Board of Regents

Board of Regents Meetings
April 14-17, 1998 

PUBLIC COMMENT INFORMATION

Individuals wishing to speak to the Board of Regents are asked to sign up on Friday morning, April 17, 1998. Sign-up sheets will be available starting at 7:30 a.m.

Comments are limited to three minutes per individual. Written comments are accepted and will be distributed to the Board of Regents, President Komisar and the chancellors by the Board of Regents' Officer immediately following the meeting.

 

MEETING SCHEDULE AND AGENDAS

Full agendas with references are available at all University of Alaska campus libraries. For further information, please call the Board of Regents' Office at 474-7908 or e-mail SYBOR@orca.alaska.edu.

 

MEETING SCHEDULE

Tuesday, April 14, 1998:

2:00 p.m. - 5:00 p.m. 
Planning and Development Committee will meet in the Chancellor's Conference Room, University of Alaska Anchorage campus, Anchorage.

Wednesday, April 15, 1998:

8:00 a.m. - 12:00 noon 
Evaluation Committee will meet in the Gastineau Suite, 9th Floor, Baranof Hotel. The majority of this meeting will be held in Executive Session.

1:00 p.m. - 5:00 p.m. 
Presidential Search Committee will meet in the Gastineau Suite, 9th Floor, Baranof Hotel. The majority of this meeting will be held in Executive Session.

6:30 p.m. 
Dinner hosted by Chancellor Lind and UAS Students for invited guests in the Lake Room, Mourant Building, UAS Campus.

Thursday, April 16, 1998:

8:00 a.m. - 10:00 a.m. 
Academic & Student Affairs Committee will meet in the Treadwell Room, Baranof Hotel.

8:00 a.m. - 11:00 a.m. 
Finance, Facilities and Land Management Committee will meet in the AJ Room, Baranof Hotel.

10:00 a.m. - 11:00 a.m. 
Human Resources Committee will meet in the Treadwell Room, Baranof Hotel.

11:00 a.m. - 6:00 p.m. 
Committee of the Whole meeting in the Treadwell Room, Baranof Hotel. An Executive Session is scheduled as the last item of business and is expected to last two hours.

Friday, April 17, 1998:

7:30 a.m. - 8:00 a.m. 
Nominating Committee meeting in the Treadwell Room, Baranof Hotel.

8:00 a.m. - 5:00 p.m. 
Full Board meeting in the Treadwell Room, Baranof Hotel. The Board will hear public testimony at approximately 8:00 a.m.

 

AGENDAS

 

Agenda 
Board of Regents 
Planning and Development Committee 
Tuesday, April 14, 1998; 2:00 p.m. - 5:00 p.m. 
Chancellor's Conference Room 
Administration Building, UAA Campus 
Anchorage, Alaska

Committee Members: 
Sharon D. Gagnon, Chair 
Chancy Croft 
Mary Jane Fate 
R. Danforth Ogg 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION:

"The Planning and Development Committee approves the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Review of Planning Process 
IV. Review and Revision of Schedule for Planning 
V. Progress Report on the Redesign of the University of Alaska Administrative System and the Creation of Administrative Service Centers as stated in the Motion of November 14, 1997 
VI. President's Committees Reports

A. Extended Campuses 
B. Allocation Model 
C. SAC: Instructional Equipment and Distance Education

VII. White Paper Status Report 
VIII. Future Agenda Items 
IX. Adjourn

This motion is effective April 14, 1998."

III. Review of Planning Process: Chair Gagnon

IV. Review and Revision of Schedule for Planning: Chair Gagnon

V. Progress Report on the Redesign of the University of Alaska Administrative System and the Creation of Administrative Service Centers as stated in the Motion of November 14, 1997: President Komisar

VI. President's Committees Reports:

A. Chancellor Lind: Extended Campuses  (Reference 1)

B. Chancellor Gorsuch: Allocation Model

C. SAC: Instructional Equipment and Distance Education

VII. White Paper Status Report: President Komisar

VIII. Future Agenda Items

IX. Adjourn

 

Agenda 
Board of Regents 
Presidential Search Evaluation Committee 
Wednesday, April 15, 1998; *8:00 a.m. - 12:00 noon 
Gastineau Suite, Westmark Baranof Hotel 
Juneau, Alaska

I. Call to Order

II. Approval of Agenda

MOTION

"The Presidential Search Evaluation Committee approves the agenda as presented.

I. Call to Order 
II. Approval of Agenda 
III. Executive Session 
IV. Other Items of Concern 
V. Adjourn

This motion is effective April 15, 1998."

III. Executive Session

MOTION

"The Board of Regents' Presidential Search Evaluation Committee goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters which might tend to prejudice the character of a person or persons. The session will include members of the Presidential Search Committee, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately four hours. Thus, the open session of the Committee of the Whole will resume in this room at approximately ____ A.D.T. This motion is effective April 15, 1998."

(To be announced at conclusion of executive session)

The Board of Regents' Presidential Search Evaluation Committee concluded an executive session at ______ A.S.T. in accordance with AS 44.62.310 discussing matters which might tend to prejudice the character of a person or persons. The session included members of the Presidential Search Evaluation Committee, General Counsel Parrish and other university staff members designated by the chair and lasted approximately ___ hour(s).

IV. Other Items of Concern

V. Adjourn

 

Agenda 
Board of Regents 
Presidential Search Committee 
Wednesday, April 15, 1998; *1:00 p.m. - 5:00 p.m. 
Gastineau Suite, Westmark Baranof Hotel 
Juneau, Alaska

I. Call to Order

II. Approval of Agenda

MOTION

"The Presidential Search Committee approves the agenda as presented.

I. Call to Order 
II. Approval of Agenda 
III. Executive Session 
IV. Other Items of Concern 
V. Adjourn

This motion is effective April 15, 1998."

