Board of Regents

Board of Regents Meeting 
August 20-21, 1998 
Yupik Museum, Library and Cultural Center
Bethel, Alaska 

PUBLIC COMMENT INFORMATION

SPECIAL NOTE:  PUBLIC TESTIMONY WILL BE HEARD THURSDAY MORNING RATHER THAN FRIDAY MORNING!!!   Individuals wishing to speak to the Board of Regents are asked to sign up on Thursday morning, August 20, 1998. Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents and President Hamilton following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are sent to all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@orca.alaska.edu.

 

MEETING SCHEDULE

 

Thursday, August 20, 1998

8:00 a.m. - 12:00 noon: 
The Full Board will meet in the Main Conference Room of the Cultural Center to adopt the agenda, approve minutes, participate in a Kuskowkim Campus Showcase and hear public testimony.

12:00 noon - 2:00 p.m.: 
The Full Board will go into Executive Session. Immediately following the executive session, the meeting will recess until Friday, August 21, 1998 at 8:00 a.m.

2:00 p.m. - 3:00 p.m.: 
Academic & Student Affairs Committee will meet in the Main Conference Room of the Cultural Center.

2:00 p.m. - 4:00 p.m.: 
Finance, Facilities and Land Management Committee will meet in the Library of the Cultural Center.

3:00 p.m. - 4:00 p.m.: 
Human Resources Committee will meet in the Main conference room of the Cultural Center.

4:00 p.m. - 5:00 p.m.: 
Committee of the Whole will meet in the Main Conference Room of the Cultural Center. If all business is not concluded, the Committee of the Whole will reconvene Friday morning at 8:00 a.m.

6:00 p.m. - 7:00 p.m.: 
A community reception hosted by Blanche Brunk, Director of the Kuskokwim Campus, will be held at the Cultural Center.

7:30 p.m.: 
A dinner for the Board of Regents, President Hamilton and invited guests will be held in a private home. Transportation to the dinner will be provided at the Cultural Center.

 

Friday, August 21, 1998

8:00 a.m. - 3:00 p.m.: 
Full Board will meet in the main conference room of the Cultural Center. An Executive Session is scheduled as the last item of business and is expected to last two hours.

3:57 p.m.: 
Alaska Airlines Flight 44 departs Bethel for Anchorage at 3:57 p.m.; transportation to the airport will be provided by the Kuskokwim Campus.

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Messages can be left at the Yupik Library: 543-4516 or fax: 543-4503.

 

 

AGENDAS

*Times for board meetings are subject to reordering and other modifications within the August 20-21, 1998 timeframe.

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, August 20, 1998; *2:00 p.m. - 3:00 p.m. 
Main Conference Room, Yupik Cultural Center 
Bethel, Alaska

Committee Members: 
Sharon D. Gagnon, Chair 
Chancy Croft 
Michael P. Kelly 
Annette M. Nelson-Wright 
Joe J. Thomas 
Michael J. Burns, President

II.   Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. New Business

First Reading of Draft Regents' Policy 09.07 - Student Organizations

IV. Consent Agenda

Approval of Appointment to the Sydney Chapman Chair in Physical Science

V. Ongoing Business

Update on the Alaska Wilderness Studies Program at the University of Alaska Anchorage

VI. Future Agenda Items

VII. Adjourn

This motion is effective August 20, 1998."

III.   New Business

First Reading of Draft Regents' Policy 09.07 - Student Organizations (Reference 1 - 25 minutes)

The policy proposal on student organizations is the seventh in the series addressing major issues encountered in student affairs. The review schedule is presented in the table on the following page. Bruce Gifford, University of Alaska Southeast Regional Director of Student Services, will lead the presentation of the proposed "Student Organizations" policy. This proposal is found in Reference 1, followed by a copy of the current policy on "Student Self-Government."

Student organizations are an important element in the broad educational experiences a university can provide for a student's personal growth. This draft incorporates the current policy on student self-government into a general policy addressing the broad range of student organizations which may be found on the campuses within the university system. Most organizations, such as clubs, honor societies, sororities and fraternities, while encouraged to form, meet on campus, apply for funding and other selected services, and are authorized use of the university name and logo, are nevertheless not a part of the university corporation nor generally considered to be an agent of the university. In this policy the university establishes a relationship with these organizations through a registration process. Student government organizations are recognized by the university to have a closer relationship by virtue of their representation of the student body. Student media organizations also require special attention in this policy. On occasion the university may not wish to have student media statements, representations, and viewpoints regarded as those of the university itself. Nevertheless, student media positions are afforded free speech considerations.

