is possible at the discretion of the president or chancellor, if so designated by the president. Exceptions to these stipulations may be granted for medical and religious reasons or for short-term residents. In addition to those at main campuses, these provisions will also affect students and others seeking residency in housing facilities at Prince William Sound Community College, UAS Sitka Campus, and UAF Kuskokwim Campus.

The accompanying regulation specifies evidence acceptable for proof of immunity or absence of disease, and requires that an enforcement mechanism be adopted.

Health and Counseling Services and Fees / Health Insurance:

As with mandatory immunization, there are no common practices at the campuses regarding either health and counseling services and associated fees or student health insurance. As a general rule, the type and amount of services are tied to the needs and resources of the particular campus.

The three major campuses all charge mandatory health center fees, with the amount charged varying, depending on the number of credit hours being taken and with the amount of fees correlating to the level of service available and the cost of providing that service.

With respect to health insurance:

· UAF requires students carrying nine or more credit hours to purchase the student health insurance plan or sign a waiver stating that they have alternative coverage. Students taking between six and eight credit hours may also purchase health insurance through the UAF student insurance plan.

· UAA makes coverage similar to that offered at UAF available to students taking six or more credits.

· UAS makes available to its students the same policy as that offered at UAA.

· International students on "F" and "J" visas at all campuses must show written proof of specific insurance coverage as mandated by federal regulation.

The insurance offered through the campuses does a reasonably good job of first dollar coverage and also allows the campus health centers to get good referrals for the students. The price of the insurance ranges between $660 and $750 per student per year.

Because the scope of student health service and insurance programs varies according to the needs of the campuses, the draft policy authorizes the chancellor to determine the structure of these programs in accordance with campus needs, resources, and costs of the program and to set fees for the corresponding services. If this approach is approved, it will require changes in other portions of Regents' Policy that authorize the president to approve such fees.

The tentative schedule for the continuation of the review of this and other student affairs policies and regulations is provided at the end of the committee agenda.

B.   Discussion Regarding Developmental Education Funding

Wendy Redman, Vice President for University Relations, will lead a discussion regarding funding for developmental education offerings at the University of Alaska.

C.   Update on Corporate Programs

Executive Director Joyce Helens, UA Corporate Programs, will provide a progress report of Corporate Programs activities, which include signing a contract with Alyeska Pipeline for provision of training programs and professional development.

D.   Update on Regents' Scholarship Program

An update will be provided on steps taken and issues to consider regarding the Regents' Scholarship Program, approved by the Board of Regents at its November 1999 meeting.

E.   Update on the Status of the UAA School of Nursing

The committee received a report on the status of the UAA Nursing Program at the October 1999 meeting. Provost Dan Johnson will report on the positive preliminary evaluation received by the UAA associate degree nursing program during the accreditation visit in January from the National League for Nursing Accrediting Commission (NLNAC). The report from the evaluation team will be reviewed by the NLNAC Evaluation Review Panel, followed by the NLNAC Commissioners, this summer. Formal notice of continuing accreditation is not expected until August 2000.

V.   New Business

A.   Report on Development of an Air Force ROTC Program at the University of Alaska Anchorage

In January 2000 the U.S. Air Force approved the University of Alaska Anchorage's request for the establishment of an Air Force ROTC Detachment on campus. The Air Force ROTC mission is to produce leaders for the Air Force and better citizens for Alaska and the nation. In joining the 143 major universities throughout the United States that currently offer this program, UAA will provide the opportunity for students seeking an Air Force career to take courses in the state for the first time. The program was sought as being supportive not only of university's ability to recruit some outstanding students, but also of the university's growing academic programs in logistics and aviation. Provost Dan Johnson will discuss the opportunities the program will offer and the next steps in its implementation. The program will be housed in the Community and Technical College. It will be developed through appropriate curriculum committees, and is expected to be fully operational for the Fall 2000 semester.

B.   Discussion on Application of Course Credit Simultaneously to Fulfillment of General Education Requirements and Major Requirements

In 1996 the Board of Regents approved Regents' Policy 10.04.04 which established a common core of 34 credit hours of coursework distributed among certain categories. The purpose of this core was to provide a nucleus of a broad cultural background by requiring a common distribution of course study for all baccalaureate degrees.

While the courses required by an MAU and taken by a student in the MAU could vary, it is the distribution of course credit among the humanities, social sciences, natural sciences, and coursework to acquire oral and written communication and quantitative skills that is the specified requirement for the baccalaureate. Each MAU specifies which courses may be applied to the general education requirements. These specified courses are quite often the same courses that are required as introductory courses for certain majors.

A corollary to the intent in policy that students acquire a broad cultural background through exposure to subject matter outside their major is the stipulation in regulation that "Credit may be counted toward general education or a degree major requirement, but not both." One consequence of this restriction can be that, if the major requirements are extensive, the number of electives a student can take without exceeding the minimum needed for the degree is relatively reduced. In fields where the introductory courses are part of the general education curriculum, students and faculty are especially likely to desire the ability to double-count the introductory courses for both general education and the major.

Faculty and staff will be present for a discussion on the effects of this regulation.

VI.   Presentation

A.   Prince William Sound Marine Fire Fighting Symposium

In October 1999 the Regional Citizens Advisory Council (RCAC) and Prince William Sound Community College, in cooperation with Alyeska/SERVS, the Alaska Tanker Company, and ARCO Marine, sponsored a Marine Fire Fighting Symposium. The goal of the symposium was to train land-based firefighters to respond to a marine fire. The presentation by Doug Desorcie, Dean of Instruction at PWSCC, will include scenes of the fire exercise held aboard the tanker Overseas New York.