III. Executive Session

MOTION

"The Board of Regents' Presidential Search Committee goes into executive session at _________ A.S.T in accordance with the provisions of AS 44.62.310 to discuss matters which might tend to prejudice the character of a person or persons. The session will include members of the Presidential Search Committee, General Counsel Parrish, and such other university staff members as the chair may designate and will last approximately four hours. Thus, the open session of the Committee of the Whole will resume in this room at approximately ____ A.D.T. This motion is effective April 15, 1998."

(To be announced at conclusion of executive session)

The Board of Regents' Presidential Search Committee concluded an executive session at ________ A.S.T. in accordance with AS 44.62.310 discussing matters which might tend to prejudice the character of a person or persons. The session included members of the Presidential Search Committee, General Counsel Parrish and other university staff members designated by the chair and lasted approximately ___ hour(s).

IV. Other Items of Concern

V. Adjourn

 

Agenda 
Board of Regents 
Academic and Student Affairs Committee 
Thursday, April 16, 1998; * 8:00 a.m. - 10:00 a.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

Committee Members: 
Sharon D. Gagnon, Chair 
Chancy Croft 
Elsa Froehlich Demeksa 
Annette M. Nelson-Wright 
Joe J. Thomas 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Academic and Student Affairs Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Presentations

A. Annual Reports on Educational Effectiveness

IV. Ongoing Business

A. Discussion on the Role of Regional and Professional Accreditation of Instructional Programs in Monitoring Program Quality 
B. Report on the Accreditation Review of the University of Alaska Fairbanks School of Education 
C. Review of Regents' Policy on Student Affairs: Recreational and Intercollegiate Athletics 
D. Report on Tuition Paid by International Students

V. Consent Agenda

A. Approval of Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program 
B. Approval of Regents' Policy 09.05 - Employment of Students 
C. Approval of Regents' Policy Revisions Regarding WWAMI

VI. New Business

A. Discussion on the Feasibility of a Uniform Course Numbering System for the University of Alaska

VII. Future Agenda Items 
VIII. Adjourn 
This motion is effective April 16, 1998."

III. Presentations

A. Annual Reports on Educational Effectiveness (Reference 2)

Regents' Policy 10.06.02 - Educational Effectiveness, enacted April 1996, provides that each MAU will "regularly undertake studies of the impact of its academic programs on its students and graduates . . . to improve the effectiveness of its educational programs." Summaries of the current status of assessment program development and the outcomes are provided in Reference 2.

IV. Ongoing Business

A. Discussion on the Role of Regional and Professional Accreditation of Instructional Programs in Monitoring Program Quality (Reference 3)

The accreditation process serves a dual role. Through the promotion of accountability accreditation seeks to assure multiple audiences that institutions and programs are meeting acceptable standards of excellence, academic quality, and integrity. Institutions also look to the accreditation process for assistance in determining what might be done for the continuous improvement of the quality of education and delivery of services. This discussion of the role of accreditation review in monitoring program quality will cover the national debate underway regarding the role of professional accreditation reviews, and the potential benefits and costs to the university from seeking and maintaining professional accreditation.

B. Report on the Accreditation Review of the University of Alaska Fairbanks School of Education (Reference 4)

In February 1998 the University of Alaska Fairbanks School of Education was reviewed by a "Teacher Education On-Site Review Team" (TEORT) for the National Association of State Directors of Teacher Education Certification (NASDEC), one of the two national associations for professional accreditation of teacher education programs. Provost John Keating will discuss the findings and recommendations of the review team, which are summarized in Reference 4, and the actions taken in response by the Alaska State Department of Education

C. Review of Regents' Policy on Student Affairs: Recreational and Intercollegiate Athletics (Reference 5)

In 1981 "Recreational and Competitive Athletics" was enacted under Part X - Academic Policy. During the general review of academic policy in 1996-97, a proposal from the Systemwide Academic Council for revision was reviewed by Academic and Student Affairs Committee. At the request of the student regent, the policy draft was set aside for review under the revision of student affairs policies, and the 1981 version was moved to Part IX - Student Affairs as Regents' Policy 09.99. The draft presented in Reference 5 for a first reading was developed from the 1996 proposal with guidance from the athletics administration.

Also in Reference 5 is the updated schedule for the review of student affairs policies.

D. Report on Tuition Paid by International Students (Reference 6)

At the September 1997 meeting of the Board of Regents, international students noted their visa status did not afford them the path for relief from payment of non-resident tuition available to out-of-state United States citizens -- that of becoming a state citizen after one year's residence in the state.

Information compiled on the tuition and fees paid by international students at the University of Alaska is depicted in the left-hand columns of the table in Reference 6. A comparison of the non-resident surcharge paid by first-time students with that of all students suggests that the amount of revenue foregone if students were to pay in-state tuition rates after the first year of enrollment could be on the order of $400,000.

Information compiled on the amount of financial aid and tuition waivers received by international student through the university is depicted in the right-hand columns of Reference 6. This year about 70 percent of the tuition and fees owed by international students was covered by some form of financial aid, waiver, or assistantship. Assistance the students may be receiving directly from their parent country is not reflected in the table. A summary of the types of financial aid is also provided.

UAA enrollment services made an informal survey of tuition policies regarding international students at institutions outside Alaska. Of the 35 institutions responding, all charged international students the non-resident tuition rate or some other surcharge. Seventeen of these waived the non-resident surcharge for students under some circumstance where the student might otherwise qualify as a resident: such as refugees, persons married to or a dependent of a citizen or resident alien, or people who had been in residency for one year other than for education purposes.

V. Consent Agenda

A. Approval of Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program(Reference 7)

The University of Alaska Fairbanks requests approval of a Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program which would be delivered by faculty across the university system using distance delivery techniques and local campus and community mentors. The program would be available to students across the state.

