Board of Regents

Board of Regents Meeting
September 30-October 1, 1999
University of Alaska Anchorage Campus 
Anchorage, Alaska

Agenda 
PUBLIC COMMENT INFORMATION

PUBLIC TESTIMONY WILL BE HEARD FRIDAY MORNING.  Testimony will be heard beginning at approximately 8:00 a.m..  Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@alaska.edu.

 

MEETING SCHEDULE

Times for board meetings are subject to modification within the September 30-October 1, 1999 timeframe.

Thursday, September 30, 1999

8:00 a.m. - 9:00 a.m. 
Full Board will meet in the University Commons to hear the President's Report. (University Commons is in the new UAA Housing Facility at 3850 Sharon Gagnon Lane off South Bragaw.)

9:00 a.m. - 10:30 a.m. 
Committee of the Whole will meet in the University Commons.

10:30 a.m. - 12:00 noon 
Tours of the UAA campus will be provided for Board members by University of Alaska Anchorage staff.

12:00 noon - 1:30 p.m. 
Student Ambassador Luncheon will be held in the Cuddy Restaurant for Board members and invited guests.

1:30 p.m. - 6:00 p.m. 
UAA tours will continue.

6:00 p.m. - 9:00 p.m. 
"Connections to the Community" Buffet/ Reception at Merrill Field Complex for Board members, and guests from the Municipality of Anchorage, Anchorage School District, health professionals, non-profits, businesses and Alaska state government.

Friday, October 1, 1999

8:00 a.m. - 10:00 a.m. 
The Full Board will hear Public Testimony in the University Commons.

10:00 a.m. - 1:00 p.m. 
Finance, Facilities, and Land Management Committee will meet in the University Commons. Lunch will be served to Board of Regents and staff in the University Commons at 12:00 noon.

10:00 a.m. - 12:00 noon 
Academic and Student Affairs Committee will meet in the Breakout Room.

12:00 noon - 1:00 p.m. 
Human Resources Committee will meet in the Breakout Room. Lunch will be served to Board of Regents and staff in the University Commons at 12:00 noon.

1:00 p.m. - 5:00 p.m. 
The Full Board will meet in the University Commons. An Executive Session is scheduled as one of the last items of business and is expected to last approximately one hour.

5:00 p.m. - Adjourn

 

Messages can be left at University Commons: phone 751-7200, FAX 751-7281. Messages should indicate that they are for participants in the Board of Regents' meeting.

 

AGENDAS

 

Agenda 
Board of Regents 
Committee of the Whole
Thursday, September 30, 1999; *9:00 a.m. - 10:45 a.m.
University Commons 
University of Alaska Anchorage Campus
Anchorage, Alaska

 

I.    Call to Order

II.   Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Ongoing Issues

A. Consideration of AY02 Tuition Rates

B. Status Report on Y2K

C. Status Report on Internet2 Connection

IV. New Business

V. Future Agenda Items

VI. Adjourn

This motion is effective September 30, 1999."

III.   Ongoing Issues

A.   Consideration of AY02 Tuition Rates

Regents' Policy 05.10.01(K) provides that the administration report to the Board, at the first regular meeting after September 1, the effect of applying the average of the 3-year Higher Education Price Index (HEPI) to tuition rates for the subsequent period. Based on actions taken by the regents in February 1999, the Board will be approving rates for the academic year AY2002 during this review cycle. Unless otherwise determined by the Board, tuition for the succeeding academic year will be increased by the 3-year HEPI average percentage increase, rounded to the nearest dollar.

