Board of Regents

Board of Regents Meeting
April 20, 2000 - Baranof Hotel
April 21, 2000 - Egan Library, UAS Campus
Juneau, Alaska

  PUBLIC COMMENT INFORMATION

PUBLIC TESTIMONY WILL BE HEARD FRIDAY MORNING FROM APPROXIMATELY 8:00 AM TO 10:00 AM.  An additional time for public testimony will be scheduled if necessary.  Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

 

MEETING SCHEDULE

Times for board meetings are subject to modification within the April 20-21, 2000 timeframe.

Thursday, April 20, 2000 - Baranof Hotel

7:30 a.m. - 9:00 a.m. 
The Board of Regents will host a breakfast for members of the Alaska Legislature in the Treadwell Room, Baranof Hotel.

9:00 a.m. - 10:00 a.m. 
Full Board will meet in the Treadwell Room for the President's Report.

10:00 a.m. - 11:00 a.m. 
Full Board will meet in the Treadwell Room to hear presentations on Demographic and Employment Trends.

11:00 a.m. - 12:00 noon 
Finance, Facilities, and Land Management Committee will meet in the A.J. Room.

11:00 a.m. - 12:00 noon 
Academic and Student Affairs Committee will meet in the Treadwell Room.

12:00 noon - 1:00 p.m. 
LUNCH BREAK. During this break, President Hamilton will hear a report on UAS Safety Issues in the A.J. Room. Brown bag lunches will be provided for those board members who wish to attend.

1:00 p.m. - 3:00 p.m. 
Finance, Facilities, and Land Management Committee meeting will continue in the A.J. Room.

1:00 p.m. - 2:30 p.m. 
Academic and Student Affairs Committee meeting will continue in the Treadwell Room.

2:30 p.m. - 3:00 p.m. 
Human Resources Committee will meet in the A.J. Room.

3:00 p.m. - 4:30 p.m. 
Planning and Development Committee will meet in the Treadwell Room.

4:30 p.m. - 5:00 p.m. 
Nominating Committee will meet in the Treadwell Room.

 

Friday, April 21, 2000 - Egan Library - UAS Campus

8:00 a.m. - 10:00 a.m. 
The Full Board will meet in the Egan Library to hear public testimony.

10:00 a.m. - 12:00 noon 
Committee of the Whole will meet in the Egan Library.

12:00 noon - 1:30 p.m. - LUNCH BREAK

1:30 p.m. - 3:00 p.m. 
Committee of the Whole meeting will reconvene in the Egan Library.

3:00 p.m. - 5:00 p.m. 
Full Board will meet in the Egan Library. An Executive Session is scheduled as one of the last items of business and is expected to last approximately one hour.

5:00 p.m. - Adjourn

7:18 p.m. - Alaska Airlines Flt. 67 departs Juneau for Anchorage.

Messages can be left on Thursday at the Baranof Hotel: 586-2660, fax: 586-8315; and on Friday at the Egan Library: 465-6583, fax: 465-3612. Messages should indicate that they are for participants in the Board of Regents' meeting.

 

MEETING SUMMARY

The following is a summary of actions, reports, and presentations before the Board of Regents at this meeting:

ACTION ITEMS:

1. Approval of Regents' Policy 09.11 - Student Health (A&SA)

2. Approval of a Bachelor of Arts in Hospitality and Restaurant Management Degree Program at the University of Alaska Anchorage (A&SA)

3. Approval of an Associate of Applied Science in Technology Degree Program at the University of Alaska Anchorage (A&SA)

4. Approval of a Certificate in Small Business Management Program at the University of Alaska Southeast (A&SA)

5. Approval of Resolution Urging the Municipality of Anchorage Assembly to Establish a Voting Station on the University of Alaska Anchorage Campus (A&SA)

6. Approval of FY02 Capital Budget Request Guidelines (FF&LM)

7. Approval of Sale of Trust Land in Copper Center (FF&LM)

8. Approval of Policy 02.05 - Crisis Planning, Response, and Communications (COW)

9. Approval of Policy 10.01.03 - University of Alaska Fairbanks Mission Statement (COW)

10. Approval of Resolution of Appreciation for Bob Green (Full)

11. Approval of Revisions to Board of Regents' Meeting Schedule (Full)

12. Approval of Revisions to Industrial Security Resolution (Full)

13. Consideration of an Amendment to Board of Regents' Bylaws Regarding Nominating Committee Duties (Full)

 

PRESENTATIONS:

1. Alaska Demographic and Employment Trends - Dept. of Labor (Full)

 

REPORTS/DISCUSSIONS/UPDATES:

1. President's Report (Full)

2. Discussion re NCATE Accreditation of UA Programs and on the Alaska Quality Schools Initiative (A&SA)

3. Discussion on Revision to the Process for New Program Approval (A&SA)

4. Status Report on Construction in Progress and other Projects (FF&LM)

5. Annual Report on University Expenditures for Facility M&R, R&R, and Deferred Maintenance (FF&LM)

6. Report on Procurement Process at the University of Alaska (FF&LM)

7. Report on Safety Programs at UAS (FF&LM)

8. Report on the Advance College Tuition (ACT) Plan

9. Report on Human Resources Issues (HR)

10. Review of UA Mission Statement (P&D)

11. Review of UA Vision Statements (P&D)

12. Discussion re Implementing Goals for UA Vision Statements (P&D)

13. Discussion re FY01 Slate of Board Officers (Nominating)

14. Report on UA Fundraising Activities

15. In-Progress Report Regarding Tuition and Fees

 

OTHER:

1. First Reading of Revisions to Policy 04.09 - Nondisciplinary Termination and Financial Exigency (HR)

2. Executive Session (Full)

 

AGENDAS

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, April 20, 2000; *11:00 a.m. - 2:30 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

Committee Members
Chancy Croft, Chair 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Joe J. Thomas 
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of Regents' Policy 09.11 - Student Health

B. Approval of a Bachelor of Arts in Hospitality and Restaurant Management Degree Program at the University of Alaska Anchorage

C. Approval of an Associate of Applied Science in Technology Degree Program at the University of Alaska Anchorage

D. Approval of a Certificate in Small Business Management Program at the University of Alaska Southeast

E. Approval of Resolution Urging the Municipality of Anchorage Assembly to Establish a Voting Station on the University of Alaska Anchorage Campus

IV. Ongoing Issues
A. Discussion on the National Council on Accreditation of Teacher Education (NCATE) Accreditation of University of Alaska Programs and on the Alaska Quality Schools Initiative
V. New Business
A. Discussion on Revision to the Process for New Program Approval
VI. Future Agenda Items

VII. Adjourn

This motion is effective April 20, 2000."