In 1996 an assessment was made of the need in the state for well-trained professionals with requisite technical computer knowledge and people support skills to provide ongoing assistance to computer users. A survey was conducted of people in state government, educational institutions, libraries, military bases, and private corporations, and businesses, including Native corporations. Of the 257 respondents, representing a response rate of 21%, 84% replied it would be helpful to have such a person working in their organization, 58% would seek to hire such a person were they in a position to do so, and 58% indicated interest in obtaining the training themselves. The Alaska Department of Labor predicts jobs classified as "computer support specialist" to increase from 106 in 1994 to 174 in 2005, conservatively predicting an average of 7 job openings annually. Student enrollment in related courses has been increasing at an exponential rate since 1990; campus directors predict the interest will continue to be great.

The objective of the certificate program is to provide essential elements of both technical knowledge and interpersonal skills to train a new cadre of microcomputer support specialists. Graduates would be qualified for permanent staff positions, like the new State of Alaska "microcomputer/network technician," or to develop private microcomputer support enterprises. The AAS program will build on the certificate training to provide additional skill development as well as associate level general education. Since there had been no program within any campus which focused on this training, a group of faculty from all MAUs was convened by the College of Rural Alaska (CRA) at UAF to develop the present proposal. CRA had been awarded $50,000 to develop and deliver the program from the 1996 reallocation by President Komisar of $1,000,000 of MAU funds to instructional priority areas, which included vocational/technical training and collaborative programs utilizing distance delivery techniques to increase student access. The current funding level is considered adequate to maintain the program.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program proposed by the University of Alaska Fairbanks for delivery across the state in collaboration with the University of Alaska Anchorage and the University of Alaska Southeast. This motion is effective April 16, 1998."

B. Approval of Regents' Policy 09.05 - Employment of Students (Reference 8)

The proposed policy and related regulation incorporate board member suggestions and additional edits by campus and statewide staff. The Coalition of Student Leaders passed a motion at its March 13, 1998 meeting recommending adoption.

The President will promulgate accompanying Regulation 09.05.02.B - Compensation for Jobs Classified as Student Assistant Employment, which includes a new student assistant salary schedule to become effective the August 16, 1998, the beginning of the 1998-99 academic year.

The President recommends that:

MOTION

"The Academic & Student Affairs and Human Resources Committees recommend that the Board of Regents approve Regents' Policy 09.05 - Employment of Students. This motion is effective April 16, 1998."

C. Approval of Regents' Policy Revisions Regarding WWAMI

In August 1997, the University of Washington expanded its medical program to include the state of Wyoming. This program expansion requires a change in University of Alaska policies that refer to WAMI.

The President recommends that:

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve revisions to Regents' Policies 05.10.01.J.1 and 10.05.04 to change the program title from the Washington-Alaska-Montana-Idaho (WAMI) Medical Program to the Washington-Wyoming-Alaska-Montana-Idaho (WWAMI) Medical Program. This motion is effective April 16, 1998."

VI. New Business

A. Discussion on the Feasibility of a Uniform Course Numbering System for the University of Alaska

The Systemwide Academic Council will lead a discussion on the feasibility of instituting a uniform course numbering system within the University of Alaska.

VII. Future Agenda Items

VIII. Adjourn

 

Agenda 
Board of Regents 
Finance, Facilities and Land Management Committee 
Thursday, April 16, 1998; *8:00 a.m. - 11:00 a.m. 
AJ Room, Westmark Baranof Hotel 
Juneau, Alaska

Committee Members: 
Joseph R. Henri, Chair 
Michael J. Burns 
Mary Jane Fate 
R. Danforth Ogg 
Lew M. Williams, Jr. 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Finance, Facilities and Land Management Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Consent Agenda

A. Approval of the UAF Road Infrastructure Improvements Project 
B. Authorize Sale of Revenue Bonds for University of Alaska Fairbanks Coal Water Project, SFOS Planning & Design, and the University's Library (GNOSIS) Computer System

IV. Ongoing Issues

A. Status Report on the UAA Residence Hall Project 
B. Status Report on UAF Housing Deferred Maintenance 
C. Status Report on the Brooks Building 
D. Status Report on Capital Projects

V. New Business

A. Revisions to Facilities' Operations and Maintenance Policy 05.12.06 
B. Discussion regarding Endowment Spending Rate

VI. Future Agenda Items 
VII. Adjourn

This motion is effective April 16, 1998."

III. Consent Agenda

A. Approval of the UAF Road Infrastructure Improvements Project (Reference 11)

BACKGROUND

The entrance to UAF campus from College Road was the "main" entrance to the campus for many years. College Road actually terminates at the base of the hill and East Tanana Drive travels up the hill, past the Physical Plant, Power Plant, and then onto campus. A set of stairs allows for foot traffic from the base of the hill, up the hillside, and onto the core campus. The roadbed began to deteriorate over time, as the amount of traffic using this campus entrance as a shortcut to the Sheep Creek area of Fairbanks continued to increase. UAF closed the College Road entrance in the early 1980s, while maintaining campus entrances off Farmers' Loop Road on the east and Fairbanks Street on the south, and Tanana Loop on the west. In 1989, East Tanana Drive was reconstructed with state funds provided by the State of Alaska Department of Transportation and Public Facilities (DOT/PF).

While the reconstruction of East Tanana Drive provided a stable new two-lane road off College Road, the university still had two inadequate intersections. After significant work with the community and DOT/PF, the College Road/University Avenue intersection has been designed by the state and is on DOT/PF's construction schedule in the summer of 1999. There remains a slight chance that DOT/PF may escalate that schedule to the summer of 1998.

The remaining link to enable UAF to open the College Road entrance is the reconstruction of the Tanana Loop/East Tanana Loop intersection. This project will redesign and construct this on-campus intersection.

PROJECT SCOPE

The current geometry of the Tanana Loop intersection is problematic and cannot accommodate the increased traffic flow that will result from the opening of the College Road entrance. Improvements must take place prior to, or concurrent with, DOT/PF's University Avenue/College Road construction project.