No regulations are provided at this time. The drafting committee recommends development of regulation and submission to the Academic and Student Affairs Committee after the draft policy has been reviewed by governance. The regulations would subsequently be submitted to governance groups for review, as required by Regents' Policy.

IV.   Consent Agenda

Approval of Appointment to the Sydney Chapman Chair in Physical Sciences (Reference 2 - 10 minutes)

Upon the recommendation of the Chapman Chair Committee, the University of Alaska Fairbanks requests approval to appoint Dr. Norbert Untersteiner as the next Chapman Professor, the position previously held by Dr. Keith Runcorn. This will be a renewable term appointment. Dr. Untersteiner's qualifications are provided in Reference 2, and will be discussed by Provost Paul Reichardt.

The principal fund balance for this endowed chair as of June 1, 1998 was $1,964,470 with the unexpended income portion at $264,366. The projected earnings available on June 30, 1999 are $77,006. Dr. Untersteiner's initial appointment in FY99 is proposed to be nine months at 10 percent and three months at full salary. Start-up and other transitional expenses would bring the first year's budget to $97,800; subsequent budgets will be $75,000/year. The remainder from current and future spendable balances will be rolled into the principal.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve a renewable term appointment for Dr. Norbert Untersteiner to the Sydney Chapman Chair in Physical Sciences, as Chapman Professor. This motion is effective August 20, 1998."

V.   Ongoing Business

Update on the Alaska Wilderness Studies Program at the University of Alaska Anchorage (Reference 3 - 10 minutes)

A brief update on committee activities regarding the Alaska Wilderness Studies Program will be provided by University of Alaska Anchorage Provost Daniel Johnson. A status summary is provided in Reference 3.

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, August 20, 1998; *2:00 p.m. - 4:00 p.m. 
Library, Yupik Cultural Center
Bethel, Alaska

Committee Members: 
Joseph R. Henri, Chair 
Elsa Froehlich Demeksa
Mary Jane Fate 
R. Danforth Ogg 
Lew M. Williams, Jr. 
Michael J. Burns, President

 

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Finance, Facilities, and Land Management Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Consent Agenda

A. Approval of UAF Poker Flat Research Range Projects

B. Approval of UAF/Fairbanks North Star Borough Hutchison Career Center Renovation/Addition Project

C. Approval of UAA FY99 Capital Improvement Projects

D. Reauthorization of Bond Sale for UAF Coal-Water Project

IV. Ongoing Issues

A. Status Report on the SFOS Juneau Facility

B. Status Report on the Brooks Building

C. Status Report on Capital Projects

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective August 20, 1998."

III.   Consent Agenda

A.   Approval of UAF Poker Flat Research Range Projects  (Reference 4)

BACKGROUND

The Poker Flat Research Range (PFRR) has undergone extensive improvements to facilities and infrastructure during the past ten years under a comprehensive upgrade program. The PFRR Master Plan for Range Upgrade and Long-Term Improvements (1992) recommended a full replacement or improvement of virtually all facilities on range. Budgetary constraints limited the work to only the most urgent projects.

In April 1997, it was expected that the federal funding would be sponsored by the Ballistic Missile Defense Organization (BMDO). Vice President Creamer approved the programming and study phase of this project for $300,000. Since that approval, the funding for several priority projects has been channeled through a Department of Defense contracting agency. Those projects include the Range Administrative Center, the Lidar Research Laboratory, the Upper Range Road, and the Backup Electric Power project.

The Master Plan recommended complete replacement of the range office building; the Range Administrative Center (RAC) project will accomplish this goal. The range office building, in use for almost 20 years, was abandoned and sold for scrap in 1997. The administrative offices were relocated temporarily to Poker Inn.

The Lidar Research Laboratory is a very important scientific facility that was not built under the earlier upgrade program. Intended to be a multi-instrumented installation allowing simultaneous operation of up to three lidars, this facility will also be the cornerstone of a ten-year research collaboration with colleagues in Japan. A lidar (light detection and ranging) is a scientific instrument used for investigating the middle atmosphere. A lidar functions on a similar principle to a radar though utilizing laser light instead of radio waves.

Rerouting of the road to the upper range is needed for improved safety and reduction of steep grades. The backup power project will assure reliable on-site power for operation of tracking equipment on the upper range.