III.   Full Board Consent Agenda

A.   Approval of Regents' Policy 09.11 - Student Health - Reference 1

Current Regents' Policy regarding student health was written in 1979 and consists of one sentence:

"It is the policy of the Board of Regents that the provisions for student health insurance and programs may vary in type and scope among the regions of the university."

The new policy proposal contained in Reference 1 draws upon the policies and practices of other colleges and universities. It has been reviewed by the senior student services officers, the directors of the student health centers at UAA and UAF, the General Counsel's office, the Coalition of Student Leaders, and the chancellors and president as well as by the committee at the November 1999 and February 2000 meetings.

The draft policy begins with a statement that all students, regardless of residential status, will be encouraged to get vaccinations recommended by public health agencies and the American College Health Association. The policy then covers three principal items: mandatory immunizations and testing, health and counseling services and fees, and student health insurance.

Mandatory Immunization:

There are currently no practices common to University of Alaska campuses regarding mandatory immunization: UAS has no broad immunization requirements; UAA has requirements for students in residence halls; and UAF, while requiring immunizations since 1985, has not established an enforcement mechanism. All of the campuses have miscellaneous programs for selected groups of students, e.g., student athletes and students enrolled or working in health care programs.

The consideration of the benefits and burdens of mandatory immunization programs ranged from a program covering all (including part-time) students to no mandatory program. The proposal is to require, for eligibility to live in high-density student residence facilities, mandatory proof of immunity to measles, mumps, rubella, diphtheria and tetanus, and evidence of the absence of tuberculosis. The chancellor will designate which facilities are to be considered high density for the purposes of this policy. Such facilities may include married student housing on some campuses. A more rigorous mandatory immunization program is possible at the discretion of the president or chancellor, if so designated by the president. Exceptions to these stipulations may be granted for medical and religious reasons or for short-term housing residents. In addition to the main campuses, these provisions may also affect students and others seeking residency in housing facilities at Prince William Sound Community College, UAS Sitka Campus, and UAF Kuskokwim Campus.

The accompanying regulation specifies evidence acceptable for proof of immunity or absence of disease, and requires that an enforcement mechanism be adopted.

Health and Counseling Services and Fees / Health Insurance:

As with mandatory immunization, there are no common practices at the campuses regarding either health and counseling services and associated fees or student health insurance. As a general rule, the type and amount of services are tied to the needs and resources of the particular campus.

The three major campuses all charge mandatory health center fees. The amount charged varies with the number of credit hours taken, the level of service available, and the cost of providing that service.

The insurance currently offered through the campuses does a reasonably good job of first dollar coverage and allows the campus health centers to obtain good medical referrals for students when needed. The price of the insurance ranges between $660 and $750 per student per year.

Because the scope of student health service and insurance programs varies according to the needs of the campuses, the draft policy authorizes the chancellor to determine the structure of these programs in accordance with campus needs, resources, and costs of the program and to set fees for the corresponding services. If this policy is approved as drafted, it will require changes in other portions of Regents' Policy that currently authorize the president to approve such fees.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approves Regents' Policy 09.11 - Student Health and rescinds Regents' Policy 09.94.01 - Student Health Fees. This motion is effective April 20, 2000."

 

B.   Approval of a Bachelor of Arts in Hospitality and Restaurant Management Degree Program at the University of Alaska Anchorage - Reference 2

The University of Alaska Anchorage requests approval of a Bachelor of Arts in Hospitality and Restaurant Management degree program to prepare students for professional careers in this service industry. Partnerships have been formed with University of Nevada - Las Vegas (UNLV) and Northern Arizona University (NAU) for specialized advanced studies for meeting degree requirements, and with Alaskan establishments to provide a capstone experience through an internship.

Program Description:

The program consists of:

General Education Core (34 credits) and a computer literacy requirement

Culinary Core (30 credits)

Business Core (30 credits)

Hospitality Core taken at either

-UNLV for Hotel Management emphasis (27 credits)

-NAU for Restaurant Management emphasis (24 credits)

Culinary Internship (6 credits - 800 hours) capstone experience in Alaska

The 124 - 127 credit hour program would generally take 4 - 5 years to complete.

· Research for and development of the program was supported by a $25,000 donation from Westmark/Holland America Line.

· UNLV and NAU, whose programs rank among the top ten nationally, provided guidance in the development of the program and entered into memoranda of agreement to accept UAA students for the advanced studies for the degree.

· The program advisory committee is composed of members of hotel, resort, distribution, and convention businesses.

· Evaluation of the program's educational effectiveness will include quality control of course content and instructors as well as surveys to determine such things as job placement, employer satisfaction, and graduate satisfaction with preparation.

Meeting State Needs:

· According to "The Alaska Occupational Outlook to 2006":

'Food preparation and foodservice workers' is second in a list of 10 Alaskan occupations with largest growth to 2006. 743 foodservice positions are anticipated to open annually.

81 annual openings are projected for Foodservice and Lodging Managers - mid- to upper-level management positions that usually require a baccalaureate in hotel, tourism, or restaurant management.

- A "Hospitality / Tourism Program Need Verification Study" commissioned by UAA confirmed the need for managers trained at the baccalaureate level and the willingness of establishments to partner with the university by providing internship opportunities.

Students:

· For the past three years, ~50 inquiries or requests/year have been received about a baccalaureate management program: ~10 from students in the AAS program, the rest from around the state primarily from graduates of business programs. ~15 students are interested in starting immediately. The majority of students are anticipated to have a business background.

· Based upon inquiries and industry demand, enrollments are anticipated to average ~15 - 20 per year by the fifth year, with close to that number graduating each year.

· Articulation arrangements have been made for AVTEC, Job Corps, Anchorage School District, and UAF's Culinary Arts program.

· Targeted advertising and recruitment strategies are planned for improving the recruitment, retention, and academic success of Alaska Natives and other minorities.

· Students will pay a higher tuition at UNLV and NAU ($337-346/credit vs. $75-84 at UAA), but room and board may be cheaper for the year spent Outside. The program's endowment for student scholarships can offset these added expenses.

 

Research / Service - not relevant.

Fiscal Impact:

Faculty and Staff

With the exception of the internship, students take existing courses at UAA, UNLV, or NAU. There may be a need for 6 credits of adjunct faculty workload when students enter the internship year, and an increase in secretarial help - together estimated to be ~$8,620.