The annual average percentage increase in the HEPI published for the most recent three years is 3.2 percent (3.0, 3.0, 3.5 respectively). Applying this average to the AY2001 tuition rates would result in tuition rates for academic year 2002 as shown below:

 

 

Approved Tuition Rates 
AY2000

Approved Tuition Rates 
AY2001

HEPI Adjusted Rate 
AY2002

Lower Division:       PWSCC

$64

$66

$68

Kodiak

$65

$67

$69

All Other

$75

$77

$79

Upper Division

$84

$87

$90

Graduate

$167

$172

$177

Non-resident Surcharge

$159

$164

$169

The budget request as currently proposed for FY01 includes a provision for increased tuition consistent with a HEPI rate increase; however, a number of other analysis and considerations, such as enrollment forecasts, access and competitiveness with other institutions, and needs for funding must be taken into account in order to develop a meaningful recommendation. The president and the chancellors have not had the opportunity to review these analyses or to discuss any adjustments to tuition rates. Based on the preliminary status of any administrative review of tuition rates, President Hamilton recommends that the regents defer until its February 2000 meeting any action regarding setting of tuition rates which will become effective for the summer 2001 and the subsequent academic year.

This is an information item; no action is required at this time.

B.   Status Report on Y2K   Reference 1

Steve Smith, UA Chief Technology Officer, will present a status report on the university's progress in resolving Year 2000 (Y2K) related issues. The university's most recent systemwide status and expenditure reports are included as a reference. This report is for information purposes; no action is required by the Board.

C.   Status Report on Internet2 Connection

Steve Smith, UA Chief Technology Officer, will present a status report on the university's progress in establishing the Internet2 connection.

V.    New Business

VI.   Future Agenda Items

VII.   Adjourn

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Friday, October 1, 1999; *10:00 a.m. - 12:00 noon
Breakout Room, University Commons 
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members
Chancy Croft, Chair 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Joe J. Thomas 
Michael J. Burns

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. New Business

A. Report on the Status of UA Nursing Programs

B. First Reading of Regents' Policy 09.08.00 - Residence Life and Student Housing

C. Report on UA GED Programs and UAA's High School Completion Program

D. Overview of 1999 Summer Programs

E. Discussion on the Feasibility of Instituting a "Regents' Scholars" Program

IV. Future Agenda Items

V. Adjourn

This motion is effective October 1, 1999."

III.   New Business

A. Report on the Status of UA Nursing Programs

During the past year, the University of Alaska has worked closely with the Alaska State Hospital & Nursing Home Association (ASHNHA) and with the Alaska Human Resource Investment Council (AHRIC) in assessing the health career training needs and priorities for Alaska. University staff will discuss the nursing and allied health programs that have been initiated and enhanced through the university system in response to the identified needs, as well as plans for future years to address the many unmet needs that exist in the health industry.

B.   First Reading of Regents' Policy 09.08 - Residence Life and Student Housing Reference 2

A new Regents' Policy on Residence Life and Student Housing is proposed to expand upon and replace the current policy on Student Housing. The draft of the proposed policy, 09.08.00, is presented in Reference 2, followed by the current policy, 09.93.

The proposed policy includes statements which:

· authorize designation of facilities for student housing by the chancellor, and assignment of students to specific housing units;

· authorize establishment by the chancellor of eligibility criteria for student housing occupancy, as well as of classifications of students for whom on-campus housing is mandatory (unless specifically excused);

· provide for establishment of residence life programs which promote academic success and an awareness of educational, cultural, and social issues, and contribute to student personal growth;

· provide for consideration of applicants for student housing in a manner consistent with Regents' Policy, University Regulation, and MAU rules and procedures and applicable law regarding non-discrimination, reserving the ability to take into consideration past or present behavior that might threaten the facility or the health and safety of the residents;

· prohibit behavior toward residents of student housing that would create an intimidating, hostile, or offensive living and learning environment in student housing or residence life programs;

· mandate student housing agreements which will include specification of the instances under which university personnel may enter a student's residence with out contemporaneous permission from the student;

· prohibit consideration for employment in any university student housing or resident life position for persons with pending criminal charges or a history of criminal convictions relevant to the position without written authorization by the senior student services officer and makes failure to disclose past convictions or pending criminal proceedings grounds for immediate dismissal;

Note: it is anticipated that in the next few months the university will institute, for all applicants for university positions, requirements for disclosing criminal convictions and consenting to a criminal background check.

and

· provide for training and development programs for housing and residence life staff.

The tentative schedule for the continuation of the review of this and other student affairs policies and regulations is provided at the end of the committee agenda.