The RCAC organization, funded by Alyeska Pipeline Service Company, represents the communities of Prince William Sound. It draws its authority from the federal oil pollution act of 1990.

VII.   Future Agenda Items

VIII.   Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, February 17, 2000; *1:30 p.m. - 5:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mary Jane Fate 
Robert A. Malone
R. Danforth Ogg 
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION:

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of Revised Project Cost for the UAF Poker Flat Research Range/AlliedSignal Project

B. Approval of UAA Building K Phase II Interior Renovations Project

C. Approval of UAA Physical Education Facility Roof Parapets Project

IV. Ongoing Issues

A. Status Report on the Coal-Water Fuel Project

B. Status Report on Construction in Progress and Other Projects

C. Statewide Office of Land Management Annual Report Presentation

D. Presentation on the Advance College Tuition (ACT) Plan

E. Presentation of the FY99 Financial Statements

V. New Business

A. Approval of the Development and Sale of Lots within Riverhaven Subdivision, North Pole, Alaska

VI. Future Agenda Items

VII. Adjourn

This motion is effective February 17, 2000."

III.   Full Board Consent Agenda

A.   Approval of Revised Project Cost for the UAF Poker Flat Research Range/AlliedSignal Project

At its April 22, 1999 meeting, the board approved a project to construct and lease improvements at Poker Flat Research Range (PFRR) to AlliedSignal Corporation, or an affiliate, at a total project cost not to exceed $700,000, and a directive that, if inflation proofing funds are advanced for the project, which is the current plan, the fund be repaid at an appropriate rate of interest.

In June, AlliedSignal announced a merger with Honeywell that was completed in November. The combined company will be called Honeywell, have a combined market capitalization exceeding $45 billion, and combined annual sales exceeding $25 billion ($16 billion of which were attributable to AlliedSignal). AlliedSignal was successful in winning a NASA contract for an Alaska alternative for tracking satellites versus continuation of a Norway solution proposed by Martin Marietta.

In August 1999, the administration briefed the committee on progress, indicating that NASA's delays in signing a binding contract were impeding AlliedSignal's ability to commit long-term resources to the project. Shortly thereafter, AlliedSignal provided $98,000 in cash funding to allow foundation construction last fall, maintaining the potential for mid-2000 project completion. In November, AlliedSignal executed a contract with NASA sufficient to support one satellite receiving dish/pad at PFRR.

Breaking the work into two parts and the delay of much of the work for an additional year has resulted in increased mobilization costs, an inflation impact, and additional bidding and construction management activity, amounting to approximately $75,000, thus raising the estimated total project cost of the completed facility (building, infrastructure and one pad) from $700,000 to $775,000.

Even though the cost estimate has increased, the proposed agreement with AlliedSignal continues unchanged with respect to the maximum of $700,000 to be advanced by the university at a specified rate of return over the lease term, plus other considerations in terms of support services and opportunities for university research, data analysis, and the employment and training for students during the term of the lease. As explained in August, the direct tangible benefits associated with this agreement are lower than originally anticipated, but they will cover all incremental costs, related indirect costs, operational costs associated with the facility, an 8 percent annual return to the inflation proofing fund on capital invested by the fund, and a 4 percent premium per year for research and educational activities. This return to the inflation proofing fund will end at the completion of the 10-year term, or prepayment of all amounts due upon early termination of the lease.

As of this writing, the university and AlliedSignal are still negotiating the size and scope of the project. If, at the time of the Board of Regents' meeting, the project scope or costs are expected to change, additional information will be provided.

UAF Vice Chancellor Frank Williams will present to the committee an update regarding the current status of the project, the agreements, the budget, and any unresolved issues.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve an increase in the estimated total project cost for the Poker Flat Research Range/AlliedSignal Project authorization from the $700,000 previously authorized to $800,000. This motion is effective February 17, 2000."

B.   Approval of UAA Building K Phase II Interior Renovations  Reference 5

BACKGROUND

In FY94, Building K Phase I renovation was completed utilizing $1,200,000 of capital funding and approximately $500,000 of operating funds. This facility was constructed in 1971. The merger of UAA and Anchorage Community College, combined with deferred maintenance problems, made the renovation of this facility a high priority. The facility did not meet the academic needs of new occupants. Funding was not adequate in 1994 to complete the south end of the second level.

SCOPE OF WORK

This project will replace demountable partitions, which are becoming difficult to maintain, with gypsum wallboard partition walls. The corridor walls will be taken up to the deck to meet current code requirements. This will require modifications to the existing mechanical system. The project will replace doors and hardware to meet current code requirements. Carpeting and other interior finishes will be upgraded. Windows will be added like those included in Phase I. The project will reconfigure the long isolated corridors of offices to safer office suites. Additional power will be added to meet the current and future projected power loads.

The School of Education occupies the majority of the space being renovated. The space will be reconfigured to meet the academic needs of the new Teacher Training Preparation Grant and the new programmatic direction for the School of Education

An architectural consultant, Architects Alaska, has been engaged. A code feasibility study has been competed to outline code compliance issues that must be addressed during this renovation. Project approval was received for Building K Interior Renovations Phase II at $800,000 on August 21, 1998.

FUNDING

This project will be funded through the FY99 deferred maintenance, code compliance, and renovation appropriation in accordance with the distribution plan presented to the Board in August 1998.