Technology, Space, Specialized Facility, and Other Resources

The program has received generous gifts for building renovation, educational equipment (including a computer lab), scholarships, staff development, and marketing from First National Bank of Anchorage, the WestMark/Holland America Line, Foodservices of America, the ODOM Corporation, Betti Cuddy, and Al and Ann Parrish. The program has an endowment of $100,000. Library resources are adequate. Together with the ability of student production to be used for fund raising, it is anticipated that funding for any additional expenses can be met from these sources, if not internal UAA reallocation.

A description of the program is provided in Reference 2; the complete program proposal documentation will be available at the board meeting.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approves a Bachelor of Arts in Hospitality and Restaurant Management degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 20, 2000."

 

C.   Approval of an Associate of Applied Science in Technology Degree Program at the University of Alaska Anchorage - Reference 3

The University of Alaska Anchorage requests approval of an Associate of Applied Science in Technology degree program to be offered by Kodiak College in response to training needs for local employment.

Program Description:

The two-year / 63 credit program consists of:

General education core (15 credits)

Technology core (32 credits)

Areas of Technology Emphasis (choice of one)

Space Maintenance (12 credits)

Seafood Technology (12 credits

Technology Specialty (12 credits) in areas such as safety, electricity, drafting and/or fabrication

Technical Internship (3 credits)

· The space facility maintenance curriculum was modeled after that for Brevard Community College (located on Florida's "space coast") and reviewed by the Alaska Aerospace Development Corporation.

· The Fishery Industry Technology Center reviewed the seafood processing curriculum.

Outcomes for students completing the degree should be one of the following:

· qualifications to assume one of the technical careers in the seafood processing industry involving quality control, refrigeration, or systems troubleshooting; or

· technical skills to join an aerospace team to complete receiving, staging and other pre-launch operations; or

· technical skills to quality for one of the special technology careers in computers, manufacturing, and construction.

The program articulates with the BS Technology, offered by UAA, for students who wish to continue their education.

Meeting State Needs:

· The fish processing industry, which employs ~50 percent of the local work force, is requiring increasingly sophisticated technological training. Employment opportunities for graduates of the seafood technology emphasis are estimated at 10 - 15 annually.

· The aerospace rocket launch facility will require a trained workforce for start-up and on-going operation. The facility anticipates the need to hire about five graduates a year.

· Skills taught in the technology emphasis are involved to some degree in most of the top fifty Alaskan occupations listed recently by "Alaska Economic Trends."

Students:

· Enrollments are expected to level at 15 full-time and 70 part-time students per semester by year three, and 20 graduates per year by year four. This year 20 students enrolled in the three courses offered in the fall, and 5 in the one course in the spring.

· The technical internships provided by industry partners as a culminating part of the curriculum should help place students in jobs.

· The program is part of a K-14 demonstration project promoting progression to post-secondary vocational training from high school. Dual credit courses will be available to high school students.

Research/Service:

· The program provides an opportunity for the research/service faculty and staff at FITC to translate the Center's applied research and service programs into the classroom.

Fiscal Impact:

Faculty and Staff

· A new faculty member with 20 years of experience in technology education instruction was hired in Fall 1999 to teach some of the technology courses, coordinate the adjunct faculty for the program, and provide guidance and counseling and employment assistance. $60,000 needed for this position was met through $40,000 from the FY00 Technology Education Initiative plus $20,000 realized from campus reorganization.

· FITC research faculty, technical employees in the canneries and on boats, members of the Coast Guard highly trained in technology, and the aerospace launch facility staff are available to serve as qualified adjunct faculty for the specialized portions of the curriculum.

Technology, Space, Specialized Facility, and Other Resources

· Campus facility renovation has been accomplished with $30,000 in University Quick Start funding plus allocated R&R funding.

· Some space and equipment needs are met at the high schools, FITC laboratories, and local cannery facilities.

· Library facilities are adequate.

· Annual borough funding of $30,000 plus other grant funding such as the State Department of Education and Early Development grant for the K-14 initiative are anticipated to meet ongoing programmatic needs.

A description of the program is provided in Reference 3; the complete program proposal documentation will be available at the Board meeting.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approves an Associate of Applied Science in Technology degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 20, 2000."

 

D.   Approval of a Certificate in Small Business Management Program at the University of Alaska Southeast - Reference 4

The University of Alaska Southeast requests approval of a Certificate in Small Business Management program. This program would complement another certificate program in accounting, the AAS in Business Administration, and the Bachelor of Business Administration. The certificate is designed to prepare individuals for positions as supervisors and managers of small businesses.

Program Description:

The 1-year/30-credit program consists of:

General requirements in written and oral communications, mathematical skills, and human relations skills (9 credits)

Major core requirements (9 credits)

Approved business administration, economics, paralegal, or accounting electives (6 credits)

Approved computer information and office systems electives (3 credits)

Approved electives (3 credits)

· By equipping students with basic business, communications, and human relations skills within a 12-month period, the program will serve those individuals who have lost employment in resource-based industries and cannot afford to devote two or four years of full-time work to obtain an associate's or bachelor's degree.

· Although students currently take a similar mix of courses without seeking a degree or certificate, this certificate will organize these courses into a coherent program as well as recognizing their completion.

· In providing seamless integration into existing 2- and 4-year degrees, students are encouraged to continue with their education.

Meeting State Needs:

· The economy of Southeast Alaska is undergoing a somewhat painful transition as many of the large, traditional employers in natural resources leave the area. At the same time, there is a growth in the number of small businesses providing goods and services in support of the rapidly growing tourism industry.

· According to "The Alaska Occupational Outlook" published by the Alaska State Department of Labor, supervisory and managerial occupations will constitute approximately one-quarter of the 20 percent overall employment growth from 1996 to 2006. Supervisory and managerial positions comprise three categories of the top ten Alaska occupations with the largest job growth.

· With this transition there is a need for a coherent program, which provides supervisory and management skills to local residents. The Alaska Department of Labor statistics projects that 65 percent of these new jobs will require a 12-month or less curriculum.

Students:

· This program is aimed primarily at students who are currently employed and who need a credential for advancement in their workplace in addition to the substantive knowledge gained by taking courses.

· Enrollment of ~40 new students/year, divided between the Ketchikan and Juneau campuses, is predicted to reach ~60 within five years. These students would be approximately 10 percent of the 500+ students who are currently enrolled in business courses but classified as non-degree seeking.

· From 1998 to 2000 the number of students enrolled in the 1-year accounting certificate program has increased 82 percent, while the number of currently enrolled students in the 2-year AAS in Business Administration has increased only 16 percent. This indicates a stronger demand for shorter-duration academic programs in business.

Research/Service - not relevant.

Fiscal Impact:

Faculty and Staff /Technology, Space, Specialized Facility, and Other Resources

· All of the courses required for the certificate are currently offered on an annual basis. The program could be implemented immediately upon approval.