C.   Report on UA GED Programs and UAA's High School Completion Program Reference 3

General Educational Development - GED - programs provide academic instruction above the 8th grade level, but below college level, for adults sixteen years and older. The instruction is designed to prepare individuals for the General Educational Development Diploma test. Instructional modes include individual and group tutoring, self-paced computer-based instruction, and pre-testing opportunities.

Through a competitive grant process, the State approves entities to serve as Regional Adult Basic Education Centers. These centers receive federal funding for providing such services as Adult Basic Education (ABE) and English as a Second Language (ESL) programs, GED instruction, life skills, workplace literacy, and family literacy. In Alaska, the ABE Center must also provide, directly or by sub-contract, at least one Testing Center in the region. Testing Centers must be approved by the State. Those related to the regional ABE Center may receive state funding. A list of the 28 testing centers in Alaska is provided in Reference 3. Not all receive funding as, or from, a regional center (e.g., the military and correctional facility centers).

The UAA Adult Learning Center (located at 3401 Minnesota Drive), which has served as the regional ABE center for many years, also offers a High School Completion Program leading to a high school diploma jointly endorsed by UAA and the Anchorage School District. Instruction is offered in all primary subject areas as well as electives. A description of the program is provided in Reference 3.

Additional data on the productivity of the UA programs will be provided at the meeting.

D.   Overview of 1999 Summer Programs

An overview will be provided of 1999 summer programs at UAF, UAS, and UAA. Discussion will include examples of summer residential programs and the feasibility of expanding such efforts throughout the UA system.

E.   Discussion on the Feasibility of Instituting a "Regents' Scholars" Program

During the development of the University of Alaska Scholars Award Program, Regent Croft had suggested additional ways to recognize student achievements might be undertaken directly by the Board of Regents. Possibilities for so doing will be discussed by the committee.

IV.   Future Agenda Items

V.   Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Friday, October 1, 1999; *10:00 a.m. - 1:00 p.m.
University Commons 
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members
Elsa Froehlich Demeksa, Chair 
Mary Jane Fate 
Robert A. Malone
R. Danforth Ogg 
Joseph E. Usibelli, Jr.
Michael J. Burns

I.   Call to Order

II.   Adoption of Agenda

MOTION:

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Tour of UAA Housing Facility

IV. Full Board Consent Agenda

A. Approval of Funding Increase for the Poker Flat Research Range Telemetry Annex Addition Project

V. Ongoing Issues

A. Report on UAF School of Fisheries and Ocean Sciences Operating Plan and Facilities Needs

B. Report on University of Alaska Anchorage's Energy Performance Savings Contract

C. Status Report on the Coal-Water Fuel Project

D. Status Report on Construction in Progress and Other Projects

E. Report on Consolidated Fund

VI. New Business

VII. Future Agenda Items

VIII. Adjourn

This motion is effective October 1, 1999."

III.   Tour of UAA Housing Facility

IV.   Full Board Consent Agenda

A.   Approval of Funding Increase for the Poker Flat Research Range Telemetry Annex Addition Project   Reference 4

BACKGROUND

NASA has requested that an addition be made to the Poker Flat Research Range Telemetry Annex this year. This building was constructed in 1994 for the support of the satellite tracking antennas that had been constructed at the site. Since the construction of that building, two new antennas have been constructed, one antenna replaced, and consideration being given to one additional antenna. NASA currently has approximately 10 staff working full time at Poker Flat.

NASA initiated this project with UAF in March of 1999. In accordance with Regents' Policy, Regent Demeksa approved the project on May 20, 1999 at an estimated cost of $489,000. NASA gave UAF authority to proceed on the project in early July. A consulting firm was selected from the list of pre-qualified consultants and a contract negotiated. The consultant scoped the project and provided complete bid documents. The project was bid as a building shell only with bid alternates for the interior and related systems in order to provide the ability to proceed with the project expeditiously even if bid results were higher than anticipated.