PROJECT SCOPE

Range Administrative Center - This 6,500 square foot, single-story building will provide offices for the range manager and the full-time operations staff. There will also be a communications technician repair shop, a small conference room, office equipment room, kitchen/break room, a shipping/receiving garage area, storage, and other standard office building features including showers and a first aid room. Additional launch operations features may be incorporated into the RAC as the facility requirements are finalized in collaboration with NASA.

Lidar Research Laboratory - The new laboratory will replace the old Optics Facility at mid-range where current lidar research is conducted. The lidar laboratory is planned to be approximately 3,500 square feet comprising multiple independent operating lidars and utilizing a one-meter diameter steerable telescope through the roof. A separate control room will sit adjacent to the lidar lab rooms and the facility will have an electronics repair shop, a kitchen/break room, and a mechanical/heating room.

Upper Range Road - The road to the upper range will be re-routed to reduce the grade to a maximum of 9 percent. The existing road has grades up to 17 percent with poor sight distance. Safety for range personnel and visiting scientists and launch teams will be greatly improved through this project.

Backup Electric Power - The existing telemetry tracking operations on the upper range require a reliable power supply. Backup power is needed for uninterrupted satellite tracking and launch operations.

FUNDING

These projects will be fully funded through a contract between the U.S. Government and the Geophysical Institute, University of Alaska Fairbanks for research and support facilities development. The estimated cost to complete the upgrade is approximately $5,900,000.

PROJECT SCHEDULE

Award A/E Design Contract -  September 1998

BOR Schematic Approval - February 1999

Project Design Completion - April 1999

Construction Complete - June 2000

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents provide project approval for an upgrade of the University of Alaska Fairbanks Poker Flat Research Range to include the Range Administration Center, Lidar Laboratory, Upper Range Road, and Backup Electrical Power projects as presented and authorize the university administration to proceed with preparing construction documents for a combined total project budget that will not exceed $5,900,000. This motion is effective August 20, 1998."

 

B.   Approval of UAF/Fairbanks North Star Borough Hutchison Career Center Renovation/Addition Project  (Reference 5)

BACKGROUND

Since 1972, the Fairbanks North Star Borough School District (FNSBSD) and the University of Alaska Fairbanks, Tanana Valley Campus (TVC) have operated Hutchison Career Center for both secondary and postsecondary vocational-technical education. In the last five years, there has been a steady increase in the number of high school students and adults enrolling in vocational-technical training courses. New vocational-technical programs have been added to the curriculum in response to the need for training; FNSBSD and TVC programs have been coordinated to facilitate a smooth transition for students to TVC classes; and joint use of space is scheduled so the center is used from early morning until late evening.

In response to growing program needs and increasing time conflicts over use of the automotive shop space, TVC has been seeking alternative space for the Automotive Program. At the same time, the FNSB has begun planning for a major renovation of Hutchison Career Center, to include upgrades of major building components. The needs of both institutions brought the two together to consider options for improving the facility space for vocational-technical education for both the FNSBSD and TVC.

The project will provide permanent space for TVC for vocational-technical programs. This space will not be subject to appropriation by the FNSB. Clearer delineation of space will facilitate organization of both TVC and FNSBSD programs. The project will result in certain shop, classroom, and faculty office space being permanently assigned to TVC, other space permanently assigned to the FNSBSD, and a portion of the space designated as joint-use space. Under the current agreement, the FNSB has the ability to reduce or terminate UAF's use of the facility.

The term of the university's land lease to the FNSBSD will be extended to coincide with a space-lease agreement from the FNSBSD to the university for space in Hutchison Career Center. The term extension of the land lease will enable the FNSB to sell bonds to pay for their portion of the project.

PROJECT SCOPE

The Hutchison Career Center Upgrade Project is a partnership between secondary education and postsecondary education. The entire project will actively involve the FNSB, the FNSBSD, UAF, and TVC in the programming, design, and construction phases of this project, resulting in a Memorandum of Agreement to establish methods for accomplishing this cooperative project.

The FNSB portion of the project includes a complete renovation of the building systems and space remodeling and new construction. UAF's portion of the joint project will include:

· New automotive shop

· New multi-purpose shop

· Relocation and/or expansion of the culinary arts program space

· Relocation of TVC administrative offices; and

· New classroom space

FUNDING

The university received a capital appropriation in the amount of $1,600,000 this fiscal year for the Hutchison Career Center. The funding was intended for the joint planning and design of the renovation, deferred maintenance, and new construction of this cooperative project between UAF and FNSB. The FY00 capital request will include $5,520,000 for the construction of the UAF portion of the facility. The FNSB anticipates selling bonds to fund the $10,000,000 construction of their portion of the project.