· The program can be accommodated with existing faculty and physical resources. No additional demand would be created for support services beyond that of adding up to 60 additional students. No need for additional budgetary resources is anticipated.

A description of the program is provided in Reference 4; the complete program proposal documentation will be available at the Board meeting.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approves a Certificate in Small Business Management at the University of Alaska Southeast, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 20, 2000."

 

E.   Approval of Resolution Urging the Municipality of Anchorage Assembly to Establish a Voting Station on the University of Alaska Anchorage Campus

WHEREAS, voting is a fundamental American and Alaskan right; and

WHEREAS, citizens have a duty to participate in the affairs of their governments; and

WHEREAS, all governments have a duty to facilitate citizen participation in the affairs of government, including voting; and

WHEREAS, the Lieutenant Governor of Alaska has the responsibility for conducting elections of the State of Alaska and has committed the operation of state elections to increasing voter turnout among 18 to 24 year olds; and

WHEREAS, the State of Alaska has facilitated student participation in state elections by establishing a voting station at the University of Alaska Anchorage (UAA) campus; and

WHEREAS, the students at UAA have used the voting station to participate in state elections; and

WHEREAS, in the September 14, 1999 special election, 1,150 voters made the UAA station the most popular absentee station in the entire state; and

WHEREAS, the students at UAA also have a right to vote in elections of the Municipality of Anchorage, and the Assembly of the Municipality of Anchorage recognized the importance of having a polling place at UAA by unanimously directing that "a polling place be located at the University of Alaska Anchorage campus to accommodate voting for students and University staff;" and

WHEREAS, the Municipality of Anchorage Assembly's directive was ignored during the April 4, 2000 election; and

WHEREAS, as a result of the April 4, 2000 election, there will be a run-off on Tuesday, May 2, 2000 for the office of Mayor of the Municipality of Anchorage;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska expresses its appreciation to the Assembly of the Municipality of Anchorage for its directive regarding the establishment of a polling place on the UAA campus; and

BE IT FURTHER RESOLVED that the Board of Regents of the University of Alaska requests that the Assembly of the Municipality of Anchorage take all necessary steps to ensure that a voting place be established on the University of Alaska Anchorage campus for the May 2, 2000 run-off election; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Lieutenant Governor Ulmer, and members of the Assembly of the Municipality of Anchorage, with a copy to be incorporated into the official minutes of the April 20-21, 2000 meeting of the Board of Regents.

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the resolution urging the Municipality of Anchorage Assembly to establish a voting station on the University of Alaska Anchorage campus. This motion is effective April 20, 2000."

IV.   Ongoing Issues
A.   Discussion on the National Council on Accreditation of Teacher Education (NCATE) Accreditation of University of Alaska Programs and on the Alaska Quality Schools Initiative

The Systemwide Academic Council will discuss issues relating to preparation of the university's professional educator programs for NCATE accreditation and to addressing the Alaska Quality Schools Initiative.

V. New Business

A. Discussion on Revision to the Process for New Program Approval

The Systemwide Academic Council will discuss in-concept plans for revision of the process for new program approval.

 

VII.   Future Agenda Items

VIII.   Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, April 20, 2000; *11:00 a.m. - 3:00 p.m.
A.J. Room, Baranof Hotel
Juneau, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mary Jane Fate 
Robert A. Malone
R. Danforth Ogg 
Joseph E. Usibelli, Jr.
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION:

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of FY02 Capital Budget Request Guidelines

B. Approval of Sale of Trust Land in Copper Center

IV. Ongoing Issues
A. Status Report on Construction in Progress and Other Projects

B. Annual Report on University Expenditures for Facility Maintenance and Repair (M&R), Renewals and Replacements (R&R), and Deferred Maintenance

V. New Business
A. Report on Procurement Process at the University of Alaska

B. Report on Safety Programs at the University of Alaska Southeast

C. Report on the Advance College Tuition (ACT Plan)

VI. Future Agenda Items

VII. Adjourn

This motion is effective April 20, 2000."

III.   Full Board Consent Agenda

A. Approval of FY02 Capital Budget Request Guidelines - Reference 5

The Finance, Facilities, and Land Management Committee is asked to approve the FY02 Capital Budget Request Guidelines. A draft copy of the guidelines was mailed to each regent in late March and is included in Reference 5.

For each of the four project categories listed, there is an identified funding limit and a prioritized set of evaluation criteria:

1. Highest Priority Facility Renewal and Replacement / Deferred Maintenance and Code Compliance
2. Essential Renewal and Replacement of Instructional and Telecommunications Equipment
3. New Construction / Major Renovation
4. Planning / Other

Because the four capital budget categories address various types of projects, the evaluation criteria and the level of importance of a given criterion differs by category. For example, meeting safety and code requirement is the most important evaluation criteria for deferred maintenance projects but is not an appropriate evaluation criteria for new projects. In the request guidelines the project evaluation criteria are shown in order of importance. The higher the evaluation criterion within the prioritized set, the more weight it carries in rating project requests within that category.

Following the request guidelines is a page containing a brief description of the project evaluation criteria. The criteria list was developed through discussions with University administrators and the Board of Regents' Finance Committee.

Budget Director Pat Pitney will review the latest draft of the capital budget request guidelines that were circulated to the regents and the campuses. The guidelines were revised based on discussions with the FF&LM Committee in February and comments from the campuses.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the guidelines for the FY02 Capital Budget Request as presented. This motion is effective April 20, 2000."

B. Approval of Sale of Trust Land in Copper Center

The university has received an offer to purchase a parcel of land in Copper Center, proceeds to exceed $250,000.

As part of its annual offering of real property for lease, the Statewide Office of Land Management ("SOLM") included a number of parcels in Copper Center. Some of the sites feature spectacular views and river front lots. A significant portion of the property is wetlands but perfectly suitable as a view shed. As is customary, this offering was advertised extensively throughout the state between mid-August and the closing date of October 25, 1999.

The university received just one offer to lease a specific parcel in Copper Center. The bulk of the property lies west of the Richardson Highway and is bisected by the pipeline and the Klutina Lake Road. After several discussions regarding lease terms, the offeror requested that the university consider selling the property. The consideration that was discussed for a sale of the property was considerably more attractive to the university than the proposed lease terms. The offeror was informed that proceeding with a sale rather than a lease required additional public notice and opportunity for others to submit offers, and that there would be no assurance that the offeror would be the successful offeror in the sale process, or that any sale would result.

On February 6, 2000, the SOLM began advertising the sale of approximately 234 acres of commercial property on the Klutina River in Copper Center. The 13-page offering packet contained maps and evaluation and acceptance criteria, including a minimum offer requirement of $375,000. Interim Vice President Lynch will be available to discuss the status of the solicitation.