Preliminary evaluation and engineering of the circulation issues and conceptual intersection improvement alternatives to efficiently control traffic for the next 20 years will be developed. Traffic control options to be reviewed will include: a two-way stop, a four-way stop, a roundabout, and signalization. Each option will be analyzed to determine a level of service, ability to handle existing peak hour volumes, accommodate the forecasted 2020 design hour volumes, and improvements to the intersection geometry to accommodate critical movements.

FUNDING

Funds allocated to the University of Alaska Fairbanks for right-of-way settlements from various highway projects will be used to fund this project. The anticipated total project cost is $600,000.

SCHEDULE

BOR Project approval:   April 17, 1998 
BOR Schematic:   November 1998 
Bidding:   February 1999 
Construction Complete:   August 1999

The President recommends that:

MOTION

"As required by Regents' Policy 05.12.02 C., the Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Road Infrastructure Improvements Project as presented and authorize the university administration to proceed with this project within available funding. This motion is effective April 17, 1998."

B. Authorize Sale of Revenue Bonds for University of Alaska Fairbanks Coal Water Project, SFOS Planning & Design, and the University's Library (GNOSIS) Computer System (Reference 12)

BACKGROUND

The Board of Regents has previously granted the following approvals associated with design and construction of the coal-water project:

April 19, 1996 Approval of consultant hiring, preparation of construction documents ($38 million total project cost), and sale of bonds NTE $3.5 million plus cost of issuance.

September 26, 1997 Subject to ASTF's approval of a $3.8 million grant, approval of the revised project ($47.6 million), authorize the bid and award of project construction, and increase authorized bond sale to $4.5 million plus cost of issuance.

The administration has proceeded as previously authorized, has expended approximately $2.1 million of the university's required match, and is in the process of finalizing details for a bond sale. Earlier plans identified straight-line debt over a term of 15 years. Plant life projected operating date of 2001 and timing of payback research activity suggests that a 25-year term is appropriate. The administration will discuss how the capitalized interest (as presented in Reference 12) substantially reduces the financial impact of the debt during the next few years. As shown in the reference, the proposed structure takes advantage of the scheduled retirement of existing debt.

The Board of Regents continues to plan for the SFOS/NOAA Research Facility at Lena Point in Juneau. To maximize flexibility and minimize expenses, tax-exempt bonds would be sold in conjunction with the coal-water project. Funds to retire this debt would come from the Natural Resources Fund.

The university's (GNOSIS) computerized library system was last upgraded in 1993 and must be replaced in order to have continued access to national information systems. The replacement cost is expected to be $1.6 million that would be shared among university and other users as shown in Reference 12. The administration proposes to finance the library computer upgrade with tax-exempt bonds, and to maximize issue expenses by combining this sale with the sale of bonds for the coal-water project. Annual debt service is expected to be $225,000 per year.

In conjunction with each bond sale, the administration investigates opportunities for the cost effective refinancing (refunding) of existing debt. While all prior issues will be analyzed as the sale date approaches, it is expected that some savings will be realized from refunding the 1992 Series B General Revenue Bonds and 1990 Certificates of Participation (COP). Substantial administrative savings would also be realized through the refunding of the COP.

The President recommends that:

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents:

(1) approve the sale of revenue bonds in the amount of $1.6 million to fund the Library GNOSIS computer system and $4.5 million for the coal-water project costs, plus other revenue bond amounts necessary to cover costs of issue, discount expenses, and capitalized interest for the periods shown in Reference 12; the total amount of the bond sale not to exceed $7.0 million; and

(2) approve the sale of revenue bonds in the amount of $1.7 million to fund the SFOS Planning and Design costs, plus other revenue bond amounts necessary to cover costs of issue, discount expenses, and capitalized interest; the total amount of the bond sale not to exceed $1.9 million; and

(3) approve the sale of refunding bonds in an unlimited amount to cover refunding bonds and costs of issue and discount expenses so long as actual savings exceed $350,000 or the present value of those savings exceeds 4.0 percent; and

(4) authorize the vice president for finance and planning and the associate vice president for finance to make any declarations and execute any documents necessary to maintain the university's ability to sell tax exempt bonds for these projects at a later date; and

(5) authorize and direct the vice president for finance and planning and the associate vice president for finance, in conjunction with retained bond counsel, to prepare appropriate resolutions for consideration by the Board of Regents at a time which the vice president for finance and planning or designee deems most appropriate for the sale of the bonds.

This motion is effective April 16, 1998."

IV. Ongoing Issues

A. Status Report on the UAA Residence Hall Project

William Rose, vice chancellor for administrative services, University of Alaska Anchorage, will provide a brief report on the current status of the residence hall project.

B. Status Report on the UAF Housing Deferred Maintenance

Michael Rice, vice chancellor for administrative services, University of Alaska Fairbanks, will provide a report on the current status of the housing deferred maintenance plan.

C. Status Report on the Brooks Building

Michael Rice, vice chancellor for administrative services, University of Alaska Fairbanks, will provide a brief report on the current status of the Brooks Building.

D. Status Report on Capital Projects  (Reference 13)

A status report for all capital projects approved by the Board of Regents is included in Reference 13.

V. New Business

A. Revisions to Facilities' Operations and Maintenance (M&R and R&R) Policy 05.12.06 (Reference 14)

For much of this decade, the University of Alaska Board of Regents has made the elimination of deferred maintenance one of its highest priorities. During this period of time, considerable improvement has been made in the condition of the university's facilities although much still remains to be accomplished. These improvements have been helped by additional capital appropriations, but the university itself has increased its maintenance and repair and renewal and replacement expenditures by over 90 percent ($8.2 million) following policy changes by the Board of Regents. All of this was accomplished during a period of declining general fund support.