MEMORANDUM OF AGREEMENT

The primary provisions being considered for the MOA include:

· UAF extending the land lease and FNSB extending the space lease. The date of termination is being discussed; however, the FNSB would prefer that the land lease be extended until 2043. This would match the land lease termination of the West Valley School.

· UAF, TVC, FNSB, and FNSBSD representatives will actively participate in the consultant selection and scope development.

· UAF will be the procurement agency of the design contract; however, there will be consensus "sign off" at various stages as the design contract progresses by each entity (UAF, TVC, FNSB, FNSBSD).

· FNSB will continue to own and operate the Hutchison Career Center.

· The project will be managed jointly by a project manager from UAF P&PS and a project manager from the FNSB. UAF will provide funding for the FNSB project management through the design phase ($125,000).

· The management agency for the construction will be determined before the end of the design phase and the agreement covered in a subsequent MOA.

SCHEDULE

As a joint project with the FNSB, the project schedule is in part dependent upon the district's approval and funding schedules. The university planning, in conjunction with the FNSB, can be completed in 1999 and construction completed in 2001. The final schedule will depend upon legislative appropriations and requirements set by the state Department of Education or legislative requirements for voter approval of the FNSBSD's portion of the project.

Tentative Schedule for the project is:

BOR Project Approval - August 1998

BOR Schematic - Fall 1999

Bidding - Spring 2000

Construction Complete - Fall 2001

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents provide project approval for the University of Alaska Fairbanks/Fairbanks North Star Borough School District Hutchison Career Center Renovation/Addition Project as presented and authorize the administration to expend up to $1,600,000 for planning and design of this project. This motion is effective August 20, 1998."

C.   Approval of UAA Anchorage FY99 Capital Improvement Projects   (Reference 6)

BACKGROUND

The FY99 capital appropriation for UAA includes $4,734,000 for deferred maintenance, code compliance, and renovation of facilities, as well as $9,530,000 for the new library.

PROPOSAL

Project authorization is sought for new construction, deferred maintenance, code compliance, and renovation projects as shown in Reference 6.

PROJECT SCOPE

The majority of the deferred maintenance projects involve repair and replacement of building systems including roofs, ceilings, lighting, HVAC, piping, and walls. These projects also include code upgrades and energy conservation improvements. The library project includes a 100,000 square foot addition to the existing library as well as a parking structure and renovations to portions of the existing library.

The funds currently appropriated for the library project will be used for planning and design of the entire project as well as funding for site work and initial construction. The detailed project scope and schematic design for the library and all other projects over $250,000 will be presented to the Board for approval at future meetings. Bob Hyde, UAA associate vice chancellor for Facilities and Campus Services, will be available to describe the projects and answer any questions.

FUNDING

FY99 Capital Appropriation:

UAA-Deferred Maintenance, Code Compliance,

and Renovation $ 4,734,000

UAA-Anchorage Campus Library 9,530,000

Total: $14,264,000

SCHEDULE

In general, deferred maintenance project construction will be scheduled for the summer of 1999. Library construction is programmed to begin in mid-2000.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents provide project approval for the University of Alaska Anchorage FY99 Capital Improvement Plan, including the library construction project and deferred maintenance projects, as presented in Reference 6, and authorize the administration to expend up to $800,000 for project program development and scoping for the library project, and to proceed with development of schematics, construction documents, and construction for the referenced deferred maintenance projects subject to receipt of specific project approvals required by Regents' Policy 05.12.04. This motion is effective August 20, 1998."

D.   Reauthorization of Bond Sale for UAF's Coal-Water Project  (Reference to be sent separately)

In September 1997, the Board of Regents authorized the university administration to proceed with the coal-water fuel demonstration project, with a total project cost of $47.6 million. At that time, the Board authorized the sale of general revenue bonds in the amount of $4.5 million plus costs of issuance, authorized work to proceed, and directed the administration to post appropriate IRS notice to allow future bond proceeds to be used to reimburse the university for its costs between then and the bond sale. In April 1998 and June 1998, the board reauthorized the bond sale at the then current estimated need. The authorization in June 1998 was for a bank qualified bond issue in the amount of $9,820,000 to include $4.5 million in construction funds for the Coal-Water Fuel Project, plus capitalized interest, issuance costs, and the remainder for retirement of high cost debt from prior issues.