Regents' Policy 05.11.05 A.2.d. states that the Board of Regents shall approve real property transactions which have not been approved as part of a "… Development Plan and which are expected to result in receipts or disbursements of more than $250,000 in value." Because the selling price is expected to exceed $250,000, the administration is seeking authorization to finalize the terms of the sale and to execute the necessary documents to close the sale.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents authorize Interim Vice President Lynch to approve the terms of the sale of the approximately 234-acre parcel in Copper Center and execute any documents as may be necessary to close the sale. This motion is effective April 20, 2000."

IV. Ongoing Issues
A. Status Report on Construction in Progress and Other Projects - Reference 6

A status report for construction and other projects, including the Lena Point Facility, approved by the Board of Regents and in progress is included in Reference 6. Jim Lynch, interim vice president for Finance, and representatives from each MAU will be available to address any questions of the committee.

This is an information item; no action is required.

B. Annual Report on University Expenditures for Facility Maintenance and Repair (M&R), Renewals and Replacements (R&R), and Deferred Maintenance - Reference 7

A schedule of the M&R (maintenance and repair) policy requirements and actual expenditures for maintenance and repair including any renewal and replacement activity for FY99 are included in Reference 7. The reference also includes a capital improvement project listing that identifies current deferred maintenance, code correction, renewal and replacement, and new construction needs for each major administrative unit.

Interim Vice President Lynch, Director Pitney, and representatives from each MAU will be available to answer any questions regarding M&R requirements or deferred maintenance.

This is an information item; no action is required.

 

V. New Business

A. Report on the Procurement Process at the University of Alaska

UAF Director of Procurement and Contracting Services Terry Kelly will provide a presentation on the systemwide procurement practices of the university. This is an information item; no action is required.

B. Report on Safety Programs at the University of Alaska Southeast

During the lunch hour, UAS Director of Facilities Bob Green will report to President Hamilton on the safety program at UAS. Board members are invited to attend. This is an information item; no action is required.

C. Report on the Advance College Tuition (ACT) Plan

Jim Lynch, interim vice president for Finance, will present an overview of the status of the Advance College Tuition (ACT) Plan and the integration of the ACT Plan with the Alaska Higher Education Savings Trust Program (SB186 and HB268).

VI.   Future Agenda Items

VII.  Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, April 20, 2000; *2:30 p.m. - 3:00 p.m.
Treadwell Room, Baranof Hotel
Juneau, Alaska

Committee Members
Joe J. Thomas, Chair 
Chancy Croft 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Michael J. Burns, Board Chair

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Human Resource Issues Update

IV. New Business

A. First Reading of Revisions to Policy 04.09 - Nondisciplinary Terminations and Financial Exigency
V. Future Agenda Items

VI. Adjourn

This motion is effective April 20, 2000."

 

III.   Human Resource Issues Report

Michael Hostina, Labor Relations Director, will update committee members on new and ongoing projects in the Statewide Office of Human Resources.

IV.    New Business

A. First Reading of Revisions to Policy 04.09 - Nondisciplinary Terminations and Financial Exigency - Reference 8

Michael Hostina, Labor Relations Director, will review proposed revisions to Policy 04.09 - Nondisciplinary Terminations/Financial Exigency.

The attached revisions are intended to follow the Board's direction to remove operational details from policy. If the policy revisions are adopted, the revised regulations would contain the operational details currently in policy.

The provisions regarding financial exigency, however, provide guidance directly to the Board of Regents. As a result, it does not seem appropriate to place those provisions in regulation and it is recommended that they remain in policy.

V.   Future Agenda Items

VI.  Adjourn

 

Agenda 
Board of Regents 
Planning and Development Committee 
Thursday, April 20, 2000; *3:00 p.m. - 4:30 p.m. 
Treadwell Room, Baranof Hotel 
Juneau, Alaska

Committee Members
Brian D. Rogers, Chair 
Michael J. Burns, Board Chair 
Elsa Froehlich Demeksa, Board Vice Chair 
Mary Jane Fate, Secretary 
Chancy Croft, Treasurer

 

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Ongoing Business

A. Review of University of Alaska Mission Statements

B. Review of University of Alaska Vision Statements

C. Discussion regarding Implementating Goals for University of Alaska Vision Statements

IV. Future Agenda Items

V. Adjourn

This motion is effective April 20, 2000."

III.   Ongoing Business

A. Review of University of Alaska Mission Statements

At the February 2000 Planning and Development Committee meeting, members were asked to review three draft mission statements and the current mission statement for the University of Alaska and come to the April meeting prepared to discuss possible revisions to the current statement.

The current mission statement, also incorporated into Board of Regents' policy as Policy 10.01.01, is included in the back of the agenda.

The three mission statements under review are as follows:

1. Informal Mission Statement

This statement was crafted during a Board of Regents' retreat in January 1994.

"The University of Alaska is a comprehensive, multi-mission single university with three main campuses which serves Alaska and Alaskans, which is accessible to all Alaskans and which delivers high quality instruction, research and public service efficiently and innovatively."

2. Abbreviated Mission Statement

This statement is excerpted from the current mission statement and is being used in budget documents.

"The University of Alaska is the state's comprehensive, public postsecondary system of community colleges and universities accessible and responsive to the needs of Alaska and Alaskans. Through its campuses and extension programs, the University of Alaska system strives for excellence in instruction, research, and public service programs that reflect good stewardship of resources."

3. Proposed Statement from P&D Meeting of 2-16-00

At the February meeting, Chair Rogers requested that Regent Ogg draft a mission statement. That statement reads:

"The mission of the University of Alaska is to provide the highest quality postsecondary education to all qualified Alaskans, thus ensuring them the best opportunity to become successful, productive, and contributing members of Alaskan society and future."

Regent Ogg also offered the following steps to accomplish the mission:

"The University of Alaska will accomplish its mission in the following manner:

--By advancing and extending knowledge, learning and culture throughout Alaska;
--By preparing significant numbers of educated and responsible people with values to contribute to Alaska's future;
--By offering excellent programs leading to certificates, associate, baccalaureate, master, and doctoral degrees;
--By providing public service that enriches Alaska and its communities;
--By ensuring stable funding to accomplish its mission; and
--By being accountable for its mission to its students, faculty, and the citizens of Alaska."

B. Review of University of Alaska Vision Statements - Reference 9

The committee will review the vision statements crafted during its November 1999 retreat. The summary statements for each topic area are included below with a full copy included in the reference.

-- Planning: The University of Alaska has a planning process that is growing, alive, responsible, cultivated, meets the needs of the state, and is a vital part of what we are.