On October 29, 1997, a detailed overview of the future funding for maintenance and repair and renewal and replacement was discussed with the Finance, Facilities, and Land Management Committee. One of the critical questions that still has to be answered by the committee is whether the university can continue to reallocate operating funds to fund renewal and replacement costs normally funded through capital appropriations. Based on the current policy, the University of Alaska would need to reallocate an additional $18 million by fiscal year 2002 in order to fully fund both the maintenance and repair (M&R) and renewal and replacement (R&R) formulas as required by the policy. One alternative that was presented at the October meeting was a possible modification of the policy so that the university would only fund those life cycle costs associated with the first 20 years of a facility, or about 54 percent of the R&R formula cost with the balance of the funding to occur through capital appropriations. Even under this change, the University of Alaska would need to reallocate an additional $10 million by fiscal year 2002.

The ability of the University of Alaska to make such substantial reallocations during the next four fiscal years is very uncertain. Significant reductions in the funding for academic programs are already a concern and reasonable increases in the general fund appropriation remain doubtful. Under these conditions to obligate the university to make such reallocations without considering all of the current and future implications appears unwise. For this reason, revisions to the current policy are being suggested (Reference 14). The requirement that the M&R formula be fully funded (which is an operating budget cost) remains unchanged, but the requirement that the funding for R&R be no less than one-third of the formula in fiscal year 1999 and fully funded by fiscal year 2002 is eliminated under the suggested revisions to the policy. Instead, funding for R&R would be determined through the annual budget development process as approved by the Board of Regents. Through these changes, the University of Alaska would continue to fully respond to its operating budget expectations for its facilities but the capital budget activities funded through the operating budget would need to compete for such funding with all of the university's other budget priorities.

This is intended to be a first reading of the proposed policy change with formal action on the recommendation to occur at the June 1998 meeting.

B. Discussion regarding Endowment Spending Rate

The University of Alaska Foundation trustees adopted a revised spending plan for their pooled endowment funds at their March 25, 1998 meeting. Under the total return concept of endowment management, the distribution of earnings (spending) is generally accomplished through a spending plan that attempts to provide a stable flow of funds to the beneficiary for program expenditures and a buildup of undistributed earnings, including capital appreciation, sufficient to offset the effects of inflation on the buying power of the distributions to the beneficiary. The Foundation trustees chose to modify the spending plan to mitigate the potential effects of a significant down cycle in the investment market. In general, the modification adopted by the Foundation results in slightly lower distributions during good periods and slightly higher distributions in down cycles. The spending plan for the university's endowment trust fund was modeled after the plan utilized by the Foundation prior to this recent change.

Vice President Creamer and Associate Vice President Lynch will present spending plan information to the Finance, Facilities and Land Management Committee for their discussion and consideration. The university is not required to have the same spending plan as the Foundation and no spending allocation is scheduled until after the end of the fiscal year; therefore, no action is required at this time. If the committee chooses to recommend a change in the university's spending plan, that proposal can be presented for consideration of the full Board in June 1998.

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Human Resources Committee 
Thursday, April 16, 1998; *10:00 a.m. - 11:00 a.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

Committee Members: 
Joe J. Thomas, Chair 
Chancy Croft 
Elsa Froehlich Demeksa 
Sharon D. Gagnon 
Annette M. Nelson-Wright 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION

"The Human Resources Committee adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Consent Agenda

A. Approval of Temporary Re-Employment for Retirement Incentive Program Participants

IV. Ongoing Business

A. Labor Relations Report

V. New Business

A. Review of Draft of Regents' Policy and University Regulation on Head Athletic Coaching Jobs

VI. Future Agenda Items 
VII. Adjourn

This motion is effective April 16, 1998."

III. Consent Agenda

A. Approval of Temporary Re-Employment For Retirement Incentive Program Participants

Alaska statutes governing the University of Alaska's Retirement Incentive Program (RIP) provide that, "the University of Alaska may enter into a personal services contract with an individual who was appointed to retirement under sections 22-35 of this act if the Board of Regents for the University of Alaska … determines that there is a compelling reason to do so because of the individual's specialized or extensive experience that relates to a particular program or project of the … university."

The President recommends:

MOTION

"The Human Resources Committee recommends that the Board of Regents approve the appointment of Gerald Neubert, Jan Henderson, Eileen Franson, Dean Chantry, Coert Olmstead and Carolyn Reddekopp to a temporary position or project contract, not to exceed 49 percent of their previous base salary. These appointments may not include retirement, health or leave benefits, except social security replacement if required by the IRS. This motion is effective April 16, 1998."

IV. Ongoing Business

A. Labor Relations Report  (Reference 9)

Jim Johnsen, director of Labor Relations, will provide information on the university's labor relation activities.

V. New Business

A. Review of Draft of Regents' Policy and University Regulation on Head Athletic Coaching Jobs (Reference 10)

UAA and UAF have intercollegiate athletic programs, though different from each other, that play an important role in the identity and campus life of the individual universities. Subsequent to the adoption of the highly structured staff salary schedule in 1994 and the re-evaluation of all UA jobs using the Hay point-factor system, it has become increasingly evident that current Regents' Policy and University Regulation do not allow for terms and conditions of employment and compensation practices consistent with national standards for Head Athletic Coaches. In order to attract and retain Head Athletic Coaches in a nationally competitive environment, the proposed changes to policy and regulation included in Reference 10 were proposed and developed by appropriate UAF and UAA staff in coordination with the Statewide Office of Human Resources.

In consideration of the differences between the UAA and UAF programs and the varying competitive levels of different sports within each university, authority for establishing the terms and conditions of employment as well as appropriate compensation packages will reside with the chancellors. This proposed draft was adapted from current national practice and is presented for first review. Adoption of this policy is recommended in sufficient time to allow implementation for the 1998-99 academic year. No action is required at this meeting.