Based on discussions at the July 29, 1998 Finance, Facilities, and Land Management Committee meeting, additional funding may be required for the Coal-Water Fuel Demonstration Project, the financing plan may need to be revised, and updated financial disclosures may be required in the authorizing bond resolution. Frank Williams, interim vice chancellor for Administrative Services, UAF, will present a separate status report on the Coal-Water Fuel Demonstration Project under ongoing issues. Interim Vice President for Finance & Planning Jim Lynch and Assistant to the Vice President for Finance John Dickinson will be available to discuss financing issues.

As of this writing, the administration is developing a revised financing plan and now expects to sell bonds in September or early October 1998. Appropriate resolutions and related documents will be prepared by bond counsel and, if possible, sent to members of the Board under a separate cover. A current estimate of issuance costs, bond sizing information, and other relevant documents will also be included with the bond resolution.

The President recommends that:

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the bond resolution as presented to the Finance, Facilities, and Land Management Committee. This motion is effective August 20, 1998."

IV.   Ongoing Issues

A.   Status Report on the SFOS Juneau Facility

Frank Williams, UAF interim vice chancellor for administrative services, will provide a brief report on the current status of the SFOS Juneau Facility Project.

B.   Status Report on the Brooks Building

Frank Williams, UAF interim vice chancellor for administrative services, will provide a brief report on the current status of the Brooks Building renovation.

C.   Status Report on Capital Projects  (Reference 7)

A status report for all capital projects approved by the Board of Regents is included in Reference 7.

V. New Business

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, August 20, 1998; *3:00 p.m. - 4:00 p.m. 
Main Conference Room, Yupik Cultural Center
Bethel, Alaska

Committee Members
Joe J. Thomas, Chair 
Chancy Croft 
Sharon D. Gagnon
Michael P. Kelly 
Annette M. Nelson-Wright 
Michael J. Burns, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Consent Agenda

A. Approval of Salary Distribution for Classified and APT Staff

IV. Ongoing Business

A. Labor Relations Report

B. Benefits Update

C. Employee Relations Update

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective August 20, 1998."

III.   Consent Agenda

A.   Approval of Supplemental Salary Distribution for Classified and APT Staff

At the Board of Regent's meeting in June 1998, the administration indicated its intention to consider an additional salary distribution for classified and APT staff. All staff who are not represented by a union receive annual step increases on their anniversary date. The current staff salary schedule was implemented beginning in October 1995. The vast majority of UA staff who are paid on this schedule receive 3 percent pay increases annually. Staff employees who are paid at more advanced steps in their ranges receive 2 percent or 1 percent annually. Approximately 10 percent of the employees in staff positions are paid at pay rates above their job's pay grade; these employees have not had pay adjustments since January 1994. Annual step increases cost UA approximately 2.5 percent of the aggregate salary pool. These normal pay increases will continue to be given to eligible employees on their leave accrual date.

As a result of the University of Alaska's change to a defined contribution model for health care coverage, employees will begin paying charges in January 1999. In order to defray these costs for classified and APT staff who are not represented by a union, the administration recommends a payment of $300 to each employee. This payment will not be distributed to university officers and senior administrators.

While employees may choose to use this money for any purpose, in order to maximize the benefit of this payment to the employee, it is further recommended that this distribution occur during the first pay period beginning in January 1999. This will allow employees to voluntarily place this payment into a reimbursement account for health care expenses during open enrollment in November. Since UA staff will now be paying some of the costs of their health care previously paid by the university, they may increase the value of this non-recurring payment by 25 percent - 30 percent through this legitimate tax shelter.

The President recommends that:

MOTION

"The Human Resource Committee recommends that the Board of Regents approve a payment in the amount of $300 to each full-time benefit-eligible classified and APT staff member not represented by a union on January 15, 1999. This payment will be pro-rated for staff who are benefit-eligible but not full-time. This motion is effective August 20, 1998."

IV.   Ongoing Business

A.  Labor Relations Report  (Reference 8)

Jim Johnsen, director of Labor Relations, will provide information on the labor relations activities relating to the CEA, ACCFT and AAUP/AFT and other labor relations issues.

B.   Benefits Update  (Reference 9)

The University of Alaska recognizes the health care plan as a fundamental benefit that nearly all employees and their dependents will use during an employee's career with the university. The university will continue to maintain a comprehensive health care plan that provides economic security against uncertain health care events and their potentially catastrophic costs.