SCHEDULE

Schematic Design:  March 2000

Design Development:   April 2000

Construction Completion:  October 2000

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the UAA Building K Phase II renovation project as presented and authorize the administration to proceed with contract awards at a total project cost not to exceed $800,000. This motion is effective February 17, 2000."

C.   Approval of UAA Physical Education Facility Roof Parapets  Reference 6

BACKGROUND

The UAA Sports Center was constructed in 1975. There is substantial leaking in the area of the parapets. Replacing the parapets, perimeter flashing, and overflow drain copings must be accomplished immediately to prevent additional damage to the facility. The remainder of the roof will need to be replaced within the next five years.

SCOPE OF WORK

This project will replace the roof parapets, perimeter flashing and overflow drain copings at the Sports Center and will upgrade these areas to meet current codes. Any asbestos found in the parapets will be removed.

FUNDING

This project will be funded from the UAA FY00 maintenance and repair funds and the current unallocated portion of the FY97 deferred maintenance, code compliance, and renovation appropriation. The total project cost is estimated at $500,000 and will be funded as follows:

UAA FY00 maintenance & repair - $337,324

FY97 deferred maintenance funding - $162,676

Total - $500,000

SCHEDULE

Bid Documents -  February 2000

Bid & Award - April 2000

Construction Complete - October 2000

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents approve the UAA Physical Education Facility Roof Parapets Project as presented and authorize the administration to proceed with contract awards at a total project cost not to exceed $500,000. This motion is effective February 17, 2000."

IV.   Ongoing Issues

A.   Status Report on the Coal-Water Fuel Project

UAF Vice Chancellor Frank Williams will present a report on the status of the Coal-Water Fuel Project to the committee and will be available to answer any questions.

This is an information item; no action is required.

B.   Status Report on Construction in Progress and Other Projects  Reference 7

A status report for construction projects approved by the Board of Regents and in progress is included in Reference 7. Jim Lynch, interim vice president for Finance, and representatives from each MAU will be available to address any questions of the committee.

This is an information item; no action is required.

C.   Statewide Office of Land Management Annual Report Presentation  Reference 8

At the November 18, 1999 Finance, Facilities, and Land Management Committee, Mari Montgomery, director for the Statewide Office of Land Management presented, and the Board approved, the university's annual land development plan. Time did not permit a detailed presentation of the Statewide Office of Land Management Annual Report. The written report is included as Reference 8. No formal presentation is planned for this meeting. Jim Lynch, interim vice president for Finance, will be available to answer any questions that may arise.

This is an information item; no action is required.

D.   Presentation on the Advance College Tuition (ACT) Plan

Jim Lynch, interim vice president for Finance, will present an overview of the status of the Advance College Tuition (ACT) Plan and the potential integration of the ACT Plan with the Alaska Higher Education Savings Trust Program (SB186 and HB268).

E.   Presentation of the FY99 Financial Statements  Reference Bound Separately

Randy Weaver, controller, will present an overview of the University of Alaska's annual financial statements for the year ended June 30, 1999.

This is an information item; no action is required.

V.   New Business

A.   Approval of the Development and Sale of Lots within Riverhaven Subdivision, North Pole, Alaska   Reference 9

After evaluating the feasibility of subdividing and selling 54 lots within a 150-acre parcel of land located on Nordale Road along the Chena River, six miles north of North Pole, Alaska (see maps, Reference 9), the Statewide Office of Land Management (SOLM) proposes to develop the first 25 lots. This portion of the subdivision will consist of 19 lots on the Chena and Little Chena Rivers and six second-tier lots. SOLM believes there is strong market demand for lots in the Fairbanks/North Pole area, particularly lots with river frontage.

The estimated total project cost for this portion of the subdivision is $170,000 including final survey and platting, road and drainage engineering, 1,700 lineal feet of road construction, and power to each lot. This work should be completed in time for the lots to be within the university's 2000 or 2001 Land Sale Offering. Gross sales are expected to be approximately $150,000 in FY01, and approximately 80 percent of the lots are expected to be sold within three years. Total receipts from the sale of all lots are currently estimated to be approximately $550,000, excluding interest on financed sales.

The subdivision of this parcel was publicly noticed for two months prior to the Board of Regents' February 19, 1999 approval of the 1999 Development Plan. No comments were received. In early March 1999, SOLM posted the property with notices stating that the property was proposed for subdivision. As a result of the posting, several calls were received from individuals interested in buying lots. One individual recommended that the university identify the lots as recreational rather than residential, implying that year-round access might be limited due to periods of high water.

Prior to receiving platting board approval on March 31, 1999, the Fairbanks North Star Borough Platting Board held a public hearing to review the preliminary plat of the proposed Riverhaven Subdivision. In addition, as part of its site planning and permitting process, SOLM secured the necessary approvals of the subdivision by the Army Corps of Engineers and the Alaska Department of Environmental Conservation. As a result of these reviews, river floodways, pedestrian access trails, and septic system requirements have been identified on the plat of the subdivision.

Board of Regents' Policy does not require board approval to proceed with the project; however, when the 1999 Development Plan was approved, the administration indicated that it would secure specific approval of the Finance, Facilities, and Land Management Committee prior to proceeding with construction activity or binding commitments for the development of a project expected to result in receipts or disbursements in excess of $500,000. This project is expected to result in receipts of approximately $550,000 and expenses of approximately $170,000.

 

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee approves the development and sale of the first phase (25 lots) of Riverhaven Subdivision located near North Pole, Alaska. This motion is effective February 17, 2000."