VI. Future Agenda Items

VII. Adjourn

 

Agenda 
Board of Regents 
Committee of the Whole 
Thursday, April 16, 1998; *11:00 a.m. - 6:00 p.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

I. Call to Order

II. Adoption of Agenda

MOTION

"The Committee of the Whole adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Presentations

A. Presentation by Jeff Davis, Director of Blue Cross and Blue Shield Alaska: Health Care Costs in Alaska and Provider Network Development 
B. Discussion with Steve Ehrmann: Lessons Learned - Technology in Delivery of Education

IV. Consent Agenda

A. Approval of Fiscal Years 1999 and 2000 Budget Development and Planning Assumptions

V. Ongoing Business

A. Legislative/Public Information Update 
B. Update on Work of the Ad Hoc Committee on the UAF Business Offices 
C. Update on Banner Student

VI. New Business 
VII. Executive Session 
VIII. Future Agenda Items 
IX. Adjourn

This motion is effective April 16, 1998."

III. Presentations

A. Presentation by Jeff Davis, Director of Blue Cross Alaska: Health Care Costs in Alaska and Provider Network Development

Jeff Davis, Executive Director of Blue Cross and Blue Shield of Alaska, will make a presentation on health care cost trends in the nation and in Alaska. Mr. Davis will also describe the efforts being made, in partnership with Alaskan health care providers, to establish provider networks and health care costing agreements. The university and its employees have avoided $1.8 million in health care costs in FY97 as a result of the university's participation in the Blue Cross networks.

B. Discussion with Steve Ehrmann: Lessons Learned - Technology in Delivery of Education

Stephen C. Ehrmann serves as Vice President of the TLT Group, the Teaching, Learning and Technology Affiliate of the American Association for Higher Education and as Director of the Flashlight Project. Flashlight develops and applies research tools for studying local uses of technology in education. Dr. Ehrmann also helps lead the TLT Group's efforts to support the growing number of local Teaching, Learning and Technology Roundtables in educational institutions around the world. Several years ago the University of Alaska formed some of the initial Teaching, Learning and Technology Roundtables. UA faculty have attended national symposia and workshops sponsored by AAHE. During his 4-day visit, Dr. Ehrmann is discussing issues related to distance education and the use of instructional technology with faculty and staff on the Fairbanks, Anchorage and Juneau campuses and, by videoconference, with the extended campuses.

Dr. Ehrmann is an expert in a variety of areas including innovation in education, evaluation of the role of technology in education, distance and distributed learning, and the development and viability of computer software. His newest book, "Adult Learning in A New Technological Era," analyzes recent progress in the use of technology to support postsecondary education in many countries, and suggests policy options for decisionmakers. Dr. Ehrmann has been a member of several panels and commissions, including most recently, the National Academy of Sciences/National Research Council Committee on Information Technology.

From 1985-96, Dr. Ehrmann served as the Senior Program Officer for Interactive Technologies with the Annenberg/CPB Projects at the Corporation for Public Broadcasting in Washington DC. Dr. Ehrmann helped support pioneering work in networking, educational restructuring, multimedia, faculty development, and evaluation of technology. From 1991-94, Dr. Ehrmann also served as senior program officer with the Annenberg/CPB Math and Science Project, an initiative dedicated to improving the teaching of math and science in pubic schools. From 1978-85, he was a program officer with the Fund for the Improvement of Postsecondary Education (FIPSE). Prior to that, he served as Director of Educational Research and Assistance at the Evergreen State College in Olympia, Washington. Dr. Ehrmann's Ph.D. is in management and higher education from the Massachusetts Institute of Technology, where he also received bachelor's degrees in aerospace engineering and in urban planning.

IV. Consent Agenda

A. Approval of Fiscal Years 1999 and 2000 Budget Development and Planning Assumptions (Reference 15)

At the meeting, each MAU and the system office will make a brief presentation regarding their fiscal year 1999 budget. Included in Reference 15 is a budget history comparing changes for the major budget units from fiscal year 1994 (prior to program assessment) to the present.

Additionally, the proposed budget development and planning assumptions to be used in the preparation of the fiscal year 1999 actual budget and the fiscal year 2000 operating and capital budget to be submitted to the governor and the legislature are presented in Reference 15. The proposed process reflects changes passed by the Board of Regents last year.

The President recommends that:

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Fiscal Year 1999 and Fiscal Year 2000 Budget Development and Planning Assumptions as presented. This motion is effective April 16, 1998."

V. Ongoing Business

A. Legislative/Public Information Update

Wendy Redman, vice president for University Relations, will update the committee on the status of legislation of interest to the University of Alaska, and provide a status report regarding public information activities.

B. Update on Work of the Ad Hoc Committee on the UAF Business Offices

In the absence of Committee Chair Fate, Regent Henri will provide an update regarding the committee's visit to the UAF Business Offices on March 25, 1998. This is an information item.

C. Update on Banner Student

Vice President Creamer will provide an update on the status of Banner Student.

VI. New Business

VII. Executive Session

MOTION:

"The Board of Regents' Committee of the Whole goes into executive session at _________ A.D.T in accordance with the provisions of AS 44.62.310 to discuss matters relating to litigation, collective bargaining, land acquisition and contract negotiations, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university; and topics which might tend to prejudice the character of a person or persons. The session will include members of the Board of Regents, President Komisar, General Counsel Parrish, and such other university staff members as the president may designate and will last approximately two hours. Thus, the open session of the Committee of the Whole will resume in this room at approximately ____ A.D.T. This motion is effective April 16, 1998."

(To be announced at conclusion of executive session)

The Board of Regents' Committee of the Whole concluded an executive session at ________ A.D.T. in accordance with AS 44.62.310 discussing matters to litigation, collective bargaining, land acquisition and contract negotiations, these topics being subjects the immediate knowledge of which would have an adverse effect on the finances of the university; and topics which might tend to prejudice the character of a person or persons. The session included members of the Board of Regents, President Komisar, General Counsel Parrish and other university staff members designated by the president and lasted approximately ___ hour(s).