-- Curriculum: The University of Alaska will ensure that the community college mission is as invigorated as we want it to be; and that the needs of the state and its citizens are being met by our programs.

-- Technology/Facilities: The University of Alaska is on the forefront of distance delivery; and we are taking care of maintenance, repair, and technology needs.

-- Faculty: The University of Alaska has high level, developed, nourished, enriched, satisfied faculty.

-- Funding: The University of Alaska is doing all it can to provide funding from various sources; we are selling our relevancy to the citizens of this state.

-- Students: The University of Alaska is an institution of choice for our citizens; we have the highest and most responsive course offerings, access, and diversity.

-- Relationship to Constituencies: The University of Alaska will define its role more broadly to maintain relationships with constituencies and ensure the intellectual future of the institution.

C. Discussion regarding Implementing Goals for University of Alaska Vision Statements

Members of the Planning and Development Committee will discuss the process and framework of implementing goals for the University of Alaska vision statements.

IV.  Future Agenda Items

V.   Adjourn

 

Agenda 
Board of Regents 
Nominating Committee 
Thursday, April 20, 2000; *4:30 p.m. - 5:00 p.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

 

Committee Members: 
Joe J. Thomas, Chair 
Elsa Froehlich Demeksa 
Mary Jane Fate 
Joshua B. Horst 
Joseph E. Usibelli, Jr. 
Michael J. Burns, Board Chair

I.   Call to Order

II.  Adoption of Agenda

MOTION

"The Nominating Committee approves the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Discussion Regarding Slate of Candidates for FY01 Board of Regents Officers

IV. Other Items of Concern

V. Future Agenda Items

VI. Adjourn

This motion is effective April 20, 2000."

III.   Discussion Regarding Slate of Candidates for FY01 Board of Regents Officers

Committee members will discuss a possible slate of candidates for board officer positions. Elections for officers will occur at the annual meeting on June 8-9, 2000.

IV.   Other Items of Concern

V.    Future Agenda Items

VI.   Adjourn

 

Agenda 
Board of Regents 
Committee of the Whole
Friday, April 21, 2000; *10:00 a.m. - 3:00 p.m.
Egan Library, UAS Campus
Juneau, Alaska

 

I.    Call to Order

II.   Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Full Board Consent Agenda

A. Approval of Policy 02.05 - Crisis Planning, Response, and Communications

B. Approval of Policy 10.01.03 - University of Alaska Fairbanks Mission Statement

IV. Ongoing Issues
A. Report on University of Alaska Fundraising Activities

B. In-Progress Report Regarding Tuition and Fee Issues

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective April 21, 2000."

III. Full Board Consent Agenda

A. Approval of Policy 02.05 - Crisis Planning, Response, and Communications - Reference 10

The university administration has prepared a new, retitled draft of a policy on crisis planning, response and communications which requires MAUs to develop crisis response, communications and business continuation plans, provides for notification procedures, and for determining if a president's or chancellor's inquiry should be conducted into the incident.

Bob Miller, director of Public Affairs, will review the policy and answer any questions.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve Policy 02.05 - Crisis Planning, Response and Communications, as presented. This motion is effective April 21, 2000."

B. Approval of Policy 10.01.03 - University of Alaska Fairbanks Mission Statement

The University of Alaska Fairbanks is seeking Board approval of the new mission statement and asks that it replace the mission statement contained in Policy 10.01.03, dated 1988, and included at the back of this agenda.

In association with the UAF self-study process for accreditation, and in preparation for the Fall 2002 site visit, UAF has embarked upon a major revision of the statement. The goal is a short, articulate statement identifying the uniqueness of UAF.

In January 2000 four samples of revised UAF mission statements were posted on the web for public review. A committee of staff and faculty wrote one; two were written independently by two senior staff; and two senior faculty wrote one. The web was used as the major mode of review. An e-mail announcing the review was sent to UAF deans and directors, faculty, governance groups, and advisory councils. Both internal and external publics made comments about the statements. In general, most individuals preferred a statement much shorter than the page-long version currently in policy.

Prior to his Chancellor's Conference (deans and directors meeting) in February, Chancellor Lind reviewed the input and developed a one-sentence version which he debuted at the conference. Some discussion occurred at the meeting, but no substantive changes were made at that time. Everyone was encouraged to provide direct input via a second web posting with an e-mail announcement. Again, both internal and external publics commented on the statement through March 24. Almost without exception, reviewers once again preferred the short statement and tended to make suggestions for slight changes as opposed to major re-writes.

The mission statement presented here is the outcome of this process. In retrospect, this effort has generated a great deal of healthy discussion about UAF's mission. The new version will be used as a basis for a revision of UAF's current strategic plan - UAF 2000.

REVISED UAF MISSION STATEMENT

The University of Alaska Fairbanks, as the nation's northernmost land-, sea-, and space-grant university and international research center, advances and disseminates knowledge through creative teaching, research, and public service with an emphasis on Alaska, the North, and its diverse peoples.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve Policy 10.01.03 - University of Alaska Fairbanks Mission Statement, as presented. This motion is effective April 21, 2000."

IV. Ongoing Issues
A. Report on University of Alaska Fundraising Activities

Wendy Redman, Vice President for University Relations, will provide an update regarding University of Alaska fundraising activities.

B. In-Progress Report Regarding Tuition and Fee Issues

At the February 18, 2000 Board of Regent' meeting, the board officially tabled the issue of tuition rates for the tuition year (TY) beginning the summer 2001 through spring 2002. The administration had recommended that inflation-adjusted tuition rates be approved at the February meeting in order to allow students and their families to better plan in advance for the cost of attendance. President Hamilton indicated that he and the chancellors are committed to a review of student fees but expected that review would take six months or longer to complete. The student leadership indicated that they were opposed to adoption of the administration's proposed inflation-adjusted tuition rates because the students had not had sufficient opportunity to adequately discuss the issue among the various student groups and were uncertain about the extent or impact of the proposed review of student fees. However, the leadership believed that they might be able to comment further at the April board meeting.

President Hamilton has asked the Systemwide Academic Council (SAC) to take a leadership role in the review of student fees and the development of recommendations for policies and procedures that will provide for ongoing review and approval processes for creation and maintenance of such fees, including criteria for establishing and setting fees. Interim Vice President Lynch met with the SAC to discuss information that would be helpful in order to define the scope of the review. Based on those discussions, Director Pitney and the institutional research staff provided the SAC with a preliminary analysis of information available within Banner regarding fees currently being charged. Each of the campuses also provided their SAC representative with internal information regarding fees charged at their campuses.