VI.   Future Agenda Items

VII.  Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, February 17, 2000; *4:00 p.m. - 5:00 p.m.
A.J. Room, Baranof Hotel
Juneau, Alaska

Committee Members
Joe J. Thomas, Chair 
Chancy Croft 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of Revisions to Regents' Policy 04.11 - Collective Bargaining

IV. Human Resource Issues Update

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective February 17, 2000."

 

III.   Full Board Consent Agenda

A.   Approval of Revisions to Regents' Policy 04.11 - Collective Bargaining  Reference 10

Reference 10 includes clean and edited versions of Chapter XI.

The President recommends that:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the revisions to Regents' Policy 04.11 - Collective Bargaining, as presented. This motion is effective February 17, 2000."

IV.   Human Resource Issues Report

Janet Jacobs, Executive Director for Human Resources, will update committee members on new and ongoing projects in the Statewide Office of Human Resources.

V.    New Business

VI.   Future Agenda Items

VII.  Adjourn

 

Agenda 
Board of Regents 
Audit Committee 
Friday, February 18, 2000; *7:30 a.m. - 9:00 a.m.
A.J. Room, Baranof Hotel
Juneau, Alaska

Committee Members
Chancy Croft, Chair 
Elsa Froehlich Demeksa
Mary Jane Fate
Robert A. Malone
Brian D. Rogers
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Audit Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Ongoing Issues

A. Status Report on the FY1999 External Audit

B. Review of Recently Completed Audits

C. Status Report on the FY2000 Annual Audit Plan

D. Status Report on Internal Audit Staffing and Resources

E. Status Report on Internal Audit Procedures

IV. New Business

A. Presentation on Internal Controls

V. Future Agenda Items

VI. Adjourn

This motion is effective February 18, 2000."

III.   Ongoing Issues

A.   Status Report on the FY1999 External Audit

Ben Shilling, Internal Audit director, will review with the Audit Committee the status of the FY99 annual external audit.

This is an information item; no action is required.

B.   Review of Recently Completed Audits

Ben Shilling, Internal Audit director, will review with the Audit Committee recently completed audits and answer any questions members of the committee may have.

This is an information item; no action is required.

C.   Status Report on the FY2000 Annual Audit Plan

Strike through items - have been removed from the plan. 
Italic items - have been completed or are in progress. 
* - Specific departments to be determined later.

FY2000 Annual Audit Plan

KPMG Peat Marwick Audit Support: 
Year-end cutoff 
Inventory observation 
Cash disbursements & bank transfers 
Cash depositories 
Auxiliary fund analysis 
Unexpended plant fund additions

Audits and Projects:

University of Alaska Fairbanks: 
Athletics Department 
Safety Services 
* Departmental Audits - 1 
* Recharge Center Audit 
Geophysical Institute Business Office Review

University of Alaska Anchorage: 
Consortium Library 
* Departmental Audits - 2 
* Recharge Center Audit 
Mat-Su Campus Business Office Review

University of Alaska Southeast: 
* Departmental Audits - 2 
Sitka Campus Business Office Review

EDP Reviews: 
Security 
Program Change Control

Function and System Reviews: 
Banking Activities 
Travel

This is an information item; no action is required.

D.   Status Report on Internal Audit Staffing and Resources

Recruitment for one full-time audit position is expected to reopen by the end of January.

Recruitment is in progress for a part-time student intern position that will allow a student to earn credit toward his/her degree. This position is expected to be filled by February 15.

This is an information item; no action is required.

E.   Status Report on Internal Audit Procedures

Ben Shilling, Internal Audit director, will present information to the committee regarding the status of audit tracking and follow-up audits.

This is an information item; no action is required.

IV.   New Business

A.   Presentation on Internal Controls

Ben Shilling, Internal Audit director, will facilitate presentation of a 20-minute video on internal control developed by the Association of College and University Auditors.

This is an information item; no action is required.

V.   Future Agenda Items

VI.   Adjourn

 

Agenda 
Board of Regents 
Nominating Committee 
Friday, February 18, 2000; *9:00 a.m. - 9:15 a.m. 
A.J. Room, Westmark Baranof Hotel 
Juneau, Alaska

 

Committee Members: 
Joe J. Thomas, Chair 
Elsa Froehlich Demeksa 
Mary Jane Fate 
Joshua B. Horst 
Joseph E. Usibelli, Jr. 
Michael J. Burns, Board Chair

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Nominating Committee approves the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Discussion Regarding Slate of Candidates for FY01 Board of Regents Officers

IV. Other Items of Concern

V. Future Agenda Items

VI. Adjourn

This motion is effective February 18, 2000."

III.   Discussion Regarding Slate of Candidates for FY01 Board of Regents Officers

Committee members will discuss a possible slate of candidates for board officer positions. Elections for officers will occur at the annual meeting on June 8-9, 2000.

IV.   Other Items of Concern

V.    Future Agenda Items

VI.   Adjourn

 

Agenda 
Board of Regents 
Committee of the Whole
Friday, February 18, 2000; *9:15 a.m. - 3:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

 

I.    Call to Order

II.   Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Presentations

A. Alaska Cooperative Extension Service and Marine Advisory Program

B. Reports on Evaluation for Reaffirmation of Accreditation for the University of Alaska Southeast and Prince William Sound Community College

IV. Full Board Consent Agenda

A. Approval of Spending Plan for Distribution of the Natural Resources Fund

B. Approval of FY2002 Operating and Capital Budget Request Guidelines

V. Ongoing Issues

A. Approval of Tuition Rates for Tuition Year (TY) 2002

VI. New Business

A. First Reading of Policy 02.05 - Crisis Planning, Response, and Communications

B. Report on MAU Mission Statement Review Process

VII. Future Agenda Items

VIII. Adjourn

This motion is effective February 18, 2000."