Bids were opened on September 9, 1999. Only one bid was received. The bid for complete construction of the facility was $699,000, including a $387,000 base bid for the building shell, which will bring total project costs to approximately $885,000.

As of this writing, UAF Division of Design and Construction is reviewing the bid to determine if the bid price is reasonable, and NASA is considering whether or not to authorize the university to proceed with the project at the increased cost. However, no decision has been made by NASA nor has any formal commitment or authorization to proceed been received by the university.

Vice Chancellor for Administration Frank Williams will report to the committee on the status of the project and any authorizations or approvals that may be required. The motion proposed below is based on the assumption that NASA will choose to proceed with the project. If some other option develops prior to the Board meeting, this item will be removed from the agenda or modified as appropriate.

PROJECT SCOPE

This project will add a second control room and a staging room for equipment in the Telemetry Annex. The new space will utilize the existing support areas of the building. The control room will house the antenna tracking equipment. It will be air-conditioned and humidified and will have a computer access floor. The addition will be constructed to match the existing facility. The mechanical and electrical systems will have to be enlarged to accommodate the increased building area.

FUNDING/BUDGET

The funding for this facility modification will be provided through a contract between NASA and the Geophysical Institute, University of Alaska Fairbanks for research and support facilities development.

SCHEDULE

Bid Opening - September 9, 1999

Construction Complete - March 15, 2000

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the funding increase for the Poker Flat Research Range Telemetry Annex Addition Project as presented and authorize the administration to proceed with contract awards not to exceed a total project cost of $885,000. This authorization is subject to receipt of proper authorization by NASA to proceed. This motion is effective October 1, 1999."

V.   Ongoing Issues

A.   Report on UAF School of Fisheries and Ocean Sciences Operating Plan and Facilities Needs

Dean Vera Alexander will lead a discussion and presentation on the UAF School of Fisheries and Ocean Sciences (SFOS), including an overview of the SFOS, its finances and facilities, its research and instructional programs, and its plans and vision for the future.

B.   Report on University of Alaska Anchorage's Energy Performance Savings Contract

Bob Hyde, UAA Associate Vice Chancellor for Facilities and Campus Services, will provide an informational briefing on UAA's Energy Performance Savings Contract (EPSC).

This is an information item; no action is required.

C.   Status Report on the Coal-Water Fuel Project

Vice Chancellor Frank Williams will provide a report on the current status of the Coal-Water Fuel Project.

This is an information item; no action is required.

D.   Status Report on Construction in Progress and Other Projects Reference 5

A status report for construction projects approved by the Board of Regents and in progress is included in the reference. Jim Lynch, Interim Vice President for Finance, and representatives from each MAU will be available to address any questions of the committee.

This is an information item; no action is required.

E.  Report on Consolidated Fund

Jim Lynch, Interim Vice President for Finance, will present an overview on the performance of the University of Alaska and University of Alaska Foundation Consolidated Fund. The Consolidated Fund is the combined investment fund, which consists of the investable resources of the university's land-grant endowment and the foundation's pooled endowment fund. The Consolidated Fund is managed through the University of Alaska Foundation Investment Committee.

This is an information item; no action is required.

V.    New Business

VI.  Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Friday, October 1, 1999; *12:00 noon - 1:00 p.m.
Breakout Room, University Commons 
University of Alaska Anchorage Campus
Anchorage, Alaska

Committee Members
Joe J. Thomas, Chair 
Chancy Croft 
Joshua B. Horst
Brian D. Rogers 
Frances H. Rose
Michael J. Burns

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Ongoing Business

A.   Report on Employee Opinion Survey

IV. New Business

V. Future Agenda Items

VI. Adjourn

This motion is effective October 1, 1999."

III.   Ongoing Issues

A.   Report on Employee Opinion Survey

As a follow-up to last year's survey of classified and APT staff concerns about numerous aspects of their employment at the university including salaries, benefits, job evaluation, communications, and supervision, an employee opinion survey was conducted by McDowell Group in July-August 1999. The results will be forwarded to all APT and classified employees in October 1999 with a letter from President Hamilton.