The SAC is presently considering the information presented and determining how to best classify and deal with the fee issues. No substantive reports or recommendations from the SAC are expected until the students return to school in the fall. In the interim, the administration will continue development of revised tuition and fee policies for adoption next year. In order to meet publication deadlines for campus catalogs, a decision on tuition rates for TY2002 must be finalized at the November 2000 board meeting.

Provost Paul Reichardt and Interim Vice President Lynch will be available to discuss the status of the student fee review and tuition policy revision. The student leadership will be provided an opportunity to update the board on any change in the students' position regarding adoption of inflation-adjusted tuition rates for the year beginning the summer 2001 through spring 2002.

This is an information item; no action is requested at this time.

V. New Business

VI.  Future Agenda Items

VII.   Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Thursday, April 20, 2000; *9:00 a.m. - 11:00 a.m. - Baranof Hotel
Friday, April 21, 2000; *3:00 p.m. - 5:00 p.m. - Egan Library UAS
Juneau, Alaska

 

I.    Call to Order  

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. President's Report

V. Presentation on Demographic and Employment Trends

VI. Public Testimony

VII. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Regents' Policy 09.11 - Student Health

2. Approval of a Bachelor of Arts in Hospitality and Restaurant Management Degree Program at the University of Alaska Anchorage

3. Approval of an Associate of Applied Science in Technology Degree Program at the University of Alaska Anchorage

4. Approval of a Certificate in Small Business Management Program at the University of Alaska Southeast

5. Approval of Resolution Urging the Municipality of Anchorage Assembly to Establish a Voting Station on the University of Alaska Anchorage Campus

B. Finance, Facilities, and Land Management Committee
1. Approval of FY02 Capital Budget Request Guidelines

2. Approval of Sale of Trust Land in Copper Center

C. Committee of the Whole
1. Approval of Policy 02.05 - Crisis Planning, Response, and Communications

2. Approval of Policy 10.01.03 - University of Alaska Fairbanks Mission Statement

VIII. New Business and Committee Reports
A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

IX. Approval of Resolution of Appreciation for Bob Green

X. Approval of Revisions to Board of Regents' Meeting Schedule

XI. Approval of Revisions to Industrial Security Resolution

XII. Consideration of an Amendment to Board of Regents' Bylaws Regarding Nominating Committee Duties

XIII. Alaska Commission on Postsecondary Education Report

XIV. UA Foundation Report

XV. Future Agenda Items

XVI. Executive Session

XVII. Board of Regents' Comments

XVIII. Adjourn

This motion is effective April 20, 2000."

III.   Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its regular meeting of February 17-18, 2000 as presented. This motion is effective April 20, 2000."


IV. President's Report


V. Presentation on Demographic and Employment Trends

Greg Williams from the Alaska Department of Labor & Workforce Development, will make a presentation on the implications of the age distribution of Alaska's population and review the top occupational growth areas in the state.


[RECESS until approximately 8:00 a.m. on Friday, April 21, 2000.]


FRIDAY, APRIL 21, 2000

VI. Public Testimony [Scheduled for 8:00 a.m.]

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.

VII. Consent Agenda [Will begin following committee meetings]

MOTION

"The Board of Regents approves the recommendations of its standing committees as stated below. This motion is effective April 21, 2000."

A. Academic and Student Affairs Committee
1. Approval of Regents' Policy 09.11 - Student Health - Reference 1

MOTION

"The Board of Regents approves Regents' Policy 09.11 - Student Health and rescinds Regents' Policy 09.94.01 - Student Health Fees. This motion is effective April 21, 2000."

2. Approval of a Bachelor of Arts in Hospitality and Restaurant Management Degree Program at the University of Alaska Anchorage - Reference 2

MOTION

"The Board of Regents approves a Bachelor of Arts in Hospitality and Restaurant Management degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 21, 2000."

3. Approval of an Associate of Applied Science in Technology Degree Program at the University of Alaska Anchorage - 
Reference 3
MOTION

"The Board of Regents approves an Associate of Applied Science in Technology degree program at the University of Alaska Anchorage, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 21, 2000."

4. Approval of a Certificate in Small Business Management Program at the University of Alaska Southeast - Reference 4

MOTION

"The Board of Regents approves a Certificate in Small Business Management at the University of Alaska Southeast, with the stipulation that the program be reviewed by the Board of Regents in five years for continuation. This motion is effective April 21, 2000."

5. Approval of Resolution Urging the Municipality of Anchorage Assembly to Establish a Voting Station on the University of Alaska Anchorage Campus

MOTION

"The Board of Regents approves the resolution urging the Municipality of Anchorage Assembly to establish a voting station on the University of Alaska Anchorage campus. This motion is effective April 21, 2000."

B. Finance, Facilities, and Land Management Committee
1. Approval of FY02 Capital Budget Request Guidelines - Reference 5

MOTION

"The Board of Regents adopts the guidelines for the FY02 Capital Budget Request as presented. This motion is effective April 21, 2000."

2. Approval of Sale of Trust Land in Copper Center

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents authorize Interim Vice President Lynch to approve the terms of the sale of the approximately 234-acre parcel in Copper Center and execute any documents as may be necessary to close the sale. This motion is effective April 21, 2000."

C. Committee of the Whole
1. Approval of Policy 02.05 - Crisis Planning, Response, and Communications Reference 10

MOTION

"The Board of Regents approves Policy 02.05 - Crisis Planning, Response and Communications, as presented. This motion is effective April 21, 2000."

2. Approval of Policy 10.01.03 - University of Alaska Fairbanks Mission Statement

MOTION

"The Board of Regents approves Policy 10.01.03 - University of Alaska Fairbanks Mission Statement, as presented. This motion is effective April 21, 2000."