III.   Presentations

A.   Alaska Cooperative Extension Service and Marine Advisory Program

Extension education is the University of Alaska's pre-eminent public service delivery system. The University of Alaska Fairbanks houses the Alaska Cooperative Extension (ACE) and the Marine Advisory Program (MAP), which provide public service throughout Alaska, and the Space Grant Program. This 1-hour presentation will feature brief presentations by Extension educators on specific projects addressing problems confronting numerous Alaskan communities on a variety of topics. Included in the presentation will be recorded testimony on the impact of Extension, Marine Advisory and Space Grant Programs from Alaskans who have participated in these public service programs.

Participating in the presentation are:

Introduction: Tony Nakazawa, Director, ACE

Space Grant: Joe Hawkins, Director, Space Grant Program

Extension: Milan Shipka, Livestock Specialist

Sheryl Stanek, Home Economist

Sarah McClellan, Agriculture & Community Development Agent, Extension Indian Reservation Program

Peter Stortz, 4-H Fisheries & Natural Resources Specialist

MAP: Dolly Garza, Rick Steiner, Kate Winn

Closing: Raymond RaLonde, Aquaculture Specialist, MAP

B.   Reports on Evaluation for Reaffirmation of Accreditation for the University of Alaska Southeast and Prince William Sound Community College

In October 1999 both the University of Alaska Southeast and Prince William Sound Community College received regularly scheduled visits by evaluation teams from the Commission on Colleges of the Northwest Association of Schools and Colleges, the regional accrediting commission for the Pacific Northwest. The Association describes accreditation as follows in the 1999 Edition of the "Accreditation Handbook."

Accreditation is a process of recognizing educational institutions for performance, integrity, and quality that entitles them to the confidence of the educational community and the public. In the United States this recognition is extended largely through nongovernmental, voluntary institutional or professional associations that have responsibility for establishing criteria, visiting and evaluating institutions at their requests, and approving those institutions and programs that meet their criteria.

In American postsecondary education, accreditation performs a number of important functions, including the encouragement of efforts toward maximal educational effectiveness. The accrediting process requires institutions and programs to examine their own goals, operations, and achievements, and then provides the expert criticism and suggestions of a visiting evaluation committee, and, later, the recommendations of the accrediting body. Since the accreditation is reviewed periodically, institutions are encouraged toward continued self-study and improvement.

Accredited members of the Association such as UAS and PWSCC, are not accredited permanently; accreditation must be reaffirmed periodically. At least every ten years an institution must conduct a self-study and be visited by a full evaluation committee. Every five years each institution prepares an interim report, followed by a visit by one or more Commission representatives.

Provost Roberta Stell will report on the outcomes of the full evaluation of UAS, and Dean of Instruction Douglas Desorcie on the interim evaluation of PWSCC. The reaffirmation of accreditation each institution received was for the institution as a whole.

IV.   Full Board Consent Agenda

A.   Approval of Spending Plan for Distribution of the Natural Resources Fund  Reference 11

At the November 1999 meeting, the Board of Regents approved the Natural Resources Fund budget including $564,532 to be awarded through a competitive grant process to proposals for activities and projects related to natural resources. Priority was to be given to proposals that supported three UA initiatives related to natural resources projects and activities: satellite data retrieval and analysis, natural resources management and development, and the federal EPSCoR (Experimental Program to Stimulate Competitive Research) research development initiative.

Proposals were solicited from each MAU during the fall 1999 semester. The proposals were reviewed, prioritized, and recommended for funding by the respective chancellor. Evaluation criteria included:

· quality of proposal and experience of the principle investigators;

· importance to the state's economy and management of its natural resources;

· concurrent, or possibility of future, external funding for implementation of the project or the impact of one-time funding for projects not likely to attract external funding;

· enhancement of activity or efficient use of resources with involvement of students, collaboration between junior and senior faculty, and/or collaboration among MAUs; and

· outreach to K-12 students in areas related to natural resources.

An award of one planning grant each is recommended for the three initiatives. Because the satellite data retrieval and analysis initiative is in its infancy, the planning grant is relatively large. Part of the activities assumed under this grant will be that of tracking and coordinating the activity of the other grants awarded in this category. The award for EPSCoR forwards the university plans for development of research by bringing in external consultants (American Association for the Advancement of Science) to review the proposed research focus areas. All of the awards involve development of university programs related to natural resources.

Reference 11, includes a summary of the amounts requested and awarded by area of emphasis (Table I); the administration's recommendation for distribution of the awards (Table II); a schedule of additions, expenditures, and fund balances for the year ended June 30, 1999 for the Natural Resources Fund Projects (Table III); and a description of each of the projects (Table IV).

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the distribution plan for the Natural Resources Fund awards for projects and activities related to natural resources as presented in Table II of Reference 11. This motion is effective February 18, 2000."

B.   Approval of FY2002 Operating and Capital Budget Request Guidelines  Reference 12

President Hamilton will engage the Committee of the Whole in a discussion about the guidelines for development of the university's FY2002 operating and capital budget requests and the assumptions on which they were developed. In many respects, the FY2002 guidelines will represent a continuation of the areas of emphasis and initiatives included in the FY2001 request.