In 1997, the Board of Regents approved moving to a defined contribution model, capping the university's FY98 contribution for health benefits for all UA employees. All employees will begin paying a charge for health care coverage beginning in January 1999.

· The method for calculating these charges was based on the projected FY97 costs ($402.29 per employee per month) plus up to 3 percent in FY98 which equals $414.36. If the actual costs are greater than the amount specified, the employees would pay the difference beginning in January 1999.

· The university's recorded health care costs for FY98 were approximately $18.8 million. That cost was divided by 3308 (the average number of benefit eligible employees during FY98) to determine the employee charges for calendar year 1999.

· The health care plan costs exceeded the university's cap by approximately $285 per employee for the year. The exact charge will be $15.00 per pay period for employees who work less than twelve months and $10.95 for employees who work twelve months. Charges will begin with the paycheck received on January 15, 1999.

In order to help employees control the increase in future biweekly charges for the year 2000, the university is actively working to develop a new health care plan option. If the university administration offers a new option, it will be a voluntary choice for employees available in 1999. In addition, the university will continue to offer the current basic and supplemental health care plans.

The university's defined contribution for FY99 will be increased to approximately $427 per employee per month. While the university cannot predict the cost of employee health care in FY99, employees who choose the new plan option in 1999 are expected to experience a smaller cost increase in the year 2000 than employees who remain on the current plan.

To keep employees informed on benefits issues, Statewide Human Resources has established a Benefits Home Page on the World Wide Web at http://info.alaska.edu/benefits/.

C.   Employee Relations Update: APT and Classified Employee Survey

The university has contracted with the McDowell Group to conduct a workplace attitude survey of the APT and classified staff. If the survey is completed in time for this Board of Regents meeting, the results will be reported. Otherwise, the results will be reported at the October 1998 meeting.

V. New Business

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Committee of the Whole 
Thursday, August 20, 1998; *4:00 p.m. - 5:00 p.m. 
Main Conference Room, Yupik Cultural Center
Bethel, Alaska

I. Call to Order

II. Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Ongoing Issues

A. FY2000 Operating and Capital Budget Requests

B. Update on Gartner Group

C. Progress Report on Public Information Campaign

IV. Consent Agenda

A. Approval of Modification to the Endowment Spending Allowance Calculation

V. New Business

VI. Future Agenda Items

VII. Adjourn

This motion is effective August 20, 1998."

III.   Ongoing Issues

A.   FY2000 Operating and Capital Budget Requests

At the April 17, 1998 Board of Regents' meeting, the Board approved planning and budget assumptions for the FY2000 budget request. The assumptions provided for a systemwide operating budget request with increments classified into three categories of groups: 1. Advancing Existing and New Instructional, Research, and Public Service Programs; 2. Provide Efficient Administrative and Other Support Services; and 3. Advance Fiscal Effectiveness and Accountability. The capital request will consist of a multi-year request including deferred maintenance and renewal and replacement projects.

Jim Lynch, interim vice president for Finance and Planning, Wendy Redman, vice president for University Relations, and Pat Pitney, director of Budget Development, will provide a status report on the FY2000 budget request and discuss with the Board key budget development issues regarding the optimal size of the increment requests, program emphasis and categories of increments, and how to package the request. A detailed budget request will be presented at the October 1-2, 1998 regents' meeting in Fairbanks.

This is an information item only; no action is required at this time.

B.   Update on Gartner Group

Steve Smith, Chief Information Officer, will provide an update on University of Alaska activities related to the Gartner Group.

C.   Progress Report on Public Information Campaign

Brenda Wilcox, Public Information Campaign Manager, will provide an update regarding campaign activities.

IV.   Consent Agenda

A.   Approval of Modification to the Endowment Spending Allowance Calculation

The Board of Regents assumed responsibility for investment and management of the university's endowment trust fund in FY98 and adopted a total return endowment management and investment policy.

Under the total return concept of endowment management, the distribution of earnings (spending) is generally accomplished through a spending plan that attempts to provide a stable flow of funds to the beneficiary for program expenditures and a buildup of undistributed earnings, including capital appreciation, sufficient to offset the effects of inflation on the buying power of the distributions to the beneficiary and to maintain distributions during market down cycles. The University of Alaska Foundation trustees adopted a revised spending plan for their pooled endowment funds at their March 25, 1998 meeting. The trustees chose to modify their spending plan to mitigate the potential effects of a significant investment market down cycle.