VIII. New Business and Committee Reports
A. Academic and Student Affairs Committee
B. Audit Committee
C. Committee of the Whole
D. Finance, Facilities, and Land Management Committee
E. Human Resources Committee
F. Labor Relations Committee
G. Nominating Committee
H. Planning and Development Committee
IX. Approval of Resolution of Appreciation for Bob Green

WHEREAS, Bob Green began working at the Juneau campus of the University of Alaska Southeast in 1975, and will retire effective April 30, 2000, from his position as Regional Director of the UAS physical plant; and

WHEREAS, the widely recognized beauty of the UAS campus and grounds is largely a result of Bob Green's leadership and vision; and

WHEREAS, during the tenure of Bob Green, UAS has added the following buildings on the Juneau campus: Egan Library, Bill Ray Center, the student housing apartments and lodge, and Banfield Hall; and

WHEREAS, in the same years, major remodel projects have included adding additional floors to Hendrickson, Anderson and the Bill Ray Center; Hendrickson and Soboleff Annex, converting the Mourant Building from administrative offices into the student center, and the new Student Activity Center; and

WHEREAS, Bob Green graduated from Ohio University in Athens in 1963, and worked as a public health sanitarian in Athens, insurance adjuster for the State of Ohio, and as associate director of the physical plant at Ohio University, where he was responsible for custodial maintenance and supervised 144 employees; and

WHEREAS, Bob Green was hired as Manager, Physical Facilities and Maintenance at the University of Alaska Southeast Senior College and Juneau Douglas Community College in 1975, and has worked for UAS Chancellors Charles O. Ferguson, Russell Jones, Michael Paradise, Marshall Lind and now John Pugh; and

WHEREAS, Bob Green accepted additional responsibilities during his UAS tenure, including risk management, security, and communications, and as a member of the management team for negotiations with the Crafts and Trades workers and on the university's grievance committee; and

WHEREAS, Bob Green also served as vice chancellor for nearly 11 months with responsibility for student services and administrative services; and

WHEREAS, Bob Green has been recognized by chancellors and many others for his devotion to the campus and for his unusual efforts to clear roads and walks following heavy snowfalls, planting campus flowers and beautification, helping to raise the campus totem pole and countless other activities designed to make the Juneau campus of UAS an inviting and friendly place; and

WHEREAS, Bob Green has been active in the Juneau community, with service on the executive board of the Southeast Area Council of Boy Scouts, his membership in Rotary, and his involvement with Junior Achievement at the Juneau-Douglas High School;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents of the University of Alaska takes official recognition of Bob Green's outstanding service and extends to him this statement of appreciation for his service to the University; and

BE IT FURTHER RESOLVED that this resolution be conveyed to Bob Green with a copy incorporated into the official minutes of the April 20-21, 2000 meeting of the Board of Regents.

MOTION

"The Board of Regents approves the resolution of appreciation for Bob Green. This motion is effective April 21, 2000."

X. Approval of Revisions to Board of Regents' Meeting Schedule

The Board of Regents is asked to revise its meeting schedule as follows.

REVISED MEETING SCHEDULE

2000
Regular Meeting / February 17-18, 2000 / Juneau
Regular Meeting / April 20-21, 2000 / Juneau
Annual Meeting / June 8-9, 2000 / Anchorage
Regular Meeting August 17-18, 2000 Anchorage 
Regular Meeting / October 5-6, 2000 / Kodiak
Regular Meeting / November 16-17, 2000 / Fairbanks

2001
Board of Regents' Retreat / January 27-28, 2001 / Girdwood
Regular Meeting / March 7-9, 2001 / Juneau
Annual Meeting / June 7-8, 2001 / Fairbanks
Regular Meeting / September 13-14, 2001 / Anchorage
Finance Meeting re Budget / November 9, 2001 / Fairbanks
Regular Meeting / December 6-7, 2001 / Anchorage

The President recommends that:

MOTION

"The Board of Regents revises its meeting schedule for 2000 and 2001 as presented. This motion is effective April 21, 2000."

XI. Approval of Revisions to Industrial Security Resolution - Reference 11

The president and selected members of the university administration are routinely designated by the Board of Regents to handle any duties and responsibilities relating to classified information in connection with contracts with the Department of Defense and other federal agencies. These individuals are given an extensive security screening and are the only members of the administration, including the Board of Regents, to have access to classified information. The university has received similar security clearances since the mid-1950s. Execution of the resolution allows regents and other members of the administration to be exempted from security clearance procedures.

The resolution is identical to resolutions previously passed except for changing the chief security officer.

Jim Lynch, interim vice president for finance, will be available to answer any questions regarding the resolution.

The President recommends that:

MOTION

"The Board of Regents approves the Industrial Security Resolution as revised and authorizes the President and Secretary of the Board of Regents to sign the resolution. This motion is effective April 21, 2000."

XII. Consideration of an Amendment to Board of Regents' Bylaws Regarding Nominating Committee Duties

Regent Ogg has requested that a bylaw change be made regarding Nominating Committee duties.

Board of Regents' Bylaws state the following regarding amendments to the bylaws.

These Bylaws may be amended by a majority vote of the Board at any regular or special meeting, but any proposed amendment must be filed with the secretary of the Board at least fourteen (14) days prior to the meeting at which the proposed Bylaw or amendment to these Bylaws will be acted upon, and a copy of the proposed Bylaw or amendment to these Bylaws shall immediately be transmitted by the secretary to each member of the Board. The filing and notice provisions of this Article may be waived by unanimous vote of the Board at any regular or special meeting thereof.

Accordingly, filing and notice provisions for this amendment were sent to each member of the board 14 days in advance of this meeting. The current and proposed language follows:

CURRENT LANGUAGE:
The Nominating Committee shall be responsible for submitting a proposed slate of officers to the Board at its annual meeting in advance of the election of officers and submitting such other nominations as may be necessary from time to time as determined by the chair of the Board.

The committee shall be appointed no later than the end of January of each year. No member of the committee shall be precluded from being nominated for office by virtue of that member's service on the committee.

PROPOSED LANGUAGE:
The chair of the board, no later than March of each year, shall appoint five members of the board to the Nominating Committee for the ensuing year. The chair of the board and the president of the university shall not be eligible for appointment to the Nominating Committee. No member of the board who has been appointed to the Nominating Committee for two successive terms shall be eligible again for appointment until the lapse of one year.

Said Nominating Committee, following consultation with the chair of the board and the president of the university, shall nominate at the regular meeting in June a chair, vice chair, secretary, and treasurer of the board, and a chair, vice chair and members of each standing committee for the ensuing year and, upon approval by the board, the members so nominated thereupon shall be deemed appointed to such offices and committees. The member nominated as vice chair of the board may be, but is not required to be, selected from among the members nominated as chair of the several standing committees.

Vacancies on all standing committees shall be filled through nomination by the Nominating Committee. Vacancies on the Nominating Committee shall be filled by the chair of the board.

MOTION

"The Board of Regents approves revisions to Board of Regents' Policy 01.01.01, Article IV, Section 2e, Nominating Committee. This motion is effective April 21, 2000."

XIII. Alaska Commission on Postsecondary Education Report

A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education.

XIV. UA Foundation Report

A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.

XV. Future Agenda Topics

XVI. Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:
· Litigation
· Labor
· Land
· Contract Negotiations
and matters that would affect the reputation or character of a person or persons including:
· Personnel Matters
The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.D.T. This motion is effective April 21, 2000."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

XVII.   Board of Regents' Comments

XVIII.  Adjourn


 
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