Project
ID |
Task |
Status |
Area |
Sub-Area |
VC
Rating |
Council
Rating |
|
Investigate savings from consolidated UA one card system for all 3 maus |
TBA |
Auxiliaries/Recharge Centers |
|
1 |
|
|
Expand web based parking system |
TBA |
Auxiliaries/Recharge Centers |
|
1 |
|
|
Increase development of standardized training materials available online |
TBA |
Finance/Travel |
N/A |
1 |
|
|
Standardize and simplify receiving process |
TBA |
Finance/Travel |
Procurement + A/P |
1 |
|
|
Standardized travel training materials and backup available online |
TBA |
Finance/Travel |
Travel |
1 |
|
|
Digital Document Imaging implementation (A/P and G/C) |
TBA |
Finance/Travel |
A/P + G/C |
1 |
|
|
Online or centralized Banner training |
TBA |
Finance/Travel |
N/A |
1 |
|
|
ACH of travel reimbursements for employees |
TBA |
Finance/Travel |
A/P |
1 |
|
|
ACH payments to vendors |
TBA |
Finance/Travel |
A/P |
1 |
|
|
Student billing via the web (i.e. uaonline) |
TBA |
Finance/Travel |
A/R |
1 |
|
|
Electronic delivery of 1098T (i.e. uaonline) |
TBA |
Finance/Travel |
A/R |
1 |
|
|
Automated management reporting including a projection modeling system |
TBA |
Finance/Travel |
Budget/Mgmt Reporting |
1 |
|
|
Standardized and coordinated Grants and Contracts system use |
TBA |
Finance/Travel |
G/C |
1 |
|
|
consolidate PFD garnishment function |
TBA |
Finance/Travel |
|
1 |
|
|
Raise capitalization threshold for equipment to $5,000 |
TBA |
Finance/Travel |
Fixed Assets |
1 |
|
|
Review of fees associated with credit card payments |
TBA |
Finance/Travel |
Cash Management |
1 |
|
|
Standardize the usage of Easybiz and departmental travel cards across the system |
TBA |
Finance/Travel |
Travel |
1 |
|
|
Automate bid list use and distribution. |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Eliminate or minimize the use of LPOs and BPOs. |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Regionaliazation of Service |
TBA |
Procurement, RMgt, Sourcing |
Risk Management |
1 |
|
|
Develop a buying plan for large and routine procurements, including use of existing state, buying cooperative, and inter-MAU contracts, and assignment of specialized procurements to specific MAU or procurement officers. |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Implement electronic issuance and distribution of purchase orders. |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Develop contract management training for procurement and departmental staff. |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Increase ProCard purchase limit to $5,000 (may necessitate a similar increase in the equipment capitalization threshold). |
TBA |
Procurement, RMgt, Sourcing |
Procurement |
1 |
|
|
Sharing of Responsibilities / UA Experts |
TBA |
Procurement, RMgt, Sourcing |
Risk Management |
1 |
|
|
Thorough and efficient use of the Banner Research Accounting Module |
TBA |
Research Administration |
General Research Administration |
1 |
|
|
Electronic Faculty Workload Activity Report |
TBA |
Research Administration |
General Research Administration |
1 |
|
|
Encumber salaries on restricted funds |
TBA |
Research Administration |
Post Award |
1 |
|
|
Digital document imaging |
TBA |
Research Administration |
General Research Administration |
1 |
|
|
Enforcement and follow through by MAUs to properly input data into Banner |
TBA |
Research Administration |
Pre Award |
1 |
|
|
Standardization of post award management practices across system |
TBA |
Research Administration |
Post Award |
1 |
|
|
Uniform proposal review policy similar to UAF be adopted at UAS and UAA |
TBA |
Research Administration |
Pre Award |
1 |
|
|
Integrate One card systems, housing, dining and banner |
TBA |
Auxiliaries/Recharge Centers |
|
2 |
|
|
Consolidation UAF, CRA + CDE bookstores |
TBA |
Auxiliaries/Recharge Centers |
Bookstores |
2 |
|
|
Review opportunities for cooperation and efficiencies at extended campuses |
TBA |
Auxiliaries/Recharge Centers |
Overall Findings |
2 |
|
|
investigate outsourcing custodial service at UAA |
TBA |
Auxiliaries/Recharge Centers |
Housing |
2 |
|
|
Investigate outsourcing UAA large format offset printing |
TBA |
Auxiliaries/Recharge Centers |
Printing |
2 |
|
|
More efficient payment mechanism for student refunds |
TBA |
Finance/Travel |
A/R |
2 |
|
|
Automate travel management process (everything) |
TBA |
Finance/Travel |
Travel |
2 |
|
|
encumber personal services - put in controls to stop hires until budget is verified available |
TBA |