On February 11, 2000, the Finance, Facilities, and Land Management Committee will meet to discuss the budget development process, including alternative approaches to establishing the capital request. Draft guidelines for development of the budget requests and their role in the request process will be discussed with the Finance, Facilities, and Land Management Committee. Based on the results of that discussion, revised guidelines will be hand-carried to the February 17, 2000 meeting.

The committee is asked to recommend approval of the operating and capital budget guidelines in order to facilitate development of program initiatives.

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the FY2002 Operating and Capital Budget Request Guidelines as presented. This motion is effective February 18, 2000."

V.   Ongoing Issues

A.   Approval of Tuition Rates for Tuition Year 2002  Reference 13

Regents' Policy 05.10.01 provides for an automatic inflation-based increase in tuition unless, at its first regular meeting after January 15, the board approves tuition at some other rate. The board also directed the administration to set tuition rates a year in advance of the traditional cycle in order to allow publication of "official" rates in the campus catalogues and allow students time to better plan for the cost of attendance at the university. In accordance with this guidance, the administration notified the board in October 1999 of the inflation-adjusted tuition rates that will become effective for the tuition year (TY) 2002 (summer and fall 2001, and spring 2002).

A schedule of the tuition rates previously approved for tuition years TY2000 and TY2001 and the inflation-adjusted rates for TY2002 follows:

 

  Current TY2000 Approved Tuition 
Rates TY2001 Inflation Adjusted 
Rates TY2002 Lower Division:       PWSCC

$64

$66

$68

Kodiak

$65

$67

$69

All Others

$75

$77

$79

Upper Division

$84

$87

$90

Graduate

$167

$172

$178

Non-resident 
Surcharge

$159

$164

$169

The tuition rates for TY2002 are based on an inflation factor equivalent to the 3-year average of the Higher Education Price Index (HEPI) applied to the tuition rates previously approved for TY2001 (summer and fall 2000, and spring 2001). The estimated 3-year average increase in the HEPI, as determined by the administration, is 3.2 percent (3.0, 3.0, 3.5 respectively).

Reference 13 includes an estimate of the revenue impact of the inflation-adjusted tuition rates for the tuition year TY2002. Reference 13 also includes two charts comparing UA tuition and fee costs to the national and the western states' average tuition and fee costs for both 2-year and 4-year programs. The comparison indicates that UA tuition and fee costs are substantially higher than the national and the western states' averages for 2-year programs. The comparison with 4-year programs indicates that UA is approximately 8 percent higher than the western states' average and 15 percent lower than the national average. These relationships have remained fairly constant for the past several years.

Based on the university's legislative initiatives, discussions with the chancellors and staff, and comments from students and others, President Hamilton recommends that no action be taken by the board. This will allow the HEPI adjusted rates to become the official tuition rates scheduled for TY2002 (summer 2001, fall 2001, and spring 2002). Action is only required by the board if it chooses to establish tuition rates at levels other than those presented.

In developing his recommendation on tuition rates, President Hamilton also developed serious concerns about the large number of course fees and other fees that are charged to students each semester. Over the coming year, he and the chancellors will review the types of fees charged and the processes established for review and approval of such fees.

The Coalition of Student Leaders has reviewed this proposal and, on January 28, 2000, passed a motion stating that it does not support a tuition increase. A representative from the Coalition will participate in this discussion to voice their concerns.

President Hamilton, Pat Pitney, director for Budget Development and Institutional Research, and Jim Lynch, interim vice president for Finance will be available to answer questions regarding this issue.

VI.   New Business

A.   First Reading of Policy 02.05 - Crisis Planning, Response, and Communications Reference 14

The university administration has prepared a new, retitled draft of a policy on crisis planning, response and communications which requires MAUs to develop crisis response, communications and business continuation plans, provides for notification procedures, and for determining if a president's or chancellor's inquiry should be conducted into the incident.

Bob Miller, director of Public Affairs, will review the policy and answer any questions. After this meeting, the policy will be sent to governance groups for their review. It is anticipated that the final version will come before the board for approval at its April 2000 meeting.

B.   Report on MAU Mission Statement Review Process   Reference 15

The current mission statements for UAA, UAF, and UAS were approved by the Board of Regents in 1988 and are included in the back of the agenda (see "Mission Statements/Organizational Charts" tab).

The chancellors will review the process of mission statement review at their individual campuses and answer any questions the members of the board may have. Reference 15 includes the UAF draft statements that are being circulated to faculty, staff, and constituents at this time. UAF anticipates that these mission statements will come to the Board of Regents for approval at its April 2000 meeting.

VII.  Future Agenda Items

VIII.   Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Thursday, February 17, 2000; *8:00 a.m. - 11:00 a.m.
Friday, February 18, 2000; *3:00 p.m. - 5:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

 

I.    Call to Order  

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. President's Report

V. Status Report on Academic Initiatives

VI. Public Testimony

VII. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Regents' Policy 09.08 - Residence Life and Student Housing