In general, the modification adopted by the Foundation results in slightly lower distributions during good earnings periods and slightly higher distributions in down cycles. The spending plan for the university's endowment trust fund was modeled after the original plan utilized by the Foundation prior to this recent change. Based on a presentation to the FFLM Committee in June, Regent Henri requested that the vice president for finance and planning present a recommendation to the full Board on a spending plan for the university's Land-Grant Endowment Trust Fund.

Jim Lynch, interim vice president for Finance & Planning, will present a recommendation for implementation of a spending plan, which is consistent with the plan adopted by the Foundation.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve a modification of the Land-Grant Endowment Trust Fund spending policy to provide for calculation of the annual spending allowance based on a 5-year moving average of the market value of the fund, and that the vice president for finance and planning implement the change in a manner that will minimize any adverse fluctuation in distributions from the endowment fund. This motion is effective August 20, 1998."

V.  New Business

VI.  Future Agenda Items

VII.  Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Thursday, August 20, 1998; *8:00 a.m. - 2:00 p.m. 
Friday, August 21, 1998; *8:00 a.m. - 3:00 p.m. 
Main Conference Room, Yupik Cultural Center
Bethel, Alaska

 

Thursday, August 20, 1998

I.   Call to Order

II.   Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order

II. Adoption of Agenda

III. Approval of Minutes

IV. Kuskokwim Campus Showcase

V. Public Comment

VI. Executive Session #1

VII. Employee Organization Reports

A. System Governance

B. Collective Bargaining Units

VIII. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Appointment to the Sydney Chapman Chair in Physical Sciences

B. Finance, Facilities and Land Management Committee

1. Approval of UAF Poker Flat Research Range Projects

2. Approval of UAF/Fairbanks North Star Borough Hutchison Career Center Renovation/Addition Project

3. Approval of UAA FY99 Capital Improvement Projects

4. Reauthorization of Bond Sale for UAF Coal-Water Project

C. Human Resources Committee

1. Approval of Salary Distribution for Classified and APT Staff

D. Committee of the Whole

1. Approval of Modification to the Endowment Spending Allowance Calculation

IX. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Audit Committee

C. Committee of the Whole

D. Finance, Facilities and Land Management Committee

E. Human Resources Committee

F. Labor Relations Committee

G. Planning and Development Committee

X. Approval of Revised FY00 Meeting Schedule

XI. Future Agenda Items

XII. Chancellors' Status Reports

XIII. Alaska Commission on Postsecondary Education Report

XIV. Presidents' and Board of Regents' Comments

XV. Executive Session #2

XVI. Adjourn

This motion is effective August 20, 1998."

III.   Approval of Minutes

MOTION

"The Board of Regents approves the minutes of its annual meeting of June 19, 1998 as presented. This motion is effective August 20, 1998."

IV.   Kuskokwim Campus Showcase

Blanche Brunk, director of the Kuskokwim Campus, and members of the Kuskokwim Campus and the Bethel community, will showcase programs and services offered by the Kuskokwim Campus.

V.   Public Comments

VI.   Executive Session #1

MOTION

"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss subjects the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately _____ hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.D.T. This motion is effective August 20, 1998."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters to litigation, collective bargaining, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish and other university staff members designated by the president and lasted approximately ___ hour(s).

 

Friday, August 21, 1998

 

VII.   Employee Organization Reports (3 minutes per organization)

A.   System Governance: Faculty Alliance, Staff Alliance and Coalition of Student Leaders

A written report is also included in the full agenda.

B.   Collective Bargaining Units: ACCFT, CEA, United Academics, United Academics - Adjuncts

VIII.   Consent Agenda

A.   Academic and Student Affairs Committee
1.   Approval of Appointment to the Sydney Chapman Chair in Physical Sciences

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve a renewable term appointment for Dr. Norbert Untersteiner to the Sydney Chapman Chair in Physical Sciences, as Chapman Professor. This motion is effective August 20, 1998."

MOTION

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective August 21, 1998."

B.   Finance, Facilities and Land Management Committee

1.   Approval of UAF Poker Flat Research Range Projects (Reference 4)

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents provide project approval for an upgrade of the University of Alaska Fairbanks Poker Flat Research Range to include the Range Administration Center, Lidar Laboratory, Upper Range Road, and Backup Electrical Power projects as presented and authorize the university administration to proceed with preparing construction documents for a combined total project budget that will not exceed $5,900,000. This motion is effective August 20, 1998."