Jim Johnsen, Chief of Staff, and Janet Jacobs, Executive Director of Human Resources, will review the survey instrument, the results of the survey, and comparisons to the 1998 survey.

IV.   New Business

V.   Future Agenda Items

VI.   Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Thursday, September 30, 1999; *8:00 a.m. - 10:30 a.m. 
Friday, October 1, 1999; *8:00 a.m. - 10:00 a.m./1:00 p.m.  - 5:00 p.m.
University Commons 
University of Alaska Anchorage Campus
Anchorage, Alaska

 

I.    Call to Order   [Will begin at 8:00 a.m., Thursday, September 30]

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. President's Report

V. Public Testimony

VI. Consent Agenda

A. Finance, Facilities, and Land Management Committee
1. Approval of Funding Increase for the Poker Flat Research Range Telemetry Annex Addition Project

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

VIII. Alaska Commission on Postsecondary Education Report

IX. UA Foundation Report

X. Future Agenda Items

XI. Executive Session

XII. Approval of Honorary Degree and Meritorious Service Award Recipients

XIII. Approval of Academic Degree Recipients

XIV. New Business

XV. Adjourn

This motion is effective September 30, 1999."

III.   Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its annual meeting of August 19-20, 1999 as presented. This motion is effective September 30, 1999."

IV.   President's Report

Friday, October 1, 1999

V.  Public Testimony  [Will begin at 8:00 a.m.]

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton by the Board of Regents' Officer following the meeting.

VI.  Consent Agenda   [Will begin following committee meetings]

A.   Finance, Facilities, and Land Management Committee
1.   Approval of Funding Increase for the Poker Flat Research Range Telemetry Annex Addition Project

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the funding increase for the Poker Flat Research Range Telemetry Annex Addition Project as presented and authorize the administration to proceed with contract awards not to exceed a total project cost of $885,000. This authorization is subject to receipt of proper authorization by NASA to proceed. This motion is effective October 1, 1999."

MOTION

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective October 1, 1999."

VII.   New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities, and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Nominating Committee

H. Planning and Development Committee

VIII.   Alaska Commission on Postsecondary Education Report

A report will be given by members representing the Board of Regents on the Alaska Commission on Postsecondary Education

IX.   UA Foundation Report

A report will be given by members representing the Board of Regents on the UA Foundation Board of Trustees.

X.   Future Agenda Topics

XI.   Executive Session

MOTION

"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university related to:

· Litigation

· Labor

· Land

· Contract Negotiations

and matters that would affect the reputation or character of a person or persons including:

· Personnel Matters

· Honorary Degrees and Meritorious Service Awards

The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.D.T. This motion is effective October 1, 1999."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters the immediate knowledge of which would have an adverse effect on the finances of the university; and matters that would affect the reputation or character of a person or persons. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish, and other university staff members designated by the president and lasted approximately ______ hour(s).

XII.   Approval of Honorary Degree and Meritorious Service Award Recipients

Recommendations submitted by the University of Alaska Fairbanks and University of Alaska Southeast for recipients of honorary degrees and meritorious service awards were sent under separate cover for Board of Regents' review prior to the September 30-October 1 board meeting. The honorary degree recipient(s) for the University of Alaska Anchorage will be presented at the November 18-19, 1999 meeting.

The President recommends that:

MOTION

"The Board of Regents approves the list of nominees for honorary doctoral degrees and meritorious service awards, as proposed, for commencement exercises in the spring of 2000 and beyond, and authorizes Chancellors Lind and Pugh to invite the approved nominees and announce their acceptance. This motion is effective October 1, 1999."

XIII.   Approval of Academic Degree Recipients

Regents' Policy 10.03.01 requires annual approval by the Board of Regents of degree and other formal awards conferred in the preceding academic year. An official listing of these awards will be available for inspection at the September 30-October 1, 1999 Board of Regents' meeting.

The President recommends that:

MOTION

"The Board of Regents approves the list of degree recipients for the summer and fall of 1998 and the spring of 1999. This motion is effective October 1, 1999."

XIV.   New Business

XV.    Adjourn


 
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