Project: Electronic Approvals of Job Activity
Project Name |
Priority |
ACAS |
Project Length |
Projected Completion |
Project Status |
Resource |
Electronic Approvals of Job Activity |
3- high priority in progress |
ACAS
Cross AP? |
>1 yr |
End: TBD |
- Job change reasons and approvals review in progress by Personnel and Budget Workteams.
- SunGard is being hired to provide IT support for project.
- Process Mapping scheduled for March 2008
|
HRS
PBA
OIT
SGHE
MAU:
Personnel
Payroll
Budget |
Project Description
This project will create a streamlined electronic process to submit, route, approve, and apply job and employment changes. HR currently creates/updates more than 80,000 base employee and job records each year, mostly via a manual data entry process. UA currently has about 60 reasons job data in Banner must be changed. Each reason requires slight variations in the documentation required and routing required for approvals. This project will simplify the submission and approval process by automating submission of supporting data and documentation, specific to each change reason as well as the approval routing for each specific reason. This process will utilize Banner EPAFs (Electronic Personnel Action Forms) and possibly Workflow and On Base tools currently owned by UA.
Implementation Benefits
- Simpler and more efficient means of collecting/entering job changes
- Reduce PPA/CCC time spent completing and managing paper job forms
- Reduce MAU HR time spent keying job changes
- Increase data accuracy
- Increase efficiency in the approval process
- Eliminate redundant steps in process
- Enhance communication to the employee, supervisor, HR, and other departments
- May eventually reduce late paperwork thereby reducing UA liability for late payroll and reducing cost of processing late paperwork
Project Manager:
Carolyn Weaver, User Services Manager
Project Lead
TBA
Related Project Documents
Current State Job Change Process Flow (pdf)
Project Plan (pdf)
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