2. Approval of Regents' Policy 02.07 - Information Resources

3. Approval of a Bachelor of Science in Aviation Technology Degree Program at the University of Alaska Anchorage

B. Finance, Facilities, and Land Management Committee

1. Approval of Revised Project Cost for the UAF Poker Flat Research Range/AlliedSignal Project

2. Approval of UAA Building K Phase II Interior Renovations Project

3. Approval of UAA Physical Education Facility Roof Parapets Project

C. Human Resources Committee

1. Approval of Revisions to Regents' Policy 04.11 - Collective Bargaining

D. Committee of the Whole

1. Approval of Spending Plan for Distribution of the Natural Resources Fund

2. Approval of FY2002 Operating and Capital Budget Request Guidelines

VIII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

IX. Approval of Resolution of Appreciation for Dr. Ruth Lister

X. Approval of Resolution in Memory of Morris Thompson

XI. Review of Spring 2000 Commencement Schedule

XII. Alaska Commission on Postsecondary Education Report

XIII. UA Foundation Report

XIV. Future Agenda Items

XV. Executive Session

XVI. Acceptance of Bargaining Unit Contract between the University of Alaska and United Academics - AAUP/AFT

XVII. Board of Regents' Comments

XVIII. Adjourn

This motion is effective February 17, 2000."

III.   Approval of Minutes

MOTION #1

"The Board of Regents approves the minutes of its special meeting of November 12, 1999 as presented. This motion is effective February 17, 2000."

MOTION #2

"The Board of Regents approves the minutes of its retreat of November 13-14, 1999 as presented. This motion is effective February 17, 2000."

MOTION #3

"The Board of Regents approves the minutes of its regular meeting of November 18-19, 1999 as presented. This motion is effective February 17, 2000."

IV.   President's Report

V.    Status Report on Academic Initiatives

FY00 initiative funding was invested in the programs responding to high priority academic initiatives in healthcare, vocational education, logistics and education. The programs are in various stages of development and implementation. A status report will be provided summarizing the progress of the FY00 program initiatives.

VI.   Public Testimony [Scheduled for 11:00 a.m.]

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.

[RECESS until approximately 3:00 p.m. on Friday, February 18, 2000.]

FRIDAY, NOVEMBER 19, 1999

VII.   Consent Agenda   [Will begin following committee meetings]

MOTION

"The Board of Regents approves the recommendations of its standing committees as stated below. This motion is effective February 18, 2000."

A.   Academic and Student Affairs Committee
1.   Approval of Regents' Policy 09.08 - Residence Life and Student Housing Reference 1

MOTION

"The Board of Regents approves Regents' Policy 09.08 - Residence Life and Student Housing and rescinds Regents' Policy 09.93 - Student Housing. This motion is effective February 18, 2000."

2.   Approval of Regents' Policy 02.07 - Information Resources  Reference 2

MOTION

"The Board of Regents approves Policy 02.07 - Information Resources, and rescinds Regents' Policy and University Regulation 08.06 - Information Technology. This motion is effective February 18, 2000."

3. Approval of a Bachelor of Science in Aviation Technology Degree Program at the University of Alaska Anchorage Reference 3

MOTION

"The Board of Regents approves a Bachelor of Science in Aviation Technology degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed for continuation by the Board of Regents in five years. This motion is effective February 18, 2000."

B.   Finance, Facilities, and Land Management Committee

1.   Approval of Revised Project Cost for the UAF Poker Flat Research Range/AlliedSignal Project

MOTION

"The Board of Regents approves an increase in the estimated total project cost for the Poker Flat Research Range/AlliedSignal Project authorization from the $700,000 previously authorized to $800,000. This motion is effective February 18, 2000."

2.   Approval of UAA Building K Phase II Interior Renovations Project  Reference 5

MOTION

"The Board of Regents approves the UAA Building K Phase II renovation project as presented and authorizes the administration to proceed with contract awards at a total project cost not to exceed $800,000. This motion is effective February 18, 2000."

3.   Approval of UAA Physical Education Facility Roof Parapets Project Reference 6

MOTION

"The Board of Regents approves the UAA Physical Education Facility Roof Parapets Project as presented and authorizes the administration to proceed with contract awards at a total project cost not to exceed $500,000. This motion is effective February 18, 2000."

C.   Human Resources Committee

1.   Approval of Revisions to Regents' Policy 04.11 - Collective Bargaining Reference 10

MOTION

"The Board of Regents approves the revisions to Regents' Policy 04.11 - Collective Bargaining, as presented. This motion is effective February 18, 2000."

D.   Committee of the Whole

1.   Approval of Spending Plan for Distribution of the Natural Resources Fund Reference 11

MOTION

"The Board of Regents approves the distribution plan for the Natural Resources Fund awards for projects and activities related to natural resources as presented in Table II of Reference 11. This motion is effective February 18, 2000."

2.   Approval of FY2002 Operating and Capital Budget Request Guidelines Reference 12

MOTION

"The Board of Regents approves the FY2002 Operating and Capital Budget Request Guidelines as presented. This motion is effective February 18, 2000."

VIII.   New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

IX.   Approval of Resolution of Appreciation for Dr. Ruth Lister

WHEREAS, Dr. Ruth Lister has served the University of Alaska Fairbanks and its students admirably for nearly a decade, first as associate dean of UAF's School of Career and Continuing Education, and then as director of the Tanana Valley Campus of UAF; and

WHEREAS, Dr. Ruth Lister's extraordinary leadership has enabled her to guide TVC to meeting Alaska's workforce development needs through collaboration and cooperation with leaders in education, business, industry, and state and local governments, resulting in articulation agreements between the Fairbanks North Star Borough School District and the University of Alaska Fairbanks for delivering vocational-technical education in Fairbanks; and

WHEREAS, Dr. Ruth Lister provided crucial guidance in bringing together the Fairbanks North Star Borough, the School District, and the University to formulate a partnership regarding Hutchison Career Center, resulting in a joint effort by all parties to demonstrate that this project was of the highest priority to all three entities; and