VIII. Future Agenda Items

IX. Adjourn

 

Agenda 
Board of Regents 
Nominating Committee 
Friday, April 17, 1998; *7:30 a.m. - 8:00 a.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

Committee Members: 
Lew M. Williams, Jr., Chair 
Joe J. Thomas 
Elsa Froehlich Demeksa 
Sharon D. Gagnon 
Michael P. Kelly, President

I. Call to Order

II. Adoption of Agenda

MOTION:

"The Nominating Committee approves the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Discussion Regarding Slate of Candidates for FY99 Board of Regents Officers 
IV. Other Items of Concern 
V. Future Agenda Items 
V. Adjourn

This motion is effective April 17, 1998."

III. Discussion Regarding Slate of Candidates for FY99 Board of Regents Officers

Committee members will discuss a possible slate of candidates for board officer positions. Elections for officers will occur at the annual meeting on June 19, 1998.

IV. Other Items of Concern

V. Future Agenda Items

VI. Adjourn

 

Agenda 
Board of Regents 
Meeting of the Full Board 
Friday, April 17, 1998; *8:00 a.m. - 5:00 p.m. 
Treadwell Room, Westmark Baranof Hotel 
Juneau, Alaska

I. Call to Order

II. Adoption of Agenda

MOTION

"The Board of Regents adopts the agenda as presented.

I. Call to Order 
II. Adoption of Agenda 
III. Approval of Minutes 
IV. Public Comments 
V. Employee Organization Reports

A. System Governance 
B. Collective Bargaining Units

VI. Consent Agenda:

A. Academic and Student Affairs Committee
1. Approval of Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program 
2. Approval of Regents' Policy 09.05 - Employment of Students 
3. Approval of Regents' Policy Revisions Regarding WWAMI

B. Finance, Facilities and Land Management Committee

1. Approval of the UAF Road Infrastructure Improvements Project 
2. Authorize Sale of Revenue Bonds for University of Alaska Fairbanks Coal Water Project, SFOS Planning & Design, and the University's Library (GNOSIS) Computer System

C. Committee of the Whole

1. Approval of Fiscal Years 1999 and 2000 Budget Development and Planning Assumptions

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee 
B. Ad Hoc Committee on UA Schools of Education 
C. Audit Committee 
D. Finance, Facilities and Land Management Committee 
E. Human Resources Committee 
F. Labor Relations Committee 
G. Nominating Committee 
H. Planning and Development Committee 
I. Committee of the Whole 
J. Presidential Search Committee

VIII. Approval of Resolution of Appreciation for Dr. April E. Crosby 
IX. Designation of Annual Meeting 
X. Future Agenda Items 
XI. Chancellors' Status Reports 
XII. Alaska Commission on Postsecondary Education Report 
XIII. Presidents' and Board of Regents' Comments 
XIV. Adjourn

This motion is effective April 17, 1998."

III. Approval of Minutes

MOTION #1

"The Board of Regents approves the minutes of its special meeting of February 5-6, 1998 as presented. This motion is effective April 17, 1998."

MOTION #2

"The Board of Regents approves the minutes of its meeting of February 20, 1998 as presented. This motion is effective April 17, 1998."

MOTION #3

"The Board of Regents approves the minutes of its emergency meeting of March 5, 1998 as presented. This motion is effective April 17, 1998."

IV. Public Comments

V. Employee Organization Reports (3 minutes per organization)

A. System Governance: Faculty Alliance, Staff Alliance and Coalition of Student Leaders

A written report is also included in the full agenda.

B. Collective Bargaining Units: ACCFT, CEA, United Academics

VI. Consent Agenda

A. Academic and Student Affairs Committee
1. Approval of Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program (Reference 7)

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve the Microcomputer Support Specialist Certificate and Associate of Applied Science Degree Program proposed by the University of Alaska Fairbanks for delivery across the state in collaboration with the University of Alaska Anchorage and the University of Alaska Southeast. This motion is effective April 16, 1998."

2. Approval of Regents' Policy 09.05 - Employment of Students (Reference 8)

MOTION

"The Academic & Student Affairs and Human Resources Committees recommend that the Board of Regents approve Regents' Policy 09.05 - Employment of Students. This motion is effective April 16, 1998."

3. Approval of Regents' Policy Revisions Regarding WWAMI

MOTION

"The Academic and Student Affairs Committee recommends that the Board of Regents approve revisions to Regents' Policy 05.10.01.J.1 and Policy 10.05.04 to change the program title from the Washington-Alaska-Montana-Idaho (WAMI) Medical Program to the Washington-Wyoming-Alaska-Montana-Idaho (WWAMI) Medical Program. This motion is effective April 16, 1998."

MOTION

"The Board of Regents approves the recommendations of the Academic and Student Affairs Committee as stated above. This motion is effective April 17, 1998."

B. Finance, Facilities and Land Management Committee

1. Approval of the UAF Road Infrastructure Improvements Project  (Reference 11)

MOTION

"As required by Regents' Policy 05.12.02 C., the Finance, Facilities and Land Management Committee recommends that the Board of Regents approve the University of Alaska Fairbanks Road Infrastructure Improvements Project as presented and authorize the university administration to proceed with this project within available funding. This motion is effective April 16, 1998."

2. Authorize Sale of Revenue Bonds for University of Alaska Fairbanks Coal Water Project, SFOS Planning & Design, and the University's Library (GNOSIS) Computer System (Reference 12)

MOTION

"The Finance, Facilities and Land Management Committee recommends that the Board of Regents:

(1) approve the sale of revenue bonds in the amount of $1.6 million to fund the Library GNOSIS computer system and $4.5 million for the coal-water project costs, plus other revenue bond amounts necessary to cover costs of issue, discount expenses, and capitalized interest for the periods shown in Reference 12; the total amount of the bond sale not to exceed $7.0 million; and

(2) approve the sale of revenue bonds in the amount of $1.7 million to fund the SFOS Planning and Design costs, plus other revenue bond amounts necessary to cover costs of issue, discount expenses, and capitalized interest; the total amount of the bond sale not to exceed $1.9 million; and

(3) approve the sale of refunding bonds in an unlimited amount to cover refunding bonds and costs of issue and discount expenses so long as actual savings exceed $350,000 or the present value of those savings exceeds 4.0 percent; and

(4) authorize the vice president for finance and planning and the associate vice president for finance to make any declarations and execute any documents necessary to maintain the university's ability to sell tax exempt bonds for these projects at a later date; and

(5) authorize and direct the vice president for finance and planning and the associate vice president for finance, in conjunction with retained bond counsel, to prepare appropriate resolutions for consideration by the Board of Regents at a time which the vice president for finance and planning or designee deems most appropriate for the sale of the bonds.