2.   Approval of UAF/Fairbanks North Star Borough Hutchison Career Center Renovation/Addition Project (Reference 5)

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents provide project approval for the University of Alaska Fairbanks/Fairbanks North Star Borough School District Hutchison Career Center Renovation/Addition Project as presented and authorize the administration to expend up to $1,600,000 for planning and design of this project. This motion is effective August 20, 1998."

3.   Approval of UAA FY99 Capital Improvement Projects  (Reference 6)

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents provide project approval for the University of Alaska Anchorage FY99 Capital Improvement Plan, including the library construction project and deferred maintenance projects, as presented in Reference 6, and authorize the administration to expend up to $800,000 for project program development and scoping for the library project, and to proceed with development of schematics, construction documents, and construction for the referenced deferred maintenance projects subject to receipt of specific project approvals required by Regents' Policy 05.12.04. This motion is effective August 20, 1998."

 

4. Reauthorization of Bond Sale for UAF Coal-Water Project  (Reference bound separately)

MOTION

"The Finance, Facilities, and Land Management Committee recommends that the Board of Regents adopt the bond resolution as presented to the Finance, Facilities, and Land Management Committee. This motion is effective August 20, 1998."

MOTION

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective August 21, 1998."

 

C.   Human Resources Committee

1.   Approval of Salary Distribution for Classified and APT Staff

MOTION

"The Human Resource Committee recommends that the Board of Regents approve a payment in the amount of $300 to each full-time benefit-eligible classified and APT staff member not represented by a union on January 15, 1999. This payment will be pro-rated for staff who are benefit-eligible but not full-time. This motion is effective August 20, 1998."

MOTION

"The Board of Regents approves the recommendations of the Human Resources Committee as stated above. This motion is effective August 21, 1998."

D.   Committee of the Whole

1.   Approval of Modification to the Endowment Spending Allowance Calculation

MOTION

"The Committee of the Whole recommends that the Board of Regents approve a modification of the Land-Grant Endowment Trust Fund spending policy to provide for calculation of the annual spending allowance based on a 5-year moving average of the market value of the fund, and that the vice president for finance and planning implement the change in a manner that will minimize any adverse fluctuation in distributions from the endowment fund. This motion is effective August 20, 1998."

MOTION

"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective August 21, 1998."

IX.   New Business and Committee Reports

A.   Academic and Student Affairs Committee

B.   Audit Committee

C.   Committee of the Whole

D.   Finance, Facilities and Land Management Committee

E.   Human Resources Committee

F.   Labor Relations Committee

G.   Planning and Development Committee

X.   Approval of Revised FY00 Meeting Schedule

At the June 1998 meeting, the Board of Regents approved the FY99 and FY00 meeting schedule but did not select a location for the August 1999 meeting. President Burns has suggested that the Board meet in Seward at that time.

The approved FY99 and proposed FY00 schedules are printed below for information purposes.

FY99 Meeting Dates / Location

August 20-21, 1998 / Bethel

October 1-2, 1998 / Fairbanks

November 19-20, 1998 / Anchorage

February 18-19, 1999 / Juneau

April 22-23, 1999 / Juneau

June 3-4, 1999 / Fairbanks

FY00 Meeting Dates / Location

August 19-20, 1999 / Seward

September 30-October 1, 1999 / Fairbanks

November 18-19, 1999 / Anchorage

February 17-18, 2000 / Juneau

April 20-21, 2000 / Juneau

June 1-2, 2000 / Anchorage

The President recommends that:

MOTION

"The Board of Regents approves the revised FY00 Meeting Schedule as presented. This motion is effective August 21, 1998."

XI.   Future Agenda Items

XII.   Chancellors' Status Reports

Written reports are also included in the full agenda.

XIII.   Alaska Commission on Postsecondary Education Report

XIV.   Presidents' and Board of Regents' Comments

XV.   Executive Session #2

MOTION

"The Board of Regents goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation, collective bargaining, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university. The session will include members of the Board of Regents, President Hamilton, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately hour(s). Thus, the open session of the Board of Regents will resume in this room at approximately ____ A.D.T. This motion is effective August 21, 1998."

(To be announced at conclusion of executive session)

The Board of Regents concluded an executive session at _____ A.D.T. in accordance with AS 44.62.310 discussing matters to litigation, collective bargaining, and land acquisition, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university. The session included members of the Board of Regents, President Hamilton, General Counsel Parrish and other university staff members designated by the president and lasted approximately ___ hour(s).

XVI.   Adjourn


 
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