WHEREAS, Dr. Ruth Lister's personal style has enabled her to take on the most difficult of tasks and to make their resolution appear remarkably easy because of her steady sense of self and her serenity and grace under the pressure of intense circumstances; and

WHEREAS, Dr. Ruth Lister's education, experience and background in management and advocacy in human services and women's issues, buttressed by her unwavering commitment to individual liberties, have always made her a formidable participant in public deliberations; and

WHEREAS, Dr. Ruth Lister has, on many occasions, quietly ensured the recruitment of students and their subsequent placement into the workforce; and

WHEREAS, Dr. Ruth Lister has served the citizens of this state in many capacities, including President of the Alaska Network on Domestic Violence and Sexual Assault, President of the Arctic Alliance for People, Member of the JOBS Committee of the Family Support Task Force, Member of the Fairbanks Private Industry Council Board, Member of the Alaska Human Resource Investment Council, and innumerable University of Alaska committees, councils and task forces;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Dr. Ruth Lister's outstanding service and extends to her this statement of appreciation for her contributions to the quality and effectiveness of higher education in the State of Alaska.

BE IT FURTHER RESOLVED that this resolution be conveyed to Dr. Ruth Lister, with a copy to be incorporated into the official minutes of the February 17-18, 2000 meeting of the Board of Regents.

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. Ruth Lister. This motion is effective February 18, 2000."

X.   Approval of Resolution in Memory of Morris Thompson

Morris Thompson, member of the University of Alaska Board of Regents from 1989 to 1993, was tragically killed along with his wife Thelma, and daughter Sheryl, in an airplane crash on January 31, 2000.

A resolution of sympathy is being written at the time of this printing and will be distributed to members of the Board of Regents before this meeting. In addition to approval by the Board of Regents, past members of the board who served with Regent Thompson during his term have asked to sign this resolution as well.

The President recommends that:

MOTION

"The Board of Regents approves the resolution in memory of Morris Thompson. This motion is effective February 18, 2000."

XI.   Review of Spring 2000 Commencement Schedule

The following campus commencement exercises have been scheduled for Spring 2000:

Kachemak Bay (Homer) Saturday, April 29

Kenai-Peninsula (Soldotna) Tuesday, May 2

Northwest (Nome) Thursday, May 4

Kuskokwim (Bethel) Friday, May 5

Mat-Su (Palmer) Friday, May 5 @ 7:00 p.m.

Ketchikan Friday, May 5 @ 7:30 p.m.

Sitka Saturday, May 6 @ 7:00 p.m.

UAF - Fairbanks Sunday, May 7 @ 1:30 p.m.

UAS - Juneau Sunday, May 7 @ 2:00 p.m.

UAA - Anchorage Sunday, May 7 @ 4:00 p.m.

Chukchi (Kotzebue) Thursday, May 11

Prince William Sound (Valdez) Friday, May 12

Bristol Bay (Dillingham) Saturday, May 13 @ 2:00 p.m.

Kodiak Friday, May 19 @ 7:00 p.m.

Adult Basic Education (Anch) TBA

Military Programs (Eielson AFB) TBA

There may also be commencement exercises in McGrath, Galena, and Yukon Flats Centers. The Board of Regents' Office will send updated information to the board members as it is received.

XII.   Alaska Commission on Postsecondary Education Report

A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.

XIII.   UA Foundation Report

A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.

XIV.   Future Agenda Topics

XV.    Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:

· Litigation

· Labor

· Land

· Contract Negotiations

and matters that would affect the reputation or character of a person or persons including:

· Personnel Matters

· Naming of Facilities

The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.S.T. This motion is effective February 18, 2000."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.S.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

XVI.   Acceptance of Bargaining Unit Contract between the University of Alaska and United Academics - AAUP/AFT

Board of Regents' Policy 04.11.02 - Exclusions and Agreements, states:

No collective bargaining agreement shall be binding upon the Board of Regents without prior approval of the entire agreement by the Board of Regents.

Alaska Statute 14.40.170(a)(2) provides:

The Board of Regents shall . . . fix the compensation of the president of the university, all heads of departments, professors, teachers, instructors, and other officers; . . .

Alaska Statute 14.40.170(b)(1) provides:

The Board of Regents may . . . adopt reasonable rules, orders, and plans with reasonable penalties for the good government of the university and for the regulation of the Board of Regents.

The Alaska Supreme Court has stated:

Through legislative enactments, the University enjoys a considerable degree of statutory independence. Not only does the board of regents have the constitutional authority to appoint the president of the University, formulate policy and act as the governing body of the institution, but the legislature has specifically empowered it to fix the president's compensation and the compensation of all teachers, professors, instructors and other officers . . .

Pursuant to this policy and legal authority, the university administration has tentatively agreed upon a contract with the United Academics - AAUP/AFT union. In the event the members of the union ratify this contract, the Board of Regents will be asked to approve the contract at this meeting.

Pursuant to AS 23.40.215, the monetary terms of this collective bargaining agreement are subject to initial approval/disapproval and annual funding by the Alaska Legislature.

The President recommends that:

MOTION

"The Board of Regents accepts the bargaining unit contract between the University of Alaska and United Academics - AAUP/AFT for the term of January 1, 2001 to December 31, 2003, as presented. This motion is effective February 18, 2000."

XVII.   Board of Regents' Comments

XVIII.  Adjourn


 
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