This motion is effective April 16, 1998."

MOTION

"The Board of Regents approves the recommendations of the Finance, Facilities and Land Management Committee as stated above. This motion is effective April 17, 1998."

C. Committee of the Whole

1. Approval of Fiscal Years 1999 and 2000 Budget Development and Planning Assumptions (Reference 15)

MOTION

"The Committee of the Whole recommends that the Board of Regents approve the Fiscal Year 1999 and Fiscal Year 2000 Budget Development and Planning Assumptions as presented. This motion is effective April 16, 1998."

MOTION

"The Board of Regents approves the recommendations of the Committee of the Whole as stated above. This motion is effective April 17, 1998."

VII. New Business and Committee Reports

A. Academic and Student Affairs Committee

B. Ad Hoc Committee on UA Schools of Education

C. Audit Committee

D. Committee of the Whole

E. Finance, Facilities and Land Management Committee

F. Human Resources Committee

G. Labor Relations Committee

H. Nominating Committee

I. Planning and Development Committee

J. Presidential Search Committee

VIII. Approval of Resolution of Appreciation for Dr. April E. Crosby

WHEREAS, April E. Crosby received her bachelor's degree in philosophy in 1969, from Colorado College in Colorado Springs, and in 1974 received her doctorate in philosophy from Vanderbilt University in Nashville, Tennessee; and

WHEREAS, April E. Crosby also received a master's degree in public administration in 1990 from the John F. Kennedy School of Government at Harvard University in Cambridge, Massachusetts; and

WHEREAS, Dr. Crosby received additional professional training in alternative dispute resolution, project design and evaluation, leadership development, grant proposal writing, supervision skills and integrating experiential learning into the classroom; and

WHEREAS, Dr. Crosby began her professional higher education career in 1974 as an assistant professor at Colorado Women's College in Denver; and

WHEREAS, Dr. Crosby held a variety of faculty positions in Alaska and Maine for several years before becoming co-director of the Project for Experiential Education at Colorado Women's College in Denver and then became program director for the University Without Walls program at Loretto Heights College in Denver; and

WHEREAS, Dr. Crosby first came to Alaska in 1975, then returned in 1983 to the University of Alaska Fairbanks where she was a program planner and acting director of the Office of Conferences and Institutes before becoming director of general education at Tanana Valley Community College; and

WHEREAS, in 1990, Dr. Crosby became assistant ombudsman in Fairbanks for the State of Alaska, and was also principal owner of Crosby & Associates, an education and public policy consulting firm; and

WHEREAS, Dr. Crosby became assistant to Dr. Jerome B. Komisar, president of the University of Alaska, and was asked to concentrate her activities in three specific areas: to help advance intercampus discussions about academic programs; to help develop a statewide colloquium on the role of the University of Alaska and the preparation of teachers; to help coordinate intercampus collaboration on education telecommunications and distance delivery of educational programs and services; and

WHEREAS, Dr. Crosby quickly proved adept at helping to form and lead effective work groups that involved representation from throughout the system and collaboration on programs to improve the University of Alaska's teacher education programs and contribute to their implementation, to advance significantly the University's understanding and use of distance delivery technology, and to demonstrate time and time again that System Office leadership was vital to giving direction and impetus to systemwide initiatives; and

WHEREAS, many of Dr. Crosby's accomplishments on behalf of the University of Alaska are contained in an alphabet soup: REPP (Rural Educator Preparation Partnership program), PECC (Professional Education Coordinating Committee), and the UALC (University of Alaska Learning Cooperative), all programs that benefited from Dr. Crosby's direct involvement; and

WHEREAS, Dr. Crosby's greatest accomplishment may well be that she was able to get people from all over the University system to work together on programs of compelling mutual interest to the statewide University system and to all regions of the State of Alaska;

NOW, THEREFORE BE IT RESOLVED that the Board of Regents expresses its deep gratitude to Dr. April E. Crosby for her service to the University and to the Board of Regents; and

BE IT FURTHER RESOLVED that this resolution be appropriately engrossed and conveyed to Dr. April E. Crosby, with a copy to be incorporated into the official minutes of the April 17, 1998 meeting of the Board of Regents.

The President recommends that:

MOTION

"The Board of Regents approves the resolution of appreciation for Dr. April E. Crosby. This motion is effective April 17, 1998."

IX. Designation of Annual Meeting

Bylaws of the Board of Regents specify that, "In addition to any regular or special meetings of the Board, there shall be an annual meeting of the Board held in June . . . ." The bylaws also state that, "At the close of the annual meeting, the officers of the Board of Regents shall be elected by a simple majority vote . . . ."

At the April 1998 meeting in Juneau, the Board of Regents will be asked to designate the June 19, 1998 meeting as its annual meeting in order to hold elections for board officers.

The President recommends that:

MOTION

"The Board of Regents, in accordance with Regents' Policy 01.01 - Bylaws of the Board of Regents, designates its June 19, 1998 meeting as its annual meeting for the purpose of electing officers of the board. This motion is effective April 17, 1998."

X. Future Agenda Items

XI. Chancellors' Status Reports (10 minutes per MAU)

XII. Report from Alaska Commission on Postsecondary Education Representatives

XIII. Presidents' and Board of Regents' Comments

XIV. Adjourn


 
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